EXTRAORDINARY AGENDA


Council Meeting

 

Monday, 23 September 2019

 

 

Dragon Room

Level 1, Georges River Civic Centre

Corner Dora and MacMahon Streets, Hurstville

 

 

 

 

 

 

 

 

 


Georges River Council – Extraordinary Meeting -  Monday, 23 September 2019                                                            Page 2

 

Extraordinary Meeting

 ORDER OF BUSINESS

 

1.      Opening

2.      Acknowledgement of Country

Council acknowledges the traditional custodians of the land on which this meeting is being held as the Biddegal people of the Eora Nation.

3.      Apologies / Leave of Absence  

4.      Notice of Webcasting

5.      Disclosures of Interest

6.      Public Forum

7.      Finance and Governance

CCL053-19       Election of the Mayor

(Report by Head of Executive Services).................................................................... 3

CCL054-19       Election of the Deputy Mayor

(Report by Head of Executive Services).................................................................... 4

CCL055-19       Appointment of Councillor Representation to Georges River Council Standing Committees

(Report by Head of Executive Services).................................................................... 5

CCL056-19       Appointment of Councillor Delegates on Advisory Committees, External Committees and Panels

(Report by Head of Executive Services).................................................................... 7

 

 


Georges River Council – Extraordinary Meeting -  Monday, 23 September 2019                                                            Page 3

Finance and Governance

Item:                   CCL053-19        Election of the Mayor 

Author:              Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

Recommendation:

(a)     That Council determine the method of voting for the election of Mayor.

(b)     That the General Manager, as Returning Officer, undertake the election of Mayor for the ensuing one (1) year period by announcing the nominations and then conducting the election.

(c)     That letters be forwarded to the Office of Local Government and the Chief Executive of LGNSW advising the appointment of the Mayor.

 

 

Executive Summary

1.      This report provides an overview of the role of the Mayor and the voting method for the election of the Mayor. 

 

Background

2.      At its meeting of 27 May 2019, Council resolved to adopt the maximum fee increase as determined by the Local Government Remuneration Tribunal for Councillors’ fees and the Mayoral fee. The Mayor will receive $94,320. This is made up of:

a.   Councillor’s fee $25,790

b.   plus Mayoral fee $68,530.

 

3.      Under section 230(1) of the Local Government Act 1993 a mayor elected by the councillors holds office for a period of two years.

 

4.      As Council’s current Mayor has held office for two years, an election for the Mayor is now required to be conducted.  The Mayor will be elected for a one year term or until the next local government election, whichever occurs first. 

 

5.      The following procedures are to be followed for the election process, in accordance with Schedule 7 of the Local Government (General) Regulation 2005:

a.   Announcement of nominations.

b.   Determination of method of voting (open voting by show of hands, ordinary ballot or preferential ballot).

c.   Conduct of the election.

 

Financial Implications

6.      The Mayoral and Councillor fees are allocated in the 2019-2020 Budget.

 

File Reference

D19/176995

 

 

 

 

Item:          CCL054-19        Election of the Deputy Mayor 

Author:              Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

Recommendation

(a)     That Council determine the method of voting for the election of Deputy Mayor.

(b)     That the General Manager, as Returning Officer, undertake the election of Deputy Mayor for the ensuing one (1) year period by announcing the nominations and then conducting the election.

(c)     That letters be forwarded to the Office of Local Government and the Chief Executive of LGNSW advising the appointment of the Deputy Mayor.

 

 

Executive Summary

1.      This report provides an overview of the voting method for the election of the Deputy Mayor in accordance with Schedule 7 of the Local Government (General) Regulation 2005. 

 

Background

2.      At its meeting of 27 May 2019, Council resolved to adopt the maximum fee increase as determined by the Local Government Remuneration Tribunal for Councillors’ fees of $25,790.

3.      The Deputy Mayor may be elected for the mayoral term of two years, or a shorter term, in accordance with Section 231 of the Local Government Act 1993.  The Deputy Mayor will be elected for a one year term or until the next local government election, whichever occurs first.

4.      The following procedures are to be followed for the election process:

a.   Announcement of nominations.

b.   Determination of method of voting (open voting by show of hands, ordinary ballot or preferential ballot).

c.   Conduct of the election.

 

Financial Implications

5.      The Councillor fees are allocated in the 2019-2020 Budget.

 

File Reference

D19/177074

 

 

 

  


Georges River Council – Extraordinary Meeting -  Monday, 23 September 2019                                                            Page 6

Item:                   CCL055-19        Appointment of Councillor Representation to Georges River Council Standing Committees  

Author:              Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

Recommendation

That Council determine the Councillor representatives and Chairpersons of the following Standing Committees for the period until September 2020:

(a)     Assets and Infrastructure Committee

(b)     Community and Culture Committee

(c)     Environment and Planning Committee

(d)     Finance and Governance Committee.

 

 

Executive Summary

1.      Council on an annual basis determines Councillor representation on Standing Committees pursuant to Section 360 of the Local Government Act 1993.

2.      This report seeks Council’s determination of Councillor representation for the following Standing Committees for the period until September 2020:

(a)     Assets and Infrastructure Committee

(b)     Community and Culture Committee

(c)     Environment and Planning Committee

(d)     Finance and Governance Committee.

 

Background

3.      On 4 October 2017, Council resolved to establish the following Standing Committees:

·        Assets and Infrastructure Committee

·        Community and Culture Committee

·        Environment and Planning Committee

·        Finance and Governance Committee

 

4.      The operation of each Standing Committee has been reviewed regularly since their inception, firstly in April 2018 and again in September 2018. Changes were made to the Terms of Reference of the Committees to provide for improved efficiencies in the conduct of the meetings. 

 

5.      Following the adoption of the Code of Meeting Practice (the Code) in May 2019, the Terms of Reference for Standing Committees were again reviewed and updated to ensure the operation of each Committee was aligned with the provisions of the Code.

 

Financial Implications

6.      All appointments are within budget allocation. 

 


 

Risk Implications

7.      The Enterprise Risk Management Strategy contains two relevant actions in regard to the provision of an open, accessible and transparent decision making and meeting process.  The appointment of Councillor representation to Committees through the meeting process and subsequent inclusion of this information on Council’s website is one of many strategies that have been implemented to ensure that these actions are achieved.  

 

8.      No operational risks have been identified.

 

Community Engagement

9.      Members of the community are able to attend and address Committee meetings in accordance with Council’s Code of Meeting Practice.

 

File Reference

D19/17100

 

 

 

  


Georges River Council – Extraordinary Meeting -  Monday, 23 September 2019                                                            Page 8

 

Item:                   CCL056-19        Appointment of Councillor Delegates on Advisory Committees, External Committees and Panels 

Author:              Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

Recommendation

That Council determine the Councillor delegates to the following advisory committees, external committees and panels:

a)   Southern Sydney Region of Councils (SSROC);

b)   Georges River Combined Councils Committee (GRCCC);

c)   NSW Public Libraries Association;

d)   Economic Development Advisory Committee;

e)   Local Traffic Advisory Committee; and

f)    Community Grants Assessment Panel.

 

Executive Summary

1.      This report serves to determine Councillor delegates to all advisory committees, external committees and panels, until September 2020.

Background

2.      The appointment of Councillor delegates to internal and external committees is undertaken annually.

3.      The table below details the advisory committees, as well as the external panels and committees of which Georges River Council is a member, and the number of delegates to be appointed. 

External Committees

Committee/Panel

Number of Councillors

Current membership

Southern Sydney Region of Councils (SSROC)

Mayor and Deputy Mayor (plus 2 alternates)

The Mayor, Councillor Greene, Deputy Mayor Councillor Elmir, Councillor Hindi, Councillor Katris

 

Georges River Combined Councils Committee (GRCCC)

1

Councillor Tegg

NSW Public Libraries Association

1

Councillor Grekas

Southern Sydney Planning Panel

 

2 (plus one alternate)

Councillor Katris, Councillor Hindi, Councillor Payor

(3 year term)

 

Southern Sydney Region of Councils (SSROC)

4.      SSROC is an association of eleven councils, south of Sydney Harbour and covering a third of Sydney’s population.  It provides a forum for the exchange of ideas between member councils, undertaking regional projects that contribute to the sustainability of councils and communities.

 

Georges River Combined Councils Committee (GRCCC)

5.      The Georges River Combined Councils’ Committee (GRCCC) consists of nine local councils, as well as government agencies and community representatives within the Georges River catchment.  The GRCCC helps to facilitate a coordinated approach to the management of the Georges River.

NSW Public Libraries Association

6.      The NSW Public Libraries Association is the peak body for public libraries in NSW and meets quarterly.

Southern Sydney Planning Panel

7.      Councillor Hindi, Councillor Katris and Councillor Payer (Alternate) currently represent Council on the Panel.  Their term of appointment is for three years until 31 August 2020, unless altered by Council.  At least one member nominated by Council must have appropriate qualifications in a planning related field.

 

Advisory Committees and Internal Panels

 

Committee/Panel

Number of Councillors

Current Membership

Economic Development Advisory Committee

6

Councillor Hindi (C)

Councillor Agius

Councillor Badalati

Councillor Kastanias

Councillor Katris

Vacant

 

Local Traffic Advisory Committee

1 (Chairperson)

Councillor Konjarski

Floodplain Risk Management Committee

1 (Chairperson)

Councillor Hindi (3 year term)

Community Grants Assessment Panel

Up to 6 Councillors

Councillor Badalati

Councillor Hindi

Councillor Kastanias

Councillor Katris

Councillor Landsberry

Councillor Wu

 

 

Economic Development Advisory Committee

8.      The Economic Development Advisory Committee provides advice on the development, implementation, monitoring and review of the Georges River Economic Development Strategy.


 

 

9.      Membership of the Committee is on a one year basis, with the option to be appointed for a further one year term at the discretion of Council (as occurred in September 2018).  As such, all Councillors terms have now expired.

 

Local Traffic Advisory Committee

10.    The Local Traffic Advisory Committee is a technical review committee which is required to advise the Council on matters referred to it by Council. These matters must be related to prescribed traffic control devices and traffic control facilities for which Council has delegated authority.

11.    The Guide provided by the NSW Roads and Maritime authority in regard to the operations of the Local Traffic Advisory Committee stipulates that Council can appoint one representative, who is the Chairperson of the Committee.

 

Floodplain Risk Management Committee

12.    Councillor representation on this Committee is not currently sought as Councillors are appointed after each general election for the term of Council (it should be noted that the Councillor representative is also required to be the Chairperson). 

 

Community Grants Assessment Panel

13.    The Community Grants Assessment Panel makes recommendations to Council in regard to the prioritisation of successful grantees and the amount of funding allocated to each applicant in the Community Grants program.

14.    Councillor representation on this Panel presently consists of six Councillors as voting members. It is recommended that up to six Councillors be appointed.

 

Financial Implications

15.    Within budget allocation.

 

Risk Implications

16.    The Enterprise Risk Management Strategy contains two relevant actions in regards to the provision of an open, accessible and transparent decision making and meeting process.  The appointment of Councillor representation to Committees through the meeting process and subsequent inclusion of this information on Council’s website is one of many strategies that have been implemented to ensure that these actions are achieved. 

 

Community Engagement

17.    Members of the community are able to attend and address Council’s Committee meetings in accordance with Council’s Code of Meeting Practice.

 

File Reference

D19/177213