AGENDA


Assets and Infrastructure Committee

 

Tuesday, 11 June 2019

7.00pm

 

Waratah Room

Ground Floor, Georges River Civic Centre

Hurstville

 

 

 

 

 

 

 

 

 

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Tuesday, 11 June 2019                            Page 2

 

          Assets and Infrastructure Committee Meeting

ORDER OF BUSINESS

 

1.      Acknowledgement of Country

2.      Apologies

3.      Disclosures of Interest

4.      Public Addresses to the Meeting

5.      Confirmation of Minutes of Previous Meeting  

MINUTES: Assets and Infrastructure Committee - 13 May 2019

6.      Committee Reports

ASS014-19        Terms of Reference - Assets and Infrastructure Standing Committee

(Report by Manager, Office of the General Manager)............................................. 3

ASS015-19        Georges River Traffic Advisory Committee Meeting - 4 June 2019

(Report by Coordinator Traffic & Transport)............................................................ 11

ASS016-19        Update on the Sydney Water, Waterways Improvement Program for Harold Fraser Oval / Parkside Drive Reserve.

(Report by Acting Manager, Project Delivery)......................................................... 20

ASS017-19        Tender for Locksmith Maintenance Services - T19/002 Operational Budget

(Report by Coordinator Property & Assets).............................................................. 54

ASS018-19        Tender for the Construction of a new Public Amenities Building at Kempt Field, Allawah.

(Report by Acting Manager, Project Delivery)......................................................... 57

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Tuesday, 11 June 2019                            Page 3

Committee Reports

Item:                   ASS014-19        Terms of Reference - Assets and Infrastructure Standing Committee 

Author:              Manager, Office of the General Manager

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

Recommendation

That the revised Terms of Reference for the Assets and Infrastructure Standing Committee be received and noted.

 

 

Executive Summary

1.   At its meeting on 27 May 2019, Council adopted a revised Code of Meeting Practice.

2.   To ensure compliance with Council’s revised Code of Meeting Practice, all Terms of Reference documents for all of Council’s Standing and Advisory Committees have been revised.

 

Financial Implications

3.   No budget impact for this report.

 

Risk Implications

4.   No risks identified.

 

Community Engagement

5.   Relevant community engagement was conducted during the public exhibition of Council’s Code of Meeting Practice.

6.   No additional community engagement is required.

 

 

File Reference

D19/127930

 

 

 

ATTACHMENTS

Attachment 1

Terms of Reference - Assets and Infrastructure Standing Committee - Amended - June 2019 - VERSION 4

 


Georges River Council -         Assets and Infrastructure Committee Meeting - Tuesday, 11 June 2019

ASS014-19             Terms of Reference - Assets and Infrastructure Standing Committee

[Attachment 1]        Terms of Reference - Assets and Infrastructure Standing Committee - Amended - June 2019 - VERSION 4

 

 

Page 10

 


 


 


 


 


 


 


Georges River Council – Assets and Infrastructure Committee Meeting -  Tuesday, 11 June 2019                            Page 11

Item:                   ASS015-19        Georges River Traffic Advisory Committee Meeting - 4 June 2019 

Author:              Coordinator Traffic & Transport

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

Recommendation

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 4 June 2019 be adopted by Council.

 

Executive Summary

 

1.      The Minutes of the Georges River Traffic Advisory Committee Meeting held on 4 June 2019 are submitted to the Assets and Infrastructure Committee for consideration and to Council for adoption.

 

Background

 

2.      The Traffic Advisory Committee Meeting of 4 June 2019 was held at Georges River Civic Centre commencing at 10.00am.

 

Financial Implications

 

3.      Budget allocation

 

a.      RMS Traffic Facilities Grant            $390,993

b.      Bus Stop Upgrade Program            $60,000

 

4.      Balance to date

 

a.      RMS Traffic Facilities Grant            $90,000

b.      Bus Stop Upgrade Program            $10,000

 

5.      Estimated cost of works recommended by the Traffic Advisory Committee Meeting of 4 June is $16,400 to be allocated from the RMS Traffic Facilities Grant.

 

File Reference

D19/121967

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Traffic Committee 04 June 2019

 


Georges River Council -         Assets and Infrastructure Committee Meeting - Tuesday, 11 June 2019

ASS015-19             Georges River Traffic Advisory Committee Meeting - 4 June 2019

[Attachment 1]        Minutes - Traffic Committee 04 June 2019

 

 

Page 19

 

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Georges River Council – Assets and Infrastructure Committee Meeting -  Tuesday, 11 June 2019                            Page 21

Item:                   ASS016-19        Update on the Sydney Water, Waterways Improvement Program for Harold Fraser Oval / Parkside Drive Reserve. 

Author:              Acting Manager, Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

Recommendation

a)      That Council provide support and approval for the use of Council land at Harold Fraser Reserve, Parkside Drive Reserve and Kogarah Bay Creek for the Sydney Water Waterway Health Improvement Program.

b)      That Council allocate Section 94 Contributions Plan No.5 Open Space Embellishment funding towards the cost of Council requested components of the scheme (approximately $250,000 to $300,000– final amount to be determined post Sydney Water tender process)

c)      That Council allocate an additional $5,000 per year from the appropriate operational maintenance budget towards the ongoing maintenance of the landscaped areas of site at the conclusion of construction.

 

Executive Summary

1.   This report is presented to Council to seek final endorsement for the construction of a bio-retention system and associated landscaping in Harold Fraser Reserve, Parkside Drive Reserve and Kogarah Bay Creek by Sydney Water. The works are to be undertaken by Sydney Water as part of their ‘Waterways Improvement Program’, where projects have been jointly developed with various Councils within Sydney.

 

Background

2.   A report was presented to the 17 December, 2017 Council meeting to provide information on Sydney Water’s strategy to enhance the liveability of Sydney by improving waterway health and enhancing urban environments.  One part of this strategy is to reduce the impact of stormwater pollution on waterway health by funding Water Sensitive Urban Design construction projects, such as that proposed at Parkside Drive Reserve.  It was resolved at the December 2017 meeting to provide in principle support and seek further clarification from Sydney Water on any cost implications for Council during the construction phase. Clarification has also been sought on ongoing maintenance requirements for Council once the project has been handed over to Council after construction.

 

3.   In order to formalise the use of Council land for the project a Deed of Agreement (attached) has been developed and approved by Council’s legal team and external Property Lawyers.

 

4.   Council Officers assisted Sydney Water and design consultant McGregor Coxall Sydney to develop a detailed concept design for the reserve. The project will enhance downstream water quality, amenity of an unused park area, and has the potential to provide an alternate recycled water supply for irrigating adjacent playing fields and Harold Fraser Oval. The detailed concept design process included an extensive community consultation program co-ordinated by Sydney Water’s Community Stakeholder Department with local residents and Council staff. The feedback provided during the consultation process was used to develop an appropriate design to best meet the concerns of the community.

5.   Sydney Water will be responsible for procuring the project via a Design and Construct Tender based on the detailed concept design. Council will monitor progress during the detailed design and construction process however Sydney Water is responsible for the management and delivery of the project.

 

6.   Sydney Water has budgeted for the full cost of designing and constructing the preferred / agreed Water Sensitive Urban Design (WSUD) scheme which includes raingardens, wetlands and associated landscaping. Sydney Water will also maintain the WSUD scheme for a two year period.

 

7.   Upon completion of the 2 year maintenance period Council will be responsible for the maintenance of ‘non-WSUD’ landscaping as shown in the attached maintenance boundary map. It is estimated that ongoing maintenance would involve minor weeding and plant replacement of within the landscaped areas which would cost approximately $5,000 per year.  This additional cost would need to be added to the appropriate parks maintenance budget.

 

8.   As part of the concept design development process, Council requested that additional design features be included, namely stormwater harvesting infrastructure, an additional section of path and the reconstruction of a Council stormwater pipe, the costs of which will be borne by Council.  It is estimated that these Council requested components will cost approximately $250,000 to $300,000 based on the Sydney Water construction cost estimate. The actual cost to Council will be confirmed upon completion of the Sydney Water tender process. It is proposed that the “Waterways Improvement Program for Harold Fraser Oval / Parkside Drive Reserve” be funded from the Section 94 contributions received under the Section 94 Contributions Plan No.5 Open Space Embellishment.  The current balance of this plan is $3,745,429.00.

 

Financial Implications

9.   Additional non-budgeted funds of approximately $250,000 to $300,000 will be required from Section 94 Contributions Plan No. 5 Open Space Embellishment as described above. The final amount will be known once they Sydney Water tender process for the detailed design and construction of the project is completed.

A further $5,000 per year after the two year Sydney Water maintenance period will be needed to be added to the appropriate parks maintenance operational budget for minor weeding and plant replacement within the project area.

 

Risk Implications

10. No risks identified.

 

Community Engagement

11. Community engagement was conducted including:

The detailed concept design process included an extensive community consultation program co-ordinated by Sydney Water’s Community Stakeholder Department with local residents and   Council Officers. The feedback provided during the consultation process was used to develop an appropriate design to best meet the concerns of the community.

 

File Reference

D19/121391

 

 

ATTACHMENTS

Attachment 1

Parkside Drive Maintenance Boundary

Attachment 2

Licence Agreement - Parkside Drive Reserve 190403 SW

 


Georges River Council -         Assets and Infrastructure Committee Meeting - Tuesday, 11 June 2019

ASS016-19             Update on the Sydney Water, Waterways Improvement Program for Harold Fraser Oval / Parkside Drive Reserve.

[Attachment 1]        Parkside Drive Maintenance Boundary

 

 

Page 23

 


Georges River Council -         Assets and Infrastructure Committee Meeting - Tuesday, 11 June 2019

ASS016-19             Update on the Sydney Water, Waterways Improvement Program for Harold Fraser Oval / Parkside Drive Reserve.

[Attachment 2]        Licence Agreement - Parkside Drive Reserve 190403 SW

 

 

Page 53

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council – Assets and Infrastructure Committee Meeting -  Tuesday, 11 June 2019                            Page 56

Item:                   ASS017-19        Tender for Locksmith Maintenance Services - T19/002 Operational Budget 

Author:              Coordinator Property & Assets

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

Recommendation

(a)     That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T19/002 Tender for Locksmith Maintenance Services.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the appointment of a primary Locksmith Service contractor and to seek a resolution from Council on entering into a contract with a successful Tenderer to appoint as the Principal Contractor contractors to carry out a proportion of the reactive works across the Georges River Council LGA 

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the principal contractor. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

3.      In March 2019, Council identified the increased needs around building security and due to the growing assets the need to formally engage a specialised Locksmith provider to provide cost efficiencies, support demand, align reporting and ensure compliance to Australian standards.

4.      Council proposes to appoint one Locksmith Service provider. The primary appointment is to manage, install and restrict the council’s key system to a uniform level across all buildings.

 

5.      Council advertised a Request for Tenders on Tuesday the 2nd April, 3rd April and 6th April, 2019 with a view to appoint suitably qualified Locksmith Service provider to carry out the works under the proposed Contract Number T19/002. The tender closed on 30th April 2019 at 10:00am.

 

6.      This report provides the information on the tendering process undertaken, the evaluation criteria, the tender evaluation process and the outcome.

 

7.      Council Officers prepared a Request for Tender for Locksmith Maintenance Services.

 

8.      The Director Assets and Infrastructure approved a Tender Evaluation Committee (TEC) for the Tender prior to advertising, and all tender documentation was reviewed by the Coordinator Property & Assets and Head of Security and Emergency prior to issuing. 

 

9.      Tender documentation included:

a.      RFT T19/002 – Locksmith Maintenance Services Conditions of Tender.

b.      Scope of Services.

c.       Returnable schedules template.

d.      Pricing return template.

e.      Supply Agreement template

 

10.    The TEC determined the Tender Evaluation Criteria prior to advertising of the tender. The essential criteria and mandatory criteria was determined as follows:

 

Essential Criteria

·        Pricing

Ø  Contract sum

Ø  Hourly rates

·        Demonstrated experience of successfully providing services of a similar nature, size and complexity. Noted current similar clients.

·        Overall quality of presentation.

·        Demonstrated competence in recording, compiling, maintaining and reporting statutory asset compliance documentation        .

 

Mandatory Criteria

·        Insurances:

Ø  Public Liability min. $20M

Ø  Workers Compensation.

Ø  Comprehensive Vehicle(s) Insurance.

·        Compliance with quality assurance standards and systems of quality assurance.

·        Degree of compliance with Work Health & Safety requirements.

·        Conformity and compliance of the Tenderer’s submission with the RFT.

·        Accreditation to BNG Conserve.

 

11.    The tender closed at 10am Tuesday 30th April 2019 in the presence of the Tender Opening Committee. Ten (3) submissions were received via Tenderlink from the following companies:

 

a.       St George Locks

b.       Integrity Locksmiths

c.       Independent Locksmiths

 

1 late submission was received.

12.    The TEC met on a single occasion, 30th April 2019 to review and accept the Panel; understand the evaluation process including methodology and, sign the Conflicts of Interest Declarations having been made aware of the identities of the Tenderers.

 

13.    The TEC completed the tender assessments and the evaluation process and identified a tender that represents best value for money. 

 

14.    The TEC recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the preferred Contractor as outlined in the confidential attachment to this report.

 

Financial Implications

 

15.    Within budget allocation – Adopted 2018/19 Operational Budget

 

Community Engagement

16.    Non Applicable

 

File Reference

T19/002

 

 

 

ATTACHMENTS

Attachment 1

Locksmith Maintenance Services - T19_002 (Confidential)

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Tuesday, 11 June 2019                            Page 61

Item:                   ASS018-19        Tender for the Construction of a new Public Amenities Building at Kempt Field, Allawah. 

Author:              Acting Manager, Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

Recommendation

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T19/003 Tender for the Construction of a new Public Amenities Building at Kempt Field, Allawah as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

(d)     That the budgeted funding allocated towards this amenities building from the repealed Hurstville Section 94 Open Space Plan be refunded once Council receives the awarded $6 million grant for Kempt Field from the NSW Planning and Environment Strategic Open Space Program.

 

 

Executive Summary

1.   The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the T19/003 Tender for the Construction of a new Public Amenities Building at Kempt Field and to seek resolution from Council on entering into a Contract with a successful Tenderer to be appointed as the Principal Contractor to carry out the proposed contract works.

2.   This report explains the background for Council to decide if it wishes to enter into a Contract with the entity recommended as the Principal Contractor. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

3.      The existing amenities building at Kempt Field, Allawah has reached the end of its serviceable lifespan and is due for replacement.  Council has begun replacing public amenities buildings, as required, using standardised designs based on the needs of each individual park. Designs and Plans are shown in figures 1 & 2 below.


 

The scope of works under this Tender for the Construction of the new Public Amenities Building at Kempt Field includes:

a.   Demolition of existing building

b.   Provision of services including sewerage, water and power to the site

c.   Construction of Public amenities including:

i. 2 x female amenities

ii.  1 x male amenities plus 1 x urinal

iii. 1 x accessible toilet (including nappy change)

iv. 1 x storage room.

 

Figure 1. Design of Amenities Building for Kempt Field.

 

                    

Figure 2. Plans of Amenities Building at Kempt Field

 

4.    Accordingly, tender documentation was then prepared for the Tender for the Construction of new Public Amenities Building at Kempt Field, Allawah.

 

5.    The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing. 

 

6.      Tender documentation included:

a.      RFT T19/003 – Tender for the Construction of new Public Amenities at Kempt Field

b.      General Conditions of Contract Incorporating AS 4000 - 1997 (as amended)

c.       Returnable Schedules

d.      Scope of Works, Technical Specifications and Construction Drawings

e.      Geotechnical report

 

7.      The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

 

Essential Criteria

1.      Best value for money

a.      Price and trades break-up in accordance with the provided Bill of Quantities; and

b.      Schedule of hourly rates

2.      Demonstrated capacity and technical ability to carry out the works

a.      Specific experience and expertise in similar works;

b.      Company profile; current commitments for main and sub-contractors; and

c.      Plant and equipment available to complete the works.

3.      Demonstrated managerial and technical capability, qualifications, experience

a.      Quality experience and  quality references of the Tenderer;

b.      Nominated site personnel CVs and previous work history; and

c.      Nominated sub-contractors CVs and previous work history with the Tenderer.

4.      Capacity to achieve the program

a.      Proven capacity to meet deadlines;

b.      Program shows critical paths and detailed tasks required to achieve deliverables for the project; and

c.      Sequencing of the works.

5.      Proposed methodology

a.      Traffic and  pedestrian  management plan;

b.      Storage of materials and disposal of waste (including potential asbestos)

c.      Appropriate systems and procedures to comply with all applicable WHS and environmental obligations

Mandatory Criteria:

Insurances:

a.      Public Liability min. $20M;

b.      Workers Compensation; and

c.       Comprehensive Vehicle(s) Insurance.

8.      T19/003 Tender for the Construction of a new Public Amenities Building at Kempt Field, Allawah was advertised in the Sydney Morning Herald and Tenderlink on 30 April, 2 May and 4 May 2019.

 

 

9.      The Tender closed at 10am Thursday 23 May 2019 in the presence of the Tender Opening Committee.  Nine (9) were received via Tenderlink from the following companies:

a.   Every Trade Interiors

b.   Holder Construction Pty Ltd

c.   Homann Constructions Pty Ltd

d.   Makki Constructions Pty Ltd

e.   JAG Building and Bricklaying Pty Ltd

f.    Kellyville Building Pty

g.   Anson Jet

h.   Andrik Construction Group Pty Ltd

i.    Sullivans Construction

 

10.    The Tender Evaluation Committee individually assessed the submission, and met on 28 May 2019 to review the submissions and seek any clarifications.  Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

 

11.    The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money. 

 

12.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local  Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential attachment to this report.

 

Financial Implications

13.    Within budget allocation.

 

Risk Implications

14.    No risks identified.

 

Community Engagement

15.    Community engagement will be conducted including a notification to all residents advising them of the works and nominated Contractor for the site. 

Under the State Environmental Planning Policy (Infrastructure) 2007, a development application is not required for these works.

 


 

File Reference

D19/121791

 

 

ATTACHMENTS

Attachment 1

T19-003 - Kempt Field Amenities Building Tender Evaluation - Collated Results.xlsx (Confidential)

Attachment 2

T19/003 Tender for the Construction of a new Public Amenities Building at Kempt Field (Confidential)