AGENDA


Assets and Infrastructure Committee

 

Monday, 12 August 2019

7.00pm

 

Dragon Room

Level 1, Georges River Civic Centre

Hurstville

 

 

 

 

 

 

 

 

 

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 12 August 2019                          Page 2

 

          Assets and Infrastructure Committee Meeting

ORDER OF BUSINESS

 

1.      Opening

2.      Acknowledgement of Country

3.      Apologies / Leave of Absence

4.      Notice of Webcasting

5.      Disclosures of Interest

6.      Public Forum

7.      Confirmation of Minutes of Previous Meeting  

MINUTES: Assets and Infrastructure Committee - 08 July 2019

8.      Committee Reports

ASS024-19        Georges River Traffic Advisory Committee Meeting - 6 August 2019

(Report by Coordinator Traffic & Transport)............................................................... 3

ASS025-19        T19/010 Tender for the Construction of a new Sports Amenities Building at Gannons Park

(Report by Acting Manager, Project Delivery)......................................................... 12

ASS026-19        T19/014 Tender for Beverly Hills Park Resurfacing, Irrigation Installation and Drainage Design / Construction

(Report by Acting Manager, Project Delivery)......................................................... 16

ASS027-19        T19/015 Tender for Olds Park 2 Resurfacing, Irrigation Installation and Drainage Design / Construction

(Report by Acting Manager, Project Delivery)......................................................... 20

ASS028-19        T18/043 Tender for Minor Building Works

(Report by Coordinator Property & Assets).............................................................. 24

ASS029-19        T19/018 Management Agreement - Synthetic Sports Fields

(Report by Manager Infrastructure)........................................................................... 27

ASS030-19        Structural Assessment of the Kogarah War Memorial Swimming Pool (Carss Park)

(Report by Acting Manager, Project Delivery)......................................................... 30  

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 12 August 2019                          Page 3

Committee Reports

Item:                   ASS024-19        Georges River Traffic Advisory Committee Meeting - 6 August 2019 

Author:              Coordinator Traffic & Transport

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

Recommendation

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 6 August 2019 be adopted by Council.

 

Executive Summary

 

1.      The Minutes of the Georges River Traffic Advisory Committee Meeting held on 6 August 2019 are submitted to the Assets and Infrastructure Committee for consideration and to Council for adoption.

 

Background

 

2.      The Traffic Advisory Committee Meeting of 6 August 2019 was held at Georges River Civic Centre commencing at 10.00am.

 

Financial Implications

 

3.      Budget allocation

 

a.      RMS Traffic Facilities Grant            $400,000

b.      Bus Stop Upgrade Program            $60,000

 

4.      Balance to date

 

a.      RMS Traffic Facilities Grant            $380,000

b.      Bus Stop Upgrade Program            $60,000

 

5.      Estimated cost of works recommended by the Traffic Advisory Committee Meeting of 6 August is $39,500 to be allocated from the RMS Traffic Facilities Grant.

 

File Reference

D19/175505

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Traffic Committee 06 August 2019

 


Georges River Council -         Assets and Infrastructure Committee Meeting - Monday, 12 August 2019

ASS024-19             Georges River Traffic Advisory Committee Meeting - 6 August 2019

[Appendix 1]          Minutes - Traffic Committee 06 August 2019

 

 

Page 11

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 12 August 2019                          Page 15

Item:                   ASS025-19        T19/010 Tender for the Construction of a new Sports Amenities Building at Gannons Park  

Author:              Acting Manager, Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

Recommendation

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T19/010 Tender for the Construction of a new Sports Amenities Building at Gannons Park as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c)     That Council inform unsuccessful Tenderers of the resolution.

 

 

Executive Summary

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for T19/010 Tender for Construction of a new Sports Amenities Building at Gannons Park and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

3.      The existing amenity building at Gannons Park Peakhurst has reached the end of its serviceable lifespan and is due for replacement.  Council has begun replacing public amenities buildings, as required, using standardised designs based on the needs of each individual park.

4.      The scope of works under this tender for the Construction of Gannons Park Sports Amenities Building includes:

·    Provision of services including sewerage, water and power to the site

·    The supply and maintenance of temporary amenities for public toilets and club storage.

·    Site establishment including but not limited to site fencing and sediment control.

·    Demolition and disposal of existing amenities building.

·    All earth works as specified in RFT T19/010 Construction of a new Sports Amenities Building at Gannons Park including but not limited to the disposal of all required excavated material.

·    All construction works are to be approved by the Principal’s (GRC) certifiers or relevant authorities.

·    All construction works are to be carried out with reference to both specifications and plans stamped “for construction” which to be are provided to the contractor once the signed contracts are returned to GRC superintendent.

·    Works are to commence September 2019 with completion required prior to April 2020.

·    Accordingly, tender documentation was then prepared for T19/101 Tender for the Construction of Gannons Park Sports Amenities Building.

·    The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing. 

 

5.      Tender documentation included:

a)    RFT T19/010– Construction of Gannons Park Sports Amenities Building General    Conditions of Contract Incorporating AS 4000 - 1997 (as amended)

b)    Returnable Schedules

c)    Scope of Works, Technical Specifications and Construction Drawings

d)    Geotechnical report

 

6.      The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

Essential Criteria

a)    Best value for money

i.   Price and trades break-up in accordance with the provided Bill of Quantities; and

ii.  Schedule of hourly rates

b)    Demonstrated capacity and technical ability to carry out the works

i.   Specific experience and expertise in similar works;

ii.  Company profile; current commitments for main and sub-contractors; and

iii. Plant and equipment available to complete the works.

c)    Demonstrated managerial and technical capability, qualifications, experience

i.   Quality experience and quality references of the Tenderer;

ii.  Nominated site personnel CVs and previous work history; and

iii. Nominated sub-contractors CVs and previous work history with the Tenderer.

d)    Capacity to achieve the program

i.   Proven capacity to meet deadlines;

ii.  Program shows critical paths and detailed tasks required to achieve deliverables for the project; and

iii. Sequencing of the works.

 

e)    Proposed methodology

i.   Traffic and pedestrian management plan;

ii.  Storage of materials and disposal of waste (including potential asbestos)

iii. Appropriate systems and procedures to comply with all applicable WHS and environmental obligations

f)     Mandatory Criteria

i.   Insurances

1)    Public Liability min. $20M;

2)    Workers Compensation; and

3)    Comprehensive Vehicle(s) Insurance.

 

7.      Seventeen (17) Requests for Information were issued during the tender period.

 

Tenders Received

8.      The Tender closed at 10am Friday 21 June 2019 in the presence of the Tender Opening Committee.  Council’s Tender Opening Committee (TOC) then proceeded to open the tender boxes in accordance with the Council’s Procedure for Opening of Tenders in the presence of the Independent Observer.  Firstly the Council’s physical Tender Box located at the Council’s Foyer was opened and the tenders received were recorded. There were no Tenderers present at the opening of the physical Tender Box.  There were no tenders received in the physical Tender Box at the time of closing.

9.      The Tender Opening Committee then opened the secure electronic tender boxes: www.tenderlink/georgesriver.com.au and Council’s electronic tender box, tenders@georgesriver.nsw.gov.au.

10.    The Fifteen (15) tenders received via Tenderlink from the following companies:

1)      Jag Building and Bricklaying                    

2)      Lloyd Group Pty Ltd

3)      Sullivans Construction

4)      Matrix Group Co Pty Ltd

5)      Cooper Commercial Constructions

6)      Raguz Building Services

7)      JCG Constructions

8)      Rockbuild Developments Pty Ltd

9)      Lanskey Constructions

10)    Holder Construction Pty Ltd

11)    Andrick Construction Group

12)    Madic Construction Pty Ltd

13)    The Trustee for The Adaptive Trust       

14)    Morabito Construction Pty Ltd

15)    Kellyville Building Pty Ltd

 

11.    No late submissions were received.

12.    As at Close of Business on 21 June 2019 all tenders were recorded in the Council’s Document Management System (TRIM) by the Records Department.

13.    The Tender Evaluation Committee met to review and accept the Tender Evaluation Plan; understand the evaluation process including methodology and, sign the Conflicts of Interest Declarations having made aware of the identities of the Tenderers

14.    The Tender Evaluation Committee then proceeded to assess and evaluate the tenders against the evaluation criteria stated in the Request for Tender and in accordance with the Tender Evaluation Plan and identified the tender that represents best value for money. Details of the Tender Evaluation Committee assessment are provided in the confidential attachment.

15.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred contractor as outlined in the confidential attachment to this report.

 

Financial Implications

16.    Within budget allocation with funds allocated as follows:

$500,000              Commonwealth Grant via SGFA

$800,000              Stronger Communities Fund Round 2

$170,000              Infrastructure Plus

$452,976              Section 94 Open Space new plan

$185,024              Section 94 Open space old plan

$2,108,000            Total Budget

 

Risk Implications

17.    Operational risk/s identified and management process applied.

 

Community Engagement

18.    Council has been undertaking community engagement.  A Gannons Park Masterplan works update – which included information on the Sports Amenities Building reconstruction was recently mailed to all residents within the Gannons Park catchment. Prior to construction commencing, surrounding residents will also receive an additional notification advising them of a starting date for the works. Regular project updates will also be provided via social media.

 

File Reference

D19/146909

 

 

ATTACHMENTS

Attachment 1

Confidential Attachment A - Collated Scores T19/010 The Tender for the Construction of the Gannons Park Sports Amenities Building (Confidential)

Attachment 2

Confidential Attachment B - T19/010  Construction of a new Sports Amenities Building at Gannons Park (Confidential)

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 12 August 2019                          Page 16

Item:                   ASS026-19        T19/014 Tender for Beverly Hills Park Resurfacing, Irrigation Installation and Drainage Design / Construction 

Author:              Acting Manager, Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 Recommendation

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T19/014 Beverly Hills Park Resurfacing, Irrigation Installation and Drainage Design / Construction as outlined in the confidential attachments.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c)     That Council inform unsuccessful Tenderers of the resolution.

 

 

Executive Summary

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for T19/014 Tender for Beverly Hills Park Resurfacing, Irrigation Installation and Drainage Design / Construction and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

Background

3.      Beverly Hills Park is located at 199 Vanessa Street, Beverly Hills. The project area is approximately 31000 m2 (less three 30 m x 3 m synthetic cricket pitch situated throughout the surface).

Site Usage

4.      The field is currently used by Hurstville Minotaurs Football, Kingsgrove Colts Rugby League, St George Touch Association in the winter sports season and St George Cricket Association in the summer season and various local schools all year around for school sport and carnivals etc. 

5.      The purpose of this tendered work is to renew a valuable recreational asset by alleviating existing issues with wet soils, and ensure the development of a quality sporting oval with appropriate irrigation and drainage.

6.      Beverly Hills Oval suffers from some ongoing differential settlement. Very heavy usage patterns on this field, from a range of sports, has resulted in it being significantly compacted and stressed, leaving it in poor condition after each season.


 

7.      The works under this tender will be broken into 3 Stages.

1)      Beverly Hills Park Drainage Detailed Design

2)      Construction Works for Drainage and Irrigation Infrastructure

3)      Resurfacing of Sports Fields with Santa Ana Couch.

 

8.      Council expects the works to commence October 2019 and construction works be completed by the end of December 2019 (to allow adequate establishment period prior to winter sport commencing April 2, 2019.

9.      Tender documentation was prepared for the Resurfacing, Irrigation Installation and Drainage Design / Installation at Beverly Hills Park.

 

10.    The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing. 

 

11.    Tender documentation included:

a)      RFT T19/014 Beverly Hills Park Resurfacing, Irrigation Installation and Drainage Design / Construction

b)      General Conditions of Contract Incorporating AS 4902-2000 (as amended)

c)      Returnable Schedules

d)      Scope of Works, Survey, Technical Specifications and Construction Drawings

 

12.    The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

 

Essential Criteria

1.      Best value for money

a.      Price and trades break-up in accordance with the provided Bill of Quantities; and

b.      Schedule of hourly rates

2.      Demonstrated capacity and technical ability to carry out the works

a.      Specific experience and expertise in similar works;

b.      Company profile; current commitments for main and sub-contractors ; and

c.      Plant and equipment available to complete the works.

3.      Demonstrated managerial and technical capability, qualifications, experience

a.      Quality experience and  quality references of the Tenderer;

b.      Nominated site personnel CVs and previous work history; and

c.      Nominated sub-contractors CVs and previous work history with the Tenderer.

4.      Capacity to achieve the program

a.      Proven capacity to meet deadlines;

b.      Program shows critical paths and detailed tasks required to achieve deliverables for the project; and

c.      Sequencing of the works.

 

 


 

5.      Proposed methodology

a.      Traffic and  pedestrian  management plan;

b.      Storage of materials and disposal of waste (including potential asbestos)

c.      Appropriate systems and procedures to comply with all applicable WHS and environmental obligations

 

Mandatory Criteria:

Insurances:

a.   Public Liability min. $20M;

b.   Workers Compensation; and

c.   Comprehensive Vehicle(s) Insurance.

 

13.    T19/014 Beverly Hills Park Resurfacing, Irrigation Installation, Drainage Design / Construction was advertised in the Sydney Morning Herald and Tenderlink on 2 July, 3 July and 6 July 2019. 

 

14.    Six Requests for Information were issued during the tender period.

 

 

TENDERS RECEIVED

 

15.    The tender closed at 10am Wednesday 31 July 2019 and was opened in accordance with Local Government (General) Regulation 2005 (NSW) Part 7 Tendering; Division 3 -Submission and opening of tenders. There were no Tenderers present at the opening of the physical Tender Box.  There were no tenders received in the physical Tender Box at the time of closing.

 

16.    The Tender Opening Committee then opened the secure electronic tender boxes: www.tenderlink/georgesriver.com.au and Council’s electronic tender box, tenders@georgesriver.nsw.gov.au.

 

17.    Five (5) submissions were received via Tenderlink as a part of the tender process, listed below are the company names. There were no late tenders.

 

1

Green Options Pty Ltd

2

McMahons Pty Ltd

3

 Never Stop Water Group of Companies

4

 Renworx Pty Ltd

5

 Statewide Civil Pty Ltd

 

 

18.    As at Close of Business on 31 July 2019 all tenders recorded in the Council’s Document Management System (TRIM) by the Records Department.

 

19.    The Tender Evaluation Committee met to review and accept the Tender Evaluation Plan; understand the evaluation process including methodology and, sign the Conflicts of Interest Declarations having made aware of the identities of the Tenderers

 

20.    The Tender Evaluation Committee then proceeded to assess and evaluate the tenders against the evaluation criteria stated in the Request for Tender and in accordance with the Tender Evaluation Plan and identified the tender that represents best value for money. Details of the Tender Evaluation Committee assessment are provided in the confidential attachment.

 

21.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred contractor as outlined in the confidential attachments to this report.

 

Financial Implications

 

22.    Due to the price of tenders received additional funds are required as outlined in the confidential report.

 

Risk Implications

 

23.    Operational risk/s identified and management process applied.

 

Community Engagement

 

24.    Community engagement will be conducted including a notification to all residents advising them of the works and nominated Contractor for the site. 

 

 

File Reference

D19/153214

 

 

ATTACHMENTS

Attachment 1

Confidential Attachment A T19 014 - Tender for Beverly Hills Park Resurfacing Irrigation and Drainage Design and Construction (Confidential)

Attachment 2

Confidential Attachment B T19 014 Beverly Hills Park Resurfacing Irrigation Installation and Drainage Design and Construction - Assessment Summary Scoring.xlsx (Confidential)

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 12 August 2019                          Page 23

Item:                   ASS027-19        T19/015 Tender for Olds Park 2 Resurfacing, Irrigation Installation and Drainage Design / Construction 

Author:              Acting Manager, Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

Recommendation

(a) That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T19/015 Olds Park 2 Resurfacing, Irrigation Installation and Drainage Design / Construction as outlined in the confidential attachment.

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

 

(c)  That Council inform unsuccessful Tenderers of the resolution.

 

 

Executive Summary

1.   The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for T19/015 Tender for Olds Park 2 Resurfacing, Irrigation Installation and Drainage Design / Construction and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.

2.   This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

Olds Park Field 2 is Located at 624 Forest Road, Penshurst. The project area is approximately 18,000 m2 (less the 30 m x 3 m synthetic cricket pitch situated in the middle of the field).

 

Site Usage

The field is currently used by Penshurst Junior AFL Club, Penshurst West Soccer Club and Olds Park Netball Association in the winter sports season and St George Cricket Association and St George Little Athletics Association in the summer season and various local schools all year around for school sport and carnivals etc. 

The purpose of this tender is to renew a valuable recreational asset by alleviating existing issues with wet soils, and ensure the development of a quality sporting oval with appropriate irrigation and drainage.

Olds Park Field 2 suffers from some ongoing differential settlement. Very heavy usage patterns on this field, from a range of sports, has resulted in it being significantly compacted and stressed, leaving it in poor condition after each season.

The total area for the field, less a 30 m x 3 m cricket pitch, is approximately 18,000 m2 to be re-surfaced/turfed. It is anticipated that all areas will require stripping of the remaining grass/weed cover, significant regrading, and the introduction of improved growing medium and final returfing and establishment.

The works under this tender will be broken into 3 Stages.

1) Olds Park Field 2 Drainage Detailed Design

2) Construction Works for Drainage and Irrigation Infrastructure

3) Resurfacing of Sports Field Olds Park 2 with Santa Ana Couch.

 

Council expects the works to commence October 2019 and construction works be completed by the end of December 2019 (to allow adequate establishment period prior to winter sport commencing April 2, 2019.

3.   Tender documentation was prepared for the Resurfacing, Irrigation Installation and Drainage Design / Installation at Olds Park field 2.

 

4.    The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing. 

 

5.      Tender documentation included:

a)   RFT T19/015 Olds Park 2 Resurfacing, Irrigation Installation and Drainage Design / Construction

b)   General Conditions of Contract Incorporating AS 4902-2000 (as amended)

c)   Returnable Schedules

d)   Scope of Works, Survey, Technical Specifications and Construction Drawings

 

6.      The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

 

Essential Criteria

1.      Best value for money

a.      Price and trades break-up in accordance with the provided Bill of Quantities; and

b.      Schedule of hourly rates

2.      Demonstrated capacity and technical ability to carry out the works

a.      Specific experience and expertise in similar works;

b.      Company profile; current commitments for main and sub-contractors ; and

c.      Plant and equipment available to complete the works.

3.      Demonstrated managerial and technical capability, qualifications, experience

a.      Quality experience and  quality references of the Tenderer;

b.      Nominated site personnel CVs and previous work history; and

c.      Nominated sub-contractors CVs and previous work history with the Tenderer.

4.      Capacity to achieve the program

a.      Proven capacity to meet deadlines;

b.      Program shows critical paths and detailed tasks required to achieve deliverables for the project; and

c.      Sequencing of the works.

 

5.      Proposed methodology

a.      Traffic and  pedestrian  management plan;

b.      Storage of materials and disposal of waste (including potential asbestos)

c.      Appropriate systems and procedures to comply with all applicable WHS and environmental obligations

 

Mandatory Criteria:

Insurances:

a.   Public Liability min. $20M;

b.   Workers Compensation; and

c.   Comprehensive Vehicle(s) Insurance.

 

7.   T19/015 Olds Park 2 Resurfacing, Irrigation Installation, Drainage Design / Construction was advertised in the Sydney Morning Herald and Tenderlink on 2 July, 3 July and 6 July 2019. 

 

8.   Five Requests for Information were issued during the tender period.

 

 

9.      TENDERS RECEIVED

 

The tender closed at 10am Wednesday 31 July 2019 and was opened in accordance with Local Government (General) Regulation 2005 (NSW) Part 7 Tendering; Division 3 - Submission and opening of tenders. There were no Tenderers present at the opening of the physical Tender Box.  There were no tenders received in the physical Tender Box at the time of closing.

 

The Tender Opening Committee then opened the secure electronic tender boxes: www.tenderlink/georgesriver.com.au and Council’s electronic tender box, tenders@georgesriver.nsw.gov.au.

 

Five (5) submissions were received via Tenderlink as a part of the tender process, listed below are the company names. There were no late tenders.

 

1

Green Options Pty Ltd

2

McMahons Pty Ltd

3

 Never Stop Water Group of Companies

4

 Renworx Pty Ltd

5

 Statewide Civil Pty Ltd

 

 

As at Close of Business on 31 July 2019 all tenders recorded in the Council’s Document Management System (TRIM) by the Records Department.

 

The Tender Evaluation Committee met to review and accept the Tender Evaluation Plan; understand the evaluation process including methodology and, sign the Conflicts of Interest Declarations having made aware of the identities of the Tenderers

 

The Tender Evaluation Committee then proceeded to assess and evaluate the tenders against the evaluation criteria stated in the Request for Tender and in accordance with the Tender Evaluation Plan and identified the tender that represents best value for money. Details of the Tender Evaluation Committee assessment are provided in the confidential attachment.

 

The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred contractor as outlined in the confidential attachment to this report.

 

Financial Implications

 

10.    Due to the price of tenders received additional Section 94 funding is being sought as outlined in the confidential attachment.

 

Risk Implications

 

11. Operational risk/s identified and management process applied.

 

Community Engagement

 

12.    Community engagement will be conducted including a notification to all residents advising them of the works and nominated Contractor for the site.

 

 

File Reference

D19/153216

 

 

 

ATTACHMENTS

Attachment 1

Confidential Attachment A  T19 015  Tender for Olds Park Field 2 Resurfacing, Irrigation and Drainage Design and Construction (Confidential)

Attachment 2

Confidential Attachment B T19 015 Old Park Oval 2 Resurfacing Irrigation Installation and Drainage Design and Construction - Assessment Summary Scoring (Confidential)

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 12 August 2019                          Page 26

Item:                   ASS028-19        T18/043 Tender for Minor Building Works 

Author:              Coordinator Property & Assets

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

Recommendation;

(a)     That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender panel that is recommended for T18/043 Tender for Minor Building Works.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the appointment of a panel of Building and Handyperson contractors and to seek a resolution from Council on entering into a contract with a successful Tender panel to appoint five (5) contractors to carry out a proportion of the reactive works across the Georges River Council LGA 

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the contractors. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

3.      In July 2018, Council identified the upcoming expiry of the existing panel of providers and saw opportunity to test the market for competitive pricing.

4.      Council proposes to appoint a panel of five (5) minor works building companies. The primary function is to manage, respond and maintain the upkeep and presentation of council owned properties.

 

5.      Council advertised a Request for Tender on Tuesday the 7th May, 8th May and 11th May, 2019 with a view to appoint a suitably qualified panel of Minor Building Works providers to carry out the works under the proposed Contract Number T18/043. The tender closed on 4th June 2019 at 10:00am.

 

6.      This report provides the information on the tendering process undertaken, the evaluation criteria, the tender evaluation process and the outcome.

 

7.      Council Officers prepared a Request for Tender for Minor Building Works.

 

8.      The Director Assets and Infrastructure approved a Tender Evaluation Committee (TEC) for the Tender prior to advertising, and all tender documentation was reviewed by the Coordinator Property & Assets.

 

9.      Tender documentation included:

a.      RFT T18/043 – Minor Building Works Conditions of Tender.

b.      Scope of Services.

c.       Returnable schedules template.

d.      Pricing return template.

e.      Supply Agreement template

 

10.    The TEC determined the Tender Evaluation Criteria prior to advertising of the tender. The essential criteria and mandatory criteria was determined as follows:

 

Essential Criteria

·        Pricing

Ø  Contract sum

Ø  Hourly rates

·        Demonstrated experience of successfully providing services of a similar nature, size and complexity. Noted current similar clients.

·        Overall quality of presentation.

·        Demonstrated competence in recording, compiling, maintaining and reporting statutory asset compliance documentation        .

 

Mandatory Criteria

·        Insurances:

Ø  Public Liability min. $20M

Ø  Workers Compensation.

Ø  Comprehensive Vehicle(s) Insurance.

·        Compliance with quality assurance standards and systems of quality assurance.

·        Degree of compliance with Work Health & Safety requirements.

·        Conformity and compliance of the Tenderer’s submission with the RFT.

·        Accreditation to BNG Conserve.

 

 

11.    The tender closed at 10am Tuesday 4th June 2019 in the presence of the Tender Opening Committee. Seventeen (17) submissions were received via Tenderlink from the following companies:

 

1.       Acron Building Services

2.       Jag Building Bricklaying Pty Ltd

3.       Andrik Construction Group Pty Ltd

4.       Bay Building Group Pty Ltd

5.       Cooper Commercial Constructions Pty Ltd

6.       Sullivans Construction

7.       ProGroup Management Pty Ltd

8.       Madic Constructions Pty Ltd

9.       CC Consulting Services

10.     Makki Constructions Pty Ltd

11.     Javam Homes

12.     Champagne Property Maintenance

13.     Cecam Projects

14.     Urban Maintenance Systems Pty Ltd

15.     Homann Constructions Pty Ltd

16. Ultra Building Works

17. Monument Environments

 

12.    The TEC met on a single occasion, 5th June 2019 to review and accept the Panel; understand the evaluation process including methodology and, sign the Conflicts of Interest Declarations having been made aware of the identities of the Tenderers.

 

13.    The TEC completed the tender assessments and the evaluation process and identified the tenders that represent best value for money. 

 

14.    The TEC recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the preferred Contractors as outlined in the confidential attachment to this report.

 

Financial Implications

 

15.    Within budget allocation – Adopted 2019/20 Operational Budget

 

Community Engagement

16.    Non Applicable

 

File Reference

T18/043

 

 

 

ATTACHMENTS

Attachment 1

Confidential Report - Minor Building Works - T18_043 (Confidential)

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 12 August 2019                          Page 28

Item:                   ASS029-19        T19/018 Management Agreement - Synthetic Sports Fields 

Author:              Manager Infrastructure

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

Recommendation

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tenders that are recommended for T19/018 Management Agreement - Synthetic Sports Fields as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

Executive Summary

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for tender T19/018 Management Agreement - Synthetic Sports Fields and to seek a resolution from Council on entering into a Contract with the successful Tenderers to manage the facilities.

2.      This report explains the background for Council to decide if it wishes to enter into contracts with the entities recommended as the preferred contractors. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

3.      Georges River Council is currently constructing two new Synthetic Sports Fields at Peakhurst Park, Peakhurst and Poulton Park, Connells Point. Council also currently provides two multi-purpose synthetic sports courts at Vanessa Street, Beverly Hills.

 

4.      The Peakhurst Park facility consists of one (1) full-size synthetic football field (100 metres x 65 metres), with floodlighting, located at the eastern end of Peakhurst Park.

 

5.      The Poulton Park facility consists of one (1) full-size synthetic football field (105 metres x 65 metres) and one (1) midi-size synthetic field (65 metres x 50 metres), both with floodlighting, located at the southern end of Poulton Park.

 

6.      The Vanessa Street Multi-Sport Courts consist of two multi-purpose synthetic sports courts (31 metres x 14 metres), floodlighting, male and female toilets and undercover bench seating.

 

7.      Due to the upcoming completion of the Peakhurst Park and Poulton Park facilities, Georges River Council sought tenders from suitably qualified and experienced operators to undertake the development, management, and delivery of sporting programs for these facilities to ensure that the best commercial and community outcomes are achieved.  Council further recognised this tender as an opportunity to include the existing Vanessa Street multi-purpose sports courts under a management agreement.

 

8.      The objectives of the tender also require the tenderers to:

·    Maximise the opportunities for schools to utilise the facilities at no cost during the hours of 8.00am to 3.00pm, Monday to Friday during school terms. Noting that other hours may also be set aside by Council for general community access.

·    Deliver a program that caters to as broad a cross-section of the community as possible including, but not limited to, male, female, junior and senior participants of all abilities.

 

9.      The Programs are anticipated to commence 1 September 2019, at Peakhurst Park and Vanessa Street Courts with delivery of services to occur on a seasonal basis; September - March (Summer), then April - August (Winter). Programs are expected to commence at Poulton Park after the facility is completed in February 2020.

 

10.    The tender sought proposals on a per-location and per-season basis allowing tenderers to bid for any or all combinations of locations and seasons.

 

11.    The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising. All tender documentation was reviewed by the Manager Infrastructure prior to issuing.

 

12.    Tender documentation included:

a)    RFT T19/018 – Management Agreement - Synthetic Sports Fields

b)    Scope of Services

c)    Conditions of Tendering

d)    General Conditions of Contract Incorporating AS 4920 - 2003 (as amended)

e)    Formal instrument of agreement

f)     Background Documentation

g)    Returnable Schedules

 

13.    The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender. The essential criteria and mandatory criteria were determined as follows:

 

Essential Criteria:

(i)   Management Fee, proposed operational budget and financial assessment.

(ii)  Operational management plan - The Tenderer demonstrates community utilization (number of hours) and targeted programs.

(iii) Proposed Marketing Program demonstrating the Tenderer’s innovative and creative solutions with commercial as well as community considerations in the operation of the facility.

(iv) Quality Management and WHS – The Tenderer demonstrates the capacity to plan and manage the quality of work as well as successful management of work health and safety (WHS).

(v)  Capability - The Tenderer demonstrates they have sufficient depth and breadth of qualified, specialised and experienced personnel to successfully perform the required range of services and demonstrates relevant and extensive experience in the successful delivery of the Tendered Activities.  

Mandatory Criteria:

(i)   Conformity with Tender submission requirements

(ii)  Financial and commercial trading integrity and insurances, including:

•      Public Liability Insurance - $20 million

•      Other Insurances as defined in the tender documents

•      Workers Compensation – Minimum requirements by law

•      WHS Plan

 

14.    Tender 19/018 Management Agreement - Synthetic Sports Fields was advertised in the Sydney Morning Herald and Tenderlink website from Tuesday 2 July 2019.

 

15.    The tender closed at 10am on Wednesday 31 July 2019 in the presence of the Tender Opening Committee.  Five (5) tenders were received via Tenderlink/Tender Box from the following companies:

1.      Focus Football Development

2.      Football de Brazil Pty Limited

3.      St George Football Association 

4.      Ultimate Soccer

5.      Victory Property Group Pty Ltd

 

16.    The Tender Evaluation Committee individually assessed the submissions, and met on 5 August 2019 to review the submissions and seek any clarifications.  Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

 

17.    The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified the tenders, that having regard to all the circumstances, are the most advantageous to Council. 

 

18.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tenders identified as the preferred Contractors as outlined in the confidential attachment to this report

 

Financial Implications

19.    Within budget allocation.

 

Risk Implications

20. No risks identified.

 

Community Engagement

21. Community engagement was not conducted.

 

File Reference

T19/018

 

ATTACHMENTS

Attachment 1

Confidential Report T19-018 - Management Agreement Synthetic Sports Fields (Confidential)


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 12 August 2019                          Page 38

Item:                   ASS030-19        Structural Assessment of the Kogarah War Memorial Swimming Pool (Carss Park) 

Author:              Acting Manager, Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

Recommendation

(a) That Council note the findings of the Geoff Ninnes Fong & Partners Pty Ltd engineering reports on the Kogarah War Memorial Pool dated April 2011 and July 2019.

 

(b) That Council note the NSW Environment Protection Authority’s direction to cease polluting the Georges River, the actions taken by Council officers to comply with that direction and the response provided to the Authority.

 

(c)  That Council note the NSW Health (South Eastern Sydney Health District) Swimming Pool Inspection Report dated July 2019 and the requirement to comply with the Public Health Act 2010, the actions taken by Council officers to comply with the Act and the response provided to NSW Health.

 

(d) That Council note that officers have commissioned the preparation of expert geotechnical and soil contamination reports to ascertain the subsurface conditions and extent of ground contamination at the pool site.

 

(e) That Council notify its insurers that it has complied with its obligations pursuant to the Protection of the Environment Operations Act 1997, the Local Government Act 1993 and its duty of care to the community and has closed the pool facility.

 

 

 

Executive Summary

1.      Council has commissioned a number of structural and engineering condition reports on the Kogarah War Memorial Pool over the last 8 years due to the deteriorating condition of the facility.  All of the independent engineering assessments undertaken of the pool and its associated plant and structures have found that the Kogarah War Memorial Pool facility has reached the end of its serviceable life and should be demolished.

2.      In early 2019 Council commissioned a further engineering assessment on the pool to determine the full extent of structural damage, including any further deterioration that may have occurred since the completion of the earlier assessments.

3.      This report presents the findings of the 2019 assessment.

 

Background

4.      The Kogarah War Memorial Olympic Swimming Pool was built in 1965 on reclaimed land.  The pool consists of an open air 50m pool and smaller toddlers’ pool, plus associated gymnasium, toilets and change rooms.

5.      Dick Caine leased the pool from Kogarah City Council in 1971 until June 2017 for between $5000 - $10,000 per year with responsibility for maintenance and operations.  Council provided an annual subsidy of approximately $140,000 per year towards the cost of gas, water, electricity and other expenses.

6.      The pool is used primarily by lap swimmers and the number of swimmers has declined in recent years.  Council has commissioned several structural and condition reports on the pool over the last 8 years.

7.      In 2011 a review of the pools and tank structures, finishes and filtration and water treatment plant was undertaken by specialist consulting engineers Geoff, Ninnes, Fong & Partners Pty Ltd (GNFP) at Attachment 1. This investigation found the pool has failed in functional terms and that water flow patterns were unacceptable due to the differential settlement experienced at the site.  It concluded that the pool had failed and settled significantly and could not be rectified within any reasonable cost framework. Further the existing pools' plant was nearing or had reached the end of its functional life.

8.      Following the amalgamation of Kogarah and Hurstville Councils in 2016, Georges River Council commissioned Cardno Engineering to carry out a Building Assets Condition Assessment for all of its aquatic facilities including Kogarah War Memorial Pool. The report is provided at Attachment 2.

9.      A visual site inspection was carried out on 5 August 2016 and an assessment was performed on electrical, mechanical, hydraulic and fire services as well as the structural condition of the buildings making up the swimming pool centre and gym.  The report concluded that the building structure at the pool was in poor condition at the time of inspection. It noted that extensive rectifications were required in order to bring the building(s) to the level of current Australian Standards and reasonable condition. It was Cardno’s opinion that the building structures had reached the end of their design life and that rebuilding of the facility may be a more cost effective solution.

10.    The findings of the report were submitted to Council on 6 February 2017 and Council determined that only essential repairs and maintenance would be undertaken at the facility, paying particular attention to safety requirements in order to bring the venue to an acceptable level of compliance. After resuming management of the pool facility in July 2017 Council undertook those works.

11.    More recently, as part of the 2018/19 budget process, Council was required to consider the amount of the ongoing ratepayer subsidy required to operate the Pool facility (as losses in 2017/18 totaled more than $650,000). 

12.    As is legally required pursuant to section 232 of the Local Government Act, 1993, Council was provided with a report detailing the amount of annual subsidy required for the 2018/19 financial year (approximately $500,000) and also a number of alternative short term options for the future of the facility.

13.    Council resolved to continue to provide an annual subsidy to operate the pool and to defer consideration of any options for the site until such time as the review of the future aquatic needs of the Georges River community was finalised as part of the Open Space, Recreation and Community Facilities Strategy.

14.    In order to consider all possible options for the pool and to determine the full extent of structural damage at the pool, including any further structural deterioration that may have occurred since the 2011 and 2016 independent engineering reports, Council again engaged GNFP to provide an additional assessment of the pool and associated plant.  The findings of the 2019 GNFP report are provided at Attachment 3.

15.    During the preparation of GNFP 2019 report, a pollution incident occurred at the pool which was subsequently investigated by Council staff, NSW Health and the NSW Environment Protection Authority.  The details of the pollution incident and investigation are provided following.

Environment and Public Health Investigations

First Pollution Incident

16.    Whilst undertaking foreshore improvement and naturalisation works around the Carss Park foreshore on 27 June 2019, a Council contractor exposed a 200mm diameter concrete pipe located below rocks of the sea wall in Kogarah Bay. Water was observed gushing from the pipe for approximately 20-25 minutes.

17.    Due to the proximity of the discharge to the pool, Council’s Environmental Health Officers were requested to investigate if the discharge could be associated with the operation of the pool. 

18.    On 2 July Council’s Environmental Health Officers accompanied by an officer from the NSW Health - South Eastern Sydney Public Health Unit (PHU) conducted an inspection of the pool and observed the backwashing of the pool filters.

19.    During the inspection of the pool, physical and chemical water tests were conducted of the pool and discharge waters. The inspection confirmed that the previously observed discharge waters were as a result of backwashing operations at the pool. During the inspection further water samples were taken for additional microbiological testing by the PHU.

20.    The results of the water quality testing for all pools within the complex complied with the relevant water quality criteria contained within the Public Swimming Pool and Spa Pool Advisory Document 2013, Health Protection NSW. However, the water quality of the discharge water from the backwash was of such a poor standard in terms of chemical and bacterial composition that it clearly met the definition of water pollution under the Protection of the Environment Operations Act 1997 (“the Act”).

21.    As water pollution meets the criteria for a pollution incident, Council was required under Section 148 of the Act, to report the pollution incident to the relevant authority, in this case the NSW Environment Protection Authority (EPA).

22.    Consequently, Council contacted the EPA on 2 July 2019 to advise of the pollution incident. 

23.    The NSW EPA and NSW Heatlh both required Council to conduct urgent rectification works to the pool in order to overcome public health and water pollution issues associated with the operation of the pool as discussed below.

NSW EPA Requirements

 

24.    In response to Council’s notification of the pollution incident the EPA provided a letter dated 9 July 2019 (Attachment 4). In summary the notification required Council to undertake immediate action to prevent the occurrence of any further backwash discharge events.

 

25.    The EPA also required Council to prepare a management plan outlining proposed backwash management procedures for the ‘Carss Park Pool’. The plan was required to be submitted to the EPA by no later than 5pm on 31 July 2019.

 

NSW Health Requirements (PHU)

 

26.    A copy of the PHU inspection report dated 18 July 2019 following the NSW Health inspection of the pool is provided at Attachment 5. While the water quality within the pools was of an acceptable standard, the report recommends that Council conduct a range of maintenance and repair works to the pools, filtration systems and buildings in order to meet public health standards.

 

Actions to Address the NSW EPA Direction

 

27.    The former Kogarah Council entered into a trade waste agreement with Sydney Water on 18 May 1999 to discharge backwash water from the pool into the sewer owned by Sydney Water. This agreement has a number of conditions in relation to the quantity, flow rate and quality of the water that can be discharged and this agreement is still current.

 

28.    During the backwash process the pool discharge water is pumped into a holding tank and then pumped at the flow rate required by the trade waste agreement into the sewer. Should there be a problem with the holding tank pump during the backwash process the discharge water flows into an overflow pipe which discharges directly into Kogarah Bay.

 

29.    Investigations by Council’s Assets and Infrastructure Division confirmed that the holding tank pump had failed causing the discharge of contaminated water into Kogarah Bay. Subsequently, the pool was closed for annual winter maintenance for 2 weeks from 22 July 2019 so that a new holding tank pump could be installed and the overflow pipe blocked to prevent the backwash water from discharging into Kogarah Bay.

 

NSW Health Requirements

 

30.    Council officers investigated the list of rectification works to be undertaken at the pool as directed by NSW Health with preliminary cost estimates for the works (excluding any repairs/replacement of the filters) to be in the order of $1.07 million. It was identified that should the current sand filters at the pool require replacement the estimated cost would be approximately $1.55 million based on the recent replacement of the sand filters at the Sans Souci Pool. 

 

Second Pollution Incident

 

31.    During a follow-up inspection of the Kogarah Bay foreshore on the morning of 22 July 2019 by Council’s Environmental Health Officer a second pipe was identified, approximately 20 metres upstream from the original pipe that was tested on 2 July. This newly identified pipe was discharging a steady flow of warm water with a distinctive chlorine smell into Kogarah Bay which, when tested, contained a similar chemical composition to the backwash water.

 

32.    Further investigations revealed that the second pipe was the discharge point of a subsoil drainage system which had been installed when the pool was first constructed which was designed to collect and direct groundwater away from the pool structure.  However, due to leaks in the pool structure created by ground subsidence, movement of joints and the expansion of existing cracks in the pool walls, the water within the subsoil draining system had become contaminated with warm chlorinated water discharging from leaks in the pool.

 

33.    Discussions with Council officers responsible for overseeing the contractors constructing the board walk revealed that the contractors had experienced seepage of water through the subgrade, with a distinctive chlorine smell, into excavations constructed along the length of the works adjacent to the pool. This information confirmed a third source of water pollution as the leaks from the pool occurring below ground which were entering the Georges River as subsoil seepage that could not be practically controlled.

 

34.    As required by s148 of the Act, Council once again reported the pollution incident to the EPA which advised of the following via an email on 22 July 2019 (Attachment 6):

 

“As discussed, the EPA understands that damage to the structural integrity of the Carss Park Pool has resulted in an unknown quantity of chlorinated pool water leaking from the pool into the Georges River over an unknown period of time.

 

The EPA considers that the discharge of any waters from Carss Parks Pool into the Georges River constitutes pollution of waters as defined in the Protection of the Environment Operations Act 1997 (“the Act”).

 

The EPA requires that Council undertake immediate action to prevent pool water leaking from the Carss Park Pool into the Georges River. Failure to do so will place Council in breach of section 120 of the Act.”

 

35.    Due to the volume of water being discharged via the subsoil drainage system and via uncontrollable subsoil seepage as a result of the extensive leaks in the structure of the pool it was considered that the only practical means available to prevent water pollution of the Georges River was to drain and close the pool.

 

36.    Failure to immediately stop the pollution occurring would have resulted in significant penalties being imposed on Council under Section 123 of the Act which states that the maximum penalty for water pollution offenses for a corporation is $1,000,000 and for a continuing offence up to $120,000 for each day the offence continues.  In addition the above sections attract special executive liability, as each person who is concerned in the management of the corporation is taken to have contravened the same provision.

 

37.    The pool has since been drained of all water and this advice was provided to the NSW EPA on 25 July 2019.  As a result of this action the water discharging from the subsoil drainage system has ceased.

 

38.    Council’s response to the EPA in relation to both pollution incidents is provided in Attachment 7 of this report. As the pool has been closed the works recommended by the NSW PHU will not be required to be completed. Council’s response to the NSW Public Health Unit regarding the recommended repairs following their inspection of the facility on 2 July, is provided in Attachment 8 of this report.

 

39.    Consequently through the above actions Council has addressed the concerns raised by both NSW Government agencies regarding the operation of the Kogarah War Memorial Pool.

 

Geoff Ninnes Fong & Partners Pty Ltd 2019 Engineering Report

 

40.    In March of this year a further review of the two pools, filtration and treatment plants was undertaken by GNFP. The report found that the pools and their associated structures and treatment plants had further deteriorated and confirmed again that they had reached the end of their serviceable life.

 

41.    GNFP advised Council in the report that the pools and their associated plant were non-compliant with Australian Standards and should be removed rather than repaired given their extremely poor condition.

 

42.    The report noted that if a repair were to be attempted the stabilisation of the 50m pool and related remedial work would require extensive piling and/or underpinning of the pool and that rectification work would be extensive and complex and as a result would be very expensive.

 

43.    The report stated that the settlement and movement of the pool is on-going, and as such will have further deleterious effects on the pool structure, the tile finishes and the joints as the pool gets older.

 

44.    GNFP advises that to obtain the required turnover rates and periods, significant structural work is required to provide compliant gutters and return reticulation pipes. Given the ongoing settlement of the main pool, significant structural changes to the walls and central floor slab are likely to continue to generate significant damage to the existing structures, particularly in terms of concrete cracking.

 

45.    Consequently, the report recommends that the pools and their filtration and water plants be demolished and replaced, each with new dedicated balance tanks and plant systems.

 

46.    Additionally GNFP recommend that a new adequately sized backwash detention tank should also be installed to provide detention and settlement and approved disposal of wash water to sewer.

 

Cost Estimates

 

47.    Within the 2019 report GNFP provides high-level estimates of the replacement cost of the pool structure itself in the order of $3,700,000 (ex GST) for the 50m pool, assuming a 20m wide pool with an accessible ramp, and $450,000 (ex GST) for the children’s pool (similar pool or children’s alternative water play area).

 

48.    These cost estimates are only for the structural works for each pool and the filtration and water treatment plant for each pool.

 

Cost Exclusions

 

49.    The estimates above do not include:

·    The demolition and removal of waste associated with demolishing the pool and concourse

·    The demolition and removal of asbestos associated with demolishing the pool and concourse

·    The demolition and removal of  waste associated with demolishing the building and ancillary structures

·    The replacement of the building structures

·    The replacement of ancillary structures

·    Pool tiling

·    Construction of new pool surrounds

·    Underpinning and ground stabilisation costs which will be required to address the ongoing subsidence issues on the site (which will be considerable)

·    Installation of backwash detention tanks

·    Installation of waste disposal system

·    Fencing of the facility

·    Signage

·    Fitout of the buildings and amenities

·    Provision of new equipment

·    Geotechnical investigation into the suitability of rebuilding at the site

·    Site decontamination costs

·    Sydney Water Trade Waste Agreement fees for the disposal of backwash and waste into the sewerage system

·    Architect and consultant fees for design and construction certification

·    Cost of preparation of the preliminary business case relating to the project including establishment of a Steering Committee, Project Team, monitoring and review systems, Probity Advisors and internal audit program

 

50.    It is estimated that the cost of these exclusions, plus the estimates provided by GNFP would range between $15 - $20 million in order to build a like-for-like replacement.  This cost estimate is based on known rates for demolition, de-contamination and site subgrade stabilisation/preparation works and a review of the costs associated with the construction of new aquatic centres within metropolitan and regional areas by other councils.

 

51.    However, an investment of this magnitude for the replacement of a like-for-like traditional outdoor and seasonal small pool centre that does not cater to the needs of the broader community, does not represent value for money and is inconsistent with what the majority of the community expects for a new pool facility. 

 

52.    Research conducted into the aquatics industry in recent years indicates that the vast majority of residents will not utilise traditional outdoor facilities and these types of facilities do not meet broader community expectations. This is clearly evidenced by the extremely low visitation rates at Kogarah War Memorial Pool over the previous decade compared with Sans Souci Pool and the Hurstville Aquatic Leisure Centre.

 

53.    To attract a larger proportion of the city’s recreational and fitness market, any new aquatic facility will need to provide additional leisure, recreational, adventure and fitness activities and should also provide a suitable standard of venue to host major competitions in the Georges River area.  This approach will maximise health, recreational, social, commercial and revenue opportunities for the facility.

 

Financial Implications

Obligations of NSW Councils

54.    Section 8B of the NSW Local Government Act 1993, principles of sound financial management applies to all NSW councils as follows:

 

8B Principles of sound financial management

The following principles of sound financial management apply to councils:

 

(a) Council spending should be responsible and sustainable, aligning general revenue and expenses.

 

(b) Councils should invest in responsible and sustainable infrastructure for the benefit of the local community.

 

(c) Councils should have effective financial and asset management, including sound policies and processes for the following:

(i) performance management and reporting,

(ii) asset maintenance and enhancement,

(iii) funding decisions,

(iv) risk management practices.

 

(d) Councils should have regard to achieving intergenerational equity, including ensuring the following:

(i) policy decisions are made after considering their financial effects on future generations,

(ii) the current generation funds the cost of its services.

 

55.    Section 8B(d) places a clear obligation on councils to ensure that the cost of operating any services or constructing new facilities must be borne by current ratepayers.  Councils are not obliged to provide services to the community that are not-for-profit or operate at a loss.

 

56.    Prior to the consideration of any service provision or the construction of any new capital projects, Council must comply with the Act and apply the abovementioned principles to any new proposal.

NSW Office of Local Government Capital Expenditure Guidelines 2010

57.    In December 2010 the Office of Local Government issued guidelines relating to capital expenditure pursuant to section 23A of the Local Government Act 1993.

 

58.    The guidelines apply to Council capital projects for infrastructure facilities where capital expenditure is forecast to exceed $10 million. 

 

59.    Councils must demonstrate that any “decision to carry out capital expenditure is based on sound strategic and financial planning, supported by valid data and research; and that it reflects the views, priorities and objectives of the broader community”.

 

60.    Councils are required to prepare a preliminary business case for each council project to which these Guidelines apply. The preliminary business case must describe the high level objectives for the project and identify possible alternative proposals. It should outline the risks, sustainability issues, costs and benefits relevant to these alternatives, as well as identify any assumptions on which the proposal(s) are based.

 

61.    The ongoing costs relating to the capital works project (i.e.: lifecycle costs) must also be identified. The governance model and internal controls, which will be utilised to manage project risks and assist the successful completion of the project, should also be identified. For example, preliminary business cases should include information relating to the project’s Steering Committee, Project Team, monitoring and review systems, Probity Advisors and internal audit program.

 

62.    The preliminary business case should be supported by evidence and evaluate the service needs, options and implementation of the proposal.  The evidence must be based on quantitative and qualitative data, use established methodologies that assess costs and benefits and link resources to services and results via evidence based results logic. It is important that any assumptions on which supporting data is based are clearly identified. 

 

63.    Once a council is satisfied that sufficient information and evidence has been provided in the preliminary business case and has resolved to continue with the project, a Capital Expenditure Review should be prepared.

 

64.    Accordingly, in accordance with the Office of Local Government guidelines described above, the development of an evidence based business case would be required for any new aquatic facility in the city.

 


 

Financial Implications

 

65.    The condition of the existing pool and associated structures is such that it cannot be repaired at any reasonable cost.

66.    It is estimated that the cost of replacing the pool (based on estimates provided by GNFP and similar projects in the metropolitan area) would range between $15 - $20 million in order to build a like-for-like replacement.  Council has not allocated any funds in its Long Term Financial Plan 2019-2029 for the construction of a new facility.

67.    The NSW Office of Local Government Capital Expenditure Guidelines 2010 require Council to prepare a preliminary evidence based business case should it wish to proceed with any capital project for infrastructure facilities where capital expenditure is forecast to exceed $10 million.

 

Risk Implications

68.    Council’s insurers have been notified of the pollution incidents and the subsequent pool closure.

69.    Council’s insurers have advised that Council must consider the future use of the pool in view of the expert professional opinion provided in the reports. The Statewide Liability Mutual Policy requires that Council must exercise reasonable care to, as far as practicable, prevent personal injury and damage to property.  If Council acts in accordance with expert professional advice it would be considered to be taking reasonable care.  If Council determines to act in a contrary manner, it is open to the insurer to determine that Council has not acted with reasonable care.

70.    It is considered that Council has complied with its obligations and exercised reasonable care by closing the pool.

71.    In addition, Council has been provided with insurer’s advice to take all necessary precautions to ensure that the safety of the public is maintained whilst the pool shell remains empty.

 

Community Engagement

72.    Copies of all documentation relating to the structural assessment of the Kogarah War Memorial Pool, closure of the pool and related regulatory actions have been placed on Council’s website.

73.    This information was provided to the community via:

·    Media releases

·    Regular Facebook updates

·    Community Information Session, presentation and Q&A

·    FAQ Information Sheets

 

 

File Reference

D19/146316

 


 

 

ATTACHMENTS

Attachment 1

2011 Geoff Ninnes Fong & Partners Pty Ltd Report - Kogarah War Memorial Pool

Attachment 2

Cardno Building Assets Condition Assessment Report - Kogarah War Memorial Pool September 2016

Attachment 3

2019 Geoff Ninnes Fong & Partners Pty Ltd - Report on Kogarah War Memorial Pool

Attachment 4

NSW Environmental Protection Authority (EPA) Correspondence 9 July 2019 - Redacted

Attachment 5

NSW Health - South Eastern Sydney Health District - Swimming Pool Inspection Report July 2019 (Redacted)

Attachment 6

NSW Environment Protection Authority email to Council 22 July 2019 (Redacted)

Attachment 7

Council Response to NSW EPA - Pollution Incidents at Kogarah War Memorial Pool - Redacted

Attachment 8

Council Response to NSW Public Health Unit Swimming Pool Report on Kogarah War Memorial Pool - Redacted

 


Georges River Council -         Assets and Infrastructure Committee Meeting - Monday, 12 August 2019

ASS030-19             Structural Assessment of the Kogarah War Memorial Swimming Pool (Carss Park)

[Appendix 1]          2011 Geoff Ninnes Fong & Partners Pty Ltd Report - Kogarah War Memorial Pool

 

 

Page 40

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council -         Assets and Infrastructure Committee Meeting - Monday, 12 August 2019

ASS030-19             Structural Assessment of the Kogarah War Memorial Swimming Pool (Carss Park)

[Appendix 2]          Cardno Building Assets Condition Assessment Report - Kogarah War Memorial Pool September 2016

 

 

Page 140

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council -         Assets and Infrastructure Committee Meeting - Monday, 12 August 2019

ASS030-19             Structural Assessment of the Kogarah War Memorial Swimming Pool (Carss Park)

[Appendix 3]          2019 Geoff Ninnes Fong & Partners Pty Ltd - Report on Kogarah War Memorial Pool

 

 

Page 156

 


 


 


 


 


 


 


 


Georges River Council -         Assets and Infrastructure Committee Meeting - Monday, 12 August 2019

ASS030-19             Structural Assessment of the Kogarah War Memorial Swimming Pool (Carss Park)

[Appendix 4]          NSW Environmental Protection Authority (EPA) Correspondence 9 July 2019

 

 

Page 163

 


 


Georges River Council -         Assets and Infrastructure Committee Meeting - Monday, 12 August 2019

ASS030-19             Structural Assessment of the Kogarah War Memorial Swimming Pool (Carss Park)

[Appendix 5]          NSW Health - South Eastern Sydney Health District - Swimming Pool Inspection Report July 2019 (Redacted)

 

 

Page 166

 


 


 


 


 


 


Georges River Council -         Assets and Infrastructure Committee Meeting - Monday, 12 August 2019

ASS030-19             Structural Assessment of the Kogarah War Memorial Swimming Pool (Carss Park)

[Appendix 6]          NSW Environment Protection Authority email to Council 22 July 2019 (Redacted)

 

 

Page 171

 


Georges River Council -         Assets and Infrastructure Committee Meeting - Monday, 12 August 2019

ASS030-19             Structural Assessment of the Kogarah War Memorial Swimming Pool (Carss Park)

[Appendix 7]          Council Response to NSW EPA - Pollution Incidents at Kogarah War Memorial Pool - Redacted

 

 

Page 172

 


 


Georges River Council -         Assets and Infrastructure Committee Meeting - Monday, 12 August 2019

ASS030-19             Structural Assessment of the Kogarah War Memorial Swimming Pool (Carss Park)

[Appendix 8]          Council Response to NSW Public Health Unit Swimming Pool Report on Kogarah War Memorial Pool - Redacted

 

 

Page 174