MINUTES


Finance and Governance Committee

 

Monday, 09 September 2019

6.00pm

 

Georges River Civic Centre

Hurstville

 

 

 

 

 

 

 

 


Present

Council Members

Councillor Vince Badalati (Chair), Councillor Stephen Agius, Councillor Sam Elmir, Councillor Sandy Grekas, Councillor Con Hindi, Councillor Lou Konjarski, Councillor Colleen Symington.

Council Staff

Director Business and Corporate Services - Mr David Tuxford, Director,  Director Legal Services and General Council – Jenny Ware, Executive Manager, People and Culture – Fiona Campbell, Chief Financial Officer – Ms Danielle Parker,  Manager, Internal Auditor – Juliette Hall,  Office of the General Manager - Ms Roxanne Thornton, Executive Assistant to Director Business and Corporate Services – Ms Nickie Paras, and IT Support – Michael Cabaday.

 

 

Opening

Councillor Badalati, opened the meeting at 6:08pm

Acknowledgement of Country

Councillor Badalati acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

Apologies/Leave of Absence  

Recommendation: Councillor Hind and Councillor Konjarski

 

That apologies for Councillor Rita Kastanias, Councillor Nancy Liu, Councillor Warren Tegg and be accepted.

Record of Voting:

For the Motion: Unanimous

 

Notice of Webcasting

The Chairperson, Councillor Badalati, advised staff and the public that the meeting is being recorded for minute-taking purposes and is also webcast live on Council’s website, in accordance with Section 4 of Council’s Code of Meeting Practice.  This recording will be made available on Council’s website.

Disclosures of Interest

There were no disclosures of interest made.

Public Addresses To The meeting.

There were no registered speakers at this meeting.

 

 

 

Confirmation of Minutes of previous meetings

Finance and Governance Committee - 12 August 2019

Recommendation:  Councillor Konjarski and Councillor Hindi

That the Minutes of the Finance and Governance Committee held on 12 August 2019, be confirmed.

Record of Voting:

For the Motion: Unanimous

 

Committee Reports

Note: General Manager, Gail Connolly, arrived at  the meeting at 6:21pm.

 

FIN058-19         Legal Services Report - August 2019

(Report by Director Legal Services and General Counsel)

Recommendation:  Councillor Grekas and Councillor Hindi

 

a)    That the report “Legal Services Report – August 2019” be received and noted:

b)    That a monthly detailed report on the status of current Court cases including costs for the financial year, is published on Council’s website.

c)    That company searches are not required to be obtained for legal reports where a summary only is provided, until such time as Legal advice is received on this matter.

Record of Voting

For the Motion: Councillor Badalati (Chair), Councillor Agius, Councillor Elmir, Councillor Grekas, Councillor Konjarski, and Councillor Symington

Against the Motion: Councillor Elmir

 

 

FIN059-19         Parking Options for Community Volunteers at Hurstville

(Report by Head of Strategic Property)

RecommendationCouncillor Konjarski and Councillor Hindi

(a)  That the report be received and note.

(b)  That a further report be provided to Council prior to end of the year.

Record of Voting

For the Motion: Unanimous

 

 

FIN060-19         First Grade Ground of the Year Prize Money - 1st Place Hurstville Oval

(Report by Acting Manager, Project Delivery)

Recommendation:  Councillor Elmir and Councillor Hindi

(a)     That Council congratulate the Hurstville Oval Ground Staff for their achievement in gaining 1st Place in the NSW Premier Cricket, First Grade Ground of the Year Competition.

(b)     That Council make an ex-gratia payment to Mr Rainis to the amount of $1,500 awarded to him by the NSW Premier Cricket, to be shared equally amongst the staff at Hurstville Oval.

 

Record of Voting

For the Motion: Unanimous

 

 

FIN061-19         Draft Public Interest Disclosure Reporting Policy

(Report by Manager Governance and Risk)

Recommendation:  Councillor Grekas and Councillor Elmir

That this matter be deferred to a Councillor Workshop prior to Council adopting the recommended changes to the Policy.

Record of Voting

For the Motion: Unanimous

 

 

FIN062-19         Audit, Risk and Improvement Committee Minutes from 20 May 2019

(Report by Internal Auditor)

Recommendation:  Councillor Grekas and Councillor Hindi

That the Minutes of the Audit, Risk and Improvement Committee Meeting held on the 20 May 2019 be noted.

 

Record of Voting

For the Motion: Unanimous

 

Note: Councillor Hindi requested that voting on item FIN062-19 be recommitted, the time being 6:51pm.

 

Recommendation: Councillor Hindi and Councillor Agius

That voting on Item FIN062-19 be recommitted.

Record of Voting

For the Motion: Unanimous

 

 

Note: Councillor Katris joined the meeting at 6:45pm.  Councillor Katris did not vote on any items as he is not a member of this Committee.

 

Recommendation:  Councillor Hindi and Councillor Grekas

That the Minutes of the Audit, Risk and Improvement Committee Meeting held on the 20 May 2019 be noted.

Record of Voting

For the Motion: Unanimous

 

 

 

 

FIN063-19         Audit, Risk and Improvement Committee Independent Member Appointment Extension

(Report by Internal Auditor)

 Recommendation:  Councillor Grekas and Councillor Symington

That Mr John Gordon and Ms Elizabeth Gavey be re-appointed as independent members to the Audit, Risk and Improvement Committee for the period October 2019 to 31 December 2020.

Record of Voting

For the Motion: Unanimous

 

 

FIN064-19         Administration of 2020 Local Government Elections

(Report by Head of Executive Services)

Recommendation:  Councillor Hindi and Councillor Agius

 

(a)    That pursuant to s296(2), (3) and (5A) of the Local Government Act 1993 (NSW) (“the Act”), that an election arrangement be entered into by contract for the Electoral Commissioner to administer all elections of the Georges River Council.

(b)     That pursuant to s296(2), (3) and (5A) of the Act, as applied and modified by s18, that a council poll arrangement be entered into by contract for the Electoral Commissioner to administer all council polls of the Georges River Council.

(c)     That pursuant to s296(2), (3)and (5A) of the Act, as applied and modified by s18, that a constitutional referendum arrangement be entered into by contract (if required) for the Electoral Commissioner to administer all constitutional referenda of the Georges River Council.

Record of Voting

For the Motion:  Unanimous

 

 

FIN065-19         End of Year Progress Report July 2018 - June 2019

(Report by Senior Corporate Planner)

Recommendation:  Councillor Hindi and Councillor Symington

(a)     That Council receive and note the End of Year Progress Report July 2018 – June 2019 (Attachment 1) of performance made against Georges River Council’s Delivery Program 2018/2019 to 2020/2021 and Operational Plan 2018/2019 including the Quarterly Budget Review for Quarter Ending 30 June 2019.

(b)     That Council endorse the Delivery Program and Operational Plan items recommended for cancellation and carry over, as detailed in Table 1: Proposed Cancellations and  Table 2: Proposed Carry Overs.

(c)     That a copy of the End of Year Progress Report July 2018 – June 2019 be published on Council’s website.

Record of Voting

For the Motion: Unanimous

 

 

FIN066-19         Investment Report as at 31 July 2019

(Report by Senior Financial Accountant - Reporting)

Recommendation:  Councillor Elmir and Councillor Hindi

That Council receives and notes the contents of the Investment Report as at 31 July 2019.

Record of Voting

For the Motion: Unanimous

 

 

FIN067-19         Georges River Council - Inaugural Female Leadership Workshop

(Report by People and Culture Projects Specialist)

Recommendation:  Councillor Grekas and Councillor Symington

(a)     That Council resolve to proceed with the Inaugural Female Leadership Workshop in late 2019.

(b)     That interested Councillors contribute funds from their Councillor Discretionary Ward Funding to fund this initiative.

(c)     That the General Manager allocates funding from Council’s operational budget for any shortfall of funding which may occur, for the development, management and delivery of the inaugural Workshop.

(d)     That Council receives a further report from the General Manager with the results and feedback of the success or otherwise of the inaugural event including the costs associated with the event.

Record of Voting

For the Motion: Unanimous

 

 

FIN068-19         Draft Debt Management and Hardship Policy

(Report by Chief Financial Officer)

Recommendation:  Councillor Hindi and Councillor Grekas

(a)     That Council adopt the Draft Debt Management and Hardship Policy for the purposes of placing the draft Policy on public exhibition for a period of not less than 28 days to allow   community comment on the draft Policy. 

(b)     That submissions received as part of the public exhibition process be reported back to Council for consideration as part of the adoption of this Policy.

(c)     That the General Manager is given delegated authority to make formatting and minor editorial adjustments to the Draft Debt Management and Hardship Policy during the public exhibition period.

Record of Voting

For the Motion: Unanimous

 

Note: The General Manager, Gail Connolly, left the meeting at 6:55pm.

Conclusion

The Meeting was closed at 6:55pm

 

 

Chairperson