AGENDA


Council Meeting

 

Monday, 22 July 2019

 

 

Dragon Room

Level 1, Georges River Civic Centre

Corner Dora and MacMahon Streets, Hurstville

 

 

 

 

 

 

 

 

 


Georges River Council – Ordinary Meeting -  Monday, 22 July 2019                                                                                  Page 2

 

Ordinary Meeting

 ORDER OF BUSINESS

 

1.      Opening

2.      National Anthem

3.      Prayer

4.      Acknowledgement of Country

Council acknowledges the traditional custodians of the land on which this meeting is being held as the Biddegal people of the Eora Nation.

5.      Apologies / Leave of Absence  

6.      Notice of Webcasting

7.      Disclosures of Interest

8.      Public Forum

9.      Confirmation of Minutes of Previous Meeting

MINUTES: Council Meeting - 24 June 2019

10.    Mayoral Minute

Nil  

11.    Condolences

12.    Committee Reports

CCL037-19       Report of the Assets and Infrastructure Committee Meeting held on 8 July 2019

(Report by Head of Executive Services).................................................................... 5

CCL038-19       Report of the Community and Culture Committee Meeting held on 8 July 2019

(Report by Head of Executive Services).................................................................. 11

CCL039-19       Report of the Finance and Governance Committee Meeting held on 8 July 2019

(Report by Head of Executive Services).................................................................. 18

CCL040-19       Report of the Environment and Planning Committee Meeting held on 8 July 2019

(Report by Head of Executive Services).................................................................. 22

13.    Environment and Planning

Nil

 

14.    Finance and Governance

CCL041-19       Applications Pursuant to Councillor Ward Discretionary Fund Policy

(Report by Manager, Office of the General Manager)........................................... 33

15.    Assets and Infrastructure

Nil

16.    Community and Culture

Nil

17.    Notices of Rescission

Nil

18.    Notices of Motion

NM043-19          Establishment of a Volunteer Credit Bank/Barter System in the Georges River Local Government Area

(Councillor Liu)............................................................................................................ 42

NM044-19          Activation of Community Spaces Through Public Art Initiatives

(Councillor Liu)............................................................................................................ 43

NM045-19          Weed Management Practices at NSW Councils - Reducing the Risks

(Councillor Tegg)......................................................................................................... 44

NM046-19          Affirmative Action Policy for Elections/Appointments Undertaken at Georges River Council

(Councillor Tegg)......................................................................................................... 45

NM047-19          All-Inclusive Adventure Playground at Meade Park, Allawah

(Councillor Katris)........................................................................................................ 46

NM048-19          Public Amenities Building at Meade Park Adventure Playground, Allawah

(Councillor Katris)........................................................................................................ 47

NM049-19          Installation of Scoreboards at Various Sporting Fields

(Councillor Elmir)......................................................................................................... 48

NM050-19          State Government's Building Stronger Foundations Discussion Paper

(Councillor Katris)........................................................................................................ 49

NM051-19          Salon Bibliothèque - Georges River Council's Pop Up Library

(Councillor Konjarski)................................................................................................. 51

NM052-19          Donation of Legal Costs for Lease Preparation - Women’s Crisis Accommodation Facility

(Councillor Payor)........................................................................................................ 52


 

 

19.    Questions with Notice

QWN008-19      World Environment Day "Beat Plastic Pollution"

(Councillor Katris)........................................................................................................ 54

QWN009-19      Council's Implementation of e-Planning Initiatives

(Councillor Liu)............................................................................................................ 54

QWN010-19      Cromdale Street, Mortdale - Dairy Creek Sewage Overflow

(Councillor Tegg)......................................................................................................... 60

QWN011-19      Everyone Can Play (Inclusive Playspaces Guideline)

(Councillor Katris)........................................................................................................ 62

 

 


Georges River Council – Ordinary Meeting -  Monday, 22 July 2019                                                                                  Page 6

Committee Reports

Item:                   CCL037-19        Report of the Assets and Infrastructure Committee Meeting held on 8 July 2019 

Author:              Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

Recommendation:

That the Committee recommendations for items ASS019-19 to ASS023-19 inclusive, detailed below, be adopted by Council.

 

ASS019-19        Georges River Traffic Advisory Committee Meeting - 2 July 2019

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 2 July 2019 be adopted by Council.

 

ASS020-19        Tender for Tree Removal, Pruning & Stump Grinding Services - T19/007

(a)     That Council resolves, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW) to accept the Tenders from Tree Serve, All Australian Arbor Services Pty Ltd, Asplundh Tree Expert and Sydney Arbor Trees Pty Ltd as the Principal Contractors under the Contract Number T19/007, subject to satisfactory outcome of the financial assessment.

(b)     That Council inform the unsuccessful tenderers of the resolution.

(c)     That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

 

ASS021-19        Tender for Cleaning and Inspection of Gross Pollutant Traps and Ancillary Services - SSROC 2018-02

(a)     That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council endorses the recommendation by the SSROC to adopt a panel of contractors for the provision of Stormwater Management Services including Cleaning and Inspection of Gross Pollutant Traps and Ancillary Services.

(b)     That the General Manager be authorised to sign contracts on behalf of Council with the recommended primary contractor and with any of the other preferred contractors as required to meet the Council’s requirements.

 

ASS022-19        Catering and Hospitality Services Agreement - Netstrata Jubilee Stadium

(a)     That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts a Tender from Venues Live as agent for Venues New South Wales for the Netstrata Jubilee Stadium Catering and Hospitality Services contract for a period of 3 years with an option for a further 2 years commencing 4 August 2019.

(b)     That the General Manager be authorised to sign the Contract with the preferred Contractors on behalf of Council.

(c)     That Council officers inform the unsuccessful Tenderers of the resolution to decline to accept those Tenders.

 

ASS023-19        T18/063 Tender for the Refurbishment of the Riverwood Park Sports Amenities Building

(a)     That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from Matrix Group Co Pty Ltd, in the amount of $809,915.00 (excluding GST), after having regard to all the circumstances, as the Tender that appears to be the most advantageous and appoint Matrix Group Co Pty Ltd as the Principal Contractor under the Contract Number T18/063 Tender for the Refurbishment Park Sports Amenities Buildings.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c)     That Council officers inform unsuccessful Tenderers of the resolution to decline to accept those Tenders.

 

 

 

File Reference

D19/162083

 

 

 

ATTACHMENTS

Attachment 1

Assets and Infrastructure Committee Meeting 8 July 2019

 


Georges River Council - Ordinary Meeting - Monday, 22 July 2019

CCL037-19             Report of the Assets and Infrastructure Committee Meeting held on 8 July 2019

[Appendix 1]          Assets and Infrastructure Committee Meeting 8 July 2019

 

 

Page 10

 


 


 


 

 

 


Georges River Council – Ordinary Meeting -  Monday, 22 July 2019                                                                                  Page 12

Item:                   CCL038-19        Report of the Community and Culture Committee Meeting held on 8 July 2019 

Author:              Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

Recommendation

That the Committee recommendations for items COM022-19 to COM028-19 inclusive, detailed below, be adopted by Council.

 

COM022-19       Minutes of the Economic Development Advisory Committee Meeting Tuesday 18 June 2019

That Council adopts the recommendations as noted in the Minutes of the Economic Development Advisory Committee Meeting held on Tuesday 18 June 2019, and:

1.   Noted the resignation of Councillor Warren Tegg from the committee and thanked him for his contribution (item EDC010-19).

2.   Recommended the appointment of Ms Sonia Fenton as the hospitality representative and thanked the other candidate for his interest (item EDC011-19).

 

COM023-19       Stronger Communities Funding Update

(a)     That Council receive and note the update on the Stronger Communities Fund projects as listed in this report;

(b)     That Council continue to receive regular reports on the remaining Stronger Communities Fund projects still in progress;

(c)     That Council note that the total interest accrued between 1 July 2018 and 31 May 2019, and remaining funds from completed projects, to a total of $349,640 is allocated to the Community Amenities Building, Peakhurst Park and Gannons Park Stage 3 works in accordance with the Stronger Community Fund Guidelines.

 

COM024-19       Amendments to the Christmas Lights Competition Policy

That Council note the updated Christmas Lights Competition Policy, following community consultation.

 

COM025-19       Outgoing Sponsorship and Donations

(a)     That consistent with the Georges River Council Events Strategy and determinations in previous years, Council approve event sponsorship of $20,000 ($6,570 financial value, $13,430 in-kind value) to support the Lugarno Lions Spring Festival to be held at Peakhurst Park on Sunday 15 September 2019.

(b)     That Council approve event sponsorship of $10,000 ($7,464 financial value, $2,536 in-kind value) to support the Love Local Artisan Market event to be held at Claydon Reserve Sans Souci on Saturday 12 October 2019.

(c)     That consistent with the Georges River Council Events Strategy and determinations in previous years, Council approve the event sponsorship request of $20,000 ($15,890 financial value, $4,110 in-kind value) to support the Oatley Village Festival to be held at Oatley Memorial Gardens on Saturday 19 October 2019.

 

COM026-19       Improvements to  the Website for Our Diverse Community

(a)     That Council endorse the continued use of Google Translate as the preferred translation tool on Council’s website.

(b)     That Council’s key strategic documents be modified to include a summary presented in the top four community languages in the Georges River area.

(c)     That Council continues to modify the content of the website for continuous improvement to achieve greater accessibility.

(d)     That the General Manager investigates the feasibility of a website refresh which exceeds the AA accessibility rating, providing a more innovative and interactive digital presence, and offering our customers a seamless user experience that further strengthens Council’s brand.

 

COM027-19       Georges River Night Time Economy Strategy

That Council endorse the process, as outlined in this report, to develop the Georges River Night Time Economy Strategy.

 

COM028-19       Draft Georges River Community Engagement Strategy 2018-2028

(a)     That the Draft Georges River Community Engagement Strategy 2018-2028 be approved for public exhibition for a period of 28 days. 

(b)     That submissions received as part of the public exhibition of the Draft Georges River Community Engagement Strategy 2018-2028 be presented to Council for consideration as part of the adoption of this document.

 

 

 

 

File Reference

D19/162094

 

 

 

ATTACHMENTS

Attachment 1

Community and Culture Committee Minutes 8 July 2019

 


Georges River Council - Ordinary Meeting - Monday, 22 July 2019

CCL038-19             Report of the Community and Culture Committee Meeting held on 8 July 2019

[Attachment 1]        Community and Culture Committee Minutes 8 July 2019

 

 

Page 17

 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 22 July 2019                                                                                  Page 18

Item:                   CCL039-19        Report of the Finance and Governance Committee Meeting held on 8 July 2019 

Author:              Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

Recommendation

That the Committee recommendations for items FIN048-19 to FIN050-19 inclusive, detailed below, be adopted by Council.

 

FIN048-19         Audit, Risk and Improvement Committee Minutes from 18 February 2019

That the Minutes of the Audit, Risk and Improvement Committee Meeting held on the 18 February 2019 be noted.

 

FIN049-19                   Investment Report as at 31 May 2019

That Council receive and note the contents of the Investment Report as at 31 May 2019.

 

FIN050-19                   Local Government NSW (LGNSW) 2019 Annual Conference - Voting                                  Delegates and Submission of Motions

(a)     That Councillors interested in attending the 2019 Local Government NSW Annual Conference, express their interest in an email to the General Manager before the 22 July 2019 Council Meeting.

(b)     That Council decide on the voting delegates and other Councillors to attend the conference, at the July 2019 Council Meeting.

(c)     That Council consider any motions it wishes to put forward to the Local Government NSW (LGNSW) Annual Conference.

(d)     That Council review and confirm motions, to be submitted for the LGNSW Conference, at the Council meeting of 26 August 2019.

(e)     That Council note that the General Manager will nominate staff to attend the Conference.

 

 

 

 

File Reference

D19/162095

 

 

 

ATTACHMENTS

Attachment 1

Finance and Governance Committee Minutes 8 July

 


Georges River Council - Ordinary Meeting - Monday, 22 July 2019

CCL039-19             Report of the Finance and Governance Committee Meeting held on 8 July 2019

[Attachment 1]        Finance and Governance Committee Minutes 8 July

 

 

Page 21

 


 


 


Georges River Council – Ordinary Meeting -  Monday, 22 July 2019                                                                                  Page 22

Item:                   CCL040-19        Report of the Environment and Planning Committee Meeting held on 8 July 2019 

Author:              Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

Recommendation

That the Committee recommendations for items ENV023-19 to ENV026-19 inclusive, detailed below, be adopted by Council.

 

ENV023-19       Report on Submissions - Landmark Square Precinct Planning Proposal & Development Control Plan

(a)       That Council note the submissions received during the public exhibition of the Planning Proposal PP2015/0001;

 

(b)       That Council note the following amendments to the report – ENV023-19:

a.   Figure 6 in Paragraph 31 indicates two references AA1 and AA2 for the height of 65m – it should only reference AA1, and

b.   Paragraph 34 should reference “hotel accommodation” as per the exhibited Planning Proposal and not “tourist and visitor accommodation”;

 

(c)        That Council adopt the proposed amendments to Hurstville Local Environmental Plan 2012 as exhibited in relation to the Landmark Square Precinct at 53-75 Forest Road, 108-126 Durham Street and 9 Roberts Lane, Hurstville to:

 

a) To amend the Land Zoning Map to rezone the site from IN2 Light Industrial and part R2 Low Density Residential to B4 Mixed Use;

b) To amend the Floor Space Ratio Map to increase the FSR from 0.6 (R2) and 1:1 (IN2) to 2:1 along Roberts Lane and up to 3.5:1 for the remainder of the site (including a minimum non-residential FSR of 0.5:1);

c) To amend the Height of Buildings Map to increase the maximum building height applying to the site from 9m (R2) and 10m (IN2) to a range of heights being 12m, 15m, 21m, 28m, 30m, 40m and 65m;

d) To amend the Active Street Frontages Map to apply active street frontages along the Forest Road and Durham Street frontages of the Precinct; and

e) To apply a bonus FSR incentive of 0.5:1 based on the total Precinct site area for the purpose of hotel accommodation at the corner of Forest Road and Durham Street.

 

(d)       That Council forward the Planning Proposal for gazettal to the Department of Planning and Environment in accordance with Section 3.36 of the Environmental Planning and Assessment Act, 1979;

 

(e)       That Council resolve in accordance with Clause 21(1)(b) of the Environmental Planning and Assessment Regulation 2000, to adopt Amendment No. 10 to DCP No. 2 – Hurstville City Centre, subject to amendments outlined in this report;

 

 

 

(f)        That Council give public notice of the decision to adopt Amendment No. 10 to DCP No. 2 – Hurstville City Centre in the local newspaper in accordance with Clause 21(2) and (4) of the Environmental Planning and Assessment Regulation 2000;

 

(f)      That the Department of Planning and Environment be advised of Council’s decision to adopt Amendment No. 10 to DCP No. 2 – Hurstville City Centre in accordance with the Environmental Planning and Assessment Act 1979;

 

(g)       That Council endorse the General Manager to make minor modifications to any numerical, typographical, interpretation and formatting errors, if required, in the finalisation of the draft plans;

 

(h)       That all persons who made a submission to the Planning Proposal and Amendment No. 10 to DCP No. 2 – Hurstville City Centre be advised of Council’s decision;

 

(i)         That Council withdraw the Planning Proposal known as the ‘Roberts Lane Road Widening Planning Proposal’ (PP2018/0002) which sought to amend the Hurstville Local Environmental Plan 2012 in relation to 53 Forest Road, 108 Durham Street and 9 Roberts Lane to:

a)   Amend the Land Reservation Acquisition Map to include a 3m wide local road widening along the Roberts Lane boundary; and

b)   Amend Clause 5.1 Relevant acquisition authority to nominate Council as the relevant acquisition authority to acquire the land for local road widening; and

 

(j)         That Council address the road widening of Roberts Lane through amendments to Amendment No. 10 to DCP No.   2 – Hurstville City Centre and inclusion in the future Georges River Local Environmental Plan 2020.

 

ENV024-19       Planning Proposal for Low Rise Medium Density Residential Code - Results of Community Consultation

(a)     That Council note the submissions received to the exhibition of the Planning Proposal PP2018/0001.

(b)     That Council vary the Planning Proposal as a result of Community Consultation (and as permitted by Section 3.35 of the Environmental Planning and Assessment Act 1979) and resolve to retain Item 19 of Schedule 1 Additional Permitted Uses under KLEP 2012 which permits Dual Occupancy (detached) and Multi Dwelling Housing development on varies land.

(c)     That Council adopt the Planning Proposal PP2018/0001 as varied which seeks the following amendments to:

a.   The Kogarah Local Environmental Plan 2012:

i. The deletion of Items 17 and 18 of Schedule 1 Additional Permitted Uses to prevent manor houses, multi dwelling housing (terraces), villas and townhouses from being built through a development application under KLEP 2012 or through complying development under the Code, on land listed in the Items

ii.  The amendment to Clause 19(z) in Schedule 1 to add the correct Lot/DP for both sites 721A and 721B King Georges Road Penshurst:

(z) 721A and 721B King Georges Road Penshurst being Lot 32 DP.1010274 and Lot 12 DP.881035.

iii. The inclusion of a new savings provision to ensure that the proposed amendments do not affect any current development applications or appeal processes

b.   The Hurstville Local Environmental Plan 2012:

i. The prohibition of villas, townhouses, multi dwelling housing (terraces) and manor houses in the R2 Low Density Residential zone so that they cannot be built in the zone through a development application under HLEP 2012 or through complying development under the Code.

ii.  As a consequence of (i) above, the deletion of Clause 4.1A(3) which states: Development consent may be granted for development on a lot identified as “K” on the Lot Size Map in Zone R2 Low Density Residential for the purpose of multi dwelling housing, if an area of at least 500 square metres is provided for each dwelling.

iii. The increase the minimum lot size for dual occupancies under Area G of HLEP 2012 (630sqm) so that it mirrors the minimum lot size for dual occupancies under Area O of KLEP 2012 (650sqm).

iv. The inclusion of a new savings provision to ensure that the proposed amendments do not affect any current development applications or appeal processes.

(d)     That Council forward the Planning Proposal for gazettal to the Department of Planning and Environment in accordance with Section 3.36 of the Environmental Planning and Assessment Act, 1979.

(e)     That Council endorse the Director of Environment and Planning to make minor modifications to any numerical, typographical, interpretation and formatting errors, if required, in the finalisation of the draft plan.

(f)      That all persons who made a submission to the Planning Proposal be advised of Council’s decision.

 

ENV025-19        Hurstville Oval & Timothy Reserve Plan of Management and Masterplan

(a)     That Council endorse the categorisation of Community Land known as Hurstville Oval as Sportsground and Park.

(b)     That Council amend the draft plan of management and master plan to include the two options for the location of the pavilion in order to allow further investigation on the suitable location and community consultation on the two options:

(i)   Option 1 -  as shown in figure 2 of this report

(ii)   Option 2 - Adjoining the existing Pavilion towards the entrance gate

(c)     That Council forward the draft Hurstville Oval and Timothy Reserve Plan of Management to the Department of Industry (landowners) for consent.

(d)     That Council delegate the General Manager to make amendments to the draft Hurstville Oval and Timothy Reserve Plan of Management to address points raised by the Department of Industry.

(e)     That Council endorse the draft Hurstville Oval and Timothy Reserve Plan of Management and Draft Masterplan (with any amendments resulting from the issuing of the consent from the landowner) for public exhibition.

 

(f)      That Council hold a public hearing for the Hurstville Oval and Timothy Reserve Plan of Management as the proposed plan would be altering the categorisation of, community land from park to park and sportsground.

 

ENV026-19       Planning Proposal 2017/0001 - 84D Roberts Avenue Mortdale - results of public exhibition

(a)     That Council note the five submissions received in response to the community consultation of the revised Planning Proposal to amend the Hurstville Local Environmental Plan 2012 by way of a Schedule 1 amendment to permit the additional uses of retail premises, bulky goods premises and centre-based child care facility at 84D Roberts Avenue (legally known as Lot 21 DP 542051).

(b)     That Council endorse the revised Planning Proposal to amend the Hurstville Local Environmental Plan 2012 by way of a Schedule 1 amendment to permit the additional uses of retail premises, bulky goods premises and centre-based child care facility at 84D Roberts Avenue (legally known as Lot 21 DP 542051).

(c)     That Council, being the authorised local plan making authority to exercise the functions under section 3.36(2) of the Environmental Planning and Assessment Act 1979, resolve to make the plan to amend the Hurstville Local Environmental Plan 2012 by way of a Schedule 1 amendment to permit the additional uses of retail premises, bulky goods premises and centre-based child care facility at 84D Roberts Avenue (legally known as Lot 21 DP 542051).

(d)     That Council request the Parliamentary Counsel’s Office for an Opinion to finalise the Local Environmental Plan under Section 3.36 of the Environmental Planning and Assessment Act 1979 and in accordance with Council’s delegation for the finalisation of the Planning Proposal.

(e)     That the Department of Planning and Environment be advised of Council’s decision.

(f)      That all persons who made a submission to the Planning Proposal be advised of Council’s decision.

 

 

 

 

File Reference

D19/162097

 

 

 

ATTACHMENTS

Attachment 1

Environment and Planning Committee Minutes 8 July 2019

 


Georges River Council - Ordinary Meeting - Monday, 22 July 2019

CCL040-19             Report of the Environment and Planning Committee Meeting held on 8 July 2019

[Attachment 1]        Environment and Planning Committee Minutes 8 July 2019

 

 

Page 26

 


 


 


 


 


 


 

 


Georges River Council – Ordinary Meeting -  Monday, 22 July 2019                                                                                  Page 41

Finance and Governance

Item:                   CCL041-19        Applications Pursuant to Councillor Ward Discretionary Fund Policy  

Author:              Manager, Office of the General Manager

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

Recommendation;

That the following applications for funding, pursuant to the Councillors Ward Discretionary Fund Policy, be approved:

i.    Application submitted by Councillor Elmir on behalf of Southern Sydney Swim Team in the amount of $1,500.00

ii.   Application submitted by Councillor Kastanias on behalf of IRT Peakhurst Residents in the amount of $1,500.00

iii.  Application submitted by Councillor Grekas on behalf of Oatley FC in the amount of $1,000.00

iv.  Application submitted by Councillor Konjarski on behalf of Georges River College in the amount of $1,500.00

v.   Application submitted by Councillor Landsberry on behalf of Georges River College in the amount of $1,500.00

vi.  Application submitted by Councillor Kastanias on behalf of Georges River College in the amount of $900.00

vii. Application submitted by Councillor Symington on behalf of Georges River College in the amount of $600.00

viii.       Application submitted by Councillor Wu on behalf of Georges River Council – Library Services in the amount of $1,500.00

ix.  Application submitted by Councillor Wu on behalf of the Korean Society of Sydney Australia in the amount of $1,500.00

x.   Application submitted by Councillor Wu, for minor capital works purchase of LED Walk through Present Box, for the amount of $16,999.00 (Hurstville Ward Fund)

xi.  Application submitted by Councillor Wu for minor capital works installation of CCTV Humphries Lane and Cross St Hurstville for the amount of $27,000.00 (Hurstville Ward Fund)

 

 

Executive Summary

1.      Council at its meeting of the 28 May 2018, endorsed the Councillor Ward Discretionary Fund Policy (The Fund).

2.      The Policy provides a framework which enables Councillors to provide minor financial support to individuals, community groups or for the provisions of minor capital works within wards which will complement Council’s existing grants, sponsorship and donations framework.

3.      This report includes details of applications which have been assessed against the Funds eligibility criteria and determined to qualify for funding.

 

Background

4.      The Councillor Ward Discretionary Fund Policy stipulates three categories for applications of funds, those by an individual, community group and applications for minor capital works. 

5.      In keeping with ensuring accountability and transparency details have been included below in regards to applications that are now listed for consideration and their demonstrated ability to satisfy the eligibility criteria of the Fund.

6.      In addition to these measures, details of funds awarded are available on Council’s website and are included in Council’s Annual Report as is required in regards to the allocation of funds through section 356 of the Local Government Act.

 

CWF01 /19-20

Councillor Elmir

Classification of

Application

Sporting Group

Reason for Request

Purchase of equipment

Applicant’s Details

Southern Sydney Swim Team

Amount of Funds

Requested

$1,500.00

Declaration of

Conflict of Interest

Councillor Elmir has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Southern Sydney Swim Team aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

A newly established swimming club, Southern Sydney Swim Team whose swimmers train in Carss Park War Memorial Pool and are residents of the Georges Rivers Council. Swimmers are coached by experienced and accredited coach, Craig Chantler.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF02/19-20

Councillor Kastanias

Classification of

Application

Community Group

Reason for Request

Purchase of Library Furniture

Applicant’s Details

IRT Peakhurst Residents and Friends Association

Amount of Funds

Requested

$1,500.00

Declaration of

Conflict of Interest

Councillor Kastanias has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to IRT Peakhurst Residents aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Founded in 1969, IRT’s mission was to provide better options in housing and care for older people. Almost 50 years later, there purpose remains the same. IRT Peakhurst.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF03/19-20

Councillor Grekas

Classification of

Application

Community Group

Reason for Request

Contributions to female football program

Applicant’s Details

Oatley FC

Amount of Funds

Requested

$1,000.00

Declaration of

Conflict of Interest

Councillor Grekas has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Oatley FC aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Oatley FC. is a well-established, not for profit, Association Football (Soccer) club based in the Sydney suburb of Oatley. It was formed in 1975 and has grown from eight teams competing in the 1976 season to over 70 teams in 2018. Teams play and train at Renown Park, Oatley and The Green, Kyle Bay.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF04/19-20

Councillor Konjarski

Classification of

Application

Community Group

Reason for Request

Support students with moderate intellectual disabilities, three day camp.

Applicant’s Details

Georges River College - Peakhurst

Amount of Funds

Requested

$1,500.00

Declaration of

Conflict of Interest

Councillor Konjarski has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Georges River College aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Georges River College (GRC) was formed in the year 2000. It is an exciting learning community with four years of specialist Year 7 to 10 education and welfare in the 3 middle schools (Hurstville Boys Campus, Peakhurst Campus and Penshurst Girls Campus) followed by 2 years of preparation for living, studying and working in a coeducational world at Oatley Senior Campus.

They pride themselves on the Georges River College way fostering the core values of respect, responsibility and excellence.

No previous applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF05/19-20

Councillor Landsberry

Classification of

Application

Community Group

Reason for Request

Support students with moderate intellectual disabilities, three day camp.

Applicant’s Details

Georges River College - Peakhurst

Amount of Funds

Requested

$1,500.00

Declaration of

Conflict of Interest

Councillor Landsberry has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Georges River College aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Georges River College (GRC) was formed in the year 2000. It is an exciting learning community with four years of specialist Year 7 to 10 education and welfare in the 3 middle schools (Hurstville Boys Campus, Peakhurst Campus and Penshurst Girls Campus) followed by 2 years of preparation for living, studying and working in a coeducational world at Oatley Senior Campus.

They pride themselves on the Georges River College way fostering the core values of respect, responsibility and excellence.

No previous applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF06/19-20

Councillor Kastanias

Classification of

Application

Community Group

Reason for Request

Support students with moderate intellectual disabilities, three day camp.

Applicant’s Details

Georges River College - Peakhurst

Amount of Funds

Requested

$900.00

Declaration of

Conflict of Interest

Councillor Kastanias has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Georges River College aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Georges River College (GRC) was formed in the year 2000. It is an exciting learning community with four years of specialist Year 7 to 10 education and welfare in the 3 middle schools (Hurstville Boys Campus, Peakhurst Campus and Penshurst Girls Campus) followed by 2 years of preparation for living, studying and working in a coeducational world at Oatley Senior Campus.

They pride themselves on the Georges River College way fostering the core values of respect, responsibility and excellence.

No previous applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF07/19-20

Councillor Symington

Classification of

Application

Community Group

 

Reason for Request

Support students with moderate intellectual disabilities, three day camp.

Applicant’s Details

Georges River College - Peakhurst

Amount of Funds

Requested

$600.00

Declaration of

Conflict of Interest

Councillor Symington has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Georges River College aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Georges River College (GRC) was formed in the year 2000. It is an exciting learning community with four years of specialist Year 7 to 10 education and welfare in the 3 middle schools (Hurstville Boys Campus, Peakhurst Campus and Penshurst Girls Campus) followed by 2 years of preparation for living, studying and working in a coeducational world at Oatley Senior Campus.

They pride themselves on the Georges River College way fostering the core values of respect, responsibility and excellence.

No previous applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF08/19-20

Councillor Wu

Classification of

Application

Community Group

Reason for Request

Support the Memory and Landscapes Author Talk

Applicant’s Details

Georges River Council – Library Services

Amount of Funds

Requested

$1,500.00

Declaration of

Conflict of Interest

Councillor Wu has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Georges River Council – Library Services aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

This is a program offered by Georges River Council – Library Services, as part of the Georges River Libraries History Week Extended Program, and will support the launch of an interactive touch screen table that displays digital photos and items from the Local Studies Collection.

No previous applications

No previous applications

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF09/19-20

Councillor Wu

Classification of

Application

Community Group

Reason for Request

Operational Costs.

Applicant’s Details

Korean Society of Sydney Australia

Amount of Funds

Requested

$1,500.00

Declaration of

Conflict of Interest

Councillor Wu has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Korean Society of Sydney Australia aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Established in 1984, the Korean Society assists new immigrants from Korea to settle down in Australia.

No previous applications

No previous applications

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

Minor Capital Works Applications

CWF010/19-20

Councillor Wu

Classification of Application

Minor Capital Works

Name of project/purpose of funding

Purchase of LED Walk through Present Box

Amount of Funds Requested

$16,999.00

Declaration of Conflict of Interest

Councillor Wu has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

To be eligible for funding, works are to be of a minor capital nature and are to be assessed by the Director Assets and Infrastructure for determination of eligibility, taking into consideration Council’s existing and future Capital Works Program, details of which will be included in a report to Council for consideration of funding.  The Director Assets and Infrastructure has advised that the application is consistent with Council’s future Capital Works Program in regard to providing safe and well-lit access to open space and recreational facilities.

Conformity to the Councillor Ward Fund Discretionary Fund Policy

This application meets the Policy criteria to be considered by Council.

 

CWF11/19-20

Councillor Wu

Classification of Application

Minor Capital Works

Name of project/purpose of funding

Purchase of CCTV at Humphries Lane & Cross Street, Hurstville

Amount of Funds Requested

$27,000.00

Declaration of Conflict of Interest

Councillor Wu has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

To be eligible for funding, works are to be of a minor capital nature and are to be assessed by the Director Assets and Infrastructure for determination of eligibility, taking into consideration Council’s existing and future Capital Works Program, details of which will be included in a report to Council for consideration of funding.  The Director Assets and Infrastructure has advised that the application is consistent with Council’s future Capital Works Program in regard to providing safe and well-lit access to open space and recreational facilities.

Conformity to the Councillor Ward Fund Discretionary Fund Policy

This application meets the Policy criteria to be considered by Council.

 

7.      Funds of $1,000,000 consisting of $150,000 of non-capital funds and $850,000 of capital funds have been allocated in the 2019/2020 Budget.

Non Capital Funds ($10,000/Councillor)

Funds Allocated to date including this report

Remaining Balance

The Mayor Councillor Greene

Nil

$10,000.00

Councillor Elmir

$1,500.00

$8,500.00

Councillor Agius

Nil

$10,000.00

Councillor Badalati

Nil

$10,000.00

Councillor Elmir

Nil

$10,000.00

Councillor Grekas

$1,000.00

$9,000.00

Councillor Hindi

Nil

$10,000.00

Councillor Katris

Nil

$10,000.00

Councillor Kastanias

$2,400.00

$7,600.00

Councillor Konjarski

$1,500.00

$8,500.00

Councillor Landsberry

$1,500.00

$8,500.00

Councillor Liu

Nil

$10,000.00

Councillor Payor

Nil

$10,000.00

Councillor Symington

$600.00

$9,400.00

Councillor Tegg

Nil

$10,000.00

Councillor Wu

$3,000.00

$7,000.00

 

 

 

Capital Funds ($170,000 per Ward)

Funds Allocated to date including this report

Remaining Balance

Blakehurst Ward

Nil

$170,000.00

Hurstville Ward

$43,999.00

$126,001.00

Kogarah Ward

Nil

$170,000.00

Mortdale Ward

Nil

$170,000.00

Peakhurst Ward

                   Nil

$170,000.00

 

Risk Implications

7.      The Enterprise Risk Management Strategy contains two relevant actions in regards to the provision of an open, accessible and transparent decision making and meeting process.  The adopted process for the allocation of funds through the Councillor Ward Discretionary Fund Policy is one of many strategies that have been implemented to ensure that these actions are achieved.  

 

File Reference

D18/174786

 

 

 

   


Georges River Council – Ordinary Meeting -  Monday, 22 July 2019                                                                                  Page 42

Notices of Motion

Item:          NM043-19            Establishment of a Volunteer Credit Bank/Barter System in the Georges River Local Government Area

Councillor:       Councillor Liu 

 

MOTION:

 

That the General Manager prepare a report on the opportunities to establish a service credit bank or service exchange system similar to Timebanking in the United Kingdom or Pollinators in Western Australia, which operate  to support start-up businesses in the Local Government Area (allowing businesses to exchange services, rather than make direct payment for services).

 

 

 

Financial implications

Should Council resolve to support this proposal, the financial implications will be provided in a future report.

 

File Reference

D19/48005

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 July 2019                                                                                  Page 43

Item:          NM044-19  Activation of Community Spaces Through Public Art Initiatives

Councillor:       Councillor Liu 

 

MOTION:

That Council acknowledges the positive impact that the installation of public art has made in Hurstville Plaza and the Interchange Open Air Gallery, and congratulates Council officers on their efforts to implement short terms strategies in support of the draft Create Georges River Cultural Strategy 2019.

 

 

 

 

Director’s Comment

Consistent with Council’s resolution of April 2018 to develop a Cultural Strategy to establish the cultural priorities of the City and to advance the liveability and quality of life of the Georges River community.

 

 

Financial Implications

Nil financial implications.

 

 

File Reference

D19/146852

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 July 2019                                                                                  Page 44

Item:          NM045-19            Weed Management Practices at NSW Councils - Reducing the Risks

Councillor:       Councillor Tegg 

 

MOTION:

That arising from recent public concern regarding the health implications linked to the use of the active ingredient glyphosate in ‘Roundup’, Council:

a)      Acknowledge the leadership and proactive approach of Georges River staff on this important environmental and workplace safety issue;

b)      Acknowledge the safety and environmental issues that exist at councils and other workplaces that have responsibility for weed management;

c)      Write to the Minister for Energy and Environment, the Hon. Matthew Kean MP, the Minister for Local Government, the Hon. Shelley Hancock MP and Local Government NSW to:

i.    Share Council’s findings on research into other weed control methods; and

ii.   Request that a formal investigation be undertaken into the use of ‘Round Up’ at NSW councils to ensure that all NSW councils offer safe workplaces for workers.

d)      Submit the following motion to the LGNSW annual conference in October 2019:

“That the Local Government NSW Policy Platform be amended by inserting a new section 14.6 in the Health and Safety Policy Statement as follows:

14.6    For the NSW Government, in consultation with councils, to undertake a formal study of the long term health impacts on weed management chemicals used in NSW and develop appropriate elimination and mitigation strategies”.

 

 

 

Director’s Comment

Consistent with Council’s Workplace Management Plan 2019-2020 and current workplace safety measures recently introduced by Council (the discontinued use of ‘Round Up’ in the work place).

 

 

Financial Implications

No financial/budget impact for this recommendation.

 

 

File Reference

D19/142430

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 July 2019                                                                                  Page 45

Item:          NM046-19            Affirmative Action Policy for Elections/Appointments Undertaken at Georges River Council

Councillor:       Councillor Tegg 

 

MOTION:

That the General manager provide a report to the August 2019 meeting of Council on the implementation of an Affirmative Action Policy for the election of the Mayor, Deputy Mayor, Committee Chairpersons, Councillor delegates and Panel members that generally provides for a minimum of 50% of Councillors/persons elected or appointed to those positions to be women.  The report should include (amongst other things) independent legal advice to ascertain whether the Policy would be binding on future Georges River ‘Councils.

 

 

Director’s Comment

Any future Policy which promotes a diverse and inclusive work environment would be consistent with Council’s Community Strategic Plan 2018-2028, Pillar 6 Leadership and Transparency, Operational Plan 2019-2020, Goal 6.5 and Workforce Management Plan 2019/2020.

Financial Implications

Nil financial implications.

 

 

File Reference

D18/146948

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 July 2019                                                                                  Page 46

Item:          NM047-19            All-Inclusive Adventure Playground at Meade Park, Allawah

Councillor:       Councillor Katris 

 

MOTION:

That Council acknowledge and congratulate Council staff on the design and construction of the All-Inclusive Adventure Playground at Meade Park, Allawah that was officially opened by the Mayor on 9 July 2019.

 

 

 

Director’s Comment

The construction of this adventure playground provides the local community with a first class recreational asset that caters for a diverse range of passive and active recreational pursuits.  It provides elements of play and learning for children of all abilities and ages while providing open space areas and enhanced landscaping. The park also includes new shade structures and accessible picnic shelters and barbeque facilities for the local community.  It is an example of the new all-inclusive playgrounds that Council has been installing over the last few years and will be a great asset to the local community.

 

 

Financial Implications

The construction cost of $600,000 was 100% funded by Council through general revenue and was within budget allocation.

 

 

File Reference

D19/152412

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 July 2019                                                                                  Page 47

Item:          NM048-19            Public Amenities Building at Meade Park Adventure Playground, Allawah

Councillor:       Councillor Katris 

 

MOTION:

That Council considers the allocation of $135,000 towards the construction of a public amenities building at Meade Park Adventure Playground, Woids Avenue, Allawah.

 

 

 

Director’s Comment

This costing is based on the construction of a single stall, accessible amenity building. Using similar previous constructions as a guide the cost is comprised of $100,000 for the structure plus $10,000 for consultancy fees (architect / geotechnical / service location) and the $25,000 for connection to sewer, power, storm water, paths and landscaping.

 

Financial Implications

Additional non-budgeted funds of $135,000 will be required to fund this recommendation in 2019/2020. Funds could be be awarded from the Asset, Roads and Infrastructure Management Reserve which has a current balance of $7,025,000.00.

 

File Reference

D19/157276

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 July 2019                                                                                  Page 48

Item:          NM049-19  Installation of Scoreboards at Various Sporting Fields

Councillor:       Councillor Elmir 

 

MOTION:

a)      That Council pursue the installation of electronic scoreboards at newly constructed sports amenities buildings, in consultation with local sporting and recreational groups, at various parks within the Local Government Area.

b)      That the General Manager prepare a report to Council on the cost of installing scoreboards, including their suitability at various sporting fields and options for locations.

 

 

Director’s Comment

Council has already committed to installing scoreboards at Hurstville Oval and Harold Fraser Oval as part of the construction of the new pavilions at these premium facilities. Council Officers are also investigating the opportunity to install scoreboards at other premium facilities such as Peakhurst Park, Poulton Park, Penshurst Sporting Hub and major sporting fields such as Charles Pirie Reserve.

The scoreboards would not require the lodgement of a development application under State Environmental Planning Policy (Infrastructure) 2007.

 

Financial Implications

Should Council resolve to support this Motion, the financial implications will be provided in a future report, including potential funding sources such as the Councillors’ Discretionary Ward Fund, sponsorship opportunities and grants programs.

 

File Reference

D19/163240

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 July 2019                                                                                  Page 50

Item:          NM050-19            State Government's Building Stronger Foundations Discussion Paper

Councillor:       Councillor Katris 

 

MOTION:

a)      That Council acknowledge the release of the NSW Government discussion paper entitled "Building Stronger Foundations" dated June 2019 (‘the discussion paper’) and note the following:

i.   The discussion paper has been prepared in response to the Shergold Weir Building Confidence Report and recognises the following building regulations reforms:

·    A requirement for all buildings to be designed and constructed in full compliance with the Building Code of Australia.

·    All Building Practitioners and Building Designers are to be registered to ensure that they have appropriate skills and insurance.

·    Introduction of a new industry-wide duty of care enabling home owners to seek compensation if a Building Practitioner has been negligent; and

·    Appointment of a Building Commissioner to regulate all aspects of the NSW Building Industry including having powers to investigate and take disciplinary action.

ii.  The general focus of the discussion paper is to consult with industry and community stakeholders on the potential and subsequent implementation of reforms associated with the safety of buildings through regulation, certification and enforcement.

 

b)      That the General Manager prepare a submission in response to the discussion paper to the Minister for Better Regulation and Innovation, the Hon Kevin Anderson MP and NSW Fair Trading. The submission shall include (but not be limited to) the following matters:

i.        A requirement for all buildings to be designed and constructed in full compliance with the National Construction Code (Building Code of Australia);

ii.       The introduction of stronger provisions and restrictions with regard to ‘Alternative Solutions’ with relevant peer review systems to the NCC Deemed to Satisfy Provisions;

iii.      All Building Practitioners and Building Designers are to be registered to ensure that they have appropriate skills and insurance with ongoing accreditation reviews and training;

iv.      Introduce a new industry-wide duty of care enabling home owners to seek compensation if a Building Practitioner has been negligent;

v.       Appointment of a Building Commissioner to regulate all aspects of the NSW Building Industry including having powers to investigate and take disciplinary action;

vi.      Establishing a further body or division of the Building Professional's Board (BPB) that directly administers the appointment of Private Certifiers to all projects depending on work load and classifications.  Alternatively the Government investigates returning full responsibility for carrying out building inspections and issue of approval certificates to local government and dispense with the system of private certification;

vii.     Require professional consultants, builders, owners, developers, contractors and tradespersons who provide any form of certificate of compliance with any legislation to be personally and directly responsible for any matter or works that they certify.  Furthermore that they be liable/responsible for any defects on all buildings for up to 10 years.  Liability should be registered against the responsible person’s licence/accreditation number and the company’s;

viii.    Investigate the establishment of a Defects Liability Bond System for every building, whereby the builder, owner or developer submits a Defects Liability Bond to a Government Body, which could range from 2% - 5% of the cost of construction. This Bond is to be paid prior to the issue of the construction certificate and held for a period of 10 years.  Bond funds not claimed are to be consolidated into a reserve and used to rectify building defects;

ix.      Investigate legislation to prevent “shell companies” being created and closed for specific developments.  Provisions should include pre-conditions on the creation of development/construction companies to ensure adequate capital/insurance exists (commensurate to the scale of development) to cover costs associated with potential rectification works from the commencement of construction through to the defect/liability period; and

x.       Investigate the possibility of establishing a NSW government interest free loan fund administered by the NSW government for buildings that suffer from excessive defects (that will cost more than the Defects Liability Bond to rectify) that was originally submitted by the builder, owner or developer for those buildings. 

 

c)      That a copy of the submission be provided to all Councillors via the Councillor Information Bulletin.

 

d)      That a copy of the submission be provided to all local State Members of Parliament for Kogarah, Oatley, Rockdale and Lakemba and also to the Leader of the Opposition Ms Jodi McKay MP.

 

 

 

Director’s Comment 

The preparation of a submission addressing the points raised in this motion is consistent with previous submissions made by Council on similar matters relating to private certification and the appointment of a Building Commissioner.   The submission will also be consistent with Council’s Community Strategic Plan 2018 – 2028, Pillar 2 to provide “quality, well planned development”.

 

Financial Implications

No financial/budget impact for this recommendation.

 

File Reference

D19/156518

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 July 2019                                                                                  Page 51

Item:          NM051-19            Salon Bibliothèque - Georges River Council's Pop Up Library

Councillor:       Councillor Konjarski 

 

MOTION:

That Council acknowledges the success of the “Salon Bibliothèque” pop up library in Hurstville Westfield and congratulates Council officers in their efforts to deliver this service to the wider community.

 

 

 

 

Director’s Comment

Salon Bibliothèque, Council’s temporary pop up library in Hurstville Westfield aligns with the outreach mission of the Georges River Library Strategy 2017 - 2020, providing a new opportunity to engage with members of the community outside traditional library spaces. 

 

 

Financial Implications

Costs associated with Salon Bibliothèque, including resources, staffing and transportation were sourced from the current Library budget allocations for outreach programming.

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 July 2019                                                                                  Page 52

Item:          NM052-19            Donation of Legal Costs for Lease Preparation - Women’s Crisis Accommodation Facility

Councillor:       Councillor Payor 

 

MOTION:

That Council donate $5000 towards the legal costs for Kingsway Community Care to cover the cost of preparation of lease documentation for the women’s’ crisis accommodation facility in Hurstville.

 

 

 

Director’s Comment

1.    In accordance with Section 10(ii) of Council’s Community Lease Policy, “Unless exempt by legislation or Council resolution, applicants/tenants shall be responsible for the payment of any application fees and the payment of Council’s legal costs associated with preparation of lease documentation”.

2.    In May 2018 Council resolved to support the provision of crisis accommodation in the local government area, and that “Council lease the site for a peppercorn rental and subsidise the annual rental costs of $50,000 from the Donations and Sponsorship budget commencing in the 2018/19 financial year.”

3.    Council undertook an EOI process and is currently entering into a lease with Kingsway Community Care to lease and manage the facility, as per the Council resolution.

4.    The tenant now requests waiving of the legal fees associated with the lease preparation. This would result in costs of approximately $5,000 being borne by Council’s Strategic Property Team and requires a Council resolution to vary the Community Lease Policy.

 

 

Financial Implications

5.    In the event that Council approves this request $5,000 (including GST) from the 2019/2020 Sponsorship and Donations budget will be provided. The remaining budget for Donations is $50,000 and a balance of $45,000 will remain if the request is approved.

 

 

File Reference

D19/160039

 

 

 

   


Georges River Council – Ordinary Meeting -  Monday, 22 July 2019                                                                                  Page 53

Questions with Notice

Item:                   QWN008-19       World Environment Day "Beat Plastic Pollution" 

Author:              Councillor Katris

Directorate:      Office of the General Manager

Matter Type:     Questions with Notice

 

COUNCILLOR QUESTION

1.   World Environment Day is the United Nations day for encouraging worldwide awareness and action to protect our environment. Since it began in 1974, the event has grown to become a global platform for public outreach that is widely celebrated in over 140 countries. Each year Georges River Council promotes World Environment Day through a range of activities designed to draw attention to topical issues impacting on the environment. This year the theme was beating plastic pollution.

 

2.   Could the General Manager provide an overview of the actions taken by Georges River Council to promote World Environment Day this year?

 

 

OFFICER RESPONSE

3.    Council celebrated World Environment Day 2019 by holding its inaugural Speaking 4 the Planet competition on Wednesday 5 June 2019. This Waste Smart (Council’s Waste Education program) event saw 57 students from 4 local high schools (St George Girls, Blakehurst, Kogarah and Sydney Technical High Schools) come together at St George Girls High School to compete in public speaking, drama, video and art-based competitions centred around the theme of the day: ‘Beat Plastic Pollution’.

 

4.    The event was opened by Council’s Mayor, Kevin Greene with adjudicators including representatives from the Georges Riverkeeper, the Citizen’s Climate Lobby and Bunnings Warehouse Rockdale (who also donated prizes for each of the section winners).  St George Girls High School took home first place in the Prepared Speech, Impromptu Speech and Impromptu drama categories.  Kogarah High School came first in the Art competition and Sydney Technical High School won the audience over with their video entry, landing them in first place for that category.

 

5.    This event was complemented by a community World Environment Day program, whereby residents were invited to bring in five single-use plastic bags to the Hurstville Civic Centre in exchange for a reusable shopping bag. This offer ran until 7 June, and continued at The Green event over the Queen’s Birthday long weekend.  Council responsibly recycled 390 plastic bags through REDcycle and awarded residents with 78 reusable shopping bags.

 

FILE REFERENCE

17/396, D19/148121

 

 

RECOMMENDATION

That the information be received and noted.

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 July 2019                                                                                  Page 59

Item:                   QWN009-19       Council's Implementation of e-Planning Initiatives 

Author:              Councillor Liu

Directorate:      Office of the General Manager

Matter Type:     Questions with Notice

 

COUNCILLOR QUESTION

The delivery of ePlanning initiatives to the Georges River Council community is critical to enhancing public transparency, empowering the community with planning knowledge and information in an easy to understand format and providing 24/7 self-service opportunities to save customers and Council time and money in the delivery of planning, development and building services.

 

1.   Can you please provide an update on the implementation of Council’s ePlanning initiatives?

 

The Council’s new Development Advisory Service provides residents and development and building professionals with the following services:

 

·    Duty Planner Service – This is an existing, revamped service offering for development and building enquiries made over the telephone or in person.

 

·    Complying Development Consultation Service – This is a new service aimed at providing better certainty for customers upfront who are unsure if their development is complying development. This service is also aimed at increasing Council’s market share of Complying Development Certificates by offering customers credit for fees paid towards their Complying Development Certificate Application if they lodge with Georges River Council.

 

·    Prelodgement Advisory Service – This existing service has been revised in its entirety. Customers can choose to receive advice only or advice and meeting with a sliding scale of fee options available for both residential and non-residential development types.

 

·    Development Application Lodgement Service – This is a new free appointment based service where customers can book a 45 minute appointment using an online booking system developed in-house by Council.

 

·    Development Information Sessions for residents and professionals seeking information on development controls and development process.

 

2)    Can you please provide an update on the outcomes of the Development Information Sessions undertaken in earlier this year?

 

OFFICER RESPONSE

Implementation of Council’s new ePlanning Initiatives

 

Council’s ePlanning initiatives will be implemented over a 4 year period and will involve a number of stages. An overview of the stages that have commenced and/or scheduled are outlined as follows:

 

 

Project:

eTrack: Online Application Tracking System

Phase 1

Timeframe:

Go Live  - Monday 15 July 2019

Project delivery team

Information Management Technology

Development Assessment

Building Certification

Development & Building Administration

Senior Planner – Business Improvement

Customer Service

Information Management

Software:

eTrack - Planning XChange Software, Technology One

Project overview

 

 

Council’s existing online application tracking system Masterview is being replaced by eTrack which will provide Customers with a new ‘one stop shop’ application tracking system for Georges River Council properties and applications.

Phase 1 has been to deliver a ‘like for like’ replacement of Council’s existing system, eTrack will be set up to provide more public transparency and certainty for customers. The functions provided include: 

 

·    The progress, status and documentation associated with development applications, modifications of consent and reviews of determination.

 

·    The progress and status of Council Issued Construction Certificates and Complying Development Certificates; and

 

·    Determination dates and descriptions of Privately Issued Construction Certificates and Complying Development Certificates.

 

·    Ability to drill down into the application detail from a map view

·    Basic reporting of development and building related applications submitted and determined on a weekly and monthly basis

 

 

Project:

eTrack: Online Application Tracking System

Phase 2

Timeframe:

2019/2020

Project delivery team

Information Management Technology

Development Assessment

Building Certification

Development & Building Administration

Senior Planner – Business Improvement

Customer Service

Information Management

Software:

eTrack - Planning XChange Software, Technology One

Project overview

 

 

The scope for Phase 2 of this project involves investigating the feasibility of numerous customer focused enhancements with aim of providing greater certainty for applicants and residents including:

 

 

·    Implementing a new “live” stages/progress bar per development application to show customers the exact stage their application is at and how far they are from the end of the process.

 

·    Full integration of the mapping system with Council’s Geographic Information System (GIS) rather than Google Maps (which is part of Phase 1)

 

·    Enable residents to lodge submissions online through eTrack for applications on public notification or advertisement.

 

·    Enable applicants and residents to register for updates to events or data feeds for applications of interest.

 

·    Making Council Issued Construction Certificates, Complying Development Certificates and electronically stamped plans available online.

 

 

Project:

Online Concurrence and Referral Service

Timeframe:

2019/2020

Georges River Council will be included on the September 2019 Secretarial Order

Project delivery team

NSW Department of Planning & Environment

All State Government Agencies involved in this Service

Information Management Technology

Development Assessment

Building Certification

Senior Planner – Business Improvement

Customer Service

Information Management

Software:

NSW Planning Portal – Department of Planning and Environment

Project overview

 

 

From 1 January 2020, the Online Concurrence and Referral Service offered through the NSW Planning Portal will be mandatory for all NSW Councils.

 

The Online Concurrence and Referral Service will improve the process for development applications (DA) that require the referral or concurrence of State agencies.

 

Georges River Council is working with the NSW Department of Planning and Environment to implement this new service by September 2019.

 

 

 Project:

Online Lodgement of Development Applications -  Phase 1: Lodge Only – No LEP/DCP integration

Timeframe:

2019/2020

Project delivery team

Information Management Technology

Development Assessment

Building Certification

Senior Planner – Business Improvement

Customer Service

Information Management

Software:

LODGE  - Planning XChange Software, Technology One

Project overview

 

 


 

This is an exciting new project which will enable Georges River Council’s customers to lodge Development Applications online 24/7. Rather than visiting Council in person or posting in applications, customers with internet access will be able to lodge development applications anywhere, anytime.

 

As Georges River Council already accepts development applications in electronic format (via USBs) and releases electronic Notices of Determination and electronically stamped plans, moving towards a full online digital service will be an easy transition for this Council and its customers.

 

Project:

Plan

Timeframe:

2021/2022

Project delivery team

Information Management Technology

Geographic Information Systems (GIS)

Strategic Planning

Development Assessment

Building Certification

Senior Planner – Business Improvement

Customer Service

Information Management

Software:

PLAN  - Planning XChange Software, Technology One

Project overview

 

 

Once Georges River Council has a consolidated Local Environmental Plan and Development Control Plan, PLAN will enable customers to type in a property address, select a proposed development type, and then with a click of a button, automatically receive all the planning controls that relate to that specific property. 

 

This ePlanning solution benefits the community automatically because it translates complex development standards and planning controls in a simple easy to understand format, tailored to the individual property of interest.

 

 

Project:

Online Lodgement of Development Applications

Phase 2: LEP & DCP Integration 

Timeframe:

2021/2022

Project delivery team

Information Management Technology

Geographic Information Systems (GIS)

Strategic Planning

Development Assessment

Building Certification

Senior Planner – Business Improvement

Customer Service

Information Management

Software:

LODGE  - Planning XChange Software, Technology One

Project overview

 

 

Using the logic and ‘smarts’ which will be built into PLAN, LODGE- Phase 2 will offer customers an “intelligent” and “intuitive” enhanced lodgement service. Council will be able to mandate minimum lodgement requirements for different types of development, and using the GIS data, planning attributes and logic developed through PLAN.

 

LODGE Phase 2 will assist Council enhance the quality of applications received and in doing so reduce unnecessary delays caused by deficient or incomplete applications.


 

 

Project:

Assess

Timeframe:

2021/2022

Project delivery team

Information Management Technology

Development Assessment

Building Certification

Senior Planner – Business Improvement

Customer Service

Information Management

Software:

ASSESS  - Planning XChange Software, Technology One

Project overview

 

 

The ASSESS Module has the ability to take the land based constraints, development standards, planning controls and conditions of consent in PLAN and transfer them into compliance tables and heads of consideration for assessment reports for specific development types.

 

Launch of the Development Advisory Services - Development Information Sessions

 

The Development Information Sessions for residents and building professionals are one of the new customer facing services offered by the Development Advisory Team.

 

These are free sessions hosted by the Team Leader of the Development Advisory Service and held at both the Hurstville and Kogarah Service Centres. Two (2) sessions have already been hosted this year, one for residents on the 30 April 2019 and one for building professionals on the 22 May 2019.

 

Approximately 29 participants attended the sessions and the feedback received indicated that the participants were pleased with the information provided and the open invitation to learn more about the new advisory services offered by Council.

 

The purpose of the sessions is to outline the range of services offered by the Development Advisory Services Team and to explain the complying development and development application processes.

 

The sessions are used as an opportunity to educate residents and building professionals about:

 

·    Development related topics (e.g. Heritage, drainage and stormwater in Georges River Council); and

 

·    Customer facing changes to processes or procedures at Georges River Council triggered by legislation changes or business improvement initiatives.

 

It is also an opportunity for Council to invite feedback and better understand what customers’ expectations and needs are with the aim of enhancing the customer experience.

 

The remaining sessions for 2019 are:

 

Residents

Date

Location

Time

10 September 2019

Kogarah Library Foyer, Kogarah Service Centre

6.00pm to 7.30pm

3 December 2019

Dragon Room, Hurstville Service Centre

6.00pm to 7.30pm

 

 

 

Building Professionals

Date

Location

Time

28 November 2019

Dragon Room, Hurstville Service Centre

6.00pm to 7.30pm

 

The dates, locations and times for Resident and Building Professional Development Information Sessions for 2020 will be posted on Council’s website in December 2019.

 

As outlined in this response, there are numerous ePlanning initiatives commenced or scheduled for Georges River Council and its community.  This is an exciting time for customers and Council in moving service offerings in planning, development and building certification into a digital space.  This evolution of technology has and will continue to empower its community with access to planning knowledge and data that has historically been complex and/or less transparent than what is on offer today.

 

The new Development Information Sessions have been successful to date and have been introduced as a way to enhance the education and knowledge sharing of development and building related approval processes with the Georges River Council community.  As discussed, the Development Information Sessions are part of a larger new service offering aimed at enhancing the quality of applications upfront and enhancing the customer experience for those seeking development or building advice from Georges River Council.

 

 

Recommendation:

That the information be received and noted.

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 July 2019                                                                                  Page 61

Item:                   QWN010-19       Cromdale Street, Mortdale - Dairy Creek Sewage Overflow 

Author:              Councillor Tegg

Directorate:      Office of the General Manager

Matter Type:     Questions with Notice

 

COUNCILLOR QUESTION

1.   Can the General Manager provide details to Council regarding the recent sewage overflow into Dairy Creek at Cromdale Street, Mortdale.  Who was responsible and what was the impact or what is likely to be the impact on local residents, flora and fauna, and what (if any) compliance actions have been taken.

2.    What changes can Council make to:

a.       Ensure it doesn’t happen again; and

b.       Allow Council to take swift and meaningful compliance actions in the future should the same thing or similar thing happen in the future.

 

OFFICER RESPONSE

1.    The sewer main across Dairy Creek at Cromdale Street, Mortdale overflows into Dairy Creek on a regular basis, especially during rainy days.  Council has reported this to Sydney Water Area Manager and the NSW Environment Protection Authority (EPA) on many occasions.

 

Following a Council resolution in May 2018, Council engaged a contractor to duplicate the existing culvert in Cromdale Street at Dairy Creek to reduce potential flooding upstream of Cromdale Street.  The construction of the additional culvert in Cromdale Street required the relocation of a sewer main across Dairy Creek.  Accordingly, Council made an application to Sydney Water requesting permission to relocate their sewer assets. Sydney Water approved the works on the proviso that Council upgrade Sydney Water’s aged sewer mains and water mains across the creek.

 

Thus as the first stage of the Cromdale Street Culvert Duplication Project, Council constructed a new sewer main across the creek to comply with Sydney Water requirements.  After completing the works, on 2 May 2019 Sydney Water was formally requested to commission the new sewer main (and decommission the old sewer main).  However, Sydney Water continued to postpone the commissioning due to various reasons (poor weather conditions, lack of staff, etc).  During the works Council’s contractor exposed the old sewer main (under the direction and supervision of Sydney Water Coordinator). Since 2 May 2019 no construction activities occurred in the vicinity of the old sewer main.

 

On 25 June 2019, during a heavy rain fall, the contractor’s Project Manager observed that all the joints along the old sewer main were leaking (spills) into Dairy Creek.  (It should be noted that the site was closed on that day due to poor weather conditions and only the contractor’s supervisory staff were present on site to ensure that the traffic management and environmental protection measures were in place during the heavy rain).

 


 

Accordingly the contractor immediately informed the Sydney Water Emergency Response team and the EPA to take appropriate action to redress the situation.  Both the EPA and the Sydney Water Emergency Response staff were on site on the evening of 25 June 2019 to commission the newly constructed sewer main to resolve the problem.  Accordingly, on 26 June 2019, the new sewer main was commissioned and the old sewer main was removed.

 

Council and Council’s contractor take no responsibility for the sewage spillage. Sydney Water claims that the contractor damaged the sewer main are incorrect.  The spillage became visible when the joints of the old sewer main were exposed and are likely to have been leaking for a considerable period of time as the pipe is around 50 years old.  All the construction works were undertaken by a Sydney Water accredited contractor under the direction and supervision of a Sydney Water Coordinator.

 

Any impact on flora and fauna in relation to the incident on 25 June 2019 would be negligible and confined to a temporary reduction in water quality within the creek. Longer term impacts of the leaking sewer main are unable to be determined.

 

2a.  Council is unable to ensure that a similar incident will not happen again as Council is not the authority for Sydney Water infrastructure.

 

2b.  Council Officers and/or Contractors will undertake the same reporting actions in the future should they become aware of similar pollution incidents.

 

 

 

Recommendation:

That the information be received and noted.

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 22 July 2019                                                                                  Page 63

 

Item:                   QWN011-19       Everyone Can Play (Inclusive Playspaces Guideline) 

Author:              Councillor Katris

Directorate:      Office of the General Manager

Matter Type:     Questions with Notice

 

COUNCILLOR QUESTIONS

I recently came across a document which is titled Everyone Can Play - A Guideline to Create Inclusive Playspaces that was produced by the NSW Department of Planning and Environment (Office of Open Space and Parklands).  It contains a foreword by the Minister for Planning and Housing and it appears to have been produced in early 2019.

Could the Director Assets and Infrastructure please advise:

1.   Are Council officers familiar with this document and have they made reference to it when the design concepts of our adventure playgrounds have been under development?  It appears to be a very general document and I would like to know how useful our staff think it is.

 

2.   I was impressed by the inclusive adventure playground equipment that was installed in Meade Park.  Did this document play any role in the design development of this equipment or was it a case of our staff already having knowledge of the suggestions that are included in this Guide?

 

3.   If this Guide does not have any impact or have any influence on the outcome of what is installed in our adventure playgrounds, how then do we go about selecting the appropriate outcome in terms of any installations of equipment in any of our parks or reserves, given the specific circumstances of our parks and reserves and the identification of any specific needs the local area may have for various types of active and passive recreational facilities?

The purpose of my questions is to ascertain to what extent such publications are effective, are they being adopted as guides for Council’s implementation processes and whether they influence the manner in which we approach the design and procurement of infrastructure in such circumstances.

 

OFFICER RESPONSE

1.   Council’s project staff are very familiar with and actively use the Everyone Can Play Guideline. 

 

2.   The design principals which promote inclusive play within the Everyone Can Play Guidelines have been incorporated into the specifications of all of our Infrastructure Plus playground renewal and playground upgrade projects this year, including Meade Reserve.

 

3.   The designs must allow equity of use by ensuring that equipment is suitable for users of all abilities, flexibility of use and ease of access, enable exciting and challenging experiences and social interactions for users of all capabilities.

 

In August 2019, Council will be completing the Oatley Park Adventure Playground which received NSW Government funding from the Open Space “Everyone Can Play” Funding Program.   It was a requirement of the grant that the Oatley Park Adventure Playground design had to meet all of the requirements of the Everyone Can Play Program and Council staff have been required to report regularly to the Department on progress. 

 

To date the Department has been very pleased with how the Oatley Park project is progressing and wishes to showcase the project.  Staff have recently been invited by the Everyone Can Play program to develop an article on the Oatley Park play space for the Everyone Can Play website www.everyonecanplay.nsw.gov.au.  This article is currently being developed.  The Everyone Can Play website showcases how designers have used the Everyone Can Play Guideline to inform the design and delivery of inclusive play spaces.

Overall the design guide has been a very useful tool because it provides a clear framework that Council staff can use when preparing quotation/tender briefs for design and construct projects. By stating that new designs must adhere to the Everyone Can Play Guidelines (which are now well known within the playground industry) Council is able to ensure delivery of new playground assets that are best practice examples of inclusive play spaces.  

 

 

 

Recommendation:

That the information be received and noted.