AGENDA


Community and Culture Committee

 

Monday, 14 October 2019

6.00pm

 

Waratah Room

Ground Floor, Georges River Civic Centre

 

 

 

 

 

 

 

 

 

 

 


Georges River Council – Community and Culture -  Monday, 14 October 2019                                                           

 

          Community and Culture

ORDER OF BUSINESS

 

1.      Opening

2.      Acknowledgement of Country

3.      Apologies / Leave of Absence

4.      Notice of Webcasting

5.      Disclosures of Interest

6.      Public Forum

7.      Confirmation of Minutes of Previous Meeting  

MINUTES: Community and Culture - 09 September 2019 (17/1831)

8.      Committee Reports

COM035-19       Outgoing Sponsorship and Donations

(Report by Acting Personal Assistant to the Manager of Customer Experience and Events)............................................................................................................................. 1

COM036-19       Adoption of Community Engagement Strategy

(Report by Coordinator, Communications)................................................................ 4

COM037-19       Establishment of a Football Museum for Georges River

(Report by Coordinator Cultural Services).............................................................. 51

COM038-19       Increasing Transparency and Accountability - Audited Statements for Entities Receiving over $15,000 in Public Funding

(Report by Community Development Officer, Cultural Services)........................ 56

COM039-19       Minutes of the Economic Development Advisory Committee Meeting Tuesday 3 September 2019

(Report by Economic Development Officer)......................................................... 100

COM040-19       Amendments to the Georges River Council Place Naming Policy

(Report by Coordinator Library Operations).......................................................... 105  

 

 


Georges River Council – Community and Culture -  Monday, 14 October 2019                                                              Page 3

Committee Reports

Item:                   COM035-19       Outgoing Sponsorship and Donations 

Author:              Acting Personal Assistant to the Manager of Customer Experience and Events and Acting Events Specialist

Directorate:      Community and Culture

Matter Type:     Committee Reports

 

 

 

Recommendation

(a)  That Council approve a donation of $500 to support Sydney Legacy.

(b)  That Council approve a donation of $200 for Raina Rush to attend the Under 16 National NSW Indoor Netball representative event in November/December 2019.

(c)   That Council approve event sponsorship request of $1,796 ($1,247 and in-kind support to the value of $549) to support ‘The Moore Reserve Dog Park Christmas Party’ on Sunday 24 November 2019.

(d)  That Council approve event sponsorship request of $1,354 ($806 financial value and $548 in-kind value) to support ‘The Oatley Combined Church Association Carols in the Park 2019’ on Saturday 14 December 2019.

(e)  That Council decline the event sponsorship request of $1,087 ($1,087 in-kind support) to support “The Community Fundraiser for Heart Kids” on Sunday 20 October 2019.

 

Executive Summary

1.   Each month Council receives requests from the community to support community events and initiatives. In accordance with the Grants, Donations and Sponsorship Policy, each application is then assessed using the Policy’s Funding Determination Model and recommendations are made to Council.

Background

2.   On 19 August 2019, Council received correspondence from Mr Peter Allam, Vice President of Hurstville Golf Club requesting a donation from Council to the amount of $1,000 for Sydney Legacy, in support of partners and children of veterans who gave their lives or health serving our country.

3.   In August 2018, Council made a donation of $1,000 to the Hurstville Golf Club through the Councillor Ward Discretionary Fund. In 2017, a donation of $250 was made directly to Sydney Legacy in conjunction with the Hurstville Golf Club Legacy Week event. A donation of $500 is recommended to be paid direct to Sydney Legacy for 2019.


 

4.   On 24 September 2019, Council received correspondence from Ms Diana Benioni of Riverwood, requesting a donation for financial support from Council for her daughter Ms Raina Rush, who has been selected to represent NSW in the Under 16 NSW Indoor Netball tournament. The tournament will be held in Toowoomba, Queensland from 30 November to 7 December 2019.

5.   On 4 September 2019, Council received correspondence from The Moore Reserve Dog Park Community. The group requested that Council support the event financially and in-kind to assist in providing for ‘The Moore Reserve Dog Park Christmas Party’ to the value of $2,644 (financial of $2,095 and In-kind support to the value of $549). The Panel recommends that Council support to the amount of $1,796 (financial $1,247 and in-kind support to the value of $549). The Moore Reserve Dog Park Community is a cross generational community brought together by their love of dogs. A Facebook page was created in 2016 and currently has 384 members. Members meet almost daily at the park and strong friendships are made. This is the fourth Christmas event for The Moore Reserve Dog Park community members and is their end of year celebration. Council supported this event on 26 November 2018, to the value of $1,796 (financial of $1,337 and in-kind support to the value of $459). 

6.   On 3 September 2019, Council received correspondence from Oatley Combined Churches Association. The group requested that Council support the event financially and in-kind to assist in providing for ‘The Oatley Combined Churches Association Carols in the Park’ to the value of $1,354 (financial of $806 and in-kind support to the value of $548). The Oatley Combined Churches Association (OCCA) is the name given to Mortdale Oatley Baptist Church, Oatley Uniting Church, All Saints Anglican Church Oatley and Oatley Anglican Church. For the past 27 years OCCA has run Carols in the Park free of charge to the community in the Oatley Memorial Gardens.

7.   On 16 August 2019, Council received correspondence from The Community Fundraiser for Heart Kids. The group requested that Council support the event in-kind to assist in providing for ‘The Community Fundraiser for Heart Kids’ to the value of $1,087 (in-kind support to the value of $1,087). In-kind support of $1,087 to go towards waiver of site fees, access to power, bin hire and hire of Georgie the Dragon. This event was assessed and the panel recommends declining this application, due to lack of information provided and low scoring against the criteria.

8.   A summary of the recommendations are provided below:

 

Donations

Organisation/Resident

Purpose

Requested Amount

Recommended Amount

Sydney Legacy

Support for Sydney Legacy

$1,000

$500

Diana Benioni

Raina Rush representation at Under 16 NSW Indoor Netball tournament

$200

$200

TOTAL

$1,200

$700

 

Sponsorships

Organisation

Event Date

Event

Requested Amount

Recommended Financial

Recommended In-kind

Recommended Amount

The Moore Reserve Dog Park Community

24/11/19

The Moore Reserve Dog Park Christmas Party

$2,644

$1,247

$549

$1,796

Oatley Combined Churches Association

14/12/19

Oatley Combined Churches Association Carols in the Park 2019

 

$1,354

$806

$548

$1,354

The Community Fundraiser for Heart Kids

20/10/19

Heart Kids

$1,087

NIL

NIL

NIL

TOTAL

$5,084

$2,053

$1,097

$3,150

 

Financial Implications

9.   The total donation request for Council’s approval is $700.

The approved 2019/20 budget for donations to the community is $50,000.

The remaining balance of the 2019/20 budget is $41,100.

The total financial request for Council approval is within the 2019/20 approved budget.

10. The total sponsorship request for Council’s approval is $3,150 consisting of:

·    Total financial value:$2,053

·    Total in-kind value:$1,097.10

The approved 2019/20 budget for sponsorship of community run events is $104,870.

The remaining balance of the 2019/20 budget is $48,964.50.

The total financial request for Council approval is within the 2019/20 approved budget.

 

Risk Implications

11. The donations recommended for approval satisfy the criteria in the Grants, Donations and Sponsorship Policy.

12. The events recommended for approval satisfy the criteria stated in the Events Strategy and the Grants, Donations and Sponsorship Policy. As part of the original Event Application Form, each event organiser provides and implements a risk assessment for their event.

Community Engagement

13. Community engagement was undertaken in the development of the Georges River Council Grants, Donations and Sponsorship Policy and Events Strategy.

14. The Georges River Council Grants, Donations and Sponsorship Policy was adopted by Council on 27 August 2018.

 

File Reference

D19/197738      

 

 

 

  


Georges River Council – Community and Culture -  Monday, 14 October 2019                                                              Page 7

Item:                   COM036-19       Adoption of Community Engagement Strategy  

Author:              Coordinator, Communications and Community Engagement Officer

Directorate:      City Strategy and Innovation

Matter Type:     Committee Reports

 

 

 

Recommendation

(a)     That Council adopt the Community Engagement Strategy, as exhibited subject to the following amendments:

i.    Footnotes of links to Local Government Act 1993 and Environmental Planning and Assessment Act 1979, and International Association  for Public Participation(IAP2); and

ii.   Any editorial or administrative changes necessary to incorporate the above amendments.

(b)     That, as recommended by the Department of Planning Industry and Environment, the current notification provisions listed in the Development Control Plans below be repealed in accordance with Clause 22(2) of the Environmental Planning and Assessment Regulation 2000 by subsequent Development Control Plans:

i.    Section 2.2 of the Hurstville Development Control Plan 1 - Applies to land within the Peakhurst, Mortdale and Hurstville Wards.

ii.   Section 2.4 of the Hurstville Development Control Plan Number 2 - Amendment No. 9 - Applies to sites within the Hurstville City Centre excluding the 'deferred matters' on the Hurstville Local Environmental Plan 2012 Land Application Map.

iii.  Section 2.2 of the Hurstville Development Control Plan Number 2 - Amendment No. 5 - Applies to sites within the Hurstville City Centre identified as 'deferred matters' on the Hurstville Local Environmental Plan 2012 Land Application Map.

iv.  Part A2 of the Kogarah Development Control Plan 2013 - Applies to land within the Blakehurst and Kogarah Bay Wards.

(c)     That Council resolve to place the draft Development Control Plans (which remove the notification requirements listed in recommendations in part B above) on community consultation in accordance with Clause 18 of the Environmental, Planning & Assessment Regulation 2000 for a period of no less than 28 days.

(d)     That following the public exhibition period referred to in part (c) of this recommendation, a further report be presented to Council.

 

Executive Summary

1.      This report is presented to Council to seek endorsement of the draft Georges River Community Engagement Strategy 2018-2028 (CES) to replace Council’s existing Community Engagement Strategy which was adopted by Council on 5 June 2017.


 

Background

2.      Section 402 of the Local Government Act 1993 stipulates that councils must establish and implement a strategy (its Community Engagement Strategy), based on social justice principles, for engagement with the local community.

3.      Recent reforms to the Environmental and Planning Act 1979 (EP&A Act) require councils across NSW to prepare Community Participation Plans (CPPs) by December 2019.

4.      This CES address the requirements set out by the Department of Planning, Industry and Environment (DPIE) for the CPP.

5.      Council, at its meeting on 22 July 2019, considered a report regarding the draft CES and resolved for the document to be placed on public exhibition for a period of at least 28 days.

6.      The attached draft CES sets out Council’s engagement approach and framework to guide how and when Council will engage with the community and the methods and tools to be used in engagement activities. It also stipulates engagement timeframes and notification requirements relevant to the EP&A Act 1979 and key engagement timeframes, from the Local Government Act 1993.

7.      The DPIE has advised that in order to avoid uncertainty in relation to minimum exhibition periods and reduce future amendment to the CPP, Council include the notification requirements of the DCPs in the CPP and revoke the notification requirements from any DCP once the CPP is made. For this reason the recommendation includes recommendations to prepared DCPs to repeal the relevant sections of current DCPs.

Public Exhibition/Community Engagement

8.      In accordance with Council’s resolution from 22 July 2019, the Draft CES was placed on public exhibition for a period of 39 days, between 24 July 2019 and 31 August 2019.

9.      During the exhibition period engagement was promoted in a number of ways:

a.   Advertisements in newspaper were 31 July, 14 and 28 August 2019;

b.   e-Newsletter was sent on 15 August 2019;

c.   Online Survey via Council’s ‘Your Say’ portal with 289 visits; and

d.   Two community workshops were held on 21 August 2019 and 31 August 2019 with a total 14 attendees.

10.    While on exhibition, Council received 6 submissions via Council’s Your Say forum and 4 submissions were provided at workshops (a total of 10 submissions).

11.    Out of the 10 submissions received, only 4 submissions were relevant to the CES. The remaining 6 submissions addressed other, non-related matters and were referred to Council staff for their information and action if required.

 

Summary of Issues Raised – Public Exhibition

12.      

Matter

Feedback

Response/Changes to CES

PART A

Our Engagement  Approach and Framework

a)   Throughout the Strategy can hyperlinks be provided on external references (e.g. IAP2 Spectrum, LGA, EPA)

b)   How was the phone survey conducted?

c)   Suggested re-wording to pg.40 (item b) to clarify placement of site notice.

d)   Suggestion relocation of category C item a. viii on pg. 38 to list of items in category D on pg. 39.

e)   Suggestion to add a figure of notification area to category D pg. 39

a)   Change to CES: Footnotes of links to Local Government Act 1993 and Environmental Planning and Assessment Act 1979, International Association  for Public Participation(IAP2)

b)   No change to CES: The Communications Market Segmentation Research Study Report by Ethos Urban outlines the background to the phone survey referred to in the CES.

c)   No change to CES: Wording is consistent with the Development Control Plan.

d)   No change to CES: Relocation not required as item is already listed under category D item a. iii.

e)   No change to CES: Category D relates to developments that require advertising and does not include a notification area.

PART B

Engagement Timeframes

a)   Request to extend notification periods relating to re-zoning for developments near a high transport hub.

a)   No change to CES: As the EP&A Act requires a minimum of 28 days notification unless specified differently in the Gateway Determination.  Notification period can be extended the discretion of Director of Environment and Planning

GENERAL

One compliment was received through the submission process advising that the engagement was comprehensive.

No change to CES: Compliment acknowledged.

 

Financial Implications

13.    Within budget allocation.

Risk Implications

14.    No identified risks in the adoption of the CES.

File Reference

D19/207079

ATTACHMENTS

Attachment 1

Draft Community Engagement Strategy - 27 June 2019

 


Georges River Council - Community and Culture - Monday, 14 October 2019

COM036-19            Adoption of Community Engagement Strategy

[Appendix 1]          Draft Community Engagement Strategy - 27 June 2019

 

 

Page 46

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council – Community and Culture -  Monday, 14 October 2019                                                              Page 55

Item:                   COM037-19       Establishment of a Football Museum for Georges River 

Author:              Coordinator Cultural Services

Directorate:      Community and Culture

Matter Type:     Committee Reports

 

 

 

Recommendation

(a)     That Council approve the establishment of a short-term football display at the Johnny Warren Indoor Sports Centre at Penshurst Park Sporting Hub subject to additional funding of $24,500 for the 2019/2020 financial year being sourced from the Mortdale Ward Councillor Ward Discretionary Fund (minor capital works) and/or local football club donations;

(b)     That Council approve allocation of $35,000 from the existing Round 2 Stronger Communities grant funding of $2.2 million to undertake a detailed report with specifications for the establishment of a permanent, purpose-built sporting museum within the new community pavilion consistent with the draft Masterplan for Hurstville Oval and Timothy Reserve 2019; and

(c)     That Council seek grant funding to support the establishment of a sporting museum at Hurstville Oval.

 

 

Executive Summary

1.      This report outlines the feasibility for a short-term historical football display within a Council facility, and recommends the development of a detailed specification and operations report for a sports museum in the Hurstville Oval Precinct in accordance with the draft Hurstville Oval and Timothy Reserve Plan of Management.

 

Background

2.      At the Council meeting on 26 August 2019, Council resolved (NM057-19) to review the feasibility of providing or facilitating the establishment of a football (soccer) museum within the Georges River Local Government Area.

3.      Initial consultation indicated a desire to express the local history of football, which began in the area in the 1920s, but gained popularity in the 1950s-60s. Today, there are 23 football clubs within the St George Football Association.

4.      The Georges River Council Open Space, Recreation and Community Facilities Strategy 2019-2036 highlights the importance of creating regional hubs, and lists Hurstville as a key opportunity.

5.      Since 2010 the draft Hurstville Oval and Timothy Reserve Plan of Management (POM) has identified the future establishment of a sports museum within the Hurstville Oval precinct.  This provision remains in the updated draft Hurstville Oval and Timothy Reserve Plan of Management 2019. The development of the Hurstville Oval Masterplan presents a strong opportunity to co-locate a local sporting museum at this site, developing a centre of sporting excellence.

6.      The St George area has a wide and diverse sporting history, with Hurstville Oval playing an iconic role in the development of football, athletics, cycling and cricket in the area. The redevelopment of Netstrata Jubilee Stadium presents another opportunity for the possible co-location of a sporting museum. This Stadium has a high visitation and a connection to a variety of football codes.

7.      Co-location of sporting museums within or near sporting facilities is common, as this targets visitors already participating in sporting activities and who may be traditionally non-arts audiences. Examples of this include the National Sports Museum, Melbourne Cricket Ground; the Australian Tennis Museum, Sydney Olympic Park Tennis Centre, and the Sydney Cricket Ground Museum, Sydney Cricket Ground.

8.      Co-location of cultural facilities and community hubs is also highlighted within the Create Georges River Cultural Strategy as an effective way to foster connectedness within the community and contribute to a strong cultural identity.

9.      Current opportunities to house a football or sporting museum within Council facilities are limited. Short-term displays could be housed in:

 

a.      Johnny Warren Indoor Sports Centre. This is the preferred space for a short-term display, located in the area joining the Aquatic Centre and the Hurstville Indoor stadium. Good foot traffic through this area would increase visibility of displays, and there is considerable wall and floor space to be utilised. Light levels and humidity readings would need to be further explored to guide the types of items responsibly displayed.

 

b.      Netstrata Jubilee Stadium. The space in the foyer area of this building would also be suitable, however would receive less visibility from members of the public. Environmental conditions may be more easily managed in this area, however a smaller display area and the requirement to change displays as different sporting codes moved through the Stadium may prove problematic.

 

c.       Hurstville Museum & Gallery. The current exhibition schedule for Hurstville Museum & Gallery is planned approximately two years in advance, and so the option for a short-term display within this facility is not possible. A sports themed exhibition centring on St George Olympians is planned for 2020.

 

Current and upcoming sporting museums within Australia

10.    In August 2019, Football Federation Australia (FFA) created a Football Heritage Committee, with the plan to establish an Australian Football Museum. FFA hopes to place a greater significance on the history of football in Australia through the coordination of stories and memorabilia. The head office for FFA is located in Sydney, and this should be a consideration when planning a football or sporting museum for the area.

11.    There are several museums throughout Australia that have a sporting focus including:

Museum

Location

Focus

National Sports Museum (undergoing redevelopment)

Melbourne Cricket Ground

The National Sports Museum collects objects relating to all sports played in Australia or by Australians. Currently undergoing a major redevelopment.

Sydney Cricket Ground Museum

Sydney Cricket Ground

The SCG Museum is dedicated to collecting, documenting, preserving and displaying the unique sporting and social activities that have occurred on the grounds of the Sydney Cricket Ground, the Sydney Sports Ground and Allianz Stadium.

Rugby League Museum

Moore Park, Sydney

The Rugby League Museum showcases the diverse and rich history of the game through a selection of unique objects and artefacts from the Australian Rugby League Collection.

Australian Tennis Museum (undergoing redevelopment)

Sydney Olympic Park Tennis Centre

This museum aims to collect and preserve Australian tennis memorabilia.

Bradman Museum and International Cricket Hall of Fame

Bowral

The Bradman Museum shows the importance of Bradman’s contribution to cricket and Australian history, but also cricket’s important role throughout the world.

WACA Museum 

Perth

The history of the WACA cricket ground is showcased in this museum.

Rochester Sports Museum (opening Oct 2019)

Rochester, Victoria

The focus of this museum will be on cricket memorabilia, however AFL, horse racing and netball will also be featured.

Australasian Golf Museum

Bothwell, Tasmania

This museum holds Australia’s largest golfing collection and tells the story of the evolution of golf in Australia.

 

 

Brief history of football in the Georges River area

12.    Football in Australia was first played around 1880. The first football clubs in the Georges River area were established from the 1920s, with Carss Park FC and Kogarah Waratahs being the longest running clubs.

13.    Football became more popular in the 1950-60s driven by European migrants. Sporting clubs were seen as important institutions for people’s cultural identity - for example, the St George-Budapest Soccer Club was formed by newly arrived Hungarian migrants, whereas the Hurstville ZFC was founded in 1970 to bring Croatian families together.

14.    When Australia qualified for its first men's World Cup in 1974, eight of the Australian national team were from St George. The first Indigenous football player representing NSW and Australia was Harry Williams, from Peakhurst, playing for St George-Budapest in the late 1960s and early 1970s. Trixie Tagg was a pioneer of women’s football in Australia and started playing for the St George club in 1968.

15.    Today, there are 23 football clubs in the St George area, which includes the Georges River Council and Bayside Council Local Government Areas.

16.    Many other sporting clubs also began in the early 20th Century include the St George District Athletic Club, the St George Women’s Athletic Club and the St George Cycling Club, with athletes from these clubs successfully competing internationally. The St George area also has a strong affinity with rugby league and cricket. The St George Dragons entered a team into first grade rugby league in 1921, and St George District Cricket Club was founded in 1911.

Policy on the Establishment of a Sporting Museum in Georges River

17.    Since 2010 the draft Hurstville Oval and Timothy Reserve Plan of Management (POM) has identified the future establishment of a sports museum within the Hurstville Oval precinct.  This provision remains in the updated draft Hurstville Oval and Timothy Reserve Plan of Management 2019 which Council has resolved to publicly exhibit.

18.    Additionally, Council’s Open Space, Recreation and Community Facilities Strategy 2019-2036 highlights the importance of creating regional hubs, and lists Hurstville as a key opportunity to establish additional cultural and creative facilities.  Therefore, it is considered that Hurstville Oval should be pursued as the preferred location for the establishment of a permanent sporting museum in the Georges River Area.

 

Next Steps

19.    Pending the allocation of funds, Council officers recommend a short-term football display be created in a Council-owned facility of small to moderate size. This display will look at football history within the area, including local personalities and memorabilia on loan from local clubs. It is recommended that this short-term display is created in the Johnny Warren Indoor Sports Centre, as this location offers the best display space and public visibility.

20.    Following this, a detailed specification report is recommended to be undertaken, to ascertain detailed requirements for the creation of a long-term purpose built sporting museum within the Hurstville Oval Precinct. This report would include financial implications, exhibition and storage space required, public programming capabilities, staffing requirements and work space, environmental conditions, collection management and visitation.

 

Financial Implications

21.    The establishment of a dedicated sporting museum for the St George area would have significant financial implications in relation to construction and its ongoing operation. ‘Create Georges River’ highlights the need for future cultural infrastructure to be fit for purpose.

22.    The draft Hurstville Oval and Timothy Reserve Plan of Management (POM) and Masterplan recommends the construction of a new community pavilion on the corner of Gordon and Dora Streets within the Hurstville Oval Precinct. There is currently $2.2 million allocated to the construction of a pavilion from Round 2 of the Stronger Communities Fund.  Consistent with the draft POM, There is the potential for a sporting museum to be co-located within this new community pavilion, to ensure a contemporary fit for purpose design. In developing a new museum, considerations must be given to exhibition design requirements, appropriate technological capabilities, security, climate control and storage, in order to align with contemporary museological best practice.

23.    For the establishment of a short-term display, additional non-budgeted funds of $24,500 for the 2019/2020 financial year would be required for a curatorial consultant to prepare exhibition content, along with the purchase of display cases, wall vinyls and thematic panels. It is recommended that the cost of this short-term display be funded from the Hurstville Councillor’s Ward Funds. Additionally, the St George Football Association have tentatively indicated that they would donate funds to cover a proportion of this cost, to be determined following adoption of the above recommendations.

 

Item

Budget

Curatorial specialist

$11,500

Display cases

$6,000

Wall vinyls

$2,500

Thematic panels

$1,000

Tracking, hooks & wires to hang panels

$500

Ceiling display

$3,000

Total

$24,500

 

24.    A detailed specification report to assess the requirements of a new museum is required at an approximate cost of $35,000. It is recommended that the cost of this report be funded from Round 2 of the Stronger Communities Fund currently allocated to the development of the Hurstville Oval Precinct. The detailed specification report will explore options for a fit for purpose museum as part of the new community pavilion.

25.    Funding contributions could be sought for the long-term development of a sporting museum from grant funding, such as the NSW Office of Responsible Gambling Infrastructure Grants which can award up to $200,000, however require matched funding for projects. Create NSW also offers funding for project delivery, requiring a percentage contribution dependent on the total funds requested.

26.    Partnerships to secure funding could be explored through corporate sponsorships, development contributions, National and State sports bodies and local sporting clubs.

27.    By way of comparison, the redevelopment of the existing National Sports Museum in Melbourne has been budgeted at $17.1 million to expand exhibits of sporting memorabilia and new multi-media displays for the existing museum.

 

Risk Implications

28.    Operational risk/s identified and management process applied.

 

Community Engagement

29.    Community engagement will be conducted including consultation with sporting clubs and other key stakeholders regarding content and items for the short-term display, and further in-depth community consultation will be conducted on the proposed long-term sports museum.

 

File Reference

D19/223708

 

 

 

  


Georges River Council – Community and Culture -  Monday, 14 October 2019                                                              Page 56

Item:                   COM038-19       Increasing Transparency and Accountability - Audited Statements for Entities Receiving over $15,000 in Public Funding 

Author:              Community Development Officer, Cultural Services

Directorate:      Community and Culture

Matter Type:     Committee Reports

 

 

Recommendation

(a)       That Council receive and note the report on the audited financial statements submitted by organisations who receive funding totalling $15,000 or more in financial assistance from Georges River Council.

(b)       That an extension be granted for organisations to submit audited financial statements as detailed in this report.

(c)       That any organisation that fails to submit its audited financial statements by the extended deadline period be ineligible for future funding from Council.

 

 

Executive Summary

1.         In December 2018, Council resolved that financial statements be submitted by organisations who receive funding totalling $15,000 or more per annum in financial assistance from Council, to be presented with Council’s Annual Financial Statements in October/November of each year.

2.         This report addresses the recommendations endorsed by Council, as outlined below.

 

Background

3.         On 17 December 2018, Council resolved:

a)        That Council advise all entities who receive Council community grant funding, venue hire grants, rental subsidies, heritage grants, event sponsorship and/or donations totalling $15,000 or more in any financial year, that they must provide Council an Audited set of Financial Statements during any financial year in which they receive such funding or subsidies.

b)        That the Audited Financial Statements must be received by Council on/before 1 September each year, that the funding is provided to the entities.

c)         That Council introduce this process as from 1 January 2019 and advise all affected entities accordingly.

d)        That Council exclude legislated funding, subsidies and memberships, such as SES funding and the like, from this process.

e)        That any entity who receives or requires funding totalling $15,000 or more in financial assistance that cannot meet this condition be excluded from the community grant funding, venue hire grants, rental subsidies, heritage grants, event sponsorship and/or donations program.

f)          That the General Manager provide Council on a yearly basis, a report containing all relevant information on the Financial Statements submitted by the organisations who receive the funding and the information be reported with the presentation of Council’s Annual Financial Statements in October/November of each year.

g)        That the $15,000 financial funding threshold for reporting include the combination of both cash and in-kind funding.

h)        That Council makes the appropriate changes to all documentation, including Policies and Procedures relating to community grant funding, venue hire grants, rental subsidies, heritage grants, event sponsorship and/or donations, to ensure a clear and consistent approach to the new process being adopted by Council.

 

4.         As a result of the Council resolution, the preparation of a standard template and guidelines to be used by local entities, which details the minimum level of information to be audited and provided to Council, was compiled and provided to organisations.

5.         In accordance with this resolution, from 1 January 2019 all entities receiving financial and in-kind assistance from Council (excluding legislated funding, subsidies and memberships) were advised that any organisation receiving Council funding totalling $15,000 or more per annum would be required to provide audited financial statements to Council by 1 September 2019. This information was also added to Council’s grant application forms, and provided on Council’s Grants and Sponsorship web pages.

6.         There are a total of twelve (12) organisations that received $15,000 or more in Council financial and in-kind assistance in the 2018-19 financial year as follows:

 

Organisation

Total amount

1

3Bridges Community

 $            62,000.00

2

Australian Red Cross

 $            34,987.00

3

Chinese Australian Services Society Ltd

 $            25,211.50

4

International Community Fellowship

 $            17,102.70

5

Jubilee Community Services Inc.

 $            88,765.36

6

Kingsgrove Community Aid Centre

 $            83,187.07

7

Kingsway Community Care - Platform Nine

 $            25,000.00

8

Oatley Lions

 $            27,000.00

9

Oatley OOSHCare Incorporated

 $            18,900.00

10

Shopfront Arts Co-op Ltd

 $            20,000.00

11

St George Business Chamber

 $            30,000.00

12

St George Football Association

 $            24,576.00

 

Total

 $          456,729.63

 

7.         Following the end of the 2018/19 financial year, eligible organisations were emailed an itemised list of the total funding received from Council and a reminder to submit their Audited Financial Statements by 1 September 2019.

8.         Feedback was received from multiple organisations prior to and following the 1 September 2019 deadline, indicating that they would not be able to meet the deadline.

9.         As at 4 October 2019 the following organisations have submitted their Audited Financial Accounts or completed the supplied financial reporting template:

 

 

Organisation

Notes

1

Jubilee Community Services

Financial Statements 2019.

Received 29 August 2019.

2

Kingsway Community Care – Platform Nine

2019 Financial Report.

Received 17 September 2019.

3

Shopfront Arts Co-Op Ltd

Audited Accounts 2018 calendar year.

Received 13 August 2019.

Shopfront’s financial year is Jan-Dec so they have submitted their most recent Audited Financial Statements for the year Jan-Dec 2018.

 

10.      As at 4 October 2019 the following organisations have not submitted statements:

 

Organisation

Notes

1

3Bridges Community

The organisation advised that it has engaged new auditors who it expects to have a draft in mid-October at this stage.

2

Australian Red Cross

No extension request received. Email has been forwarded by the grant recipient to Red Cross Management team requesting required statements.

3

Chinese Australian Services Society Ltd

CASS has advised that its Audited Financial Statements will be available in November 2019.

4

International Community Fellowship (ICF)

ICF Audit Report Letter 2018 and Audited Accounts year ended 30 June 2018. Received 4 September 2019.

Organisation advised its Audited Accounts for 2018/19 financial year should be completed by mid-November.

5

Kingsgrove Community Aid Centre

Kingsgrove Community Aid Centre has advised that its Audited Financial Statements will be available in October 2019.

6

Oatley OOSHCare Incorporated

The organisation advised its Financial Reports for July 2018 to end of June 2019 will be available in November 2019.

7

Oatley Lions

Oatley Lions requested an extension as its Treasurer is on leave and financial accounts have not yet been completed.

8

St George Business Chamber

The St George Business Chamber is now required to provide Council with audited financial statements by 31 December each calendar year in accordance with its amended Deed of Agreement (FIN039-19).

9

St George Football Association

The St George Football Association advised that their financial year is 1 September – 31 August so 2017/2018 year accounts are available, but 2018/2019 accounts will not be available until late 2019.

 

11.      In consideration of feedback received from many of the community organisations regarding their capacity to provide audited financial statements within the initially prescribed timeframe, it is recommended that an extension be granted to 30 November 2019 to comply. It is noted that this extension does not apply to the St George Business Chamber which has a separate Deed of Agreement stipulating a deadline of 31 December.

 

Financial Implications

12.      Until such time as audited financial statements are provided in November 2019, Council may consider these organisations to be ineligible to receive further public funds.

13.      In the event that an organisation fails to submit their Audited Financial Statements, the organisation may be ineligible for future Georges River Council funding.

 

Risk Implications

14.    Enterprise risk/s identified and management process applied.

15.    Operational risk/s identified and management process applied.

 

Community Engagement

16.    Community engagement was conducted including publication of notice regarding new auditing requirements on Council’s website grants and sponsorship pages, and on all grant application and acquittal documentation.

 

File Reference

D19/224208

ATTACHMENTS

Attachment 1

Kingsway Community Care Inc 2019  Financial Report

Attachment 2

Jubilee Community Services - Georges-River-Council-Financial-Statements-Acquital 2019

Attachment 3

Shopfront - Final Signed 2018 Accounts

 


Georges River Council - Community and Culture - Monday, 14 October 2019

COM038-19            Increasing Transparency and Accountability - Audited Statements for Entities Receiving over $15,000 in Public Funding

[Appendix 1]          Kingsway Community Care Inc 2019  Financial Report

 

 

Page 69

 


 


 


 


 


 


 


 


 


 



 



Georges River Council - Community and Culture - Monday, 14 October 2019

COM038-19            Increasing Transparency and Accountability - Audited Statements for Entities Receiving over $15,000 in Public Funding

[Appendix 2]          Jubilee Community Services - Georges-River-Council-Financial-Statements-Acquital 2019

 

 

Page 82

 


 


 


 


 


 


 


 


 


 


Georges River Council - Community and Culture - Monday, 14 October 2019

COM038-19            Increasing Transparency and Accountability - Audited Statements for Entities Receiving over $15,000 in Public Funding

[Appendix 3]          Shopfront - Final Signed 2018 Accounts

 

 

Page 98

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council – Community and Culture -  Monday, 14 October 2019                                                              Page 99

Item:                   COM039-19       Minutes of the Economic Development Advisory Committee Meeting Tuesday 3 September 2019 

Author:              Economic Development Officer

Directorate:      City Strategy and Innovation

Matter Type:     Committee Reports

 

 

 

Recommendation

That the Council adopt the recommendations as noted in the Minutes of the Economic Development Advisory Committee Meeting held on Tuesday 3 September 2019.

 

 

Executive Summary

1.      The minutes of the Economic Development Advisory Committee Meeting held on 3 September 2019, are attached for the Community and Culture Committee’s consideration.

2.      There were 3 items considered by the Economic Development Advisory Committee requiring further action:

a.   EDC016-19 - That the Economic Development Advisory Committee note the Draft Hurstville Place Strategy and provide feedback during the public exhibition period.

b.   EDC018-19 - That the St George Business Chamber provide a report to Council on the Buy Local campaign, on how it was promoted to also include how the success of the campaign will be monitored.

c.   EDC020-19 - That the Building and Business Identification Signage Report be deferred until Mr Andrew Spooner, Manager Environment, Health & Regulatory Services is available to present to the Economic Development Advisory Committee.

 

Financial Implications

3.      No budget impact for this report.

 

Risk Implications

4.   No risks identified.

 

Community Engagement

5.   No risks identified for the purpose of this report.

 

File Reference

D19/224232

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Economic Development Advisory Committee 03 September 2019

 


Georges River Council - Community and Culture - Monday, 14 October 2019

COM039-19            Minutes of the Economic Development Advisory Committee Meeting Tuesday 3 September 2019

[Appendix 1]          Minutes - Economic Development Advisory Committee 03 September 2019

 

 

Page 103

 


 


 


 


Georges River Council – Community and Culture -  Monday, 14 October 2019                                                              Page 105

Item:                   COM040-19       Amendments to the Georges River Council Place Naming Policy 

Author:              Coordinator Library Operations

Directorate:      Community and Culture

Matter Type:     Committee Reports

 

 

 

Recommendation

(a)     That the amended Georges River Council Place Naming Policy is placed on public exhibition for 21 days.

(b)     That a further report be tabled to a future meeting of Council for consideration of community feedback following the public exhibition period.

 

Executive Summary

1.      On 26 August 2019, Council resolved (NM058-19) to include Councillors’ names on plaques for newly constructed buildings and facilities.

2.      The Georges River Council Place Naming Policy was reviewed having regard to the criteria and assessment process required by the Geographic Names Board and feedback from stakeholders.

3.      The amended Policy is attached to this report.

 

Background

4.      The Place Naming Policy was adopted 24 September 2018 (CCL050-18), to describe the conditions for the naming of Council assets and geographical features within the Georges River Local Government Area. The Policy provides a consistent approach to naming requests and criteria to ensure names are appropriate to the physical, historical and cultural character of the area.

5.      The recent resolution of Council (NM058-19 Inclusion of Councillors’ Names on Plaques for New Buildings and Facilities) requires the compulsory inclusion of Councillors’ names on naming plaques for new buildings and facilities. The Policy currently provides for the optional inclusion of Councillor’s names on naming plaques. The Policy therefore, has been amended accordingly.

6.      After the review of the criteria and assessment processes used by the Geographic Names Board minor amendments are required to the application and assessment process described in the Policy. No changes are required to the Policy’s assessment criteria.

7.      Summary of amendments to the Policy:

·        Section 7.3 (e), (f) and (g) amended to include Councillors’ names on plaques.

·        Section 8 ensures compliance with the requirements of the Geographic Names Board, including the correct order of actions and community consultation.

 

8.      With Council endorsement, the amended Policy will be publically exhibited for 21 days.

9.      A further report will be tabled to Council outlining community feedback received.

Financial Implications

10.    No budget impact for this report.

Risk Implications

11.    No risks identified.

Community Engagement

12.    Community engagement will be conducted including: public exhibition for 21 days.

File Reference

D19/231034

ATTACHMENTS

Attachment 1

Place Naming Policy - revised October 2019 - for public exhibition

 


Georges River Council - Community and Culture - Monday, 14 October 2019

COM040-19            Amendments to the Georges River Council Place Naming Policy

[Appendix 1]          Place Naming Policy - revised October 2019 - for public exhibition

 

 

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