AGENDA


Community and Culture Committee

 

Monday, 13 May 2019

6.00pm

 

Georges River Civic Centre

Hurstville

 

 

 

 

 

 

 

 

 

 

 


Georges River Council –            Community and Culture -  Monday, 13 May 2019                                                          Page 2

 

          Community and Culture

ORDER OF BUSINESS

 

1.      Acknowledgement of Country

2.      Apologies

3.      Disclosures of Interest

4.      Public Addresses to the Meeting

5.      Confirmation of Minutes of Previous Meeting  

MINUTES: Community and Culture - 08 April 2019

6.      Committee Reports

COM014-19       City Possible Memorandum of Understanding

(Report by Coordinator, Strategy and Innovation).................................................... 3

COM015-19       Community Grants Program 2018-19 Round 2

(Report by Community Development Officer, Cultural Services)........................ 18

COM016-19       Outgoing Sponsorships and Donations

(Report by PA to Manager Customer Experience and Events)........................... 25

COM017-19       Invitation for Council delegation to visit Čakovec, Croatia

(Report by Business Improvement Officer)............................................................. 28   

 

 


Georges River Council –            Community and Culture -  Monday, 13 May 2019                                                          Page 3

Committee Reports

Item:                   COM014-19       City Possible Memorandum of Understanding   

Author:              Coordinator, Strategy and Innovation

Directorate:      City Strategy and Innovation

Matter Type:     Committee Reports

 

Recommendation

That Council enters into City Possible Memorandum of Understanding as detailed in the report.

 

 

Executive Summary

1.      Council has been invited to consider membership of the City Possible network.

2.      Formal membership involves signing a Memorandum of Understanding (MOU) with Mastercard (See attachment).

3.      Membership may open future opportunities to collaborate with a range of partners including Australian and international councils, other levels of government and industry.

4.      Current Australian Local Government members are Campbelltown, Canterbury-Bankstown, Liverpool, Melbourne and Wollondilly Councils.

 

Background

5.      City Possible is a global network that fosters strong relationships between Smart Cities. It is supported by the Mastercard Enterprise Partnerships Division as a new model of public-private partnership. An overview is attached.

6.      The City Possible operating model consists of three ‘engines’:

i.   Thought Leadership – leaders from business, government and academia working to create the blueprint for smart cities

ii.  Solutions – Co-creating, testing and piloting innovative solutions to systemic challenges

iii. Commercial – scaling successful pilots for market

7.      By signing the proposed non-binding  MOU, Council will be committing to working collaboratively within the Thought Leadership ‘engine’ with a view to progressing (if mutually beneficial) to the Solutions ‘engine’. Any pilot project activity would be the subject of further negotiation and memoranda.

8.      The Legal Services Team have reviewed the attached MOU and are comfortable there are no barriers to signing. 

Financial Implications

9.      No financial/budget impact for City Possible Membership.

 

Risk Implications

 

10.    No risks identified. The MoU defines responsibilities and limits liability. Future projects would be subject to separate and additional governing contracts.

 

 

 

File Reference

< Enter Records Reference Number Here >

 

 

 

ATTACHMENTS

Attachment 1

Georges River Council City Possible MoU

 


Georges River Council -         Community and Culture - Monday, 13 May 2019

COM014-19            City Possible Memorandum of Understanding

[Attachment 1]        Georges River Council City Possible MoU

 

 

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Georges River Council –            Community and Culture -  Monday, 13 May 2019                                                          Page 19

Item:                   COM015-19       Community Grants Program 2018-19 Round 2 

Author:              Community Development Officer, Cultural Services and Manager Community & Cultural Development

Directorate:      Community and Culture

Matter Type:     Committee Reports

 

Recommendation;

That the funding recommendations resulting from the Georges River Council Community Grants Program 2018-2019 Round 2, as detailed in Attachment 1, be adopted.

 

 

Executive Summary

1.      Council holds an annual program of Community Grants funding that enables Council to partner with community groups to help meet identified community needs, as outlined in the Georges River Council Community Strategic Plan 2018-2028.

2.      This report seeks approval for the allocation of up to $209,840 in grant funding to not-for-profit community groups to meet program objectives and address priority community needs in the Georges River Local Government Area.

3.      An amount of $9,840 has been returned from Round 1 of the 2018-19 Community Grants program following the withdrawal of a funded grant project. These funds have been re-allocated to Round 2, thereby making the total available funds for allocation $209,840.     

4.      In Round 2 of the 2018-19 Georges River Council Community Grants program, 70 applications were received for funding, with requests totalling $673,842.

5.      The Community Grants Panel assessed the 70 applications received at the Grants Assessment Panel meeting on 30 April 2019, and has recommended either full or partial support of 47 applications with a total funding allocation of $209,840.

6.      The funding recommendations are attached to this report.

 

Background

7.      The Georges River Community Grants Program allocates funds to meet program objectives and address priority community needs under Section 356 of the Local Government Act in an effective and equitable manner, based on the individual merits of each request.

8.      The Grants, Donations and Sponsorship Policy was adopted by Council on 27 August 2018 and includes the Program Objectives, Eligibility Criteria and Assessment Process for the Community Grants Program.

9.      The Georges River Community Grants Program 2018-2019 Round 2 opened on Monday 18 February 2019 and closed on Monday 18 March 2019.

10.    Council received 70 applications, with funding requests totalling $673,842.

11.    Applications for funding were considered across two categories: Connected Communities – Major Programs (up to $25,000) and Capacity Building – General Round (up to $10,000).

12.    Applications were assessed against a range of criteria including the social, cultural, economic and environmental benefits of each project, and their capacity to contribute towards a vibrant, welcoming and inclusive local government area. Consideration was also given to the projects’ alignment with identified community needs and strategic alignment with Council’s Operational Plan, Community Strategic Plan.

13.    Applications in the Connected Communities – Major Programs category were additionally assessed for their capacity to promote social connectedness in the community and to contribute to a vibrant, welcoming and inclusive local government area.

14.    The Community Grants Panel met on 30 April 2019 to review and assess the applications. The panel comprised: four Councillors; the Director Community and Culture (as delegated by the General Manager) as Chair; and the Internal Auditor as probity advisor.

 

Financial Implications

15.    Within the Georges River Community Grants Program budget allocation of $400,000 for the two rounds of funding.

16.    Round 1 funding supported 38 applications to the value of $200,000.

17.    An amount of $9,840 was been returned from Round 1 of the 2018-19 Community Grants program following the withdrawal of a funded grant project. These returned funds have been added to the available funding for Round 2 of the program.

18.    Round 2 funding recommends the allocation of $209,840 within current budget allocations.

19.    Successful grant applicants will be reminded of the requirement for audited financial statements for organisations with documented grants, donations, sponsorships and/or subsidies above $15,000.

 

Community Engagement

20.     Community engagement was conducted including: one Community Grants Show and Share event on 31 August 2018 and two Community Grants information sessions held in February 2019, during the application process and as part of the grant acquittal process. Feedback from previous applicants and staff was applied to the implementation and continuous improvement of the SmartyGrants grants management system.

 

 

File Reference

D19/88246

 

 

 

ATTACHMENTS

Attachment 1

2018-2019 Georges River Community Grants Round 2 - Summary of Recommended Applications

 


Georges River Council -         Community and Culture - Monday, 13 May 2019

COM015-19            Community Grants Program 2018-19 Round 2

[Attachment 1]        2018-2019 Georges River Community Grants Round 2 - Summary of Recommended Applications

 

 

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Georges River Council –            Community and Culture -  Monday, 13 May 2019                                                          Page 25

Item:                   COM016-19       Outgoing Sponsorships and Donations 

Author:              PA to Manager Customer Experience and Events and Coordinator, Events and Sponsorship

Directorate:      Community and Culture

Matter Type:     Committee Reports

 

Recommendation

(a)     That Council receive and note the Quick Response Sponsorship granted to the amount of $900.00 for sponsorship of the Lugarno Lions Sports Breakfast.

(b)     That Council receive and note the Quick Response Sponsorship granted to the amount of $1,500.00 for sponsorship of the Rockdale Ilinden Football Club 50th Anniversary Gala Ball.

 

 

Executive Summary

1.      Each month Council receives requests from the community to support community events and initiatives. In accordance with the Grants, Donations and Sponsorship Policy, each application is then assessed using the Policy’s Funding Determination Model and recommendations are made to Council.

2.      Event organisers requesting sponsorship for events being held prior to Council approval have been made aware that their funding request may not be approved and to consider alternate funding sources.

Background

3.      On Tuesday 2 April 2019, Council received correspondence from Mr Ivan McKay of Lugarno Lions Club. The Lugarno Lions Sports Breakfast event is held annually and all monies raised are donated to The Lung Foundation of Australia. This sponsorship package included a table for 9 people. The total sponsorship amount requested from Council for this event was $900 ($900 financial sponsorship). The event was held on 12 April 2019 and this application was processed as a quick response sponsorship as per 6.5.1 of the Grants, Donations and Sponsorship Policy. The policy outlines that in instances that Council receives requests for outgoing sponsorship where the event date does not align within the Council Meeting schedule, the General Manager is authorised to make the decision on behalf of the Council, on the provision that the application has been assessed against this Policy and Council’s Events Strategy, and the value of the request totals $2,000.00 or less.

4.      On Friday 12 April 2019, a request for financial sponsorship was sought from Council for the Rockdale Ilinden Football Club 50th Anniversary gala ball dinner. This sponsorship package included a table for 10 people. The total sponsorship amount requested from Council for this event was $1,500 ($1,500 financial sponsorship). The event is to be held on 24 May 2019 and this application was processed as a quick response sponsorship as per 6.5.1 of the Grants, Donations and Sponsorship Policy. The policy outlines that in instances that Council receives requests for outgoing sponsorship where the event date does not align within the Council Meeting schedule, the General Manager is authorised to make the decision on behalf of the Council, on the provision that the application has been assessed against this Policy and Council’s Events Strategy, and the value of the request totals $2,000.00 or less.

 

5.      A summary of the recommendations are provided below.

Sponsorships:

 

Organisation

Event Date

Event

Requested Amount

Recommended Financial

Recommended

In-kind

Recommended amount

Lugarno Lions Club

12/4/19

Sport Starts Breakfast

$900.00

$900.00

$0.00

$900.00

Rockdale Ilinden Football Club

24/5/19

50th Anniversary Gala Ball dinner

$1,500.00

$1,500.00

$0.00

$1,500.00

TOTAL

 

 

$0.00

$2,400.00

 

Financial Implications

6.      The total financial request for Council’s approval is $2,400.00 consisting of:

·    Total in-kind value: $0.00

·    Total financial value: $2,400.00

 

The current 2018/19 budget remaining for sponsorship of community-run events is $15,864.61.

 

Risk Implications

7.      Each event satisfies the criteria stated in the Events Strategy and the Grants, Donations and Sponsorship Policy. As part of the original Event Application Form, each event organiser provides and implements a risk assessment for their event.

 

Community Engagement

8.      Community engagement was undertaken in the development of the Grants, Sponsorship and Donations Policy and Events Strategy.

9.      The Grants, Donations and Sponsorship Policy was adopted by Council on 27 August 2018.

 

File Reference

D19/89240

 

 

 

ATTACHMENTS

Attachment 1

Donations, Sponsorship and Grants Register 2018-19

 


Georges River Council -         Community and Culture - Monday, 13 May 2019

COM016-19            Outgoing Sponsorships and Donations

[Attachment 1]        Donations, Sponsorship and Grants Register 2018-19

 

 

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Georges River Council –            Community and Culture -  Monday, 13 May 2019                                                          Page 29

Item:                   COM017-19       Invitation for Council delegation to visit Čakovec, Croatia 

Author:              Business Improvement Officer

Directorate:      Community and Culture

Matter Type:     Committee Reports

 

Recommendation

That Council considers the invitation for four delegates to attend Čakovec, Croatia in July 2019 at each delegate’s own expense and in accordance with Georges River Council’s Sister City Policy.

 

Executive Summary

1.      Council received an invitation for a delegation of up to four persons to visit Čakovec, Croatia in July – August 2019. It is noted that the invitation from the Mayor of Čakovec also seeks initial discussions about a future Sister City relationship.

 

Background

2.      Council received an invitation on 6 April 2019, from Stjepan Kovač, Mayor of Čakovec, to visit Čakovec, Croatia. The invitation is for a delegation of up to four persons, and is intended to coincide with their Porcijunkulovo Festival, which occurs at the end of July and early August. The invitation includes the arrangement of accommodation for up to four people, and the organisation of meetings with the Čakovec Chamber of Commerce and cultural institutions operating in Čakovec. The letter of invitation is attached to this report.

3.      The letter of invitation refers to the cancellation of the former Friendship Charter between Hurstville City Council and Čakovec City Council, and the intention of a proposal to Čakovec City Council to create a new Friendship Charter. Currently Georges River Council has no official Sister City or Friendship arrangements.

4.      Council officers recommend that if Council wishes to accept the invitation, Councillors do so at their own expense and in accordance with Georges River Council’s Sister City Policy.

 

Current Policy

5.      Council adopted the Sister City Policy (CCL136-17) on 3 July 2017. The policy aims to provide the community with an understanding of how Sister City relationships are developed and managed to ensure they are meaningful, beneficial and accountable to the Georges River community.

6.      Following Local Government elections in September 2017, and the formation of Georges River Council, the Sister City and Friendship City relationships of the former Kogarah City Council and Hurstville City Council were held in abeyance. The commencement of any future Sister City relationships will require approval by Council, in accordance with the Sister City Policy.

 

7.      In establishing a Sister City relationship, the current policy states that the General Manager puts forward a proposal outlining the purpose of the relationship and how the relationship addresses the principles discussed in the policy. The principles provide criteria that must be met to establish a relationship. This includes that:

 

a.   Cities share historic, cultural, social, economic or geographic similarities or synergies;

b.   Cities clearly demonstrate a meaningful reciprocal relationship or activity built on mutual respect, understanding and a commitment to shared objectives;

c.   Relationships between cities are purposeful and established with clear motives, obligations, objectives and outcomes;

d.   Relationships between cities show that the communities of both cities have a demonstrated commitment to, and interest in, forming and maintaining a relationship; and

e.   Relationships between cities align with the Community Strategic Plan.

 

8.      The receiving of gifts from potential or formalised Sister Cities of Georges River Council, will be in accordance with the Gifts and Benefits Policy as amended from time to time.

9.      Georges River Council’s current Sister City Policy does not refer to Friendship City relationships.

10.    The city of Čakovec will be invited to provide a business case for the development of a future Sister City relationship. This business case will address the criteria as outlined in point 7 above. Following receipt of the business case, a further report will be tabled to Council for consideration of a Sister City relationship.

 

Financial Implications

11.    Nil budget allocation proposed for this activity in the draft 2019/20 budget.

12.    The cost of travel, accommodation and related expenses should be borne by any delegate accepting this invitation to Croatia.

 

Risk Implications

13.    No risks identified.

 

File Reference

D19/93329

 

 

 

ATTACHMENTS

Attachment 1

Request for cooperation between Georges River Council and Cakovec Croatia

 


Georges River Council -         Community and Culture - Monday, 13 May 2019

COM017-19            Invitation for Council delegation to visit Čakovec, Croatia

[Attachment 1]        Request for cooperation between Georges River Council and Cakovec Croatia

 

 

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