Community and Culture Standing Committee
Notice of Meeting
Monday, 09 October 2017
Thursday, 05 October 2017
A Meeting of the Community and Culture
Standing Committee will be held on Monday
09 October 2017 at Level 1, Georges River Civic Centre, corner Dora and MacMahon
Streets, Hurstville for
the consideration of the business available on Council's website at http://www.georgesriver.nsw.gov.au/Council/Council-Meetings.
Gail Connolly
General Manager
BUSINESS
1. Apologies
2. Disclosures of Interest
3. Minutes of previous meetings
4. Committee Reports
Community
and Culture Standing Committee Meeting
Summary of Items
Monday, 09 October 2017
Committee Reports
COM026-17 Georges
River Council Christmas Lights Competition Policy
(Report
by Coordinator Communications)................................................................. 2
COM027-17 Draft
Collection Management and Conservation Policy
(Report
by Manager Community & Cultural Development).................................. 11
COM028-17 Sponsorship
request from Southern Asian Australian Association Hindi School Kogarah for the
Diwali Mela 2017
(Report
by Coordinator Communications)............................................................... 26
Georges River Council – Community and
Culture Standing Committee Meeting - Monday, 9 October 2017 Page 2
4. Committee Reports
Item: COM026-17 Georges
River Council Christmas Lights Competition Policy
Author: Coordinator Communications
Directorate: Community and Culture
Matter Type: Committee Reports
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Recommendation
(a) That Council adopt the attached draft Georges
River Council Christmas Lights Competition Policy.
(b) That
Council encourage entrants in the Christmas
Lights Competition to complete their registration
form in full online on the Georges River Council website between 1 November
and up to 5pm on 5 December 2017; however hardcopies will be accepted at both
the Hurstville and Kogarah Service Centres only.
(c) That Council
carry out the judging of the Christmas Lights Competition from 11 December to 15 December 2017, with the winners to
be announced and awarded their prize at a function to be held on a date to be
determined within the week commencing 18 December 2017.
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Executive Summary
1. The
draft Georges River Council Christmas Lights Competition Policy has been
developed to provide a framework for staff members and Councillors to
facilitate the assessment of entries and determine winners. A copy is attached
to this report and should be read in conjunction with Council’s Code of
Conduct.
Background
2. The Christmas Lights Competition is
aimed at Georges River Council residents and the business community to help
create a festive atmosphere in the lead-up to Christmas. Entries are to be
submitted through an online form that will be available on Council’s website
for a nominated period. Entries will also be accepted in hard copy format at
both Hurstville and Kogarah Service Centres.
3. Categories to be awarded -The
competition consists of the following three (3) categories:
· Best Residential Home Winner (awarded in
each Council ward x five (5) wards to receive a nominated voucher each to the
value of $500).
· Overall Best Residential Home Winner
(awarded from the above winners to receive an additional nominated voucher to
the value of $500).
· Best Business Winner (awarded to one (1)
winner to receive a nominated voucher to the value of $1,000).
4. Commencement of the 2017 Christmas Lights
Competition - The
competition will be launched on
Council’s website from 1 November to 5 December 2017 closing at 5.00pm.
Judging will occur from 11 December to 15 December 2017. The winners will be
awarded at a function to be determined week commencing 18 December 2017.
5. Governance - The Judging Panel will require a quorum
of three (3) members of the panel to be present for judging of the Christmas
Lights Competition. Council reserves the right not to award in any category of
the awards and the judging panel’s decision is final.
Financial Implications
6. Within
budget allocation.
File Reference
17/1491
ATTACHMENTS
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Attachment View1
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Georges River Council Christmas Lights
Competition Policy FINAL
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Georges
River Council - Community and Culture Standing Committee Meeting - Monday, 9
October 2017
COM026-17 Georges River Council Christmas Lights
Competition Policy
[Appendix
1] Georges River
Council Christmas Lights Competition Policy FINAL
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Page 4
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Georges
River Council – Community and Culture Standing Committee Meeting - Monday,
9 October 2017 Page 11
Item: COM027-17 Draft
Collection Management and Conservation Policy
Author: Manager Community & Cultural Development
Directorate: Community and Culture
Matter Type: Committee Reports
|
Recommendation
That Council
adopt the attached draft Georges River Council Collection Management and
Conservation Policy.
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Executive Summary
1. At
the Council meeting held on Monday 4 September 2017, Council resolved to place
the draft Georges River Council Collection Management and Conservation Policy
on public exhibition and seek submissions in relation to the draft Policy. This
report outlines the submissions received, and recommends that Council’s
Community and Culture Standing Committee endorse the revised Georges River
Council Collection Management and Conservation Policy.
Background
2. The draft Georges River Council
Collection Management and Conservation Policy (the draft Policy) provides a
framework for acquiring, cataloguing, caring for and preserving the Hurstville
Museum & Gallery collection on display, in storage and on loan. The draft
Policy also outlines deaccession processes.
3. Council
at its meeting held on 4 September 2017, considered the draft Policy and
resolved:
(a) “That
Council endorse the attached Draft Collection Management and Conservation
Policy for the purpose of public exhibition for a period of not less than
fourteen (14) days.”
4. The
draft policy was on public exhibition for 14 days, from 6 to 20 September 2017.
The draft Policy was advertised and made available on the Georges River Council
website and at Council’s customer service centres and libraries. The
exhibition and submission period were advertised in the St George and
Sutherland Shire Leader on 13 September 2017.
5. One submission was
received whilst on exhibition requesting that printed matter be scanned and
images made available for online browsing. This is viewed as an operational
requirement and would be better found in a procedural documentation. The Policy
currently states that for display purposes “copies of photographs or
documents are preferred over the original collection items.”
6. The Museum &
Gallery is no longer responsible for the management of the Local Studies
collection, which is primarily documents and printed material. As such, the
draft Collection Management and Conservation Policy has been amended to include
the ‘Library Collection Development Policy’ under ‘Related
Documents’.
7. No further
submissions were received during the exhibition or submission period.
8. This Policy will
replace all pre-existing collection management and conservation policies
related to the Museum & Gallery collection.
Financial Implications
9. Within
budget allocation.
File Reference
D17/166768;
D17/166781
ATTACHMENTS
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Attachment View1
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Draft Collection Management and
Conservation Policy - 9 October 2017
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Georges
River Council - Community and Culture Standing Committee Meeting - Monday, 9
October 2017
COM027-17 Draft Collection Management and Conservation
Policy
[Appendix
1] Draft Collection
Management and Conservation Policy - 9 October 2017
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Page 13
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Georges
River Council – Community and Culture Standing Committee Meeting - Monday,
9 October 2017 Page 26
Item: COM028-17 Sponsorship
request from Southern Asian Australian Association Hindi School Kogarah for the
Diwali Mela 2017
Author: Coordinator Communications
Directorate: Community and Culture
Matter Type: Committee Reports
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Recommendation
That Council endorse financial
sponsorship of $2,000 for the Southern Asian Australian Association Hindi
School Kogarah to host the Diwali Mela 2017.
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Executive Summary
1. On 17
September 2017, Council received a request for financial sponsorship from South
Asian Australian Association which totalled $2,000. The breakdown of the
financial sponsorship is as follows:
Financial
Sponsorship
Venue Hire -
$1,000
Security and
cleansing - $1,000
Total: $2,000
2. As per section 356 of the Local Government Act 1993,
Council may grant financial or in-kind assistance to individuals or
organisations for the purpose of exercising its functions. An assessment of
this sponsorship request has occurred using Council’s Sponsorship and
Donations Policy and Draft Events Strategy.
3. It is recommended that this event is eligible for
outgoing sponsorship as a Tier 2 (mid) Council-supported/funded event, as per
the decision making criteria in section 4.3 Funding Determination Model of
Council’s Draft Events Strategy.
4. This event was previously supported by former Kogarah
City Council.
Financial Implications
5. Within
budget allocation.
File Reference
17/1831
