AGENDA


Assets and Infrastructure Committee

 

Monday, 11 November 2019

7.00pm

 

Ground Floor, Georges River Civic Centre

Hurstville

 

 

 

 

 

 

 

 

 

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 11 November 2019                

 

          Assets and Infrastructure Committee Meeting

ORDER OF BUSINESS

 

1.      Opening

2.      Acknowledgement of Country

3.      Apologies / Leave of Absence

4.      Notice of Webcasting

5.      Disclosures of Interest

6.      Public Forum

7.      Confirmation of Minutes of Previous Meeting  

MINUTES: Assets and Infrastructure Committee - 14 October 2019 (17/1831)

8.      Committee Reports

ASS035-19        Georges River Traffic Advisory Committee Meeting - 5 November 2019

(Report by Coordinator Traffic & Transport)............................................................... 1

ASS036-19        Regional Aquatic Facility Site Suitability and Feasibility Study - November 2019 Update

(Report by Manager Premium Facilities)................................................................. 11

ASS037-19        T19/005  Tender for the Construction of a new Sports Amenities Building at Poulton Park

(Report by Acting Manager, Project Delivery)......................................................... 13

ASS038-19        Netstrata Jubilee Stadium Ticketing and Patron Access Provider - T19/021

(Report by Manager Premium Facilities)................................................................. 17  

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 11 November 2019                  Page 1

 

Committee Reports

Item:                   ASS035-19        Georges River Traffic Advisory Committee Meeting - 5 November 2019 

Author:              Coordinator Traffic & Transport

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 5 November 2019 be adopted by Council.

 

Executive Summary

 

1.      The Minutes of the Georges River Traffic Advisory Committee Meeting held on 5 November 2019 are submitted to the Assets and Infrastructure Committee for consideration and to Council for adoption.

 

Background

 

2.      The Traffic Advisory Committee Meeting of 5 November 2019 was held at Georges River Civic Centre commencing at 10.00am.

 

Financial Implications

 

3.      Budget allocation

 

a.      RMS Traffic Facilities Grant            $400,000

b.      Bus Stop Upgrade Program            $60,000

 

4.      Balance to date

 

a.      RMS Traffic Facilities Grant            $310,000

b.      Bus Stop Upgrade Program            $60,000

 

5.      Estimated cost of works recommended by the Traffic Advisory Committee Meeting of 5 November is $123,750.  Dissection: $23,750 to be allocated from the RMS Traffic Facilities Grant and the Premier Street / Kensington Street traffic devices requires additional non-budgeted funds of approximately $100,000 to complete the projects.

 

File Reference

D19/258645

 

ATTACHMENTS

Attachment 1

Minutes - Traffic Committee 05 November 2019

 


Georges River Council -         Assets and Infrastructure Committee Meeting - Monday, 11 November 2019

ASS035-19             Georges River Traffic Advisory Committee Meeting - 5 November 2019

[Appendix 1]          Minutes - Traffic Committee 05 November 2019

 

 

Page 3

 

 

 

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Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 11 November 2019                            Page 12

Item:                   ASS036-19        Regional Aquatic Facility Site Suitability and Feasibility Study - November 2019 Update 

Author:              Manager Premium Facilities

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation

That Council receive and note the progress report on the Regional Aquatic Facility Site Suitability and Feasibility Study.

 

 

Executive Summary

1.      In May 2018 Council resolved to prepare a Regional Aquatic Facility Site Suitability and Feasibility Study following the adoption of the Open Space, Recreation and Community Facilities Strategy 2019-2036 .

2.      The Open Space, Recreation and Community Facilities Strategy 2019-2036 was adopted by Council on 26 August 2019.

3.      In August 2019 Council also resolved that a report regarding the progress of the Study be brought to relevant Council meetings for the information of Council.

 

Background

4.      Otium Planning Group has been commissioned to develop the Study that will consider the suitability of the Carss Park recreation and sporting precinct, and other locations across the City, for a third aquatic facility. 

5.      The Study will be informed via extensive community consultation and a geotechnical investigation of the Kogarah War Memorial Pool site at Carss Park. 

6.      The scope of the Study includes the identification of suitable sites in the Georges River local government area having regard to the size, location, environmental and traffic/transport constraints, opportunities to improve public access to facilities in the city, complementary activities that could be co-located within the facility and consideration of the future needs of the region having regard to neighbouring Council aquatic facilities and the alignment to the accepted industry hierarchy of aquatic facilities in Australia.

7.      Extensive research and consultation, conducted by Otium Planning Group (OPG), commenced in October 2019 involving internal and external stakeholder engagement.  This includes a resident telephone survey, aquatic facility user surveys (hardcopy and online), schools aquatic facility survey and stakeholder interviews, and an aquatic facility trend review and analysis. 

8.      A media release was issued in October 2019 to publicise the commencement of the surveys and the study being conducted by Otium Planning Group.

9.      In addition, officers commissioned a geotechnical and contamination investigation of the Kogarah War Memorial Pool site in response to the structural failure of the pool. A preliminary draft of the geotechnical investigation report was provided to Otium for consideration during the development of the Study.  This investigation is due to be finalised in November 2019.

10.    At this stage a report on the Study is expected to be submitted to Council in December 2019 for consideration.

Next Steps

11.    Community consultation on the Study is expected to occur in early 2020 (subject to endorsement by Council in December 2019).

12.    Council at its meeting held on 27 November 2017 resolved to commence preparation of a scoping brief for the development of a Precinct Masterplan and comprehensive Plan of Management (POM) for the Carss Park Sport and Recreation Precinct comprising Todd Park.  However, following consideration of the draft 2018/19 budget, Council did not allocate funding to this POM due to other priorities.

13.    The POM and master planning work has now commenced following allocation of funding in the 2019/20 budget.  The draft POM will be completed and publicly exhibited in 2020 with completion anticipated for August 2020.

 

Financial Implications

14.    No budget impact for this report.

 

Risk Implications

15.  No risks identified if Council complies with NSW Office of Local Government Capital Expenditure Guidelines 2010 for the construction of new projects over $10 million or renovation/extension projects over $6.9 million.

 

Community Engagement

16.  Community engagement has been detailed in the body of the report.

 

 

File Reference

D19/253137

 

 

 

  


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 11 November 2019                            Page 16

Item:                   ASS037-19        T19/005  Tender for the Construction of a new Sports Amenities Building at Poulton Park 

Author:              Acting Manager, Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T19/005 Tender for the Construction of a new Sports Amenities Building at Poulton Park as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c)     That Council inform unsuccessful Tenderers of the resolution.

 

 

Executive Summary

1.   The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for T19/005 Tender for Construction of a new Sports Amenities Building at Poulton Park and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.

2.   This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

The existing amenity building at Poulton Park, South Hurstville has reached the end of its serviceable lifespan and is due for replacement. Poulton Park is a public facility that hosts The Connells Point Rovers Football Club and a large number of public users. This project will include the construction of a new sporting amenities building located adjacent to the playing fields in Poulton Park. The existing sporting amenities building will be kept operational during the construction and will be demolished and all utility services capped when the new building is completed.

 

3.   The scope of works under this tender for the Construction of Poulton Park Sports

Amenities Building includes:

·    Provision of services including sewerage, water and power to the site

·    Site establishment including but not limited to site fencing and sediment control.

·    Demolition and disposal of existing amenities building.

·    All earth works as specified in RFT T19/005 Construction of a new Sports Amenities Building at Poulton Park including but not limited to the disposal of all required excavated material.

·    All construction works are to be approved by the Principal’s (GRC) certifiers or relevant authorities.

·    All construction works are to be carried out with reference to both specifications and plans stamped “for construction” which to be are provided to the contractor once the signed contracts are returned to GRC superintendent.

·    Works are to be completed prior to 30 June 2020.

·    Accordingly, tender documentation was then prepared for T19/1005 Tender for the Construction of Poulton Park Sports Amenities Building.

·    The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Acting Manager Project Delivery prior to issuing. 

 

4.   Tender documentation included:

a) RFT T19/005– Construction of Poulton Park Sports Amenities Building General    Conditions of Contract Incorporating AS 4000 - 1997 (as amended)

b) Returnable Schedules

c)  Scope of Works, Technical Specifications and Construction Drawings

d) Geotechnical report and survey.

 

5.   The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

Essential Criteria

a) Best value for money

i. Price and trades break-up in accordance with the provided Bill of Quantities; and

ii.        Schedule of hourly rates

b) Demonstrated capacity and technical ability to carry out the works

i.    Specific experience and expertise in similar works;

ii.  Company profile; current commitments for main and sub-contractors ; and

iii. Plant and equipment available to complete the works.

c)  Demonstrated managerial and technical capability, qualifications, experience

i.     Quality experience and  quality references of the Tenderer;

ii.    Nominated site personnel CVs and previous work history; and

iii.   Nominated sub-contractors CVs and previous work history with the Tenderer.

d) Capacity to achieve the program

i.     Proven capacity to meet deadlines;

ii.    Program shows critical paths and detailed tasks required to achieve deliverables for the project; and

iii.   Sequencing of the works.

e) Proposed methodology

i.     Traffic and  pedestrian  management plan;

ii.    Storage of materials and disposal of waste (including potential asbestos)

iii.   Appropriate systems and procedures to comply with all applicable WHS and environmental obligations

f)  Mandatory Criteria

i.   Insurances

1)   Public Liability min. $20M;

2)   Workers Compensation; and

3)   Comprehensive Vehicle(s) Insurance.

 

6.   Thirteen (13) Requests for Information were issued during the tender period.

 

Tenders Received

7.   The Tender closed at 10am on Tuesday 22 October 2019 in the presence of the Tender Opening Committee. Ten (10) submissions were received electronically (through Tenderlink) from the following construction companies in response to the Tender:

8.   The ten (10) tenders received via Tenderlink from the following companies:

·    Andrik Constructions Pty Ltd

·    Homann Constructions Pty Ltd

·    J &CG Constructions Pty Ltd

·    Kellyville Building Pty Ltd

·    Lanskey Constructions

·    Matrix Group Co Pty Ltd

·    Momentum Built Pty Ltd

·    Reld Group Pty Ltd

·    Sullivans Constructions

·    Westbury Constructions Pty Ltd

 

9.   No late submissions were received.

 

10. As at Close of Business on 22 October 2019 all tenders were recorded in the Council’s Document Management System (TRIM) by the Records Department.

 

11. The Tender Evaluation Committee met to review and accept the Tender Evaluation Plan; understand the evaluation process including methodology and, sign the Conflicts of Interest Declarations having made aware of the identities of the Tenderers

 

12. The Tender Evaluation Committee then proceeded to assess and evaluate the tenders against the evaluation criteria stated in the Request for Tender and in accordance with the Tender Evaluation Plan and identified the tender that represents best value for money. Details of the Tender Evaluation Committee assessment are provided in the confidential attachment.

 

13. The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred contractor as outlined in the confidential attachment to this report.

 

Financial Implications

 

14.    Within budget allocation.

 

Risk Implications

 

15. Operational risk/s identified and management process applied.

 

Community Engagement

 

16.   Community engagement will be conducted including a notification to all residents advising them of the works and nominated Contractor for the site. 

17.   Under the State Environmental Planning Policy (Infrastructure) 2007, a development application is note required for these works.

 

 

File Reference

T19/005

 

 

 

ATTACHMENTS

Attachment 1

Confidential Attachement A - T19 005 Construction of Poulton Park Sports Amenities Building (Confidential)

Attachment 2

Confidential Attachment B - T19 005 Construction of Poulton Park Sports Amenities Building - Collated Assessment Scores (Confidential)

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 11 November 2019                            Page 19

Item:                   ASS038-19        Netstrata Jubilee Stadium Ticketing and Patron Access Provider - T19/021 

Author:              Manager Premium Facilities

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation

(a)     That under Section 178 (1) (a) of the Local Government (General ) Regulation 2005, Council accept the tender that is recommended for T19/021 Netstrata Jubilee Stadium Ticketing and Patron Access Provider as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contract with the preferred tenderer on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

1.      The purpose of this report is to advice Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the T19/021 Netstrata Jubilee Stadium Ticketing and Patron Access Provider tender and to seek a resolution from Council to enter into a Contract with the successful Tenderer to provide the Ticketing and Patron Access Services at Netstrata Jubilee Stadium.

2.      This report explains the background for Council to decide if it wishes to enter into a Contract with the entity recommended as the successful Tenderer. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained in the confidential attachments.

Background

3.    The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising and all tender documentation was reviewed by the Director and Manager, Premium Facilities and the Probity Consultant from Norton Rose Fulbright, prior to issuing.

4.      Tender documentation included:

a.      RFT T19/021 – Services Agreement;

b.      Conditions of Tendering;

c.       Returnable Schedules; and

d.      Scope of Services.

 

5.      The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender. The essential criteria and mandatory criteria was determined as follows:

 

 

Essential Criteria

a.      Best Value for Money – Tenderer’s Commercial Offer

b.      Financial stability and capability to deliver the ticketing and patron access services

c.       Capability, experience and depth of experienced and qualified key personnel to deliver the required range of services including experience in providing ticketing at major events and venues

d.      Sales and Marketing Platforms

e.      Innovation in ticketing technology

 

Mandatory Criteria:

Insurances:

a.      Public Liability min. $20M

b.      Professional Indemnity Insurance – minimum of $10 million

c.       Workers Compensation – minimum requirements by law

 

Other:

d.      Conformity with Tender submission requirements

e.      WH&S Information

f.       Presentation of Tender

g.      Conformity with tender submission requirements

 

6.      T19/021 Netstrata Jubilee Stadium Ticketing and Patron Access Provider Tender was advertised in the Sydney Morning Herald on 3, 4 and 7 September 2019 and posted on Tenderlink on 3 September 2019.

7.      The tender closed on Tuesday 8 October 2019 at 10.00am in the presence of the Tender Opening Committee. Three (3) tenders were received via Tenderlink from the following companies:

(a) Ticketek

(b) Ticketmaster

(c)  Emedia Campaigns

8.      The Tender Evaluation Committee individually assessed the submissions and met on 22 October 2019, to review the tenders and to seek clarifications. Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

9.      The Tender Evaluation Committee completed the tender assessment and evaluation process and identified a tender that is most advantageous to Council, having regard for all the criteria.

10.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential report.

 

Financial Implications

11.    No budget impact for this report.

Risk Implications

12.  No risks identified.

 

 

Community Engagement

13.  No community engagement is required

 

File Reference

 

D2019/260573; D260590

 

 

ATTACHMENTS

Attachment 1

T19/021 - Confidential Report - Netstrata Jubilee Stadium Ticketing and Patron Access Provider - published in separate document (Confidential)

Attachment 2

T19/021 - Assessment Worksheet - Netstrata Jubilee Stadium Ticketing adn Patron Access Provider - published in separate document (Confidential)