MINUTES


Finance and Governance Committee

 

Monday, 09 December 2019

6.00pm

 

Waratah Meeting Room

Ground Floor, Georges River Civic Centre

Hurstville

 

 

 

 

 

 

 

 


Georges River Council - Finance and Governance Committee - MINUTES - 9 December 2019                                    Page 1 of 3

 

Present

Council Members

Councillor Vince Badalati (Chair), Councillor Stephen Agius, Councillor Sam Elmir, Councillor Con Hindi(arrived 6:07pm), Councillor Rita Kastanias (arrived 6:17pm), Councillor Nick Katris, Councillor Nancy Liu and Councillor Colleen Symington.

Council Staff

Director Business and Corporate Services - Mr David Tuxford, Director, Director Assets and Infrastructure - Laurie O’Connor, People and Culture – Ms Fiona Campbell, Chief Financial Officer – Ms Danielle Parker, Executive Manager, Manager Governance and Risk - Popy Mourgelas,  Manager, Office of the General Manager - Ms Roxanne Thornton, Head of Strategic Property – Mr Bernard Morabito,  Strategic Property Specialist - Mr Jim Allison, Governance and Risk Specialist – Jennifer Anderson, Executive Services Officer – Mrs Marina Cavar, Executive Assistant to Director Business and Corporate Services – Ms Nickie Paras and Technology Systems Officer – Mr Justin Sassine.

 

Opening

Councillor Badalati, opened the meeting at 6:05pm.

Acknowledgement of Country

Councillor Badalati acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

Apologies/Leave of Absence  

There were no apologies or requests for leave of absence.

Notice of Webcasting

The Chairperson, Councillor Badalati, advised staff and the public that the meeting is being recorded for minute-taking purposes and is also webcast live on Council’s website, in accordance with Section 4 of Council’s Code of Meeting Practice.  This recording will be made available on  Council’s website.

Disclosures of Interest

Councillor Kastanias disclosed a Pecuniary Interest in relation to Item FIN083-19 (Property Matter – Quarterly Commercial Property Portfolio Report) for the reason that she is a Lessee to the property known  as 1022 Forest Road, Lugarno. Councillor Kastanias will not be participating in the discussion or voting on this Item.

Public Forum

There were no registered speakers.


 

Confirmation of Minutes of previous meetings

Finance and Governance Committee - 11 November 2019

Recommendation: Councillor Symington and Councillor Agius

That the Minutes of the Finance and Governance Committee held on 11 November 2019, be confirmed.

Record of Voting:

For the Motion:  Unanimous

 

Committee Reports

FIN082-19         Investment Report as at 31 October 2019

(Report by Senior Financial Accountant - Reporting)

Recommendation: Councillor Hindi and Councillor Agius

That Council receives and notes the contents of the Investment Report as at 31 October 2019.

Record of Voting:

For the Motion:  Unanimous

 

 

 

Note:          Councillor Kastanias arrived to the meeting at 6.17pm

 

Note:          Councillor Kastanias left the meeting at 6.18pm

 

 

FIN083-19         Property Matter - Quarterly Commercial Property Portfolio Report

(Report by Strategic Property Specialist)

Note:        Councillor Kastanias disclosed a Pecuniary Interest in this matter for the reasons that she is a Lessee to the property known  as 1022 Forest Road, Lugarno.

 

Recommendation: Councillor Katris and Councillor Symington

(a)       That Council receives and notes the Quarterly Commercial Property Portfolio Report for the quarter ending 30 September 2019.

(b)       That Council receives Quarterly Financial Reports on  Major Sports Facilities and Recreational Facilities including but not limited to Hurstville Aquatic Centre, Hurstville Oval, Penshurst Indoor Cricket, Beverley Park Golf Course and Sans Souci Pool.

(c)       That a briefing session is organised for Councillors in the new year to review the Quarterly Financial Reports for the above properties.

Record of Voting:

For the Motion:  Unanimous

 

 

 

Note:          Councillor Kastanias returned to the meeting at 6.47pm

 

 

FIN084-19         Code of Conduct Statistics 2019

(Report by Governance and Risk Specialist)

Recommendation: Councillor Symington and Councillor Katris

That Council receive and note the report on the Code of Conduct Complaints Statistics for the period ending 30 September 2019.

Record of Voting:

For the Motion:  Unanimous

 

 

 

FIN085-19         Adoption of the Georges River Debt Management and Hardship Policy 2019

(Report by Chief Financial Officer)

Recommendation: Councillor Elmir and Councillor Kastanias

(a)       That Council adopt the attached Georges River Debt Management and Hardship Policy 2019.

(b)       That the General Manager be delegated authority to make formatting and minor editorial adjustments to the adopted Debt Management and Hardship Policy 2019.

Record of Voting:

For the Motion:  Unanimous

 

 

 

FIN086-19         Georges River Boundaries, Wards and Number of Councillors

(Report by Manager, Office of the General Manager)

Recommendation: Councillor Hindi and Councillor Elmir

(a)       That Council receive and note the report.

(b)       That the status quo remain regarding Boundaries, Wards and Councillor numbers.

Record of Voting:

For the Motion:  Unanimous

 

 

 


 

FIN087-19         Property Matter - 8A Johnstone Street (Johnston Street Reserve), Peakhurst - Proposed Easement to Drain Water From Adjoining Property

(Report by Strategic Property Specialist)

Recommendation: Councillor Kastanias and Councillor Symington

That this matter be deferred to Closed, Confidential Session.

Record of Voting:

For the Motion:  Unanimous

 

Consideration of Business in Closed Session

 

At this stage of the meeting, time being 7.08pm, Councillor Badalati advised that the meeting would move into Closed Session in accordance with Section 10A of The Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence relating to the item considered during the course of the closed session will be withheld.

This action was taken to allow discussion of the following items:

 

FIN032A-19       Property Matter - Carrington Road, Hurstville

(Report by Head of Strategic Property)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (c) it is considered the matter information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

FIN087-19         Property Matter - 8A Johnstone Street (Johnston Street Reserve), Peakhurst - Proposed Easement to Drain Water From Adjoining Property

(Report by Strategic Property Specialist)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (c) it is considered the matter information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Councillor Badalati asked the Director David Tuxford if any representations had been received from the public that the item should not be discussed in closed session.

The Director replied that no representations had been received to the item in closed session.

Councillor Badalati asked if there were any members of the public gallery who would like to speak on the reasons Council proposes to consider the items in closed session.

There were none.

 

RECOMMENDATION: Councillor Kastanias and Councillor Symington

That the meeting move into Closed Session, time being 7.08pm.

 

Record of Voting:

For the Motion:  Unanimous

 

Consideration of Confidential Recommendations

FIN032A-19       Property Matter - Carrington Road, Hurstville

(Report by Head of Strategic Property)

Recommendation: Councillor Katris and Councillor Symington

(a)      That Council delegate to the General Manager authority to negotiate the proposed acquisition of 17 Carrington Avenue, Hurstville in accordance with this report.

(b)      That Council proposes to classify 17 Carrington Avenue Hurstville, described as Lot 77 in DP1958, as Operational Land in accordance with Part 2, Division 1 (Section 31) of the Local Government Act 1993 (the Act) and in accordance with Section 34 of the Act, Council gives public notice of the proposed resolution specifying a public notice period of 28 days.

(c)      That Council considers any such submissions following the public notice period of 28 days and based on the public submissions resolves whether to classify the land as Operational Land.

(d)      That Council resolves the acquisition to be funded from Council’s Commercial Property Reserve.

(e)      That Council authorises the General Manager to execute and exchange the Contract for Sale, Transfer Document and all other associated documentation to effect the acquisition of Lot 77 in DP1958 located at 17 Carrington Avenue, Hurstville.

Record of Voting:

For the Motion:  Unanimous

 

 


 

FIN087-19         Property Matter - 8A Johnstone Street (Johnston Street Reserve), Peakhurst - Proposed Easement to Drain Water From Adjoining Property

(Report by Strategic Property Specialist)

Recommendation: Councillor Hindi and Councillor Agius

(a)      That Council grant an Easement to Drain Water over Lot 14 in Deposited Plan (DP)23120, being part of Johnstone Street Reserve Peakhurst, as generally detailed in this report.

(b)      That the General Manager be authorised to execute the Section 88B Instrument or Transfer Granting Easement and all associated documentation to create the easement under Common Seal of the Council, if required.

(c)      That all costs associated with the granting of the easement be met by the applicant.

Record of Voting:

For the Motion:  Unanimous

 

 

 

Note: Councillor Elmir left the meeting 7:19pm and he did not return to the meeting.

 

Open Session

Recommendation: Councillor Agius and Councillor Symington

That the meeting revert to Open Session.

Record of Voting:

For the Motion:  Unanimous

 

Consideration of Recommendations from Closed Session

Recommendation: Councillor Agius and Councillor Symington

That the recommendations of the Closed Session be adopted.

Record of Voting:

For the Motion:  Unanimous

 

 

 Conclusion

The Meeting was closed at 7:31pm

 

 

Chairperson