MINUTES


Finance and Governance Committee

 

Monday, 11 November 2019

6.00pm

 

Dragon Room

Level 1, Georges River Civic Centre

Hurstville

 

 

 

 

 

 

 

 


Georges River Council – Minutes of Finance and Governance Committee - Monday,11 November 2019

Page 1

 

Page 1

 

Present

Council Members

Councillor Vince Badalati (Chair), Councillor Stephen Agius, Councillor Sam Elmir, Councillor Nick Katris, Councillor Nancy Liu and Councillor Colleen Symington.

 

Council Staff

 

Director Business and Corporate Services - Mr David Tuxford, Director, Executive Manager, People and Culture – Ms Fiona Campbell, Chief Financial Officer – Ms Danielle Parker, Executive Manager, Office of the General Manager - Ms Roxanne Thornton, Head of Strategic Property – Mr Bernard Morabito,  Strategic Property Specialist - Mr Jim Allison, Executive Services Officer – Mrs Marina Cavar, Executive Assistant to Director Business and Corporate Services – Ms Nickie Paras and Technology Systems Officer – Mr Michael Cabaday.

 

Externals

 

Colliers International - George Marton and Neil Murray (Consultants)

 

Absent

Councillor Con Hindi and Councillor Rita Kastanias

 

Opening

Councillor Badalati, opened the meeting at 6:12pm.

 

Acknowledgement of Country

Councillor Badalati acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

 

Apologies/Leave of Absence

Nil

 

Notice of Webcasting

The Chairperson, Councillor Badalati, advised staff and the public that the meeting is being recorded for minute-taking purposes and is also webcast live on Council’s website, in accordance with Section 4 of Council’s Code of Meeting Practice. This recording will be made available on Council’s website.

 

Disclosures of Interest

There were no disclosures of interest made.

Public Forum

ITEM

SPEAKER

FIN078-19 - Property Matter - Proposed Sale of Vacant Land - 582 Railway Parade, Hurstville

 

Kathryn Skelsey

Note: Kathryn Skelsey (displayed a google maps image of the property known as 582 Railway Parade, Hurstville, and a copy of this image is ON FILE.

Confirmation of Minutes of Previous Meetings

Finance and Governance Committee - 14 October 2019

 

Recommendation: Councillor Elmir and Councillor Symington

That the Minutes of the Finance and Governance Committee held on 14 October 2019, be confirmed.

 

Record of Voting

For the Motion: Unanimous

 

Committee Reports

 

FIN074-19         Quarterly Budget Review Statement for quarter ended 30 September 2019

(Report by Chief Financial Officer)

 

Recommendation: Councillor Katris and Councillor Liu

 

(a)  That Council receive and note the Quarterly Budget Review for the first quarter ending 30 September 2019.

(b)  That Council approves the variances to the 2019/2020 Capital Budget, as detailed in Attachment 1, as a result of the first quarter ending 30 September 2019 Budget Review.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN075-19         Rate Restructure Community Engagement - Adoption of the amended Delivery Program and the Resourcing Strategy

(Report by Chief Financial Officer)

Recommendation: Councillor Katris and Councillor Symington

(a)  That Council, in accordance with Sections 403 of the Local Government Act 1993, adopt  the amended Draft Long Term Financial Plan within Council’s Resourcing Strategy.

(b)  That the General Manager be delegated authority to make formatting and minor editorial adjustments to the amended Draft Long Term Financial Plan within the Resourcing Strategy prior to publishing the final version on Council’s website.

 

Record of Voting

For the Motion: Unanimous

 

 

FIN076-19         Investment Report as at 30 September 2019

(Report by Senior Financial Accountant - Reporting)

Recommendation: Councillor Katris and Councillor Badalati

That Council receives and notes the contents of the Investment Report as at 30 September 2019.

 

Record of Voting

For the Motion: Unanimous

 

 

FIN077-19         2019/2020 Chief and Senior Executive Service - Annual Determination

(Report by Executive Manager, People and Culture)

Recommendation: Councillor Elmir and Councillor Symington

(a)  That the determination by the Statutory and Other Officers Remuneration Tribunal (SOORT) in relation to the amount of increase of 2.5% in remuneration for senior executive office holder’s in accordance with the Standard Contract for General Managers and Senior Staff through the Office of Local Government, be received and noted.

(b)  That the increase be implemented on the anniversary of the commencement date for the General Manager and Senior Staff.

 

Record of Voting

For the Motion: Unanimous

 

 

FIN078-19         Property Matter - Proposed Sale of Vacant Land - 582 Railway Parade, Hurstville

(Report by Strategic Property Specialist)

Recommendation: Councillor Elmir and Councillor Katris

(a)  That Council negotiate the sale of the vacant parcel of land at 582 Railway Parade, Hurstville, being Lot 100 in Deposited Plan 880038, with the owner of the adjoining properties at 3-5 West Street, Hurstville, providing the price negotiated is at least the same as or in excess of the amount specified in the attached confidential sales advice.

(b)  That Council authorise the General Manager  to execute the Contract for Sale, Transfer Document and all other associated documentation to effect the sale of Lot 100 in Deposited Plan 880038 at 582 Railway Parade, Hurstville to the owner of the adjoining property at 3-5 West Street, Hurstville. 

 

Record of Voting

For the Motion: Unanimous

 

 

FIN079-19         Property Matter - 2F The Crescent, Kingsgrove - Proposed Easement to Drain Water Over Adjoining Property

(Report by Strategic Property Specialist)

Recommendation: Councillor Katris and Councillor Elmir

(a)  That Council grant an Easement to drain water over Lot 64 in Deposited Plan (DP) 1177674, being an existing drainage reserve as generally detailed in this report.

(b)  That the General Manager be authorised to execute the Section 88B Instrument or Transfer Granting Easement and all associated documentation to create the easement and under Common Seal of the Council, if required.

(c)   That all costs associated with the granting of the easement be met by the applicant.

 

Record of Voting

For the Motion: Unanimous

 

 

FIN080-19         Draft Georges River Council Property Portfolio Strategy

(Report by Head of Strategic Property)

Recommendation: Councillor Symington and Councillor Elmir

That this matter be deferred for consideration in closed session later in the meeting.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN081-19         Report on Outstanding Council Resolutions for the period 01 April 2019 - 30 September 2019 (deferred report from 14 October 2019)

(Report by Manager, Office of the General Manager)

Recommendation: Councillor Katris and Councillor Symington

That the report on Outstanding Council Resolutions for the period 1 April 2019 to 30 September 2019 be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

 

Consideration of Business in Closed Session

RESOLVED: Councillor Elmir and Councillor Katris

That the meeting move into closed session.

 

Record of Voting:

For the Motion: Unanimous

 

This action was taken to allow discussion of the following Item:

 

FIN080-19         Draft Georges River Council Property Portfolio Strategy

(Report by Head of Strategic Property)

 

This matter will be considered in closed session in accordance with Section 10A(2)(c) of the Local Government Act 1993 as it contains information that would, if disclosed, confer a commercial advantage on a person with whom council is conducting (or proposes to conduct) business.

The Chairperson asked if there were any members of the public gallery who would like to speak on the reasons the Committee proposes to consider the items in Closed Session.

There were none.

At this stage of the meeting being 6.50pm the Chairperson advised that the meeting would move into Closed Session in accordance with Section 10A(2) of The Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the closed session will be withheld.

 

Consideration of Confidential Recommendations

FIN080-19         Draft Georges River Council Property Portfolio Strategy

(Report by Head of Strategic Property)

RESOLVED: Councillor Katris and Councillor Symington

 

(a)     That Council endorse the actions as generally recommended in the (confidential) Draft Georges River Council Property Portfolio Strategy.

(b)     That Council approval in principle to the disposal of the properties identified in the Georges River Council Property Portfolio Strategy, with further detailed reports to be submitted to Council in regard to all individual acquisition and disposal actions in accordance with Section 377(h) of the Local Government Act, 1993.

(c)     That proceeds from the disposal of surplus property assets be transferred to Council’s Commercial Property Reserve for the purpose of reinvestment in future commercial opportunities.

 

Record of Voting:

For the Motion: Unanimous

 

Conclusion

The Meeting was closed at 6:58pm.

 

Chairperson