MINUTES


Finance and Governance Committee

 

Tuesday, 11 June 2019

6.00pm

 

Dragon Room

Level 1, Georges River Civic Centre

Hurstville

 

 

 

 

 

 

 

 


Present

Council Members

Mayor, Kevin Greene, Councillor Vince Badalati (Chair), Councillor Stephen Agius, Councillor Sam Elmir, Councillor Sandy Grekas, Councillor Con Hindi and Councillor Colleen Symington

Council Staff

Director Business and Corporate Services - Mr David Tuxford, Director, City Strategy and Innovation – Sue Weatherley, Director Legal Services and General Counsel - Ms Jenny Ware, Director Assets and Infrastructure – Mr Laurie O’Connor, Manager,  Chief Financial Officer – Ms Danielle Parker,  Head of Strategic Property – Mr Bernard Morabito,  Manager,  A/Coordinator Governance - Vicky McKinley, Manager, Strategic Planning – Catherine McMahon,  Head of Strategic Partnerships & Performance – Marissa Racomelara, Manager, Office of the General Manager – Ms Roxanne Thornton, Executive Assistant to Director Business and Corporate Services – Ms Nickie Paras.

 

Note: Councillor Katris arrived to the meeting at 6:25pm.  Councillor Katris is not a member of the Finance and Governance Committee, therefore he did not participate in voting on any items.

 

Note: Councillor Agius arrived to the meeting at 6:30pm.  Councillor Agius was not present for consideration or voting on confirmation of the Minutes from previous meeting or items FIN040-19, FIN041-19 and FIN042-19.

Opening

Councillor Badalati, opened the meeting at 6:08pm.

 

Acknowledgement of Country

Councillor Badalati acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

Apologies  

Recommendation: Councillor Hind and Councillor Elmir

That apologies for Councillor Warren Tegg, Councillor Rita Kastanias, Councillor Nancy Liu and Councillor Lou Konjarski be accepted.

Record of Voting:

For the Motion: Unanimous

 

Notice of Webcasting

The Chairperson, Councillor Badalati, advised staff and the public that the meeting is being recorded for minute-taking purposes and is also webcast live on Council’s website, in accordance with Council’s Code of Meeting Practice. This recording will be made available on Council’s Website.



 

Disclosures of Interest

Councillor Elmir disclosed a Non-Significant Non-Pecuniary interest in item FIN046-19 – Classification of Land Part 12-22 Woniora Road, Hurstville, for the reason that he has known the Director of combined Projects (Hurstville) for many years, although he has no professional or personal dealings with him.  Councillor Elmir will, as a precaution, leave the meeting when this matter is considered.

 

Councillor Hindi disclosed a Non-Significant Non-Pecuniary interest in item FIN044-19 – Ausgrid Tender, for the reason he works for Ausgrid but not involved in the relevant division.


 

Councillor Hindi disclosed a Non-Significant Non-Pecuniary interest in item FIN046-19 – Property Matter – Classification of Land Part 12-22 Woniora Road Hurstville, for the reason that he met the applicant a few times over the past 10 years.

 

Councillor Hindi disclosed a Non-Significant Non-Pecuniary interest in item FIN047-19 – Georges River Council Boundaries and Wards and number of Councillors, for the reason that all the Councillors have an interest in this matter.

 

Public Addresses To The Meeting

There were no registered speakers at this meeting.

Minutes of previous meetings

Finance and Governance Committee - 13 May 2019

Recommendation: Councillor Hindi and Councillor Grekas

That the Minutes of the Finance and Governance Committee held on 13 May 2019, be confirmed.

Record of Voting:

For the Motion: Unanimous

 

 

 

Note:  Councillor Katris arrived to the meeting at 6:25pm.

Committee Reports

FIN040-19         Terms of Reference - Finance and Governance Standing Committee

(Report by Manager, Office of the General Manager)

Recommendation: Councillor Grekas and Councillor Hindi

That the revised Terms of Reference for the Finance and Governance Standing Committee be received and noted, with further clarification to be provided in regards to Part 2 of the Terms of Reference (Delegations).

Record of Voting:

For the Motion: Unanimous

 

 


 

 

FIN041-19         Advice on Costs and Status of Council's Court Proceedings - May 2019

(Report by Director Legal Services and General Counsel)

Recommendation: Councillor Hindi and Councillor Grekas

That the report “Advice on Costs and Status of Council’s Court Proceedings – May 2019” be received and noted.

Record of Voting:

For the Motion: Unanimous

 

 

 

FIN042-19         Investment Report as at 30 April 2019

(Report by Senior Financial Accountant - Reporting)

Recommendation: Councillor Elmir and Councillor Hindi

That Council receive and note the contents of the Investment Report as at 30 April 2019.

Record of Voting:

For the Motion: Unanimous

 

 

Note : Councillor Agius arrived to the meeting at 6:30pm.

 

 

FIN043-19         Councillor Ward Discretionary Fund - 2018/2019 Program Results

(Report by Manager, Office of the General Manager)

Recommendation: Councillor Grekas and Councillor Symington

That this item be deferred to a Councillor Briefing for further discussion.

Record of Voting:

For the Motion: Unanimous

 

 

 

FIN044-19         Property Matter - Proposed Grant of Easement to Ausgrid - 1 Centre Street Penshurst

(Report by Strategic Property Specialist)

Recommendation: Councillor Elmir and Councillor Agius

(a)     That Council resolve to grant an Easement for Electricity Purposes and Access over Lots 8 and 21 in Deposited Plan (DP) 11492 located at 1 Centre Street and 23 Railway Parade, Penshurst to Ausgrid as generally detailed in this report.

(b)     That the General Manager be authorised to execute all documentation required to create    the easement.

Record of Voting:

For the Motion: Unanimous

 


 

 

FIN045-19         Property Matter - Lease of Commercial Office Space - Suite 4B 34 MacMahon Street Hurstville

(Report by Strategic Property Specialist)

Recommendation: Councillor Grekas and Councillor Symington

(a)     That Council receive and note the report “Property Matter - Lease of Commercial Office Space-Suite 4B 34 MacMahon Street Hurstville.”

(b)     That future matters relating to lease and licence agreements that are approved by the General Manager under delegated authority be reported to Council on a quarterly basis as part of the Quarterly Property Report. the regur Councillor Quarterly Property which is

Record of Voting:

For the Motion: Unanimous

 

 

FIN046-19         Property Matter - Classification of Land - Part 12-22 Woniora Road Hurstville

(Report by Head of Strategic Property)

 

Note: Councillor Elmir left the meeting at 6:38pm and did not participate in discussion or voting on this item.

 

Recommendation: Councillor Hindi and Councillor Agius

(a) That Council resolves to classify Lot 1 in Deposited Plan (DP) 1242704, located at 12-22 Woniora Road, Hurstville as Operational Land in accordance with Part 2, Division 1 (Section 31) of the Local Government Act 1993 (the Act).

(b)  That Council advertise for a period of not less than 28 days inviting public submissions to be made on the proposed classification as per section 34 of the Act.

(c)   That a further report be presented to Council after the exhibition period to advise of any public submissions received.

(d)  That the General Manager be authorised to sign all documentation associated with the proposed classification of land.

Record of Voting:

For the Motion: Unanimous

 

 

Note: Councillor Elmir returned to the meeting at 6:39pm.

 

FIN047-19         Georges River Boundaries, Wards and Number of Councillors

(Report by Head of Strategic Partnerships and Performance)

Recommendation: Councillor Grekas and Councillor Hindi

That this item be deferred to a Councillor Briefing for further discussion.

Record of Voting:

For the Motion: Unanimous

 

   

Conclusion

The Meeting was closed at 6:40pm

 

 

 

 

Chairperson