Agenda of Council Meeting

Council Meeting

Monday, 28 May 2018

An Ordinary Meeting of Council will be held at 7.00pm on Monday, 28 May 2018 in the Dragon Room on Level 1, Georges River Civic Centre, corner Dora and MacMahon Streets, Hurstville for the consideration of the business available on Council’s website at

http://www.georgesriver.nsw.gov.au/Council/Council-Meetings

BUSINESS

National Anthem

Prayer

Acknowledgement of Country

Apologies

Disclosures of Interest

Public addresses to the Meeting

Minutes of previous meetings

Mayoral Minute

Matters of Privilege

Condolences

Other

Mayoral Minute

Committee Reports

Environment and Planning

Finance and Governance

Assets and Infrastructure

Community and Culture

Precis of Correspondence

Notices of Rescission

Notices of Motion

Questions with Notice

Ordinary Meeting

Summary of Items

Monday, 28 May 2018

Previous Minutes

MINUTES: Council Meeting - 23 April 2018

Mayoral Minute

Nil

Committee Reports

CCL020-18 Report of the Environment and Planning Committee - Meeting held on 14 May 2018

(Report by Acting Head of Executive Services)........................................................ 2

CCL023-18 Report of the Assets and Infrastructure Committee - Meeting held on 14 May 2018

(Report by Acting Head of Executive Services)........................................................ 6

CCL024-18 Report of the Community and Culture Committee - Meeting held 14 May 2018

(Report by Acting Head of Executive Services)...................................................... 24

CCL025-18 Report of the Finance and Governance Committee - Meeting held 14 May 2018

(Report by Acting Head of Executive Services)...................................................... 39

Environment and Planning

CCL026-18 Waste Services Tender – T18/015 - LATE REPORT

(Report by Manager Environment Health & Regulatory Services)..................... 58

Finance and Governance

Nil

Assets and Infrastructure

Nil

Community and Culture

Nil

Precis of Correspondence

Nil

Notices of Rescission

Nil

Notices of Motion

NM031-18 Street Tree Management in Georges River Local Government Area

(Report by Councillor Payor)..................................................................................... 60

NM032-18 Women's Restroom Community Project - Share the Dignity Trial

(Report by Councillor Tegg)....................................................................................... 62

NM033-18 Free Learn to Swim Trial for Public School Children in Georges River Local Government Area

(Report by Councillor Tegg)....................................................................................... 63

NM034-18 Installation of Defibrillators in Council's Community Centres, Libraries and Leisure Centres

(Report by Councillor Kastanias).............................................................................. 64

NM035-18 Suspension of New Low Rise Medium Density Housing Code in Georges River Local Government Area

(Report by Councillor Landsberry)............................................................................ 65

NM036-18 Review of Accreditation Process for Private Certifiers in NSW

(Report by Councillor Landsberry)............................................................................ 67

NM037-18 Georges River Local Planning Panel Operational Procedures

(Report by Councillor Landsberry)............................................................................ 68

NM038-18 14 and 16 Victoria Street, Kogarah - Heritage Property Review

(Report by Councillor Katris)...................................................................................... 69

NM039-18 Proposed Sustainability Actions/Waste Diversion Options in Georges River Local Government Area

(Report by Councillor Grekas)................................................................................... 71

NM040-18 Membership of Finance and Governance Committee

(Report by Councillor Grekas)................................................................................... 72

NM041-18 Low Rise Medium Density Housing Code

(Report by Councillor Hindi)...................................................................................... 73

NM042-18 Georges River Local Planning Panel - Operational Procedures

(Report by Councillor Hindi)...................................................................................... 74

NM043-18 Provision of Women's Crisis/Refuge Accommodation in Georges River

(Report by Councillor Hindi)...................................................................................... 75

Questions with Notice

Nil

Georges River Council – Ordinary Meeting - Monday, 28 May 2018 Page 8

Item: CCL023-18 Report of the Assets and Infrastructure Committee - Meeting held on 14 May 2018

Author: Acting Head of Executive Services

Directorate: Office of the General Manager

Matter Type: Committee Reports

Recommendation

That the Committee recommendations for items ASS008-18 to ASS021-18 (inclusive), detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Assets and Infrastructure Committee.

Committee Reports

ASS008-18 Georges River Traffic Advisory Committee Meeting - 1 May 2018

(Report by Traffic Engineer)

Note: Councillor Grekas declared a Significant Non-Pecuniary Interest in the following item.

The Meeting voted to designate Councillor Konjarski as acting Chairperson for the following item.

Councillor Grekas left the Chamber at 7.25pm and did not participate in discussions or voting.

Recommendation: Councillor Katris and Councillor Symington

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 1 May 2018 be adopted by Council.

Record of Voting:

For the Motion: Unanimous

Councillor Grekas returned to the meeting at 7.26pm and resumed the Chair.

ASS009-18 Approval to Seek Grant Funding (the Greater Sydney Sports Facility Fund)

(Report by Director Assets and Infrastructure)

Recommendation: Councillor Katris and Councillor Agius

That Council delegate authority to the General Manager to apply for funding via the Greater Sydney Sports Facility fund (and any other available NSW grant funding programs) for suitable projects within the 5 year capital works program.

Record of Voting:

For the Motion: Unanimous

Procedural Motion

Recommendation: Councillor Agius and Councillor Katris

That ASS010-18 be considered as the last item of the meeting.

Record of Voting:

For the Motion: Unanimous

ASS010-18 Tender for Development of Georges River Foreshore Access and Improvement Plan - Office of Environment and Heritage - 2016-2017 Coastal and Estuary Grant Program

(Report by Manager Project Delivery)

This matter was considered later in the meeting.

ASS011-18 Tender for Construction of Harold Fraser Oval Community Pavilion - Stronger Communities Fund and S94A Funds

(Report by Manager Project Delivery)

Recommendation: Councillor Katris and Councillor Agius

(a) That, under Section 178 (1) (b) of the Local Government (General) Regulation 2005, Council decline to accept any of the tenders for T17/036 Tender for Construction of Harold Fraser Oval Community Pavilion as outlined in the report.

(b) That, under Section 178 (3) (b) of the Local Government (General) Regulation 2005, Council invite, in accordance with clause 167, 168 or 169, fresh tenders based on the same or different details.

Record of Voting:

For the Motion: Unanimous

ASS012-18 Tender for Georges River Council Preferred Suppliers – Civil Construction Works - Operational Budget

(Report by Manager Project Delivery)

Recommendation: Councillor Symington and Councillor Konjarski

(a) That Council accepts the Tenders from Ally Property Services Pty Ltd (Ally Civil), KK Consultants Pty Ltd T/A KK Civil Engineering, Dxcore Pty Ltd, Stateline Asphalt Pty Ltd, The Trustee for the Awada Civil Family Trust (Awada Civil) and Ezy Pave Pty Ltd, after having regard to all the circumstances, as the tenderers appear to be the most advantageous and appoint Ally Property Services Pty Ltd (Ally Civil), KK Consultants Pty Ltd T/A KK Civil Engineering, Dxcore Pty Ltd, Stateline Asphalt Pty Ltd, The Trustee for the Awada Civil Family Trust (Awada Civil) and Ezy Pave Pty Ltd as the Principal Contractors under the Contract Number T18/014 Georges River Council Preferred Suppliers – Civil Construction Works.

(b) That Council appoints the Contractors outlined above for a period of three (3) years commencing 1 July 2018 with an option to extend the Contract for a further two (2) periods of twelve (12) months each subject to a Council resolution.

(d) That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

Record of Voting:

For the Motion: Unanimous

ASS013-18 Tender for Cromdale Street, Mortdale - Drainage Culvert Upgrade - Collateralized Debt Obligation (CDO) Recovered Funds

(Report by Manager Project Delivery)

Recommendation: Councillor Konjarski and Councillor Symington

(a) That Council accepts the Tender from Antoun Civil Engineering (Aust) Pty Ltd, in the amount of $1,635,580.10, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Antoun Civil Engineering (Aust) Pty Ltd as the Principal Contractor under the Contract Number T17/048 Cromdale Street, Mortdale – Drainage Culvert Upgrade.

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

Record of Voting:

For the Motion: Unanimous

ASS014-18 Tender for Georges River Council – Stormwater Drainage Pipe Relining Works - Collateralized Debt Obligation (CDO) Recovered Funds

(Report by Manager Project Delivery)

Recommendation: Councillor Katris and Councillor Payor

(a) That Council accepts the Tender from Insituform Pacific Pty Ltd, in the amount of $198,001.02, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Insituform Pacific Pty Ltd as the Principal Contractor under the Contract Number T18/017 Tender for Georges River Council – Stormwater Drainage Pipe Relining Works.

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

Record of Voting:

For the Motion: Unanimous

ASS015-18 Tender for Construction of New Amenities Building at Oatley Memorial Gardens - Stronger Communities Fund

(Report by Manager Project Delivery)

Recommendation: Councillor Konjarski and Councillor Symington

(a) That Council accepts the Tender from Jag Building and Bricklaying Pty Ltd, in the amount of $228,410.00, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Jag Building and Bricklaying Pty Ltd as the Principal Contractor under the Contract Number T17/027 Construction of New Amenities Building at Oatley Memorial Gardens.

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

Record of Voting:

For the Motion: Unanimous

ASS016-18 Tender for Forest Road Hurstville - Upgrade Stage 2 - Undergrounding Overhead Power Lines - General Revenue

(Report by Manager Project Delivery)

Recommendation: Councillor Katris and Councillor Agius

(a) That Council accepts the Tender from Twin Connect Pty Ltd, in the amount of $570,020, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Twin Connect Pty Ltd as the Principal Contractor under the Contract Number T18/010 Forest Road Hurstville - Upgrade Stage 2 – Undergrounding Overhead Power Lines.

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

Record of Voting:

For the Motion: Unanimous

ASS017-18 Tender for Forest Road Hurstville - Footpath Upgrade - Stage 2 - General Revenue

(Report by Manager Project Delivery)

Recommendation: Councillor Symington and Councillor Katris

(a) That Council accepts the Tender from KK Consultants Pty Ltd trading as KK Civil Engineering, in the amount of $898,975.00, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint KK Consultants Pty Ltd trading as KK Civil Engineering as the Principal Contractor under the Contract Number T18/016 Tender for Forest Road Hurstville - Footpath Upgrade – Stage 2.

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

Record of Voting:

For the Motion: Unanimous

ASS018-18 Tender for Construction of Renown Reserve Sports Amenities Buildings - Stronger Communities Fund

(Report by Manager Project Delivery)

Note: Councillor Grekas declared a Non-Significant Non-Pecuniary Interest in the following item and remained in the meeting during discussion and voting on this item.

Recommendation: Councillor Konjarski and Councillor Symington

(a) That Council accepts the Tender from Sullivans Constructions Pty Ltd, in the amount of $2,061,427 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Sullivans Constructions Pty Ltd as the Principal Contractor under the Contract Number T17/026 Tender for Construction of Renown Reserve Sports Amenities Buildings.

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(d) That Council approves the allocation of $731,427 from the Asset Management Reserve Investment to fund this project.

Record of Voting:

For the Motion: Unanimous

ASS019-18 Tender for Building Upgrade and Modification Works at Beverly Hills Park Sports Amenities Building - NSW Government Community Building Partnership Grant, Federal Government Community Development Program and Infrastructure Plus

(Report by Manager Project Delivery)

Recommendation: Councillor Konjarski and Councillor Symington

(a) That Council accepts the Tender from Sullivans Constructions Pty Ltd, in the amount of $871,278 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Sullivans Constructions Pty Ltd as the Principal Contractor under the Contract Number T18/018 Tender for Building Upgrade and Modification Works at Beverly Hills Park Sports Amenities Building.

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(d) That Council approves the allocation of $50,000 from the Asset Management Reserve Investment to fund this project.

Record of Voting:

For the Motion: Unanimous

ASS020-18 Tender for Fire Services - T18/003 Operational Budget

(Report by Coordinator Property & Assets)

Recommendation: Councillor Symington and Councillor Agius

(a) That in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), the Tender from Fire Control Solutions Pty Ltd, in the amount of $232,732 for 3 years with a 3% annual increase, subject to confirmation of satisfactory financial capability and ability to fulfil obligations under the proposed contract, and having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Fire Control Solutions Pty Ltd as the Principal Contractor under the Contract Number T18/003 subject to satisfactory outcome of the financial assessment.

(b) Engage a secondary approved panel member Newsound Pty Ltd on a schedule of rates to support in the delivery of reactive and rectification services when and as required.

(c) Inform the unsuccessful Tenderers; Springfield Group, Alliance Pty Ltd, Chubb Pty Ltd, Synergy Fire Security Pty Ltd and ARA Corporate Pty Ltd of the resolution to decline to accept those tenders.

(d) Advise existing providers of intent to terminate existing services; Wormald Pty Ltd, Austratronics Pty Ltd, Andrews Fire, Chubb Pty Ltd.

Record of Voting:

For the Motion: Unanimous

ASS021-18 Tender for Mechanical HVAC - T18/002 Operational Budget

(Report by Coordinator Property & Assets)

Recommendation: Councillor Katris and Councillor Symington

(a) That in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), the Tender from Airmaster Australia Pty Ltd, in the amount of $105,842.41 for 3 years with a 2.5% annual increase, subject to confirmation of satisfactory financial capability and ability to fulfil obligations under the proposed contract, and having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Airmaster Australia Pty Ltd as the Principal Contractor under the Contract Number T18/002 subject to satisfactory outcome of the financial assessment.

(b) Engage two secondary approved panel members CBD Mechanical Pty Ltd and Coral Air Pty Ltd on a schedule of rates to support in the delivery of reactive and rectification services when and as required with no guaranteed volume.

(c) Inform the unsuccessful Tenderers; Precise Air, RCR Infrastructure, Engine Services, Power Plus, Inter Chillers, NBR Mechanical of the resolution to decline to accept those tenders.

(d) Advise existing providers of intent to terminate existing services; Coral Air Pty Ltd, Ash Refrigeration.

Record of Voting:

For the Motion: Unanimous

Consideration of Business in Closed Session

Recommendation: Councillor Katris and Councillor Agius

At this stage of the meeting the Chair advised that the meeting would move into closed session to allow consideration of information in accordance with Section 10A of the Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the closed session will be withheld.

This action was taken to allow discussion of information in regard to ASS010-18 -18 Tender for Development of Georges River Foreshore Access and Improvement Plan - Office of Environment and Heritage - 2016-2017 Coastal and Estuary Grant Program that in accordance with Section 10A(2)(d)(i) of The Local Government Act 1993 which if disclosed could prejudice the commercial position of the person who supplied it.

In accordance with Section 10D it is considered that if the matter were discussed in an open session, it would on balance, be contrary to the public interest as it information that would, if disclosed, could prejudice the commercial position of the person who supplied it.

The Chair asked if the Director, Assets and Infrastructure if any representations had been received from the public that the item should not be discussed in closed session.

The Director, Assets and Infrastructure replied no representations had been received to the item in closed session.

The Chair asked if there were any members of the public who would like to speak on the

reasons Council proposes to consider the items in closed session and there were none.

Record of Voting:

For the Motion: Unanimous

Open Session

Recommendation: Councillor Katris and Councillor Agius

That the meeting returned to open session.

Record of Voting:

For the Motion: Unanimous

ASS010-18 Tender for Development of Georges River Foreshore Access and Improvement Plan - Office of Environment and Heritage - 2016-2017 Coastal and Estuary Grant Program

(Report by Manager Project Delivery)

Recommendation: Councillor Katris and Councillor Konjarski

(a) That Council accepts the Tender from EMM Consulting Pty Ltd, in the amount of $208,925.00, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint EMM Consulting Pty Ltd as the Principal Contractor under the Contract Number T18/005 Georges River Council Foreshore Access and Improvement Plan.

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(d) That the report investigate the possibility of identifying incentives and mechanisms to private land owners in order to allow public access along the foreshore on their properties.

Record of Voting:

For the Motion: Unanimous

File Reference

D18/44442

ATTACHMENTS

Attachment ⇩1

Minutes of the Assets and Infrastructure Committee - 14 May 2018

Georges River Council – Ordinary Meeting - Monday, 28 May 2018 Page 26

Item: CCL024-18 Report of the Community and Culture Committee - Meeting held 14 May 2018

Author: Acting Head of Executive Services

Directorate: Office of the General Manager

Matter Type: Committee Reports

Recommendation

That the Committee recommendations for items COM012-18 – COM018-18 (inclusive), detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Community and Culture Committee.

Committee Reports

Consideration of Business in Closed Session

Recommendation: Councillor Liu and Councillor Hindi

This action was taken to allow discussion of information in regard to item COM012-18 Major Events Advisory Committee - Community Representatives in accordance with Section 10A(2)(a) of the Local Government Act 1993 which if disclosed, would reveal personal information regarding candidates for appointment to the Major Events Advisory Committee.

In accordance with Section 10D. It is considered that if the information were discussed in an open session, it would on balance, be contrary to the public interests as the information, if disclosed would reveal personal information about a individual(s).

The Chair asked the Acting Director Community and Culture if any representations had been received from the public that the item should not be discussed in closed session.

The Acting Director Community and Culture replied that no representations had been received to the item in closed session.

The Chair asked if there were any members of the public who would like to speak on the

reasons Council proposes to consider the items in closed session, there were none.

Record of Voting:

For the Motion: Unanimous

Open Council

Recommendation: Councillor Greene and Councillor Hindi

That the meeting revert to Open Council.

Record of Voting:

For the Motion: Unanimous

COM012-18 Major Events Advisory Committee - Community Representatives

(Report by Coordinator Events and Sponsorships)

Recommendation: Councillor Landsberry and Councillor Hindi

(a) That Council considers the Expressions of Interest received from those persons wishing to be considered as community representatives on the Major Events Advisory Committee.

(b) That the Major Events Advisory Committee Terms of Reference (MEAC TORs) be amended to remove voting rights for community representatives on the Major Events Advisory Committee.

(c) That the MEAC TORs be amended to appoint one community representative per Ward, increasing the total number of members to 10 as follows:

(i) Blakehurst

(ii) Hurstville

(iii) Kogarah Bay

(iv) Mortdale

(v) Peakhurst

(d) That consistent with Council’s approach to the appointment of community representatives to the Local Planning Panel, former Councillors and staff shall be excluded from any appointment to the Major Events Advisory Committee.

(e) That Council staff review all applications to recommend community representatives per ward.

(f) That Council Officers open submissions for Peakhurst Ward for a period of 3 weeks. In the event that a suitable submission for a community representative is unavailable for Peakhurst Ward, the fifth representative will be chosen from the current list of applications.

(g) That Council endorses the meeting dates for 2018.

Record of Voting:

For the Motion: Unanimous

COM013-18 Grants, Donations and Sponsorship Policy

(Report by Manager Community & Cultural Development)

Recommendation: Councillor Hindi and Councillor Greene

(a) That Council endorse the attached draft Grants, Donations and Sponsorship Policy to be placed on public exhibition for a period of not less than 28 days.

(b) That submissions received during the public exhibition period be reported back to Council together with any recommended changes to the draft Grants, Donations and Sponsorship Policy.

Record of Voting:

For the Motion: Unanimous

COM014-18 Sponsorship and Donation Requests

(Report by Administration Officer – Communications & Customer Service)

Recommendation: Councillor Hindi and Councillor Greene

(a) That Council retrospectively approves the in-kind sponsorship request of $1,205 to Club Rivers and Georges River Life Care for its ‘Sleep Out’ event held on Thursday 19 April in the lower level of the council car park in Littleton Street, Riverwood.

(b) That Council approves the in-kind sponsorship request of $106 to the Lugarno FC for its U8 Gala Day event to be held on Sunday 3June at Gannons Park, Peakhurst.

(c) That Council approves the donation request to purchase a group booking (table of 10) totalling $3,500 for The Biaggio Signorelli Asbestos Foundation 10th Anniversary Autumn Gala Dinner to be held on Wednesday 30 May at Doltone House, Eveleigh.

(d) That Council retrospectively approves the donation of $200 to the Recreation, Sports and Aquatics Club (RSAC) for its major fundraiser the 31st RSAC Charity Sports Lunch event which was held on 4 May at Bankstown Sports Bowls, Bankstown.

(e) That Council include the approved donation/sponsorship on its Donations and Sponsorship register on the Council website.

Record of Voting:

For the Motion: Unanimous

COM015-18 Re-establishment of Alcohol Free Zones

(Report by Coordinator Community Development)

Recommendation: Councillor Greene and Councillor Hindi

(a) That Council endorse the re-establishment of the existing Oatley Shopping Centre, Penshurst Shopping Centre, Kogarah CBD, Hurstville CBD and Riverwood Town Centre Alcohol Free Zones until 28 August 2022 in accordance with sections 644, 644A and 644B of the Local Government Act 1993, for the purpose of public exhibition;

(b) That Council adopt the public consultation process that needs to occur to re-establish the existing Alcohol Free Zones in accordance with Section 644A of the Act for a period of no less than 14 days;

(c) That any submissions received during the public exhibition period be reported back to Council together with any recommended changes to Council’s Alcohol Free Zones for adoption.

Record of Voting:

For the Motion: Unanimous

COM016-18 Major Events Advisory Committee Meeting Minutes - 16 April 2018

(Report by Manager Communications, Customer Service and Events)

Recommendation: Councillor Landsberry and Councillor Greene

That Council adopts the recommendations contained within the Minutes of the Major Events Advisory Committee meeting held on Monday 16 April 2018 except for Recommendation MAJ005-18(a).

Record of Voting:

For the Motion: Unanimous

COM017-18 Community Development and Services Advisory Committee Meeting Minutes - 17 April 2018

(Report by Administration Officer)

Recommendation: Councillor Hindi and Councillor Liu

That Council adopt the recommendations contained with the minutes of the Community Development and Services Advisory Committee meeting held on Tuesday 17 April 2018.

Record of Voting:

For the Motion: Unanimous

COM018-18 Community Grants Program 2017-18 Round 2

(Report by Manager Community & Cultural Development)

Recommendation: Councillor Hindi and Councillor Liu

That the funding allocations for the Georges River Council Community Grants Program 2017-18 Round 2, as listed within Attachment 1, be adopted.

Record of Voting:

For the Motion: Unanimous

File Reference

D18/43685

ATTACHMENTS

Attachment ⇩1	Terms of Reference - Major Events Advisory Committee
Attachment ⇩2	Minutes of the Community and Culture Committee - 14 May 2018

Georges River Council – Ordinary Meeting - Monday, 28 May 2018 Page 41

Item: CCL025-18 Report of the Finance and Governance Committee - Meeting held 14 May 2018

Author: Acting Head of Executive Services

Directorate: Office of the General Manager

Matter Type: Committee Reports

Recommendation

That the Committee recommendations for items FIN025-18 – FIN047-18 (inclusive) and FIN001A-18, detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Finance and Governance Committee.

FIN025-18 Draft 2018/19 Budget - Consideration of Regional Aquatic Facility

(Report by Manager Community & Cultural Development)

Recommendation: The Mayor, Councillor Greene and Councillor Symington

(a) That Council endorse the preparation of a Site Suitability and Feasibility Study on the development of a Georges River Regional Aquatic Facility in the Carss Park recreation and sporting precinct following the development and adoption of the Georges River Council Open Space, Recreation and Community Facilities Strategy.

(b) That Council endorse the allocation of $150,000 from the Aquatic Facilities Reserve in the 2018/19 Budget for the preparation of the Study.

Record of Voting:

For the Motion: Unanimous

FIN026-18 Draft 2018/19 Budget - Consideration of Creative Cultural Strategy

(Report by Manager Community & Cultural Development)

Recommendation: Councillor Liu and Councillor Symington

(a) That Council endorse the preparation of a Creative Cultural Strategy for Georges River Council.

(b) That Council endorse the allocation of $200,000 from the remaining balance of the Collateralised Debt Obligations (CDO) Recovery Reserve for the creation and delivery of the Creative Cultural Strategy in the 2018/19 budget.

Record of Voting:

For the Motion: Unanimous

FIN027-18 Draft 2018/19 Budget - Consideration of Proposed Public Amenities Building at Pole Depot Park Penshurst

(Report by Manager Project Delivery)

Recommendation: The Mayor, Councillor Greene and Councillor Liu

(a) That Council notes the estimated cost of the installation of a public amenities building at Pole Depot Park, Penshurst.

(b) That Council notes the correspondence from the 3 Bridges Community advising Council of availability of access to the toilets in their adjacent facility.

(c) That Council notes that funding is not proposed to be included in the 2018-2019 draft Budget and that these works will be considered in a future capital works program.

Record of Voting:

For the Motion: Unanimous

FIN028-18 Draft 2018/19 Budget - Consideration of CCTV

(Report by Manager Community & Cultural Development)

Recommendation: The Mayor, Councillor Greene and Councillor Liu

(a) That Council notes that the grant application for funding through the NSW Department of Justice (DoJ) Community Safety Fund was unsuccessful for Closed Circuit Television Cameras (CCTV) upgrades and new infrastructure in the Hurstville CBD and Lugarno.

(b) That Council applies for alternative funding opportunities through further rounds of the NSW Department of Justice Community Safety Fund as recommended by the DoJ.

(c) That, should alternative grant funding applications be unsuccessful, Council consider the allocation of $144,032 during the quarterly reviews of the 2018/19 budget to fund the provision of CCTV cameras in the Hurstville CBD and Lugarno.

(d) That, in the event that the proposed Councillors’ Discretionary Ward Fund is endorsed by Council, allocation of capital funding from this Fund be considered during the 2018/19 financial year.

Record of Voting:

For the Motion: Unanimous

FIN029-18 Draft 2018/19 Budget - Consideration of Waratah Private Hospital Car Parking

(Report by Strategic Property Specialist)

Recommendation: The Mayor, Councillor Greene and Councillor Symington

(a) That this report is deferred to the Finance and Governance Standing Committee meeting to be held on Tuesday 12 June for further discussion.

(b) That current Councillors from the former Hurstville Council provide further information regarding the timeline and activities relating to the agreement between Council and the hospital owner at the time (being Cortez Enterprises), and that staff amend the report, if applicable, to be presented to the June Standing Committee.

(c) That Council investigate the possibility of providing registered or bona fide volunteer persons with passes which reduces their cost of entry and stay.

Record of Voting:

For the Motion: Unanimous

FIN030-18 Draft 2018/19 Budget - Consideration of Asbestos Education Program

(Report by Manager Environmental Health & Regulatory Services)

Recommendation: The Mayor, Councillor Greene and Councillor Liu

That Council note the allocation of additional funds in the 2018/19 budget is not required to fund the development and implementation of an Asbestos Education Program as the program will be funded as part of the 2018/19 operational budget of the Environment, Health and Regulatory Services Department.

Record of Voting:

For the Motion: Unanimous

FIN031-18 Draft 2018/19 Budget - Consideration of Energy Conservation and Sustainability Policy

(Report by Manager Environmental Health & Regulatory Services)

Recommendation: The Mayor, Councillor Greene and Councillor Symington

That Council note the allocation of additional funds in the 2018/19 budget is not required for the development and implementation of the Energy Conservation and Sustainability Policy and a further report will be presented to Council on a works program and funding options for Council’s key facilities.

Record of Voting:

For the Motion: Unanimous

FIN032-18 Draft 2018/19 Budget - Consideration of Skate Park Options

(Report by Manager Project Delivery)

Recommendation: The Mayor, Councillor Greene and Councillor Liu

(a) That Council notes the preliminary preferred locations and estimated costs for skate parks within the local government area as outlined in the report.

(b) That Council endorse the development of a detailed feasibility study for each of the preferred locations for skate parks.

(c) That Council notes that funding is not included in the 2018-2019 draft Budget and that these works will be considered in a future capital works program, subject to the outcomes of the feasibility studies.

(d) That Council applies for funding opportunities through relevant State and Federal Government Departments subject to the outcomes of the feasibility studies.

Record of Voting:

For the Motion: Unanimous

FIN033-18 Draft 2018/19 Budget - Consideration of Community Open Day Program

(Report by Acting Executive Manager, Office of the General Manager)

Recommendation: The Mayor, Councillor Greene and Councillor Symington

That Council endorse the allocation of $20,000 from the existing operational budget of the Office of the General Manager in the 2018/19 Budget to facilitate the Community Open Days Program, as outlined in this report.

Record of Voting:

For the Motion: Unanimous

FIN034-18 Draft 2018/19 Budget - Consideration of Defibrillators in Parks

(Report by Manager Project Delivery)

Recommendation: Councillor Symington and The Mayor, Councillor Greene

(a) That Council notes the cost of the installation of Automatic External Defibrillators (AED) as outlined in the report.

(b) That Council notes that funding is not included in the 2018-2019 Draft Budget and that these works will be considered in a future capital works program.

(c) That Council applies for alternative funding opportunities through the NSW Office of Sport and other relevant grant bodies.

(d) That, in the event that the proposed Councillors’ Discretionary Ward Fund is endorsed by Council, allocation of capital funding from this Fund be considered during the 2018/19 financial year.

Record of Voting:

For the Motion: Unanimous

FIN035-18 Draft 2018/19 Budget - Consideration of Costings for Additional Works at Sans Souci Pool

(Report by Manager Project Delivery)

Recommendation: Councillor Symington and Councillor Liu

(a) That Council notes the additional costs at Sans Souci Pool to upgrade amenities and the toddler pool plant room.

(b) That Council notes that funding is not included in the 2018-2019 draft Budget and that these works be considered in a future capital works program.

Record of Voting:

For the Motion: Unanimous

FIN036-18 Draft 2018/19 Budget - Consideration of Councillor Ward Discretionary Fund

(Report by Acting Executive Manager, Office of the General Manager)

Recommendation: The Mayor, Councillor Greene and Councillor Symington

(a) That Council endorse the draft Councillor Ward Discretionary Fund Policy, as contained in Attachment 1.

(b) That the draft Councillor Ward Discretionary Fund Policy be referred to the Independent Commission Against Corruption and the Office of Local Government for their consideration.

(c) That, a further report be provided to Council, subject to the receipt of any feedback from the Independent Commission Against Corruption and the Office of Local Government, which may necessitate amendments to the Policy.

(d) That Council endorse the allocation of $1,000,000, consisting of $150,000 of non-capital funds and $850,000 capital funds in the 2018/19 Budget to facilitate the establishment of the Councillor Ward Discretionary Fund.

Record of Voting:

For the Motion: Unanimous

FIN037-18 Draft 2018/19 Budget - Consideration of Lighting/ Floodlighting at Major Sporting Fields

(Report by Manager Infrastructure)

Recommendation: Councillor Symington and The Mayor, Councillor Greene

(a) That Council notes the funding requests from the various sporting groups to upgrade the lighting at the various sports fields

(b) That Council notes that funding is not included in the 2018-2019 Draft Budget and that these works will be considered in the future capital works program

Record of Voting:

For the Motion: Unanimous

FIN038-18 Draft 2018/19 Budget - Consideration of Rebound Walls at Major Sports Fields.

(Report by Manager Infrastructure)

Recommendation: The Mayor, Councillor Greene and Councillor Symington

(a) That Council construct a trial rebound wall in Olds Park.

(b) That, in the event that the proposed Councillors’ Discretionary Ward Fund is endorsed by Council, allocation of capital funding from this Fund be considered during the 2018/19 financial year for rebound walls in each ward, subject to a successful trial.

Record of Voting:

For the Motion: Unanimous

FIN039-18 Draft 2018/19 Budget - Consideration of Annual Program to Improve the Streetscape, Pedestrian Safety and Public Domain at Public School Entrances

(Report by Manager Infrastructure)

Recommendation: The Mayor, Councillor Greene and Councillor Liu

(a) That Council notes the cost of the annual program to improve the streetscape, pedestrian safety and public domain at public school entrances as outlined in the report.

(b) That Council notes that funding is not included in the 2018-2019 draft Budget and that these works will be considered in a future capital works program.

(c) That, in the event that the proposed Councillors’ Discretionary Ward Fund is endorsed by Council, allocation of capital funding from this Fund be considered during the 2018/19 financial year.

Record of Voting:

For the Motion: Unanimous

FIN040-18 Local Government Remuneration Tribunal Determination - Mayor and Councillors fees for 2018-2019

(Report by Acting Executive Manager, Office of the General Manager)

Recommendation: The Mayor, Councillor Greene and Councillor Symington

That Council adopt the following fees for Councillors and the Mayor, effective from 1 July 2018:

(i) Councillor fee of $25,160 per annum; and

(ii) Mayoral fee of $66,860 per annum, in addition to the Councillor fee.

Record of Voting:

For the Motion: Unanimous

FIN041-18 Southern Sydney Regional Organisation of Councils - Proposed Changes to Governance and Structure

(Report by Acting Executive Manager, Office of the General Manager)

Recommendation: The Mayor, Councillor Greene and Councillor Symington

(a) That Council endorse the Southern Sydney Regional Organisation of Councils (SSROC) proposal to establish a Council of Mayors and the implementation of an appropriate business model as outlined in the attached report - SSROC Council of Mayors and Incorporation (December 2017).

(b) That SSROC be advised that Council requires the alternate delegate to the Mayor to be appointed by a resolution of Council.

Record of Voting:

For the Motion: Unanimous

FIN042-18 Mayor and Councillors Expenses and Facilities Policy - Results of Exhibition

(Report by Acting Executive Manager, Office of the General Manager)

Recommendation: Councillor Symington and Councillor Liu

(a) That the draft Mayor and Councillors Expenses and Facilities Policy, as attached to this report as Attachment 1, be endorsed.

(b) That the Policy (when endorsed) be referred to the Office of Local Government and NSW Independent Commission Against Corruption for information.

Record of Voting:

For the Motion: Unanimous

FIN043-18 Advice on Costs and Status of Council's Court Proceedings - April 2018

(Report by General Counsel)

Recommendation: The Mayor, Councillor Greene and Councillor Symington

That the report, Advice on Costs and Status of Council’s Court Proceedings – April 2018, be received and noted.

Record of Voting:

For the Motion: Unanimous

FIN044-18 Sydney Cricket Association Inc. First Grade Ground of the Year Competition

(Report by Director Assets and Infrastructure)

Note: Mayor Kevin Greene declared a non-significant non-pecuniary interest in the following item and remained in the meeting.

Recommendation: Councillor Liu and Councillor Symington

(a) That Council make an ex-gratia payment to Mr Rainis to the amount of $500 awarded to him by the Sydney Cricket Association Inc.

(b) That Council sends letters of congratulations to the Hurstville Oval Ground Staff for their achievement in gaining 2^nd Place in the Sydney Cricket Association Inc. First Grade Ground of the Year Competition.

Record of Voting:

For the Motion: Unanimous

FIN045-18 Quarterly Budget Review for Quarter Ending 31 March 2018

(Report by Coordinator Financial Management)

Recommendation: The Mayor, Councillor Greene and Councillor Symington

(a) That Council receives and notes the Third Quarterly Budget Review Report for the Quarter Ending 31 March 2018.

(b) That Council approve the recommendations to maintain the current operational budget and proposed capital budget variations as detailed in this report.

Record of Voting:

For the Motion: Unanimous

FIN046-18 Contract Number T18/006 - Tender for Insurance Services

(Report by Coordinator Procurement and Risk)

Recommendation: Councillor Symington and The Mayor, Councillor Greene

(a) That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender from Jardine Lloyd Thompson Pty Ltd in the amount of $1,063,715.00 being a Year 1 Premium, with having regard to all the circumstances, as the tender that appears to be the most advantageous, and appoint Jardine Lloyd Thompson Pty Ltd as the Principal Contractor under the Contract Number T18/006 for a term of 4 years with an option to extend for 2 further years (1+1) subject to performance reviews.

(b) That the General Manager be authorised to sign the Contracts with the preferred supplier on behalf of Council.

(c) Inform the unsuccessful Tenderers, Civic Risk Mutual Pty Ltd and AON Risk Services Australia Pty Ltd of the resolution to decline to accept those tenders.

Record of Voting:

For the Motion: Unanimous

FIN047-18 TENDER T17/051 - Human Resource Information System (HRIS) - funded by the New Council Implementation Fund

(Report by Senior Projects Officer)

Note: David Tuxford (Acting Chief Operating Officer) declared a Non-Significant Non-Pecuniary interest in the following item and remained in the meeting.

Recommendation: Councillor Liu and Councillor Symington

(a) That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender from Frontier Software Pty Ltd, in the amount of $599,980.00, with having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Frontier Software Pty Ltd as the Principal Contractor under the Contract Number T17/051 subject to satisfactory outcome of the financial assessment.

(b) That the General Manager be authorised to sign the Contracts with the preferred supplier on behalf of Council.

(d) That Council note that the contract is funded from the New Council Implementation Fund (NCIF) allocation of $500,000.

Record of Voting:

For the Motion: Unanimous

Consideration of Business in Closed Session

Recommendation: The Mayor, Councillor Greene and Councillor Symington

At this stage of the meeting the Acting Chair advised that the meeting would move into closed session to allow consideration of information in accordance with Section 10A of the Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the closed session will be withheld.

This action was taken to allow consideration of the following item:

FIN001A-18 Property Matter - Proposed Sale of Land - Coreen Avenue Peakhurst

(Report by Strategic Property Officer)

This matter will be considered in closed session in accordance with Section 10A (2) (c) of the Local Government Act as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

In accordance with Section 10D it is considered that if the matter were discussed in an open session, it would on balance, be contrary to the public interest as it information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

The Acting Chair asked the Acting Chief Operating Officer if any representations had been received from the public that the item should not be discussed in closed session.

The Acting Chief Operator replied that no representations had been received to the item in closed session.

The Acting Chair asked if there were any members of the public gallery who would like to speak on the reasons Council proposes to consider the items in closed session.

There were none.

Record of Voting:

For the Motion: Unanimous

Open Session

Recommendation: Councillor Liu and Councillor Symington

That the meeting revert to Open Session.

Record of Voting:

For the Motion: Unanimous

Consideration of Confidential Recommendations

FIN001A-18 Property Matter - Proposed Sale of Land - Coreen Avenue Peakhurst

(Report by Strategic Property Officer)

Recommendation: The Mayor, Councillor Greene and Councillor Symington

(a) That part 34 Coreen Avenue (part Lot 18 in DP31882), be sold to one or both of the owners of 605 and 607 Forest Road Peakhurst.

(b) That should Council resolve to dispose of the land, Council determine the sale price of part Lot 18 in DP31882.

(c) That the General Manager be authorised to execute the Contract for Sale, Transfer and all other associated documentation to effect the disposal of part Lot 18 in DP31882.

Record of Voting:

For the Motion: Unanimous

File Reference

D18/29311

ATTACHMENTS

Attachment ⇩1

Minutes of the Finance and Governance Committee - 14 May 2018