Finance and
Governance Committee
MINUTES OF MEETING
Monday, 14 May 2018
Present
Council
Members
Councillor Lou Konjarski (Acting Chairperson), The Mayor, Councillor
Kevin Greene (ex-officio member), Councillor Nancy Liu and Councillor
Colleen Symington
Note: As per the Finance and Governance Standing Committee Terms of
Reference, the committee were advised that the Chair – Councillor Elmir designated
Councillor Lou Konjarski as Acting Chairperson to convene and conduct the
meeting in his absence.
Additional Attendees
Deputy Mayor, Kathryn Landsberry,
Councillor Con Hindi, Councillor Stephen Agius, Councillor Nick Katris,
Councillor Rita Kastanias, Councillor Vince Badalati and Councillor Leesha
Payor
Council Staff
Acting Chief Operating Officer - Mr
David Tuxford, Director Assets and
Infrastructure - Mr Laurie O’Connor, Acting Director Community and
Culture - Ms Rebekah Schulz, Director Transformation and Change - Ms
Marissa Racomelara, General Counsel - Ms Jenny Ware, Acting Executive Manager -
Office of the General Manager - Ms Samantha Charlton, Coordinator Procurement
and Risk - Ms Menaka Kulatunge, Executive Manager Premium Facilities and
Properties - Mr Luke Coleman, Strategic Property Specialist - Mr Joe Milinkovic,
Acting Chief Financial Officer - Ms Danielle Parker, Manager Infrastructure -
Mr Glen Moody, Manager Project Delivery - Ms Michelle Whitehurst, Executive
Manager People and Culture - Ms Fiona Campbell and Manager Community and
Culture - Mr Scott Andrew
Opening
The Acting Chair,
Councillor Konjarski, opened the meeting at 6.02pm.
Acknowledgement of Country
Councillor
Konjarski acknowledged the traditional custodians of the land, the Biddegal
people.
Apologies
Recommendation:
The Mayor, Councillor Greene and Councillor Symington
That apologies for Councillor Elmir,
Councillor Tegg and Councillor Wu be accepted.
Record of Voting:
For the Motion:
Unanimous
Disclosure
of Interest
David Tuxford (Acting Chief Operating
Officer) declared a Non-Significant Non-Pecuniary Interest in item FIN047-18
TENDER T17/051 – Human Resource Information System (HRIS) for the
reason that his brother works for a company who has tendered its services to
Council for the HRIS System.
The Mayor, Councillor Kevin Greene
declared a Non-Significant Non-Pecuniary Interest in item FIN044-18 Sydney
Cricket Association Inc. First Grade Ground of the Year Competition for the
reason that he is the President of the St George District Cricket Club.
Minutes of previous meetings
Finance and Governance - 09 April 2018
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Recommendation: Councillor
Symington and Councillor Liu
That the Minutes of the Finance and Governance meeting
held on 09 April 2018 be confirmed.
Record of Voting:
For the Motion: Unanimous
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Committee
Reports
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FIN025-18 Draft
2018/19 Budget - Consideration of Regional Aquatic Facility
(Report by
Manager Community & Cultural Development)
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Recommendation:
The Mayor, Councillor Greene and Councillor Symington
(a) That
Council endorse the preparation of a Site Suitability and Feasibility Study
on the development of a Georges River Regional Aquatic Facility in the Carss Park
recreation and sporting precinct following the development and adoption of
the Georges River Council Open Space, Recreation and Community Facilities
Strategy.
(b) That
Council endorse the allocation of $150,000 from the Aquatic Facilities
Reserve in the 2018/19 Budget for the preparation of the Study.
Record
of Voting:
For
the Motion: Unanimous
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FIN026-18 Draft
2018/19 Budget - Consideration of Creative Cultural Strategy
(Report by
Manager Community & Cultural Development)
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Recommendation: Councillor Liu and Councillor Symington
(a) That Council endorse the preparation of a
Creative Cultural Strategy for Georges River Council.
(b) That Council endorse the allocation of
$200,000 from the remaining balance of the Collateralised Debt Obligations
(CDO) Recovery Reserve for the creation and delivery of the Creative Cultural
Strategy in the 2018/19 budget.
Record
of Voting:
For
the Motion: Unanimous
|
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FIN027-18 Draft
2018/19 Budget - Consideration of Proposed Public Amenities Building at Pole
Depot Park Penshurst
(Report by
Manager Project Delivery)
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Recommendation: The Mayor, Councillor Greene and Councillor Liu
(a) That Council notes the estimated cost of
the installation of a public amenities building at Pole Depot Park,
Penshurst.
(b) That Council notes the correspondence
from the 3 Bridges Community advising Council of availability of access to
the toilets in their adjacent facility.
(c) That Council notes that funding is not
proposed to be included in the 2018-2019 draft Budget and that these works
will be considered in a future capital works program.
Record
of Voting:
For
the Motion: Unanimous
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FIN028-18 Draft
2018/19 Budget - Consideration of CCTV
(Report by
Manager Community & Cultural Development)
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Recommendation:
The Mayor, Councillor Greene and Councillor Liu
(a) That
Council notes that the grant application for funding through the NSW
Department of Justice (DoJ) Community Safety Fund was unsuccessful for Closed
Circuit Television Cameras (CCTV) upgrades and new infrastructure in the
Hurstville CBD and Lugarno.
(b) That
Council applies for alternative funding opportunities through further rounds
of the NSW Department of Justice Community Safety Fund as recommended by the
DoJ.
(c) That,
should alternative grant funding applications be unsuccessful, Council
consider the allocation of $144,032 during
the quarterly reviews of the 2018/19 budget to fund the provision of CCTV
cameras in the Hurstville CBD and Lugarno.
(d) That,
in the event that the proposed Councillors’ Discretionary Ward Fund is
endorsed by Council, allocation of capital funding from this Fund be
considered during the 2018/19 financial year.
Record
of Voting:
For
the Motion: Unanimous
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FIN029-18 Draft
2018/19 Budget - Consideration of Waratah Private Hospital Car Parking
(Report by
Strategic Property Specialist)
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Recommendation:
The Mayor, Councillor Greene and Councillor Symington
(a) That
this report is deferred to the Finance and Governance Standing Committee
meeting to be held on Tuesday 12 June for further discussion.
(b) That
current Councillors from the former Hurstville Council provide further
information regarding the timeline and activities relating to the agreement
between Council and the hospital owner at the time (being Cortez
Enterprises), and that staff amend the report, if applicable, to be presented
to the June Standing Committee.
(c)
That Council investigate the possibility of providing registered or bona fide
volunteer persons with passes which reduces their cost of entry and stay.
Record
of Voting:
For
the Motion: Unanimous
|
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FIN030-18 Draft
2018/19 Budget - Consideration of Asbestos Education Program
(Report by
Manager Environmental Health & Regulatory Services)
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Recommendation: The Mayor, Councillor Greene and Councillor Liu
That Council note the allocation of
additional funds in the 2018/19 budget is not required to fund the
development and implementation of an Asbestos Education Program as the
program will be funded as part of the 2018/19 operational budget of the
Environment, Health and Regulatory Services Department.
Record
of Voting:
For
the Motion: Unanimous
|
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FIN031-18 Draft
2018/19 Budget - Consideration of Energy Conservation and Sustainability
Policy
(Report by
Manager Environmental Health & Regulatory Services)
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Recommendation: The Mayor, Councillor Greene and Councillor Symington
That Council note the allocation of
additional funds in the 2018/19 budget is not required for the development
and implementation of the Energy Conservation and Sustainability Policy and a
further report will be presented to Council on a works program and funding
options for Council’s key facilities.
Record
of Voting:
For
the Motion: Unanimous
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FIN032-18 Draft
2018/19 Budget - Consideration of Skate Park Options
(Report by
Manager Project Delivery)
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Recommendation: The Mayor, Councillor Greene and Councillor Liu
(a) That Council notes the preliminary preferred
locations and estimated costs for skate parks within the local government
area as outlined in the report.
(b) That Council endorse the development of a detailed feasibility
study for each of the preferred locations for skate parks.
(c) That Council notes that funding is not included in the
2018-2019 draft Budget and that these works will be considered in a future
capital works program, subject to the outcomes of the feasibility studies.
(d) That Council applies for funding opportunities
through relevant State and Federal Government Departments subject to the
outcomes of the feasibility studies.
Record
of Voting:
For
the Motion: Unanimous
|
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FIN033-18 Draft
2018/19 Budget - Consideration of Community Open Day Program
(Report by
Acting Executive Manager, Office of the General Manager)
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Recommendation: The Mayor, Councillor Greene and Councillor Symington
That Council endorse the allocation of
$20,000 from the existing operational budget of the Office of the General
Manager in the 2018/19 Budget to facilitate the Community Open Days Program,
as outlined in this report.
Record
of Voting:
For
the Motion: Unanimous
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FIN034-18 Draft
2018/19 Budget - Consideration of Defibrillators in Parks
(Report by
Manager Project Delivery)
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Recommendation: Councillor
Symington and The Mayor, Councillor Greene
(a) That
Council notes the cost of the installation of Automatic External
Defibrillators (AED) as outlined in the report.
(b) That Council
notes that funding is not included in the 2018-2019 Draft Budget and that
these works will be considered in a future capital works program.
(c) That
Council applies for alternative funding opportunities through the NSW Office
of Sport and other relevant grant bodies.
(d) That,
in the event that the proposed Councillors’ Discretionary Ward Fund is
endorsed by Council, allocation of capital funding from this Fund be
considered during the 2018/19 financial year.
Record
of Voting:
For
the Motion: Unanimous
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FIN035-18 Draft
2018/19 Budget - Consideration of Costings for Additional Works at Sans Souci
Pool
(Report by
Manager Project Delivery)
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Recommendation:
Councillor Symington and Councillor Liu
(a) That
Council notes the additional costs at Sans Souci Pool to upgrade amenities
and the toddler pool plant room.
(b) That
Council notes that funding is not included in the 2018-2019 draft Budget and
that these works be considered in a future capital works program.
Record
of Voting:
For
the Motion: Unanimous
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FIN036-18 Draft
2018/19 Budget - Consideration of Councillor Ward Discretionary Fund
(Report by
Acting Executive Manager, Office of the General Manager)
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Recommendation:
The Mayor, Councillor Greene and Councillor Symington
(a) That
Council endorse the draft Councillor Ward Discretionary Fund Policy, as
contained in Attachment 1.
(b) That
the draft Councillor Ward Discretionary Fund Policy be referred to the
Independent Commission Against Corruption and the Office of Local Government
for their consideration.
(c) That,
a further report be provided to Council, subject to the receipt of any
feedback from the Independent Commission Against Corruption and the Office of
Local Government, which may necessitate amendments to the Policy.
(d) That
Council endorse the allocation of $1,000,000, consisting of $150,000 of
non-capital funds and $850,000 capital funds in the 2018/19 Budget to
facilitate the establishment of the Councillor Ward Discretionary Fund.
Record
of Voting:
For
the Motion: Unanimous
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FIN037-18 Draft
2018/19 Budget - Consideration of Lighting/ Floodlighting at Major Sporting
Fields
(Report by
Manager Infrastructure)
|
Recommendation: Councillor Symington and The Mayor, Councillor
Greene
(a) That
Council notes the funding requests from the various sporting groups to
upgrade the lighting at the various sports fields
(b) That
Council notes that funding is not included in the 2018-2019 Draft Budget and
that these works will be considered in the future capital works program
Record
of Voting:
For
the Motion: Unanimous
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FIN038-18 Draft
2018/19 Budget - Consideration of Rebound Walls at Major Sports Fields.
(Report by
Manager Infrastructure)
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Recommendation: The Mayor, Councillor Greene and Councillor Symington
(a) That Council construct a trial rebound wall in Olds Park.
(b) That, in the event that the proposed Councillors’
Discretionary Ward Fund is endorsed by Council, allocation of capital funding
from this Fund be considered during the 2018/19 financial year for rebound
walls in each ward, subject to a successful trial.
Record
of Voting:
For
the Motion: Unanimous
|
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FIN039-18 Draft
2018/19 Budget - Consideration of Annual Program to Improve the Streetscape,
Pedestrian Safety and Public Domain at Public School Entrances
(Report by
Manager Infrastructure)
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Recommendation:
The Mayor, Councillor Greene and Councillor Liu
(a) That Council
notes the cost of the annual program to improve the streetscape, pedestrian
safety and public domain at public school entrances as outlined in the
report.
(b) That
Council notes that funding is not included in the 2018-2019 draft Budget and
that these works will be considered in a future capital works program.
(c) That,
in the event that the proposed Councillors’ Discretionary Ward Fund is
endorsed by Council, allocation of capital funding from this Fund be
considered during the 2018/19 financial year.
Record
of Voting:
For
the Motion: Unanimous
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FIN040-18 Local
Government Remuneration Tribunal Determination - Mayor and Councillors fees
for 2018-2019
(Report by
Acting Executive Manager, Office of the General Manager)
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Recommendation: The Mayor, Councillor Greene and Councillor Symington
That Council adopt the following fees
for Councillors and the Mayor, effective from 1 July 2018:
(i) Councillor fee of
$25,150 per annum; and
(ii) Mayoral fee of $66,860
per annum, in addition to the Councillor fee.
Record
of Voting:
For
the Motion: Unanimous
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FIN041-18 Southern
Sydney Regional Organisation of Councils - Proposed Changes to Governance and
Structure
(Report by
Acting Executive Manager, Office of the General Manager)
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Recommendation:
The Mayor, Councillor Greene and Councillor Symington
(a) That
Council endorse the Southern Sydney Regional Organisation of Councils (SSROC)
proposal to establish a Council of Mayors and the implementation of an
appropriate business model as outlined in the attached report - SSROC Council
of Mayors and Incorporation (December 2017).
(b) That
SSROC be advised that Council requires the alternate delegate to the Mayor to
be appointed by a resolution of Council.
(c) That
the General Manager provides a report reviewing on the ongoing membership of
SSROC.
Record
of Voting:
For
the Motion: Unanimous
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FIN042-18 Mayor
and Councillors Expenses and Facilities Policy - Results of Exhibition
(Report by
Acting Executive Manager, Office of the General Manager)
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Recommendation:
Councillor Symington and Councillor Liu
(a) That
the draft Mayor and Councillors Expenses and Facilities Policy, as attached
to this report as Attachment 1, be endorsed.
(b) That
the Policy (when endorsed) be referred to the Office of Local Government and
NSW Independent Commission Against Corruption for information.
Record
of Voting:
For
the Motion: Unanimous
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FIN043-18 Advice
on Costs and Status of Council's Court Proceedings - April 2018
(Report by
General Counsel)
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Recommendation: The Mayor, Councillor Greene and Councillor Symington
That the report, Advice on Costs and
Status of Council’s Court Proceedings – April 2018, be received
and noted.
Record
of Voting:
For
the Motion: Unanimous
|
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FIN044-18 Sydney
Cricket Association Inc. First Grade Ground of the Year Competition
(Report by
Director Assets and Infrastructure)
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Note: Mayor Kevin Greene declared a Non-Significant Non-Pecuniary
Interest in the following item and remained in the meeting during discussion
and voting on this item.
Recommendation: Councillor Liu and
Councillor Symington
(a) That Council make an ex-gratia payment to
Mr Rainis to the amount of $500 awarded to him by the Sydney Cricket
Association Inc.
(b) That Council sends
letters of congratulations to the Hurstville Oval Ground Staff for their
achievement in gaining 2nd Place in the Sydney Cricket Association
Inc. First Grade Ground of the Year Competition.
Record
of Voting:
For
the Motion: Unanimous
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FIN045-18 Quarterly
Budget Review for Quarter Ending 31 March 2018
(Report by
Coordinator Financial Management)
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Recommendation:
The Mayor, Councillor Greene and Councillor Symington
(a) That Council receives and notes the Third Quarterly
Budget Review Report for the Quarter Ending 31 March 2018.
(b) That Council approve the
recommendations to maintain the current operational budget and proposed
capital budget variations as detailed in this report.
Record
of Voting:
For
the Motion: Unanimous
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FIN046-18 Contract
Number T18/006 - Tender for Insurance Services
(Report by
Coordinator Procurement and Risk)
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Recommendation:
Councillor Symington and The Mayor, Councillor Greene
(a) That,
under Section 178 (1) (a) of the Local Government (General) Regulation 2005,
Council accept the tender from Jardine Lloyd Thompson
Pty Ltd in the amount of $1,063,715.00 being a Year 1 Premium, with having
regard to all the circumstances, as the tender that appears to be the most
advantageous, and appoint Jardine Lloyd Thompson Pty Ltd as the Principal
Contractor under the Contract Number T18/006 for a term of 4 years with an
option to extend for 2 further years (1+1) subject to performance reviews.
(b)
That the General Manager be authorised to sign the Contracts
with the preferred supplier on behalf of Council.
(c) Inform
the unsuccessful Tenderers, Civic Risk Mutual Pty Ltd and AON Risk Services
Australia Pty Ltd of the resolution to decline to accept those tenders.
Record
of Voting:
For
the Motion: Unanimous
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FIN047-18 TENDER
T17/051 - Human Resource Information System (HRIS) - funded by the New
Council Implementation Fund
(Report by
Senior Projects Officer)
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Note: David
Tuxford (Acting Chief Operating Officer) declared a Non-Significant
Non-Pecuniary interest in the following item and remained in the meeting.
Recommendation: Councillor Liu and Councillor
Symington
(a)
That, under Section 178 (1) (a) of the Local Government
(General) Regulation 2005, Council accept the tender from
Frontier Software Pty Ltd, in the amount of $599,980.00, with having regard
to all the circumstances, as the tender that appears to be the most
advantageous and appoint Frontier Software Pty Ltd as the Principal
Contractor under the Contract Number T17/051 subject to satisfactory outcome
of the financial assessment.
(b)
That the General Manager be authorised to sign the Contracts
with the preferred supplier on behalf of Council.
(c) That the unsuccessful Tenderer, TechnologyOne, be informed of the
resolution to decline to accept their tender.
(d) That
Council note that the contract is funded from the New Council Implementation
Fund (NCIF) allocation of $500,000.
Record
of Voting:
For
the Motion: Unanimous
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Consideration of Business in Closed Session
Recommendation: The
Mayor, Councillor Greene and Councillor Symington
At
this stage of the meeting the Acting Chair advised that the meeting would move
into closed session to allow consideration of information in accordance with
Section 10A of the Local Government Act 1993. Accordingly, members of the press and public are excluded from the
closed session and access to the correspondence and reports relating to the
items considered during the course of the closed session will be withheld.
This
action was taken to allow consideration of the following item:
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FIN001A-18 Property
Matter - Proposed Sale of Land - Coreen Avenue Peakhurst
(Report by
Strategic Property Officer)
This matter will be considered in closed session in
accordance with Section 10A (2) (c) of the Local Government Act as it
contains information that would, if disclosed, confer a commercial advantage
on a person with whom the Council is conducting (or proposes to conduct)
business.
In accordance with Section 10D it is considered that if
the matter were discussed in an open session, it would on balance, be
contrary to the public interest as it information that would, if disclosed,
confer a commercial advantage on a person with whom the Council is conducting
(or proposes to conduct) business.
The Acting Chair asked the Acting Chief Operating Officer
if any representations had been received from the public that the item should
not be discussed in closed session.
The Acting Chief Operator
replied that no representations had been received to the item in closed
session.
The Acting Chair asked if there
were any members of the public gallery who would like to speak on the reasons
Council proposes to consider the items in closed session.
There were none.
Record
of Voting:
For
the Motion: Unanimous
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Open Session
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Recommendation:
Councillor Liu and Councillor Symington
That the
meeting revert to Open Session.
Record
of Voting:
For the
Motion: Unanimous
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Consideration
of Confidential Recommendations
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FIN001A-18 Property
Matter - Proposed Sale of Land - Coreen Avenue Peakhurst
(Report by
Strategic Property Officer)
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Recommendation: The Mayor, Councillor Greene and Councillor
Symington
(a) That part 34 Coreen Avenue (part Lot 18
in DP31882), be sold to one or both of the owners of 605 and 607 Forest Road
Peakhurst.
(b) That should Council resolve to dispose of
the land, Council determine the sale price of part Lot 18 in DP31882.
(c) That the General Manager be authorised to
execute the Contract for Sale, Transfer and all other associated
documentation to effect the disposal of part Lot 18 in DP31882.
Record
of Voting:
For
the Motion: Unanimous
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Conclusion
The Meeting was closed at 7.24pm.
