AGENDA


Community and Culture Committee

 

Tuesday, 11 June 2019

6.00pm

 

Ground Floor, Georges River Civic Centre

Hurstville

 

 

 

 

 

 

 

 

 

 

 


Georges River Council –           Community and Culture -  Tuesday, 11 June 2019                                                         Page 2

 

          Community and Culture

ORDER OF BUSINESS

 

1.      Acknowledgement of Country

2.      Apologies

3.      Disclosures of Interest

4.      Public Addresses to the Meeting

5.      Confirmation of Minutes of Previous Meeting  

MINUTES: Community and Culture - 13 May 2019

6.      Committee Reports

COM018-19       Terms of Reference - Community and Culture Standing Committee

(Report by Manager, Office of the General Manager)............................................. 3

COM019-19       Outgoing Sponsorships and Donations

(Report by Coordinator, Events and Sponsorship)................................................ 11

COM020-19       Youth Literacy Program

(Report by Community Development Officer Youth)............................................. 15

COM021-19       Draft Georges River Cultural Strategy for public exhibition

(Report by Coordinator Cultural Services).............................................................. 18   

 

 


Georges River Council –           Community and Culture -  Tuesday, 11 June 2019                                                         Page 3

Committee Reports

Item:                   COM018-19       Terms of Reference - Community and Culture Standing Committee 

Author:              Manager, Office of the General Manager

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

Recommendation

That the revised Terms of Reference for the Community and Culture Standing Committee be received and noted.

 

Executive Summary

1.   At its meeting on 27 May 2019, Council adopted a revised Code of Meeting Practice.

2.   To ensure compliance with Council’s revised Code of Meeting Practice, all Terms of Reference documents for all of Council’s Standing and Advisory Committees have been revised.

 

Financial Implications

3.   No budget impact for this report.

 

Risk Implications

4.   No risks identified.

 

Community Engagement

5.   Relevant community engagement was conducted during the public exhibition of Council’s Code of Meeting Practice.

6.   No additional community engagement is required.

 

File Reference

D19/127934

 

 

 

ATTACHMENTS

Attachment 1

Terms of Reference - Community and Culture Standing Committee - Amended - June 2019 - VERSION 4

 


Georges River Council -         Community and Culture - Tuesday, 11 June 2019

COM018-19            Terms of Reference - Community and Culture Standing Committee

[Attachment 1]        Terms of Reference - Community and Culture Standing Committee - Amended - June 2019 - VERSION 4

 

 

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Georges River Council –           Community and Culture -  Tuesday, 11 June 2019                                                         Page 13

Item:                   COM019-19       Outgoing Sponsorships and Donations 

Author:              Coordinator, Events and Sponsorship

Directorate:      Community and Culture

Matter Type:     Committee Reports

 

Recommendation

(a)     That Council approve the event sponsorship request of $1,000 ($1,000 of financial support) to support the Annual Members Exhibition of Oatley 101 Society of Artists to be held at The Masonic Club on Thursday 10 October 2019.

(b)     That Council approve the event sponsorship request of $1,000 ($1,000 of financial support) to support the St George Football Association Allstars event to be held at Netstrata Jubilee Stadium on Saturday 17 August 2019.

(c)     That Council decline the event sponsorship request of $12,000 ($12,000 of financial support) to support the Peakhurst Foodies and Farmers Market to be held on the last Friday of each month over the next 12 months held at Our Lady of Fatima Catholic Church Peakhurst.

(d)     That future Outgoing Sponsorships and Donations approved by the General Manager under delegated authority continue to be published on Council’s website and be reported through the Councillor Information Bulletin.

 

Executive Summary

1.      Each month Council receives requests from the community to support community events and initiatives. In accordance with the Grants, Donations and Sponsorship Policy, each application is then assessed using the Policy’s Funding Determination Model and recommendations are made to Council.

2.      Event organisers requesting sponsorship for events being held prior to Council approval have been made aware that their funding request may not be approved and to consider alternate funding sources.

 

Background

3.      On Thursday 12 April 2019, Council received correspondence from Ms Jill Hamilton, President of Oatley 101 Society of Artists Inc. Oatley 101 Society of Artists is a large and strong art society with over 220 members and located in the Oatley West Scout Hall. The Annual Members Exhibition is proposed to be held in the auditorium of the St George Masonic Club on Thursday 10 October 2019. The total sponsorship amount requested from Council for this event is $1,000 ($1,000 financial sponsorship). The recommendation to Council for this event is $1,000 ($1,000 financial sponsorship). Sponsorship support will contribute to the cost of the first prize for 2 categories.

4.         On Wednesday 8 May 2019, Council received correspondence from Mr Craig Kiely, CEO of St George Football Association. On Saturday 17 August 2019, the St George Football Association Allstars local derby will see premier league men’s and women’s teams battle it out at Netstrata Jubilee Stadium. Association Premier League coaches will select players to represent a mighty Georges River Council Allstars team going head to head with a Bayside Council Allstars team. The total sponsorship amount requested from Council for this event is $1,000 ($1,000 financial sponsorship). The recommendation to Council for this event is $1,000 ($1,000 financial sponsorship). Sponsorship support will contribute to the cost of the jerseys and medals for players participating. It is noted that this event was supported via a Mayoral Minute at the 27 May 2019 Council Meeting.

5.      On Monday 20 May 2019, Council received correspondence from Ms Christina Chakos, Director of Peakhurst Foodies and Farmers Markets. The markets have been in operation at the Peakhurst site since March 2015, hosting 55 food and craft stalls specialising in a variety of cuisines, and attracting crowds between 6,500-7,000. The market series is held on the last Friday of each month. 

6.      The total sponsorship amount requested from Council for this event is $12,000 ($12,000 financial sponsorship). Sponsorship support was requested to contribute to the marketing and media costs along with providing assistance to maintain monthly children’s entertainment over the next 12 months. This request was the first application of Council support from this event organiser. The recommendation to decline this application is due to ineligibility outlined in the Grants, Donations and Sponsorship Policy 6.2.3, items b (compliance with WHS practices and associated legislation) and f (risk mitigation).

7.      A summary of the recommendations are provided below.

Sponsorships:

 

Organisation

Event Date

Event

Requested Amount

Recommended Financial

Recommended

In-kind

Recommended amount

Oatley 101 Artist Society of Artists

10/10/19

Annual Members Exhibition

$1,000

$1,000

$NIL

$1,000

St George Football Association

17/08/19

SGFA ALLSTARS

$1,000

$1,000

$NIL

$1,000

Foodies and Farmers Markets

31/05/19

Peakhurst Foodies and Farmers Markets

$12,000

$NIL

$NIL

$NIL

TOTAL

 

 

$0.00

$2,000

 

Financial Implications

8.      The total financial request for Council’s approval is $2,000 consisting of:

·    Total in-kind value: $0.00

·    Total financial value: $2,000

The current 2018/19 budget remaining for sponsorship of community-run events is $14,864

 

Risk Implications

9.   Each event satisfies the criteria stated in the Events Strategy and the Grants, Donations and Sponsorship Policy. As part of the original Event Application Form, each event organiser provides and implements a risk assessment for their event.

10. The application from Peakhurst Foodies and Farmers Markets presents a potential health risk until compliant.

 

Community Engagement

11. Community engagement was undertaken in the development of the Grants, Donations and Sponsorship Policy and Events Strategy.

12. The Grants, Donations and Sponsorship Policy was adopted by Council on 27 August 2018.

 

File Reference

D19/108710

 

 

 

ATTACHMENTS

Attachment 1

Donations, Sponsorship and Grants Register 2018-19

 


Georges River Council -         Community and Culture - Tuesday, 11 June 2019

COM019-19            Outgoing Sponsorships and Donations

[Attachment 1]        Donations, Sponsorship and Grants Register 2018-19

 

 

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Georges River Council –           Community and Culture -  Tuesday, 11 June 2019                                                         Page 17

Item:                   COM020-19       Youth Literacy Program 

Author:              Community Development Officer Youth

Directorate:      Community and Culture

Matter Type:     Committee Reports

 

Recommendation

That a Youth Literacy Program be launched in 2020 through Georges River Libraries and branded as GRYLA – Georges River Youth Literary Awards.

 

Executive Summary

1.      From 2014 to 2017 a Youth Literature Award was run in partnership between the Community Development and Libraries business units. This program was named Scribble Ink. Following a resolution of Council on 25 February 2019 (NM004-19), a report has been prepared providing an overview of the former youth literacy program and proposal for a revised and rebranded program.

 

Background

2.      At the 25 February 2019 Council meeting, Council resolved (NM004-19) to review the Scribble Ink initiative to further increase youth literacy and engender an appreciation of short-story writing within young people across the local government area, and prepare a report detailing:

i.    The background to previous ScribbleInk programs and their outcomes;

ii.   Potential enhancements to the ScribbleInk program, including stories that are based in the LGA and a publication of winning entries;

iii.  Potential partnerships with the NSW Department of Education, local youth    agencies and local writers groups;

iv.  The anticipated timeline for the delivery of the next ScribbleInk; and

v.   The estimated operational costs for the implementation of an expanded ScribbleInk program.

 

3.         Scribble Ink started in 2014 as a short story program aimed at young people aged from 12 to 16 years, running until 2017. Scribble Ink increased opportunities for affordable programs for young people as well as the continued development and promotion of programs for youth.

4.         Each year the program hosted workshops to assist young people develop their creative writing skills; these workshops were run by professional writers from the Sydney region. The competition was also judged by local writers and other professionals from the youth arts sector.

5.         Scribble Ink was open to all forms of written work, and entrants were required to live, work or study within the Georges River local government area.

6.         The program complemented the NSW school curriculum as students were able to submit the work they were developing for their studies. This was encouraged by teachers, which made the program mutually beneficial to both Council and the Department of Education. Anecdotal feedback from local teachers indicated that the program assisted them in promoting short story writing in class, and was thus a valuable complementary addition to their teaching resources. In order for the program to better engage students, a future program will best be aligned with the NSW school curriculum areas of English, History and Social Studies (HSIE).

7.      Incorporating feedback from the previous programs, recommendations have been put forward to ensure the production of a final product is more streamlined. It has been recommended that Council use the existing quarterly Community magazine to publish winning entries from the competition. This would help to reduce publication costs, but more importantly, it would increase readership and accessibility. Community has a distribution of over 50,000 readers and extends throughout and beyond the local area.

8.      A revised and rebranded Youth Literary Awards program will align with Council’s strategic vision to expand the role of libraries as welcoming and inclusive spaces with services, collections and programs that inspire and engage with the community (Georges River Council Community Strategic Plan Strategy 5.4.1).

 

Potential Partnerships

9.      There is opportunity to seek partnerships with local writers’ groups engaged with Council through existing Cultural Development programs and networks, as well as the Artist in Residence program, to further develop the skills of young writers and foster connections within the community.

10.    There are a range of local youth services who may have capacity to support this project in conjunction with their own aims of increasing engagement, educational opportunities and improved self-esteem for local young people.

11.    Council officers will work with the Department of Education to engage local students and align the program with their existing curriculum. By approaching local schools in late 2019, the program will have time to generate interest and be promoted through school newsletters, school library programs, assembly addresses and classroom activity.

12.    The 2020 program will be promoted in partnership with National Youth Week, a joint initiative supported by the Australian Government, NSW State Government and Local Governments.

13.    The Sydney Writers Festival will be held throughout May 2020, and is a potential partner for this program, with author talks and writing workshops proposed. Georges River Council has an existing relationship with the Sydney Writers Festival, having hosted festival events in previous years through Hurstville and Kogarah libraries.

 

Timeline

14.    The program will run in conjunction with Youth Week in April 2020, with the official launch taking place during this week of celebrations, and will conclude in July 2020.

A draft proposed timeline for the program is detailed below:

·    October-November 2019 – program development; initial school engagement

·    January – develop marketing collateral

·    February-March – promotions to schools and library users

·    April – Launch event; program opens

·    April-June – workshops

·    July – program closes; judging and awards ceremony; publication of winners

 

Financial Implications

15.    Funds of $3,000 have been allocated in the draft 2019-20 budget from the Library Programs and Community Development - Youth operating budgets. This budget will allow for multiple workshops facilitated by professional writers, the judging of entries, fund a launch event and awards ceremony and provide prize money to winning entrants.

 

Risk Implications

16. Operational risk/s identified and management process applied.

 

Community Engagement

17. Initial community engagement has been conducted including consultation with the Youth Advisory Committee and the Young Writers Group to obtain ideas and feedback on rebranding the program. During this consultation, it was discovered that Scribble Ink is a registered name of a company, as well as being very similar to other writing competitions, so a renaming of the competition is recommended. The Youth Advisory Committee and the Young Writers Group have proposed the following ideas for rebranding the program:

·      GRYLA – Georges River Youth Literary Awards

·      River Writers (Youth) Festival

·      Telling Tales

·      Georges Ripper Writers

·      Who cares about Pluto?

·      GRoriginal Stories

·      Scribbly Gum

18. This report recommends the program be rebranded as GRYLA – Georges River Youth Literary Awards.

19. Further engagement will be held with teachers from local high schools to ensure the program complements the NSW school curriculum and is actively promoted and encouraged to the target demographic.

 

 

File Reference

D19/113893

 

 

 

  


Georges River Council –           Community and Culture -  Tuesday, 11 June 2019                                                         Page 21

Item:                   COM021-19       Draft Georges River Cultural Strategy for public exhibition 

Author:              Coordinator Cultural Services

Directorate:      Community and Culture

Matter Type:     Committee Reports

 

Recommendation

(a)     That Council approve the draft Georges River Cultural Strategy to be placed on public exhibition for 28 days to facilitate community consultation;

(b)     That a further report be submitted to Council detailing feedback from any public submissions made during the exhibition period, together with any recommended changes to the draft Georges River Cultural Strategy prior to adoption;

(c)     That Council approves the remaining funds of $298,000 are committed in the draft 2019-20 financial year budget for the implementation of the Georges River Cultural Strategy.

 

 

Executive Summary

1.      The draft Georges River Cultural Strategy provides high-level direction for the process of becoming a culturally rich community.

2.      The purpose of the Cultural Strategy is to develop and enrich the cultural life of Georges River. The strategy presents a guiding framework and a series of short-, medium- and long-term actions to make Georges River culturally rich over the next 10 years.

3.      The draft Georges River Cultural Strategy is attached to this report.

 

Background

4.      Council resolved on 23 April 2018 (NOM023-18) to commence the preparation of a cultural strategy in order to establish the cultural priorities of the City and to advance the liveability and quality of life of the Georges River community.

5.      The Georges River Cultural Strategy aims to prioritise culture within Council, and support cultural activities and cultural consumption across the Georges River local government area.

 

Methodology

6.      As part of the methodology for the development of the cultural strategy, Studio TCS undertook community consultation from December 2018 to February 2019, conducting in depth interviews with a range of key external stakeholders, Councillors and Council officers from Georges River Council.

7.      A review of relevant existing strategies, studies and policies was conducted to understand key directions for the Georges River area, the wider strategic context, and the role that Culture plays in creating vibrant and safe communities. These included key Council strategies such as Council’s Community Strategic Plan 2018-2028, Disability Inclusion Access Plan, Economic Development Strategy 2018-2022 and Events Strategy 2018-2020, and external documents such as the Greater Sydney Commission’s South District Plan, Create NSW’s Cultural Infrastructure Plan 2025+ and Infrastructure Australia’s Planning Liveable Cities.

8.      Site visits to Georges River town centres, cultural organisations and natural areas were undertaken to get a deep understanding of the different areas and their unique character.

9.      A cultural audit examined current cultural activity across the local government area. In particular, the cultural mapping of Hurstville and Kogarah town centres were highlighted in the Strategy, as key centres within the Greater Sydney Commission’s Metropolis of Three Cities.

 

Community Engagement

10.    Community engagement was conducted from March 2018 to March 2019, including online surveys through Council’s Your Say portal, targeted consultation with key stakeholders and informal discussions at Council events.

11.    Community consultation revealed that the area’s cultural and artistic community is highly engaged and motivated, however issues around communication, sustainability and accessibility were raised as priority areas to address in order to increase cultural participation.

12.    Councillor workshop briefing sessions were held on 19, 20 and 26 March, to provide strategic direction for the cultural strategy. The results of these consultation sessions, along with further research, demographic analysis, and benchmarking conducted by the consultants, has formed the basis of the draft Strategy.

13.    Further community engagement will be conducted during the exhibition period when public submissions are sought for feedback on the draft Georges River Cultural Strategy.

 

Key Findings

14.    Community consultation revealed three key needs related to the growth and development of culture in the Georges River area - communication, sustainability and access. A desire for the community to be better connected with each other, through events, online avenues and creative spaces was a high priority. The future of green spaces and the public domain was important to the community, with increasing sustainability and environmental awareness through cultural activation a key concern. Access to sites of cultural production for individuals and groups was the third key need identified by the community, both in terms of cultural creation and visitation. People with differing levels of ability and cultural backgrounds find it difficult to access some of the current cultural offerings. People involved in the making of culture find it difficult to operate without set venues or in retrofit venues.

15.    Additional feedback from community consultation included a desire to see ambitious public art projects and an increase of cultural infrastructure, as this would form a strong basis for cultural activity within the area. Cross-cultural events were also highlighted as integral to fostering cultural richness in the area.

16.    From these key needs, the draft Strategy puts forward four strategic directions that Council should focus on in order to embed and grow culture within the Georges River area.

17.    The first direction - ‘Connect’ - encourages stronger networking and collaboration with cultural organisations in order to stimulate cultural activity. Cultural identity is a key focus in this area, looking at how way finding can contribute to a connected community and how improving access can increase the useability of spaces for a wide section of the community.

18.    The second direction - ‘Create’ - builds on the first, looking at spaces for cultural production and what is needed to increase participation and creative industries with the Georges River local government area. Partnerships are highlighted in this section, in particular, the need to work other organisations and the private sector, in order utilise a range of spaces to make the most of cultural opportunities.

19.    The third direction - ‘Express’ - looks at current cultural activity and the perception of cultural life in Georges River, and discusses how to position the Georges River local government area as a major player in the Sydney cultural scene. It suggests building upon our current cultural output, the development of purpose built facilities in a cultural precinct, and capitalising on some of the areas key assets, such as our diverse multicultural community and the Georges River itself.

20.    The fourth direction - ‘Sustain’ - discusses the need for cultural projects to be able to be sustained into the future, through continued support of creative industries, good governance and the positioning of culture as a priority in all projects across Council. Again, strong partnerships are encouraged with State and Federal bodies, to help realise Council’s cultural vision for the LGA.

 

Key actions and proposed implementation program

21.    The Georges River Cultural Strategy proposes several actions to consolidate and expand the cultural richness of Georges River. These actions propose the directions Council should take in allocating resources for cultural activation over the next 10 years.

22.    Some key identified short- and medium-term priorities include:

a.   Develop a Public Art Policy for the Georges River local government area;

b.   Develop a Cultural Needs Assessment of the Georges River local government area to review current cultural facilities and recommend improvements;

c.   Develop a Town Centre Cultural Activation Strategy;

d.   Develop a Night Time Economy Strategy for the Georges River local government area;

e.   Initiate a Cultural Working Group across Council, to ensure cultural planning is embedded in Georges River Council;

f.    Develop and support events and programs that prioritise and promote Aboriginal knowledge and identity;

g.   Investigate a Developer Contributions Framework to help fund future public art and cultural activity;

h.   Provide improved networking opportunities for community cultural organisations and creative industry professionals in the Georges River local government area.

 

Next Steps

23.    Council approval is now requested to place the draft Georges River Cultural Strategy on public exhibition from 28 June to 28 July 2019, with further community consultation to be conducted during this period via pop-up stalls at community events, along with interactive ways for the community to provide their feedback, face-to-face and online.

24.    Following the public exhibition and community consultation period, feedback received will be considered, and where appropriate, incorporated into the Georges River Cultural Strategy.

25.    The final revised strategy will return to Council for adoption later this year.

 

Financial Implications

26.    Within budget allocation. Remaining funds from PJ 470004 ($118,000) and PJ 404003 ($180,000) are allocated to the 2019-20 financial year for the implementation of the Georges River Cultural Strategy. Initial projects to be funded include the high priority recommendations for the development of a Public Art Policy & Implementation Plan, along with a cultural needs assessment.

 

Risk Implications

27. Operational risk/s identified and management process applied.

 

 

File Reference

D19/118063

 

 

 

ATTACHMENTS

Attachment 1

DRAFT Georges River Council Cultural Strategy for exhibition

 


Georges River Council -         Community and Culture - Tuesday, 11 June 2019

COM021-19            Draft Georges River Cultural Strategy for public exhibition

[Attachment 1]        DRAFT Georges River Council Cultural Strategy for exhibition

 

 

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