Council Meeting

MINUTES OF MEETING

Monday, 26 March 2018

Present

Council Members

The Mayor, Councillor Kevin Greene, Deputy Mayor, Councillor Kathryn Landsberry, Councillor Stephen Agius, Councillor Vince Badalati, Councillor Sam Elmir, Councillor Sandy Grekas, Councillor Con Hindi, Councillor Rita Kastanias, Councillor Nick Katris, Councillor Lou Konjarski

Councillor Nancy Liu, Councillor Leesha Payor, Councillor Colleen Symington, Councillor Warren Tegg, Councillor Christina Wu

Council Staff

General Manager - Ms Gail Connolly, Director Assets and Infrastructure - Mr Laurie O’Connor,

Director Environment and Planning - Ms Meryl Bishop, Acting Director Community and Culture - Ms Rebekah Schulz, Acting Chief Operating Officer - Mr David Tuxford, Director Transformation and Change - Ms Marissa Racomelara, General Counsel - Ms Jenny Ware, Acting Executive Manager - Office of the General Manager - Ms Samantha Charlton, Acting Head of Executive Services - Ms Vicki Hewitt, Acting Executive Services Officer - Ms Helby Cordova

Opening

The Mayor, Councillor Kevin Greene, opened the meeting at 7.06pm.

National Anthem

The national anthem was sung at the commencement of the meeting.

Prayer

Pastor Peter Wallace from Revival Life Centre Church at Penshurst offered a prayer to the meeting.

Acknowledgement of Country

The Mayor acknowledged the traditional custodians of the land, the Biddegal people.

Apologies

There were no apologies.

Disclosure of Interest

Councillor Grekas declared a Significant Non-Pecuniary Interest in item CCL007-18: ASS002-18 Georges River Traffic Advisory Committee Meeting – 6 March 2018 (TAC037-18 Oatley Public School, Oatley - Proposed Traffic Changes) as she is the President of the Parents and Citizens Association of Oatley Public School. Councillor Grekas left the Chamber for this item and did not participate in discussions or voting.

Councillor Grekas declared a Significant Non-Pecuniary Interest in Item CCL009-18, FIN012-18 Tender for Sans Souci Pool Concrete Remediation and Refurbishment Works, for the reason that she is Vice President of Sans Souci Swim Club. Councillor Grekas left the Chamber for this item and did not participate in discussions or voting.

Councillor Agius declared a Non-Significant, Non-Pecuniary Interest in Item CCL007-18: ASS02-18 Assets and Infrastructure Committee Meeting – Georges River Traffic Advisory Committee Meeting item TAC0034-18, for the reason that Kogarah Greek Orthodox Church has applied for a road closure throughout Easter and this is in the same street as the Councillor’s office.

Councillor Katris declared a Non-Significant, Pecuniary Interest in Item CCL007-18: ASS02-18 Assets and Infrastructure Committee Meeting – Georges River Traffic Advisory Committee Meeting item TAC0034-18, for the reason that the Councillor’s company is currently and has previously been engaged to provide professional advice to the Greek Orthodox Church of Kogarah.

Councillor Konjarski declared a Significant, Non-Pecuniary Interest in Item NR001-18 Notice of Rescission: CCL002-18, FIN005-18 Property Matter: Proposed Road Closure and Sale of Land Part Buchanan Street, Carlton, for the reason that he has a close working relationship with the proponent for the road closure and sale. Councillor Konjarski left the Chamber for this item and did not participate in discussions or voting.

Public Addresses To The Meeting

ITEM	SPEAKER
Note: Councillor Grekas disclosed a Significant Non-Pecuniary Interest in this CCL009-18 (FIN012-18) for the reason that she is Vice President of Sans Souci Swim Club. Councillor Grekas left the Chamber for this item.
CCL009-18: FIN012-18 Tender for Sans Souci Pool Concrete Remediation and Refurbishment Works	Christianna Johnson
CCL009-18: FIN012-18 Tender for Sans Souci Pool Concrete Remediation and Refurbishment Works	Hayley Brightwell
Note: Councillor Grekas returned to the meeting at this stage.
Note: Councillor Konjarski disclosed a Significant Non-Pecuniary Interest in NR001-18 for the reason that he has a close working relationship with the proponent for the road closure and sale. Councillor Konjarski left the Chamber for this item.
NR001-18: Notice of Rescission CCL002-18: FIN005-18 Property Matter: Proposed Road Closure and Sale of Land Part Buchanan Street, Carlton.	Stephen Brell
Note: Councillor Konjarski returned to the meeting at this stage.
NM004-18: Construction of Public Amenities Building in Pole Depot Park, Penshurst	Laxman Shrestha
NM004-18: Construction of Public Amenities Building in Pole Depot Park, Penshurst	Rishi Acharay
NM009-18: Installation of Bicycle Racks in Town Centre	Ben Hope
NM015-18: Installation of CCTV at Forest Road/Grandview Crescent, Lugarno	Nicholas Christo
NM015-18: Installation of CCTV at Forest Road/Grandview Crescent, Lugarno	Connie Alifano

Minutes of previous meetings

Council Meeting - 26 February 2018

Resolved: Councillor Grekas and Councillor Symington

That the Minutes of the Ordinary Meeting of Council held on 26 February 2018 be adopted.

Record of Voting:

For the Motion: Unanimous

Mayoral Minutes

MM003-18 St George Lions Annual Charity Golf Day 2018

(Report by The Mayor, Councillor Greene)

Resolved: The Mayor, Councillor Greene and Councillor Kastanias

1. That Council thank the organising committee, Lugarno Lions Club and St George Lions Club for their contributions to the success of the Legends Pro-Am Golf Day and support for Georges River Council Charity Golf Day.

2. That as provided under Section 356 of the Local Government Act, Council provide $250 hole sponsorship for the St George Annual Charity Golf Day, 2018 to promote a Council service.

Record of Voting:

For the Motion: Unanimous

MM004-18 Tathra Fire

(Report by The Mayor, Councillor Greene)

Resolved: The Mayor, Councillor Greene and Councillor Konjarski

That Council write to the Mayor of Bega Valley Shire Council, Councillor Kristy McBain, expressing our support for the community during these difficult times and to offer assistance to Council.

Record of Voting:

For the Motion: Unanimous

Matters of Privilege

· Condolences

The Mayor, Councillor Greene, advised Council of the passing of Mr Leonard Stewart who was a very active member in the Georges River community for 60 years.

Council stood for a moment of silence in memory Mr Leonard Stewart.

· Other

Councillor Badalati – Advised that he had recently umpired the St George District Cricket Association Grand Final and found the field at Evatt Park to be below standard for grand final events. Councillor Badalati requested Council consider additional maintenance (including upgrading of the surface) of Evatt Park to raise the facility to grand final standard.

Councillor Tegg – Advised that the International Day of Elimination of Racial Discrimination was held on 21 March 2018. Mayor, Councillor Kevin Greene advised that he attended Harmony Day event hosted by Georges River Council and he congratulated Council staff who managed the event. The Mayor also advised that an event for Neighbour Day was held at Woodville Park on 26 March 2018 in cooperation with St George Community Housing and catered by Lugarno Lions and thanked all those involved with organising this event.

Councillor Hindi – Advised that he was invited by the Mayor of Bayside Council, Councillor Bill Saravinovski, to attend a Greek National Day event held last Friday at Rockdale Town Hall. Councillor Hindi wished all Georges River Greek constituents a happy Greek National Day and requested that Council consider reinstating the Greek National Day event and combining with the existing “Being Greek” festival held in Kogarah. The Mayor, Councillor Kevin Greene advised that Council has an ongoing role as a major sponsor of the “Being Greek” festival.

Committee Reports

CCL006-18 Report of the Environment and Planning Committee - Meeting held on 12 March 2018

Resolved: Councillor Katris, Councillor Badalati

That the recommendations of the Environment and Planning Committee Meeting held on 12 March 2018 with regard to items ENV004-18, ENV006-18, ENV007-18 to MU01-18 be adopted as follows:

ENV004-18 Planning Proposal PP2015/0006 - 37 - 41 Treacy Street, Hurstville - Treacy Street Car Park

(a) That Council not proceed with Planning Proposal PP2015/0006 for 37-41 Treacy Street Hurstville (Treacy Street Car Park) until the completion of key strategies and studies to enable a holistic approach to the growth and development of the Hurstville CBD.

(b) That the General Manager advises the Department of Planning and Environment of the decision not to proceed with the Planning Proposal as the site will be incorporated into a future planning proposal prepared for the Hurstville City Centre.

ENV006-18 Amendment No. 8 to DCP No. 2 - Hurstville City Centre for 108, 112 and 124 Forest Road and 1 and 3 Wright, Hurstville (the 'Bing Lee' site)

That this agenda item be deferred to the next meeting of Council on Monday, 26 March 2018 for Council consideration.

ENV007-18 Sharing Facilities and Infrastructure with NSW Department of Education

That Council delegate to the General Manager authority to enter into a Memorandum of Understanding with the Department of Education on sharing facilities such as fields, halls, courts, and the like for a period of 12 months from date of execution.

Consideration of Recommendations from Closed Session

MU01-18 Local Planning Panel Membership

That arising from the recent resignation of Local Planning Panel members, and to ensure that Council is able to maintain a fully functioning Panel, replacement members be urgently appointed as follows:

Determination Panel Members

John Brockhoff

Review Panel Members

Helen Mulcahy

Record of Voting:

For the Motion: Unanimous

ENV005-18 Adoption of Notification and Advertising Development Control Plans

Resolved: Councillor Katris, Councillor Hindi

(a) That Council make the following amendments to the DCPs:

a. Hurstville DCP No. 2: Amend Table 1 for New dwelling houses (single storey) and single storey alterations and additions to dwellings to require full compliance with the DCP.

b. Hurstville DCP No. 1: Amend Table 1 for New dwelling houses (single storey) and single storey alterations and additions to dwellings to require full compliance with the DCP.

c. Kogarah DCP: Amend Table 1 for New dwelling houses (single storey and two storey) and single storey alterations and additions to dwellings to require full compliance with the DCP.

d. Place a note at the end of Table 1 in the three DCPs stating: For New dwelling houses (single storey) and single storey alterations and additions to dwellings any non-compliances with the relevant DCP will re-categorise the DA to a category B DA.

e. Amend Table 1 in Hurstville DCP Nos. 1 and No. 2 and amend Table 1 in the Kogarah DCP to delete the reference to two (2) storey dwellings.

f. All two storey houses and alterations and additions resulting in a 2 storey house will be required to be notified.

g. That applications for places of public worship along with proposals considered to be contentious by the Director (such as child care, seniors living, school facilities and other development proposals) that are received between the 15^th November and 2^nd January are to be notified as soon as possible and the exhibition period to be extended for a minimum 28 days after 15 January.

(b) That Council resolve, pursuant to Section 74C of the Environmental Planning and Assessment Act 1979, and in accordance with Clause 21 of the Environmental Planning and Assessment Regulation 2000, to approve the amendment to Hurstville Development Control Plan No.1 – Part 2.2, Hurstville Development Control Plan No.2 – Part 2.4 and Kogarah Development Control Plan 2013 – Part A2 relating to notification and advertising provisions as described in this report and as amended by (a) above.

(c) That Council give public notice of the decision to approve the amendment to Hurstville Development Control Plan No.1, Hurstville Development Control Plan No.2 and Kogarah Development Control Plan 2013, in the local paper within 28 days in accordance with Clause 21 of the Environmental Planning and Assessment Regulation 2000.

(d) That Council endorse the General Manager to make minor modifications to any numerical, typographical, interpretation and formatting errors, if required, in the finalisation of the draft plan.

(e) That those persons who made a submission on the draft amendments to Hurstville Development Control Plan No.1, Hurstville Development Control Plan No.2 and Kogarah Development Control Plan 2013 be advised of Council’s decision.

Record of Voting:

For the Motion: Mayor, Councillor Greene Councillor Landsberry, Councillor Agius, Councillor Elmir, Councillor Grekas, Councillor Hindi, Councillor Kastanias, Councillor Katris, Councillor Konjarski

Councillor Liu, Councillor Payor, Councillor Symington, Councillor Tegg, Councillor Wu

Against the Motion: Councillor Badalati

CCL007-18 Report of the Assets and Infrastructure Standing Committee - Meeting held on 12 March 2018

Resolved: Councillor Grekas and Councillor Tegg

That the recommendation of the Assets and Infrastructure Committee Meeting held on 12 March 2018 with regard to item ASS003-18 be adopted as follows:

ASS003-18 Myles Dunphy Reserve - Phytophthora Dieback Environmental Management Plan

(a) That Council adopt the Phytophthora Dieback Environmental Management Plan for Myles Dunphy Reserve.

(b) That Council give consideration to the allocation of funds, as part of the 2018/19 budget process, to enable the implementation of priority management actions which will mitigate the impacts and spread of Phytophthora Dieback within Myles Dunphy Reserve.

Record of Voting:

For the Motion: Unanimous

ASS002-18 Georges River Traffic Advisory Committee Meeting - 6 March 2018

Note: Councillor Grekas disclosed a Significant Non-Pecuniary Interest in this Item for the reason that she is the President of the Parents and Citizens Association of Oatley Public School. Councillor Grekas left the Chamber for this item and did not participate in discussions or voting.

Note: Councillor Agius declared a Non-Significant Non-Pecuniary Interesting in this Item for the reason that Kogarah Greek Orthodox Church has applied for a road closure throughout Easter and this is in the same street as the Councillor’s office.

Note: Councillor Katris declared a Non-Significant, Pecuniary Interest in this Item for the reason that the Councillor’s company is currently and has previously been engaged to provide professional advice to the Greek Orthodox Church of Kogarah.

Resolved: Councillor Symington and Councillor Tegg

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 6 March 2018 be adopted by Council.

Record of Voting:

For the Motion: Unanimous

Councillor Grekas returned to the meeting at this stage.

CCL008-18 Report of the Community and Culture Standing Committee - Meeting held 12 March 2018

Resolved: Councillor Landsberry and Councillor Hindi

That the recommendations of the Community and Culture Committee Meeting held on 12 March 2018 with regard to items COM007-18 and COM008-18, be adopted as follows:

COM007-18 Community Development and Services Advisory Committee Meeting Minutes - 20 February 2018

That Council adopt the recommendations contained within the minutes of the Community Development and Services Advisory Committee meeting held on Tuesday 20 February 2018.

COM008-18 Georges River Council Events Strategy 2018-2020

(a) That Council adopt the attached Georges River Council Events Strategy 2018-2020 as amended and as detailed in this report.

(b) That Council’s Sponsorship and Donations Policy be amended to ensure consistency with the adopted Georges River Events Strategy 2018-2020 as detailed within this report.

Record of Voting:

For the Motion: Unanimous

CCL009-18 Report of the Finance and Governance Standing Committee - Meeting held 12 March 2018

Resolved: Councillor Elmir and Councillor Tegg

That the recommendations of the Finance and Governance Committee Meeting held on 12 March 2018 with regard to items FIN007-18, FIN008-18, FIN009-19, FIN010-18, FIN011-18, FIN013-18, FIN014-18, FIN015-18 be adopted. Councillor Elmir moved a correction to the report in regard to FIN012-18 as Councillor Grekas declared a Significant Non-Pecuniary Interest in Item FIN012-18 Tender for Sans Souci Pool Concrete Remediation and Refurbishment Works, for the reason that she is Vice President of Sans Souci Swim Club.

FIN007-18 Advice on Costs and Status of Council's Court Proceedings - February 2018

That the information be received and noted.

FIN008-18 Investment Report as at 31 January 2018

That Council receive and note the Investment Report as at 31 January 2018.

FIN009-18 Review of Georges River Council Standing Committees

That Council endorse the proposed changes to the Terms of Reference of Council’s Standing Committees as outlined in the report.

FIN010-18 Stronger Communities Funding Update

(a) That Council receive and note the Stronger Communities Fund Projects as listed in this report.

(b) That Council continue to receive regular reports, at a minimum on a quarterly basis, on the progress of the Stronger Communities Fund Projects to ensure that both Council and the public are kept informed on the progress of each project until completed.

FIN011-18 Review of Georges River Council Policy for Payment of Expenses and Provision of Facilities for the Mayor and Councillors

That this agenda item be deferred to the next meeting of Council on Monday 26 March 2018 for Council consideration.

FIN012-18 Tender for Sans Souci Pool Concrete Remediation and Refurbishment Works

Note: Councillor Grekas declared a Significant Non Pecuniary Interest in this Item for the reason that she is Vice President of Sans Souci Swim Club. Councillor Grekas left the Chamber for this item and did not participate in discussions or voting.

(a) That Council accepts the Tender from Dapcor Building Services Pty Ltd, in the amount of $973,909.55, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Dapcor Building Services Pty Ltd as the Principal Contractor under the Contract Number T17/039 Sans Souci Pool Concrete Remediation and Refurbishment Works.

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(c) That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

(d) That the General Manager provide a report on how much it would cost to replace plant and replace heat exchangers and any other part of the pool that is required to be replaced with a view to inclusion in 2018/19 budget process.

Councillor Grekas returned to the meeting at this stage.

FIN013-18 Tender for Construction Parking Bays at Hedley Street Riverwood

(a) That Council accepts the Tender from KK Consultants Pty Ltd T/A KK Civil Engineering, in the amount of $198,600.00, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint KK Consultants Pty Ltd T/A KK Civil Engineering as the Principal Contractor under the Contract Number T18/001 Construction of Parking Bays at Hedley Street, Riverwood.

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(c) That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

FIN014-18 Councillor Ward Discretionary Fund

That this agenda item be deferred to the next meeting of Council on Monday, 26 March 2018 for Council consideration.

FIN015-18 Property Matter - Illuminated Street Signs

(a) That the contents of the report be received and noted.

(b) That a formal Expression of Interest process be undertaken in July 2020 for the provision of Illuminated Street and Transport Shelter advertising signage across the Georges River LGA.

(c) That Council commence an Expression of Interest process for the lease of prime billboard advertising sites in Blakehurst and Penshurst as generally detailed in this report and that a further report be submitted to Council following completion of the Expression of Interest process.

Record of Voting:

For the Motion: Unanimous

FIN016-18 Jubilee Oval - Name and Naming Rights

Resolved: Councillor Badalati and Councillor Kastanias

(a) That Council undertake consultation with key stakeholders with a view to adopt the name Jubilee Stadium for the venue currently known as Jubilee Oval, located in Carlton.

(b) That the General Manager be authorised to canvass the marketplace for expressions of interest from companies and organisations acquiring the naming rights sponsorship of this venue.

(c) That the General Manager be authorised to negotiate with proponents to secure naming rights for a period of two years, and that a report be presented to Council.

Record of Voting:

For the Motion: Unanimous

Environment and Planning

CCL010-18 Amendment No. 8 to DCP No. 2 - Hurstville City Centre for 108, 112 and 124 Forest Road and 1 and 3 Wright, Hurstville (the 'Bing Lee' site)

(Report by Coordinator Strategic Planning)

Resolved: Councillor Katris and Councillor Hindi

(a) That Council endorse the proposed amendments to DCP No. 2 – Hurstville City Centre for 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville (the “Bing Lee” site) for public exhibition with the addition of the following amendments to the DCP:

i. Figure 2 is to be amended to reflect the actual extent of the sections depicted in Figures 4, 5 and 6.

ii. Clause 8.1.3.2 is to be modified so that the setback of 4 metres to the Forest Road frontage is extended around to Wright Street and the reference to a 3 metre setback is deleted. In the same clause, reference to the minimum height of 15 metres to the podium level is to be deleted and a further reference to a requirement for a 4 storey podium, above ground level is to be added.

iii. Figure 6 is to be modified so that it refers to both Forest Road and Wright Street frontages.

iv. The following note is to be provided to both Figure 4 and Figure 5 of the DCP “Council accepts that the design criteria and design guidance that appear under Objective 3F-1 of the Apartment Design Guide (which relate to building separation) take precedent over that which is depicted in this Figure. The proponent must make every attempt to comply with the criteria and guidance that appears in the Apartment Design Guideline under objective 3F-1.

(b) That Council publicly exhibit the amendments to DCP No. 2 – Hurstville City Centre for the Bing Lee site in accordance with the Environmental Planning and Assessment Act 1979 and Environmental Planning and Assessment Regulation 2000.

(c) That Council endorse that the General Manager may make minor modifications to any numerical, typographical, interpretation and formatting errors, if required, in preparation for the public exhibition of the amendments to DCP No. 2.

(d) That Council advise the NSW Department of Planning and Environment of its decision.

(e) That a further report be submitted to Council following the public exhibition period.

Record of Voting:

For the Motion: Unanimous

Finance and Governance

CCL011-18 Review of Georges River Council Policy for Payment of Expenses and Provision of Facilities for the Mayor and Councillors

(Report by Acting Director Community and Culture)

Resolved: Councillor Katris and Councillor Konjarski

(a) That Council endorse the public exhibition of the proposed “Mayor and Councillors Expenses and Facilities Policy”, as attached for a period of at least 28 days as required by the Local Government Act 1993, Section 253(1).

(b) That the draft Policy be sent to the Office of Local Government for feedback prior to the close of the public exhibition period.

(c) That the draft Policy be referred to the Independent Commission Against Corruption (ICAC) for feedback prior to the close of the public exhibition period.

(d) That after the public exhibition period, a further report be provided to Council detailing any submissions received, and seeking the adoption of the final “Mayor and Councillors Expenses and Facilities Policy”.

Record of Voting:

For the Motion: Mayor, Councillor Greene, Councillor Landsberry, Councillor Agius, Councillor Elmir, Councillor Grekas, Councillor Kastanias, Councillor Katris, Councillor Konjarski, Councillor Liu, Councillor Payor, Councillor Symington, Councillor Tegg, Councillor Wu

Against the Motion: Councillor Hindi, Councillor Badalati,

CCL012-18 Councillor Ward Discretionary Fund

(Report by Acting Director Community and Culture)

Motion: Councillor Katris and Councillor Symington

(a) That the Councillor Ward Discretionary Fund be considered for implementation as part of 2018-2019 financial year budget.

(b) That Council adopts Option 1 in paragraph 11 of this report and considered as part of the 2018/19 budget process.

(c) That the General Manager prepare a Councillor Ward Discretionary Fund administrative guideline, to support the implementation of the Fund, having regard to similar successful Funds currently operating in New South Wales and Victorian councils.

(d) That the administrative guidelines be referred to the Independent Commission Against Corruption (ICAC) for feedback.

(e) That the Councillor Ward Discretionary Fund guideline be sent to the Office of Local Government (OLG) for feedback.

(f) That, subjected to adoption by Council, the Councillor Ward Discretionary Fund be conducted as a trial for a period of 12 months, from 1 July 2018.

Amendment: Councillor Tegg and Councillor Landsberry

(a) That the Councillor Ward Discretionary Fund be considered for implementation as part of 2018-2019 financial year budget.

(b) That Council adopts Option 1 in paragraph 11 of this report with an amendment that $30,000 be adopted per ward for non-capital expenditure and considered as part of the 2018/19 budget process.

(d) That the administrative guidelines be referred to the Independent Commission Against Corruption (ICAC) for feedback.

(e) That the Councillor Ward Discretionary Fund guideline be sent to the Office of Local Government (OLG) for feedback.

(f) That, subjected to adoption by Council, the Councillor Ward Discretionary Fund be conducted as a trial for a period of 12 months, from 1 July 2018.

A division was requested on the Amendment and the following votes were recorded:

Record of Voting:

For the Amendment: Councillor Tegg, Councillor Landsberry, Councillor Grekas, Councillor Agius, Councillor Payor and Councillor Elmir

Against the Amendment: The Mayor Councillor Greene, Councillor Badalati, Councillor Liu, Councillor Wu, Councillor Hindi, Councillor Konjarski, Councillor Kastanias, Councillor Symington (abstained) and Councillor Katris (abstained)

The Amendment on being put to the meeting was declared LOST.

The Motion on being put to the meeting was carried to become the RESOLUTION of Council.

A division was requested on the Resolution and the following votes were recorded:

Record of Voting:

For the Motion: Councillor Landsberry, Councillor Grekas, Councillor Agius, Councillor Katris, Councillor Symington, Councillor Kastanias, Councillor Elmir and Councillor Liu

Against the Motion: The Mayor, Councillor Greene, Councillor Konjarski, Councillor Hindi, Councillor Wu, Councillor Payor, Councillor Badalati and Councillor Tegg

Note: A Rescission Motion was lodged by Councillors Badalati, Hindi and Kastanias in regard to item CCL012-18: Councillor Ward Discretionary Fund. The Rescission Motion will be considered at the Council meeting scheduled to be held on Monday, 23 April 2018.

Suspension of Standing Orders

Resolved: The Mayor, Councillor Greene and Councillor Hindi

That Standing Orders be suspended to consider NR001-18 as the last item of the meeting.

Notices of Motion

NR001-18 Notice of Rescission: CCL002-18: FIN005-18 Property Matter: Proposed Road Closure and Sale Of Land Part Buchanan Street, Carlton from Ordinary Meeting of Council held on 26 February 2018

(Councillor Hindi)

This matter was considered later in the meeting.

NM004-18 Construction of Public Amenities Building in Pole Depot Park, Penshurst

(Councillor Liu)

Note: Councillor Liu tabled correspondence from Mr Mark Coure MP dated 11 December 2017 and from Mr David Coleman dated 3 April 2017 regarding this matter.

Note: Correspondence and a petition was tabled for this item during the public addresses to the meeting by Mr Laxman Shrestha.

Resolved: Councillor Liu and Councillor Konjarski

(a) That the General Manager investigate the construction of a new public amenities building in Pole Depot Park, Penshurst, adjacent to the 3Bridges Community Centre.

(b) That the General Manager prepare a report to Council providing various options including costs and location for public amenities in the Pole Depot Park Penshurst.

(c) That, as part of the budget investigation, Council write to the State Member for Oatley, Mr Mark Coure MP and the Federal Member for Banks Mr David Coleman MP requesting their support and a funding contribution towards the construction of a public amenities building in Pole Depot Park.

Record of Voting:

For the Motion: Unanimous

NM005-18 Establishment of a Road Safety Officer Position

(Councillor Grekas)

Resolved: Councillor Grekas and Councillor Landsberry

That arising from Council’s adoption of Notice of Motion 18 (NM018-17) Georges River School Zone Safety Program on 27 November 2017:

(a) Council approve the creation of a temporary Road Safety Officer position within the Assets and Infrastructure Directorate on a full-time (one year) contract basis commencing 1 July 2018;

(b) Council accept the offer to enter into a 50:50 funding agreement with the NSW Roads and Maritime Services (RMS) to fund the position; and

(c) The Road Safety Officer position be requested to prioritise School Safety as outlined in NM018-17 School Zone Safety Program.

Record of Voting:

For the Motion: Unanimous

NM006-18 Establishment of Annual Community Open Days in Georges River Wards

(Councillor Grekas)

Note: Councillor Grekas tabled correspondence received from Ms Liz Choice dated 26 March 2018 expressing support of the establishment of Community Open Days.

Resolved: Councillor Grekas and Councillor Tegg

(a)That the General Manager provide a report to Council on the establishment of an annual Community Open Day program for each Ward, to provide the community with an opportunity to meet their Ward Councillors, be informed of works and projects that will be undertaken in their area over the next 12 months and provide feedback on Council services.

(b) The report should identify potential locations, staff requirements, timings and cost estimates with a view to inclusion in the 2018/19 budget process and 2018/19 corporate events calendar.

Record of Voting:

For the Motion: Unanimous

NM007-18 Sans Souci Bathers Pavilion - Water Street, Sans Souci

(Councillor Hindi)

Resolved: Councillor Hindi and Councillor Katris

(a) That, having regard to the report from Cardno Engineering dated February 2018 regarding the structural inadequacy of the San Souci Bathers Pavilion (the Cardno Report), Council not proceed with its December 2017 resolution to publicly tender for restoration and a 21 year lease of the building, pending the actions detailed below;

(b) That the General Manager make the Cardno Report available to Crown Lands forthwith;

(c) That the General Manager urgently obtain a heritage assessment from a qualified heritage architect in relation to the condition and significance of the building. The report is to advise as to whether it is viable to restore the building; or if the building is to be demolished to make recommendations about how the significance of the building can be otherwise retained;

(d) That, taking into account the findings of the Cardno Report and the heritage report, the General Manager urgently liaise with NSW Department of Industry, Lands and Forestry (Crown Lands) in relation to:

i. amending the Plan of Management,

ii. obtaining owners consent for a development application to demolish and/or redevelop the site, and

iii. the requirements for the Crown consent to a new lease;

(e) That Council delegate to the General Manager the authority to take any necessary steps (including demolition of the building) to ensure that public safety can be maintained at the site. The General Manager shall take into consideration the findings of the heritage architect’s assessment prior to taking any action; and

(f) That a report be prepared for Council’s consideration as to the options for the future leasing of the site, having regard to the findings of the Cardno Report, the heritage report and the outcome of discussions with Crown Land.

Record of Voting:

For the Motion: Unanimous

NM008-18 Preparation of a Georges River Place Naming Policy (Proposals to Rename Shunde Gardens/ South Street Reserve, Gloucester Road Reserve and Edgbaston Road Reserve, and Name a Laneway between Hardwicke and Littleton Streets Riverwood)

(Councillor Katris)

Resolved: Councillor Katris and Councillor Agius

(a) That prior to Council considering any requests to re-name parks and other public places, the General Manager prepare a Place Naming Policy to provide consistent standards for the naming of parks, streets and public places and other facilities within the Georges River Council local government area; and

(b) That a report on the draft Policy be presented to Council in mid-2018 that complies with the guidelines and principles of the geographical names board.

Record of Voting:

For the Motion: Unanimous

NM009-18 Installation of Bicycle Racks in Town Centres

(Councillor Elmir)

Resolved: Councillor Elmir and Councillor Grekas

(a) That Council officers investigate suitable locations for the installation of designated bicycle parking facilities (bike racks) within Oatley to service the shopping precinct, library and children’s playground in Oatley Memorial Gardens;

(b) That funding for the bicycle parking facilities be sourced from the existing 2017/18 Traffic Facilities budget; and

(c) That Council officers ensure active transport modes are addressed during the preparation of the upcoming Georges River Transport Strategy and the provision for bicycle parking facilities is investigated for all existing town centres and shopping precincts.

Record of Voting:

For the Motion: Unanimous

NM010-18 Dockless Bike Share Schemes in Georges River Local Government Area

(Councillor Hindi)

Resolved: Councillor Hindi and Councillor Katris

That the General Manager prepare a report to Council on the operation of dockless bike share schemes in the Georges River local government area including:

(a) options available for the impounding of abandoned bicycles;

(b) the current approach being taken by Sydney metropolitan councils towards managing the adverse impacts of dockless bicycle schemes; and

Record of Voting:

For the Motion: Unanimous

NM011-18 Installation of Defibrillators at Council's Major Sporting Fields and Parks

(Councillor Hindi)

Resolved: Councillor Hindi and Councillor Kastanias

That as Council commences the construction of new sports amenities buildings as part of the Stronger Communities Funding, the General Manager develop the following report for consideration by Council as part of the 2018/19 budget:

(a) An audit of defibrillators at sporting grounds and passive recreation areas in the LGA that includes:

i. Location

ii. Accessibility of unit

iii. Condition of unit.

(b) A list of potential locations of new defibrillators at sporting grounds and passive recreation areas in the LGA that includes:

i. Location

ii. Cost of new unit.

Record of Voting:

For the Motion: Unanimous

NM012-18 Installation of Exercise Equipment at Council Sporting Fields and Parks

(Councillor Hindi)

Resolved: Councillor Hindi and Councillor Konjarski

(a) That Council officers investigate suitable locations for the installation of outdoor exercise equipment in Council sporting fields and parks, including the preparation of cost estimates; and

(b) That this information be provided to the consultant preparing the Open Space and Recreation Strategy so that outdoor exercise equipment is identified and included within the scope of the Strategy.

(c) That wherever possible Council ensures the exercise equipment is easily accessible to all park users in accordance with Council’s Disability Inclusion Action Plan.

Record of Voting:

For the Motion: Unanimous

NM013-18 Introduction of Fast Track Development Application Assessment System at Georges River Council

(Councillor Hindi)

Resolved: Councillor Hindi and Councillor Katris

(a) That the General Manager prepare a report to Council investigating the establishment of a fast track system for the determination of Development Applications; and

(b) That the report investigate development categories deemed to be fast track; processes, resources and structural arrangements which would be required to deliver this service; review of models implemented in other councils; and whether an appropriate fee for an ‘urgent or priority service’ could be introduced.

Record of Voting:

For the Motion: Unanimous

NM014-18 Property Matter - Grant of Lease for Air Bridge at South Street, Kogarah

(Councillor Katris)

MOTION: This Motion was Withdrawn by Councillor Katris

NM015-18 Installation of CCTV at Forest Road/Grandview Crescent, Lugarno

(Councillor Kastanias)

Note: Councillor Kastanias tabled a petition in support of this item.

Resolved: Councillor Kastanias and Councillor Symington

That as part of the 2018/19 budget process, Council officers investigate the installation of Closed Circuit Television Cameras (CCTV) on the roundabout at the intersection of Forest Road and Grandview Crescent, Lugarno including the preparation of cost estimates, opportunities to secure grant funding and any NSW Police requirements pertaining to the surveillance of the community.

Record of Voting:

For the Motion: Unanimous

Extension of Meeting

Resolved: Councillor Hindi and Councillor Symington

That the meeting be extended until 11:00pm.

Record of Voting:

For the Motion: Unanimous

Consideration of Business and Closed Session

Resolved: Councillor Tegg, Councillor Hindi

At this stage of the meeting being 10.45pm the Mayor advised that the meeting would move into a Committee of the Whole to allow consideration of a matter in Closed Session in accordance with Section 10a of The Local Government Act 1993.

This action was taken to allow discussion of information in regard to the Rescission Motion that in accordance with Section 2(c) of The Local Government Act 1993 would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business.

The Mayor, Councillor Greene, asked if there were any members of the public gallery who would like to speak on the reasons Council proposes to consider the items in Closed Session.

There were none.

Record of Voting:

For the Motion: Unanimous

Open Session

Resolved: Mayor, Councillor Greene and Councillor Symington

Council returned to Open Session at 10.55pm.

Record of Voting:

For the Motion: Unanimous

Consideration of Confidential Recommendations

NR001-18 Notice of Rescission: CCL002-18: FIN005-18 Property Matter: Proposed Road Closure and Sale Of Land Part Buchanan Street, Carlton from Ordinary Meeting of Council held on 26 February 2018

(Councillor Hindi)

Note: Councillor Konjarski declared a Significant, Non-Pecuniary Interest in this Item, for the reason that he has a close working relationship with the proponent for the road closure and sale. Councillor Konjarski left the Chamber for this item and did not participate in discussions or voting.

Motion: Councillor Hindi and Councillor Kastanias

That the decision in respect of Item No. CCL002-18: FIN005-18 - Property Matter: Proposed Road Closure and Sale Of Land Part Buchanan Street, Carlton from Ordinary Meeting of Council held on 26 February 2018 be rescinded:

(a) That the General Manager be authorised to lodge a road closure application with the Department of Industry (Lands & Forestry) for part of Buchanan St, Carlton (Buchanan Street Lot) adjoining Lot 3 in DP734336.

(b) That upon closure of the road and creation of a new lot that the subject lot be classified as Operational Land in accordance with Section 31 of the Local Government Act, 1993.

(c) That the Buchanan St Lot, Lot 3 in DP734336 and Lot 12 in DP627414 be sold to the owner of 280-290 Railway Pde, Carlton as generally detailed in this report and that the above lots be consolidated within this property upon sale.

(d) That the General Manager be authorised to execute the Contract for Sale, Transfer Document and all other associated documentation to effect the closure of the road, the creation of a new freehold lot, and the sale of Lot 3 in DP734336, Lot 12 in DP627414 and the Buchanan Street Lot.

Record of Voting:

For the Motion:

The Mayor, Councillor Greene, Councillor Landsberry, Councillor Agius, Councillor Badalati, Councillor Elmir, Councillor Grekas, Councillor Hindi, Councillor Kastanias, Councillor Katris, Councillor Liu, Councillor Payor, Councillor Symington, Councillor Tegg, Councillor Wu

The Rescission Motion on being put to the meeting was CARRIED.

CCL002-18: FIN005-18 Property Matter: Proposed Road Closure and Sale Of Land Part Buchanan Street, Carlton from Ordinary Meeting of Council held on 26 February 2018

(Report by Councillor Hindi)

Resolved: Councillor Hindi and Councillor Badalati.

(a) That the Buchanan St Lot, Lot 3 in DP734336 and Lot 12 in DP627414 be sold to the owner of 280-290 Railway Pde, Carlton for an amount to be separately determined by the Council and that the above lots be consolidated within this property upon sale.

(b) That following agreement on a sale price and execution of the contract the General Manager be authorised to lodge a road closure application with the Department of Industry (Lands & Forestry) for part of Buchanan St, Carlton (Buchanan Street Lot) adjoining Lot 3 in DP734336.

(c) That upon closure of the road and creation of a new lot that the subject lot be classified as Operational Land in accordance with Section 31 of the Local Government Act, 1993.

Record of Voting:

For the Motion: Councillor Landsberry, Councillor Agius, Councillor Badalati, councillor Elmir, Councillor Grekas, Councillor Hindi, Councillor Kastanias, Councillor Katris, Councillor Konjarski, Councillor Liu, Councillor Payor, Councillor Symington, Councillor Wu

Against the Motion: The Mayor, Councillor Greene (abstained) and Councillor Tegg

Conclusion

The Meeting was closed at 10.57pm

Chairperson