AGENDA


Assets and Infrastructure Committee

 

Monday, 10 February 2020

7.00pm

 

 

Waratah Room, Ground Floor,

Georges River Civic Centre

Hurstville

 

 

 

 

 

 

 

 

 

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 10 February 2020                                 Page 3

 

          Assets and Infrastructure Committee Meeting

ORDER OF BUSINESS

 

1.      Opening

2.      Acknowledgement of Country

3.      Apologies / Leave of Absence

4.      Notice of Webcasting

5.      Disclosures of Interest

6.      Public Forum

7.      Confirmation of Minutes of Previous Meeting  

MINUTES: Assets and Infrastructure Committee - 9 December 2019

8.      Committee Reports

ASS001-20        Hurstville Oval Pavilion Feasibility Study

(Report by Manager, Project Delivery)........................................................................ 3

ASS002-20        Georges River Traffic Advisory Committee Meeting - 4 February 2020

(Report by Coordinator Traffic & Transport)............................................................ 12  

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 10 February 2020                                 Page 6

Committee Reports

Item:                   ASS001-20        Hurstville Oval Pavilion Feasibility Study  

Author:              Manager, Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

Recommendation:

(a)     That Council receive and note the Hurstville Oval Pavilion Feasibility Study prepared by Webber Architects who has been engaged to prepare the designs for the pavilion.

(b)     That Council approves the location of Option 2 as the site for the new Hurstville Oval Pavilion.

 

Executive Summary

1.      This report follows a presentation made to the 18 November 2019 Councillor Workshop by Webber Architects. The Hurstville Oval Pavilion Feasibility Study was prepared after an earlier Councillor briefing on the Draft Hurstville Oval and Timothy Reserve Plan of Management. The study was undertaken to identify the optimal location for the new Community Pavilion at Hurstville Oval given the constraints of the site. This feasibility study considered the impact on existing services and landscape, visual impact, buildability, environmental conditions, aspect, function, amenity, security, parking and cost estimates.   Option 2 was identified as the preferred location for the pavilion.

 

Background

2.      Council staff has engaged Webber Architects to prepare the designs for a new community pavilion at Hurstville Oval. The design and construction project has a budget allocation of $2.2 million from Round 2 of the Stronger Communities Fund.

3.      The new pavilion space must enhance the oval’s reputation of being a premier facility by ensuring the community pavilion is of a very high standard that complements the playing surface. The pavilion is to incorporate:

·        New disability compliant amenities;

·        Viewing platform and function area with kitchenette and bar

·        Two compliant change rooms for all users without restriction or bias meeting the regulations for multiple codes (Cricket, League, AFL and Soccer)

·        A medical room;

·        Storeroom and office;

·        Canteen.

4.      As part of the feasibility study process, the architects engaged by Council were also asked to consider whether it was feasible to include a fit-for-purpose, 150m2 sporting museum into the pavilion design.


 

5.      Two development options were considered within the feasibility study. These options were:

o   Option 1 – an extension to the current Booth Saunders Pavilion, either to the north west or south east, while keeping the current pavilion and its functions intact; 

o   Option 2 – a new free-standing pavilion within a zone to the Gordon Street end of the site.

6.      The options have been investigated with regard to the opportunities and constraints provided by the site and surrounding context. Buildability, pavilion function and requirements of the brief, pedestrian and vehicle circulation and environmental situation were all considered.

7.      The feasibility report (confidential copy attached) has been further updated since the Councillor Briefing on 18 November 2019 to include a sun orientation study for both options as well as revised building costs for option 1 given the higher expense associated with extending the existing Booth Saunders Pavilion due to reduced buildability and the greater level of difficulty associated with an extension tying into the existing building, varying floor levels and excavation required with this option.

8.      The feasibility report presents a summary table detailing opportunities and constraints with each of the two options. The summary table clearly shows that Option 2: A new free-standing pavilion within a zone to the Gordon Street end of the site, would provide the superior location in terms of;

·        Disability Discrimination Act (DDA) compliant access to enable all abilities access and flow.

·        Impact of existing uses.

·        Impact to existing services and landscape.

·        Buildability and therefore cost.

·        Visual impact.

·        Security.

·        Function and Amenity.

·        Security.

 

9.      The report identifies that while Option 2 has minimal exposure to the afternoon setting sun during the cricket season the sun will still be high in the sky and the impacts could be easily mitigated via sun shading devices and a roof overhang.

10.    It is noted, that while the Option 1 extension location may provide a better initial outcome for vehicle access, it would result in substantial extra cost, loss of amenity, loss of player security. Importantly, works at this location would result in significant impacts to the existing use and fabric of the site.


 

11.    Impact on existing use and services - Option 1 (Northern Side)

·        Significant extra cost due to substantial impact on the existing use of buildings and the surrounding site including the relocation of the existing canteen.

·        Significant loss of spectator seating.

·        Relocation of the 20,000L potable water tank and the field’s irrigation system which would involve demolition of part of the velodrome to connect to the new tank location.

 

12.    Impact on existing use and services - Option 1 (Southern Side)

·        Significant extra cost due to design option requiring construction over Sydney Water owned maintenance manhole which is strictly prohibited.  Approvals and redesign process would need to be undertaken.

·                If approval was granted by Sydney Water the existing clay sewer pipe would have to be replaced with UPVC, concrete encased pipe.

·        When constructing over Sydney Water sewer and stormwater pipe additional protection of pipes is required in the form of concrete beams supported by piers to ensure the pipe is not weight bearing.

·        Option 1- southern extension would generally be prohibited due to the need to construct over Sydney Water owned maintenance manhole. The manhole would necessitate an application to Sydney Water to divert the sewer pipe around the proposed structure and would involve;

o   Considerable cost.

o   Significant damage the playing surface and potentially the modification of the pitch square by taking a direct line across the field from the new location.

o   A lengthy re-establishment periods resulting in the field being out of play. 

o   A formal application to Sydney Water for the works which would be classed as a major sewer re-design and therefore subject to Sydney Water approval.  This could be a lengthy approval process which could ultimately be rejected.

o   In the unlikely event that Sydney Water did approve a redesign of the sewer and stormwater lines for the option 1 southern extension the increased distance being added to the pipe may prevent Council achieving the required fall/grade to divert both the sewer and stormwater effectively.

13.    Detailed cost estimates have been provided within the feasibility report which show that the additional costs associated with extending the Booth Saunders Pavilion (either north or south) will reduce the floor size that can be built within the budget of $2,200,000. Cost estimates and proposed building footprint calculations are provided below.

The Project Budget is $2.2 million + GST.

The estimated construction cost of the pavilions are summarised as follows;

- Option 1a Northern Side = $ 2,937,450 + GST.

- Option 1b Southern Side = $ 3,565,250 + GST.

- Option 2 Gordon Street Side = $ 2,224,500 + GST.

 

 

14.    With the estimated additional costs noted above, in order to maintain the project budget of $2.2 million a reduced building footprint would need to be proposed for the construction of the new pavilion. An approximate reduction in footprint for the options is noted below;

·        Option 1 – Northern Side Total proposed footprint = 487sqm

Average cost/sqm = $6,031.72

Square meters achievable for $2.2 mil = 365sqm

Total reduction to pavilion footprint of 25%

 ·           Option 1b Southern Side Total proposed footprint = 487sqm

Average cost/sqm = $7,320.84

Square meters achievable for $2.2 mil = 301sqm

Total reduction to pavilion footprint of 38%

 ·           Option 2 - Total proposed footprint = 487sqm

Average cost/sqm = $4,567.76

Square meters achievable for $2.2 mil = 482sqm

Total reduction to pavilion footprint of 1.1%

For the reasons outlined above, and within the attached Hurstville Oval Pavilion Report, Option 2 is the recommended option.

15.    The feasibility study found that the inclusion of a sporting museum within any of the design locations was not viable due to site and budgetary constraints and a conflict of uses within the building i.e. museum requiring dark, temperature controlled spaces - vs - open plan sports pavilion with large glass windows. The study recommended that consideration be given to retrofitting an area within the existing Booth Saunders Pavilion or alternatively retrofitting the previous players rooms now vacated with the pavilion project under the grandstand due to its stable temperature and light levels.

 

Time and funding constraints

16.    The funding for this project was provided within Round 2 of the Stronger Communities Fund.  The funding guidelines state that funding needs to be fully committed or spent by 30 June 2020. As such the specifications for the architectural designs stated that the detailed design plans had to be finalised for tender purposes by April 2020 so that the contractor could be engaged to build the pavilion by 30 June 2020, thereby ensuring the funds were committed. The delay in determining where the pavilion should be located has prevented the development of detailed designs and subsequently the lodgement of a Development Application for the Project.

17.    A decision on the location of the pavilion at Hurstville Oval is urgently required in order for the architects to progress to the development of detailed designs for the pavilion as soon as possible.

18.    An extension is being sought for Stronger Communities Round 2 Funding – to allow the project to continue in line with funding guidelines. 

 


 

Financial Implications

19.    Within budget allocation.

 

Risk Implications

20.    Enterprise and Operational risks identified and management process applied.

 

Community Engagement

21.    Community engagement will be conducted including the placement of designs on Have Your Say and through the exhibition of the Hurstville Oval Plan of Management.

22.    Stakeholders (Cricket NSW, Cricket Australia and St George District Cricket Club Inc.) have been provided with the 2 design options and provided feedback in the attached correspondence which supports Option 2.

 

File Reference

D19/279754

 

 

ATTACHMENTS

Attachment 1

Feasibility Study - Proposed New Pavilion Locations at Hurstville Oval (2) (Confidential)

Attachment 2

Cricket Australia & Cricket NSW - New Pavilion - Hurstville Oval - 25 November 2019

Attachment 3

St George District Cricket Club Feedback on Hurstville Oval Pavilion Feasibility Study

 


Georges River Council - Assets and Infrastructure Committee Meeting - Monday, 10 February 2020

ASS001-20                    Hurstville Oval Pavilion Feasibility Study

[Appendix 2]                 Cricket Australia & Cricket NSW - New Pavilion - Hurstville Oval - 25 November 2019

 

 

Page 9

 


 


Georges River Council - Assets and Infrastructure Committee Meeting - Monday, 10 February 2020

ASS001-20                    Hurstville Oval Pavilion Feasibility Study

[Appendix 3]                 St George District Cricket Club Feedback on Hurstville Oval Pavilion Feasibility Study

 

 

Page 11

 


 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 10 February 2020                               Page 13

Item:                   ASS002-20        Georges River Traffic Advisory Committee Meeting - 4 February 2020 

Author:              Coordinator Traffic & Transport

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

Recommendation:

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 4 February 2020 be adopted by Council.

 

Executive Summary

1.      The Minutes of the Georges River Traffic Advisory Committee Meeting held on 4 February 2020 are submitted to the Assets and Infrastructure Committee for consideration and to Council for adoption.

 

Background

2.      The Traffic Advisory Committee Meeting of 4 February 2020 was held at Georges River Civic Centre commencing at 10.00am.

 

Financial Implications

3.      Budget allocation

 

a.      RMS Traffic Facilities Grant            $400,000

b.      Bus Stop Upgrade Program            $60,000

 

4.      Balance to date

 

a.      RMS Traffic Facilities Grant            $200,000

b.      Bus Stop Upgrade Program            $60,000

 

5.      Estimated cost of works recommended by the Traffic Advisory Committee Meeting of 4 February is $56,950 to be allocated from the RMS Traffic Facilities Grant.

 

File Reference

D20/21441

 

 

ATTACHMENTS

Attachment 1

Minutes - Traffic Committee 04 February 2020

 


Georges River Council - Assets and Infrastructure Committee Meeting - Monday, 10 February 2020

ASS002-20                    Georges River Traffic Advisory Committee Meeting - 4 February 2020

[Appendix 1]                 Minutes - Traffic Committee 04 February 2020

 

 

Page 14

 

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