AGENDA


Council Meeting

 

Monday, 27 May 2019

 

 

Dragon Room

Level 1, Georges River Civic Centre

Corner Dora and MacMahon Streets, Hurstville

 

 

 

 

 

 

 

 

 


Georges River Council – Ordinary Meeting -  Monday, 27 May 2019                                                                                 Page 2

 

Ordinary Meeting

 ORDER OF BUSINESS

1.      National Anthem

2.      Prayer

3.      Acknowledgement of Country

Council acknowledges the traditional custodians of the land on which this meeting is being held as the Biddegal people of the Eora Nation.

4.      Apologies  

5.      Notice of Webcasting

6.      Disclosures of Interest

7.      Public Addresses to the Meeting

8.      Confirmation of Minutes of Previous Meeting

MINUTES: Council Meeting - 23 April 2019

9.      Mayoral Minute

Nil  

10.    Matters of Privilege

11.    Committee Reports

CCL024-19       Report of the Assets and Infrastructure Committee Meeting held on13 May 2019

(Report by Head of Executive Services).................................................................... 4

CCL025-19       Report of the Environment and Planning Committee Meeting held on13 May 2019

(Report by Head of Executive Services).................................................................... 9

CCL026-19       Report of the Finance and Governance Committee Meeting held on13 May 2019

(Report by Head of Executive Services).................................................................. 15

CCL027-19       Report of the Community and Culture Committee Meeting held on 13 May 2019

(Report by Head of Executive Services).................................................................. 25

12.    Environment and Planning

Nil

 

 

 

13.    Finance and Governance

FIN030-19         Local Government Remuneration Tribunal Determination - Mayor and Councillors Fees for 2019-2020

(Report by Manager, Office of the General Manager)........................................... 31

CCL023-19       Applications Pursuant to Councillor Ward Discretionary Fund Policy

(Report by Manager, Office of the General Manager)........................................... 53

CCL028-19       Results of Public Exhibition - Council's Draft Code of Meeting Practice 2019

(Report by Manager, Office of the General Manager)........................................... 75

CCL029-19       Emergency Services Levy Increase

(Report by Director Business and Corporate Services)...................................... 144

CCL030-19       Tabling of Disclosure of Interest Returns

(Report by Manager Governance and Risk)......................................................... 147

14.    Assets and Infrastructure

Nil

15.    Community and Culture

CCL031-19       Palm Court Car Park Hurstville - 'The Green' Inaugural Pop Up Event

(Report by Senior Project Officer)........................................................................... 149

16.    Notices of Rescission

Nil

17.    Notices of Motion

NM036-19          Impounding of Abandoned or Unregistered Vehicles

(Report by Councillor Symington).......................................................................... 153

NM037-19          Provision of Company Searches for Councillors

(Report by Councillor Badalati)............................................................................... 154

NM038-19          Provision of Aged Care Facilities in Georges River

(Report by Councillor Konjarski)............................................................................. 155

18.    Questions with Notice

QWN004-19      Small Cell Installations Throughout Georges River Local Government Area

(Report by Councillor Payor)................................................................................... 156

QWN005-19      Health Concerns Regarding Use of 'Roundup' Weed Killer

(Report by Councillor Kastanias)............................................................................ 158   

 


Georges River Council - Ordinary Meeting - Monday, 27 May 2019

CCL024-19             Report of the Assets and Infrastructure Committee Meeting held on13 May 2019

[Appendix 1]          Draft Minutes Assets and Infrastructure Committee meeting held on 13 May 2019

 

 

Page 4

 

Committee Reports

Item:                   CCL024-19        Report of the Assets and Infrastructure Committee Meeting held on13 May 2019 

Author:              Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 Recommendation

That the Committee recommendations for items ASS010-19 to ASS013-19 inclusive, detailed below, be adopted by Council.

 

ASS010-19        Management Agreement for Penshurst Park Cricket Training Facility

a)   That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from BlueFit Pty Ltd for a Management Fee payable to Council of $10,000 (including Outdoor Wickets Maintenance) per year (excluding GST) for a period of 3 years commencing 1July 2019 under the Contract Number T18/059 Management Agreement for Penshurst Park Cricket Training Facility.

b)   That the General Manager be authorised to sign the Contract with the preferred Contractors on behalf of Council.

c)   That an internal cash reserve be established for the Penshurst Park Cricket Centre and that at the end of each financial year surplus funds from the Centre be placed in this Reserve to be set aside for future renewal and improvement of the Centre’s assets.

d)   That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

ASS011-19        Naming of Penshurst Park Cricket Training Facility, 1A Percival Street, Penshurst

That Council approves the naming of the Penshurst Park Cricket Training Facility, at 1A Percival Street, Penshurst to be the “Norm O’Neill Cricket Training Facility”.

ASS012-19        Georges River Traffic Advisory Committee Meeting - 7 May 2019

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 7 May 2019 be adopted by Council.

ASS013-19        Minutes of the Georges River Floodplain Risk Management Committee 6 May 2019

That the recommendations contained within the minutes of the Georges River Council Floodplain Risk Management Committee Meeting held on 6 May 2019 be adopted by Council.

 

File Reference

D19/112304

 

ATTACHMENTS

Attachment 1

Draft Minutes Assets and Infrastructure Committee meeting held on 13 May 2019

 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 27 May 2019                                                                                 Page 10

Item:                   CCL025-19        Report of the Environment and Planning Committee Meeting held on13 May 2019 

Author:              Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

Recommendation

That the Committee recommendations for items ENV011-19 to ENV014-19 inclusive, detailed below, be adopted by Council.

ENV011-19        Draft Georges River Keeping of Animals Policy 2019

(a)     That Council endorse the Draft Keeping of Animals Policy, contained in Attachment 1, to be placed on public exhibition for 28 days.

 

(b)     That a further report be provided to Council at the conclusion of the public exhibition.

 

(c)     That the report back to Council on the draft policy includes an assessment on the number of racing pigeons based on consideration of the provisions implemented by other Councils and discussions with the relevant organisation.

 

ENV012-19        Draft Georges River Car Parking Strategy

(a)     That the draft Georges River Council Car Parking Strategy (Attachments 1 to 15) and Tables 2 to 20 detailing the Council officer responses to the recommendations of the draft Strategy be publicly exhibited for a minimum of 60 days.

 

(b)     That a further report be presented to Council following the exhibition of the draft Strategy, including a summary of submissions and recommendations for any additional studies, surveys and consultation to be undertaken.

 

(c)     That Council note the opportunities identified in Council’s draft Car Parking Strategy for the installation of smart sensors and detection equipment in all Council owned car parks in the Hurstville and Kogarah CBDs to enable the community to detect availability of spaces via an appropriate application (app).

 

ENV013-19       Recycling of X-Ray Film in the Georges River Local Government Area

(a)     That Council, to assist with the appropriate disposal of chemical and toxic waste, hold an additional two Household Chemical Collections in 2019/2020 and 2020/2021.

 

(b)     That Council endorses the continuation of the education and awareness program on the disposal and recycling of X-Ray film and associated products.

 

ENV014-19       Regulation of Bike Share Operators

That Council note the information contained within the report regarding the Impounding Amendment (Shared Bicycles and Other Devices) Act 2018.

 

 

 

File Reference

D19/112444

 

ATTACHMENTS

Attachment 1

Draft Minutes of Environment and Planning Committee Meeting held on 13 May 2019

 


Georges River Council - Ordinary Meeting - Monday, 27 May 2019

CCL025-19             Report of the Environment and Planning Committee Meeting held on13 May 2019

[Appendix 1]          Draft Minutes of Environment and Planning Committee Meeting held on 13 May 2019

 

 

Page 14

 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 27 May 2019                                                                                 Page 17

Item:                   CCL026-19        Report of the Finance and Governance Committee Meeting held on13 May 2019 

Author:              Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

Recommendation

That the Committee recommendations for items FIN029-19 to FIN039-19 inclusive, detailed below, be adopted by Council.

 

FIN029-19         Advice on Costs and Status of Council's Court Proceedings - April 2019

That the re report “Advice on Costs and Status of Council’s Court Proceedings – April 2019” be received and noted.

FIN030-19         Local Government Remuneration Tribunal Determination - Mayor and Councillors fees for 2019-2020

That this matter be deferred to the full Council meeting for determination.

FIN031-19         Quarterly Budget Review Statement for quarter ending 31 March 2019

(a)     That Council receive and note the Quarterly Budget Review for quarter ending 31 March 2019.

(b)     That Council approve the variances to the 2018/19 Budget, as detailed in Attachment 1, as a result of the quarter ending 31 March 2019 Budget Review.

FIN032-19         Investment Report as at 31 March 2019

That Council receive and note the contents of the Investment Report as at 31 March 2019.

FIN033-19         Draft Budget 2019/20 - resources in the Strategic Planning Team to deal with development contributions

(a)     That Council approve the extension of the finance resource allocated to development contributions and VPA for a further 13 months - from 16 May 2019 until 30 June 2020 - so as to continue to assist in the financial side of the development contributions and voluntary planning agreements area within the Strategic Planning team.

(b)     That in accordance with Recommendation 2 of the Section 7.11 & 7.12 Income Audit dated 18 March 2019 that Council create a dedicated Development Contributions Officer position to reduce the potential for errors in contribution levies applied and the loss of funding for future developments.

(c)     That Council note impact to the staff costs in the 2019/20 budget for the two positions reference in (a) and (b) and the ongoing staff costs for the dedicated Development Contributions Officer (referenced in (b) above).

 

 

 

FIN034-19         Draft 2019/20 Budget - Consideration of Upgrading Hurstville War Memorial and Provision of a New Basketball Court in Hurstville Ward

(a)     That Council considers the upgrading of the Hurstville War Memorial when the 2019/20 draft budget is being formulated.

(b)     That Council considers the provision of a basketball court as part of the Kempt Field Masterplan works.

FIN035-19         Quarterly Report - Outstanding Council Resolutions as at 31 March 2019

(a)    That the Quarterly Report - Outstanding Council Resolutions  (OCR) as at 31 March 2019, be received and noted.

(b)    That the list of OCR be amended to include the Councillors name who has moved the Notices of Motions.

FIN036-19         Results of exhibition of Council's Draft Code of Conduct and the Draft Procedures for the Administration of the Code of Conduct

(a)     That Council note the contents of this report incorporating the responses from the Office of Local Government (OLG) and the Independent Commission Against Corporation (ICAC).

(b)     That Council adopted the Draft Code of Conduct and Draft Procedures for the Administration of the Code of Conduct (Procedures), as attached.

FIN037-19         Property Matter - Lease of Commercial Office Space - Suite 4E, 34 MacMahon Street, Hurstville.

That the report “Property Matter - Lease of Commercial Office Space – Suite 4E, 34 MacMahon Street Hurstville” be received and noted.

FIN038-19         Property Matter - Waratah Private Hospital Car Park

(a)    That Council receive and note the contents of this report.

(b)    That Council continue with 1 hour free parking (as per the proposed Draft 2019/2020 Fees and Charges) to offset the operating loss currently incurred at the Waratah Private Hospital Car Park.

(c)     That the General Manager prepares a report investigating the opportunities available to dispose of the 150 Council owned car parking spaces and consider the benefits in reinvesting those funds in existing Council owned car parks or future development sites within Hurstville having regards to the provisions of Council’s Draft Car Parking Strategy.

(d)    That the General Manager prepares a report investigating ways to provide free community volunteer  car parking in the Hurstville precinct.

FIN039-19         St George Business Chamber - Variation of the Terms of the Deed of Agreement

(a)     That Council reaffirms its commitment to having a constructive and positive ongoing relationship with the St George Business Chamber in accordance with the intent of the Deed of Agreement between both parties.

(b)     That Council agree to amend the Deed of Agreement to encourage the St George Business Chamber to meet its obligations of the Deed with regards to providing the remaining six events for local businesses between now and the end of 2019.  

(c)     That Council agree to pay the St George Business Chamber the sum of $22,500 as an adjusted payment with regards to the outstanding 2018/2019 invoice.   

(d)     That a further report be presented to Council on the effectiveness of the Deed to support and promote local business.

e)      The Director be authorised to discuss with the chamber the concern of the council regarding them meeting their commitments of the agreement.

 

 

 

File Reference

D19/112529

 

ATTACHMENTS

Attachment 1

Draft Minutes of Finance and Governance Committee Meeting held on 13 May 2019

 


Georges River Council - Ordinary Meeting - Monday, 27 May 2019

CCL026-19             Report of the Finance and Governance Committee Meeting held on13 May 2019

[Appendix 1]          Draft Minutes of Finance and Governance Committee Meeting held on 13 May 2019

 

 

Page 24

 


 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 27 May 2019                                                                                 Page 25

Item:                   CCL027-19        Report of the Community and Culture Committee Meeting held on 13 May 2019 

Author:              Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

Recommendation

That the Committee recommendations for items COM014-19 to COM017-19 inclusive, detailed below, be adopted by Council.

COM014-19       City Possible Memorandum of Understanding

That Council enters into City Possible Memorandum of Understanding as detailed in the report.

COM015-19       Community Grants Program 2018-19 Round 2

That the funding recommendations resulting from the Georges River Council Community Grants Program 2018-2019 Round 2, as detailed in Attachment 1, be adopted.

COM016-19       Outgoing Sponsorships and Donations

(a)     That Council receive and note the Quick Response Sponsorship granted to the amount of $900.00 for sponsorship of the Lugarno Lions Sports Breakfast.

(b)     That Council receive and note the Quick Response Sponsorship granted to the amount of $1,500.00 for sponsorship of the Rockdale Ilinden Football Club 50th Anniversary Gala Ball.

COM017-19       Invitation for Council delegation to visit Čakovec, Croatia

That Council considers the invitation for four delegates to attend Čakovec, Croatia in July 2019 at each delegate’s own expense and in accordance with Georges River Council’s Sister City Policy.

 

 

 

File Reference

D19/112839

 

 

ATTACHMENTS

Attachment 1

Draft Minutes of Community and Culture Committee Meeting held on 13 May 2019

 


Georges River Council - Ordinary Meeting - Monday, 27 May 2019

CCL027-19             Report of the Community and Culture Committee Meeting held on 13 May 2019

[Appendix 1]          Draft Minutes of Community and Culture Committee Meeting held on 13 May 2019

 

 

Page 28

 


 


 


 

 


Georges River Council – Ordinary Meeting -  Monday, 27 May 2019                                                                                 Page 30

Environment and Planning

Nil


Georges River Council – Ordinary Meeting -  Monday, 27 May 2019                                                                                 Page 32

Finance and Governance

Item:                   FIN030-19          Local Government Remuneration Tribunal Determination - Mayor and Councillors Fees for 2019-2020 

Author:              Manager, Office of the General Manager

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

Recommendation

That Council determine the remuneration for the Mayor and Councillors for the 2019/2020 financial year, effective from 1 July 2019.

 

Executive Summary

1.      This matter was considered at the Finance and Governance Committee meeting held on Monday, 13 May 2019.  The Committee recommended that remuneration of the Mayor and Councillors fees for the 2019/2020 financial year be referred to Council for determination. 

2.      The Local Government Remuneration Tribunal (LGRT) released on 15 April 2019 its Annual Report and Determination under sections 239 and 241 of the Local Government Act 1993.

3.      The Annual Report advises that the LGRT undertook a significant review of the categories of Councils; specifically Georges River Council is classified as a Metropolitan Medium Council.

4.      Additionally, the Annual Report advises the LGRT has recommended a general increase of 2.5% in remuneration.

 

Background

5.      In accordance with Section 239 of the Local Government Act 1993 the LGRT determines the category of each Council; while in accordance with Section 241 the LGRT determines remuneration to be paid to Councillors and the Mayor. 

6.      The LGRT wrote to all Mayors in December 2018 advising of the commencement of the 2019 Annual Review. In doing so, the LGRT noted that it is only required to review the categories every three (3) years and it will consider the model, the criteria available to each group and the allocation of councils in detail in 2020.

7.      The 2019 Review found the current categorisation to be appropriate, but noted that some of these requests would in the future be likely to meet the criteria for re-categorisation.  

8.      Georges River Council has been categorised as “Metropolitan Medium” Council.

9.      In the review of Mayoral and Councillors Fees under this category, the LGRT determined that an increase of 2.5% to Councillors fees and Mayoral fees was appropriate.  This decision took into consideration a number of factors including the current cap on public sector wages and key economic indicators. 

10.    The table below provides a summary of the minimum and maximum fees determined by the Tribunal.

 

Metropolitan Medium

Minimum fee 2019/2020

Maximum fee 2019/2020

Maximum fee 2018/2019

Councillor Annual Fee

$13,820

$25,790

$25,160

Mayor Additional Fee

$29,360

$68,530

$66,860

 

Advice from Office of Local Government

11.    Advice was received from the Office of Local Government (OLG) on Friday 17 May 2019 in regard to the fixing of the annual fees for Councillors:

Section 248(3) of the Local Government Act 1993 (the Act) provides that the annual fee payable to councillors must be the same for each councillor.

However, under section 254A(1)(b) of the Act, a council may resolve that a lower fee be paid to a councillor in the circumstances prescribed in the Local Government (General) Regulation 2005 (the Regulation).

For the purposes of section 254A(1)(b) of the Act, clause 404 of the Regulation provides that a councillor may be paid no or a reduced annual fee where the payment of the fee adversely affects the councillor’s entitlement to a pension, benefit or allowance under any legislation of the Commonwealth, a Territory or a State (including New South Wales) and the councillor agrees to the non-payment or reduction.

Unless section 254A(1)(b) of the Act and clause 404 of the Regulation are satisfied, the annual fee payable to councillors must be the same for each councillor under section 248(3).

Other than as prescribed above, Councillors must be paid an annual allowance of at least the minimum fee.

Options

12.    Options available to Council include:

a)    No increase to Councillor Annual Fee and Mayor Additional Fee – retain fee at 2018/2019 amounts of $25,160 and $66,860, respectively.

b)    Apply 2.5% increase to Councillor Annual Fee and Mayor Additional Fee.

c)    Reduce the Councillor Annual Fee and Mayor Additional Fee.

 

Financial Implications

13.    If Council resolves to increase the Councillor Annual Fee and Mayor Additional Fee by 2.5%, thereby paying the maximum Councillor and Mayoral fees, the total cost to Council will be $455,380 per annum.

14.    There is currently provision for this amount in the Draft 2019-2020 Budget. The new fees are payable as of 1 July 2019.

 

File Reference

17/1831

D19/96284

 

ATTACHMENTS

Attachment 1

2019 Annual Determination LGRT - Local Government Remuneration Tribunal

 


Georges River Council - Ordinary Meeting - Monday, 27 May 2019

FIN030-19              Local Government Remuneration Tribunal Determination - Mayor and Councillors Fees for 2019-2020

[Appendix 1]          2019 Annual Determination LGRT - Local Government Remuneration Tribunal

 

 

Page 34

 


Georges River Council – Ordinary Meeting -  Monday, 27 May 2019                                                                                          Page 54

Item:                   CCL023-19        Applications Pursuant to Councillor Ward Discretionary Fund Policy  

Author:              Manager, Office of the General Manager

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

Recommendation;

That the following applications for funding, pursuant to the Councillors Ward Discretionary Fund Policy, be approved:

i.        Application submitted by Councillor Landsberry on behalf of the Kogarah Historical Society in the amount of $1,000.00

ii.       Application submitted by Councillor Symington on behalf of Lugarno Public School P&C in the amount of $680.00

iii.      Application submitted by Councillor Symington on behalf of Forest Rangers Football        Club in the amount of $750.00

iv.      Application submitted by Councillor Agius on behalf of Carlton Rovers Football Club        in the amount of $1,500.00

v.       Application submitted by Councillor Agius on behalf of Carss Park Football Club in    the amount of $1,500.00

vi.      Application submitted by Councillor Agius on behalf of St George Art Society in          the        amount of $400.00

vii.     Application submitted by Councillor Agius on behalf of Sans Souci Devils Swim Club        in the amount of $1,330.00

viii.    Application submitted by Councillor Agius on behalf of Australian Culture & Commerce Association in the amount of $1,500.00

ix.      Application submitted by Councillor Agius on behalf of Sans Souci Football Club       in the amount of $1,500.00

x.       Application submitted by Councillor Konjarski on behalf of Jubilee Community Services in the amount of $950.00

xi.      Application submitted by Councillor Konjarski on behalf of 1st Hurstville Scout Group        in the amount of $1,200.00

xii.     Application submitted by Councillor Konjarski on behalf of Australian Bangladesh     Sports and Cultural Association in the amount of $1,200.00

xiii.    Application submitted by Councillor Katris on behalf of Moving Forwards DFV Case        Management Services Inc. in the amount of $1,500.00

xiv.    Application submitted by Councillor Katris on behalf of Endeavour Harmony Chorus        in the amount of $1,500.00

xv.     Application submitted by Councillor Katris on behalf of Sans Souci Devils Swim Club        Incorporated in the amount of $1,330.00

xvi.    Application submitted by Councillor Katris on behalf of St George Art Society        Incorporated in the amount of $400.00

xvii.   Application submitted by Councillor Wu on behalf of St George Cancer Support          Group in the amount of $500.00

xviii.  Application submitted by Councillor Payor on behalf of St George Art Society        Incorporated in the amount of $400.00

xix.    Application submitted by Councillor Payor on behalf of Sans Souci Devils Swim Club        Incorporated in the amount of $1,330.00

xx.     Application submitted by Councillor Payor on behalf of Kogarah Library Community        Quilting Group in the amount of $1,500.00

xxi.    Application submitted by Councillor Payor on behalf of Zonta Club of Botany Bay       in the amount of $850.00

xxii.   Application submitted by Councillor Payor on behalf of St George Men’s Shed in        the amount of $850.00

xxiii.  Application submitted by Councillor Payor on behalf of St George Brass Band in         the amount of $850.00

xxiv.  Application submitted by Councillor Payor on behalf of St George Cancer Support in        the amount of $850.00

xxv.   Application submitted by Councillor Tegg on behalf of Ogilvy Street Landcare    Group in the amount of $592.50

xxvi.  Application submitted by Councillor Tegg on behalf of Georges River Nomads   Landcare Group in the amount of $592.50

xxvii. Application submitted by Councillor Tegg on behalf of St George Cancer Support       Group in the amount of $1,000.00

xxviii.  Application submitted by Councillor Tegg on behalf of Riverwood Wetlands Landcare Group in the amount of $592.50

xxix.  Application submitted by Councillor Tegg on behalf of Poulton Park Landcare    Group in the amount of $592.50

xxx.   Application submitted by Councillor Tegg on behalf of Myles Dunphy Reserve   Landcare Group in the amount of $592.50

xxxi.  Application submitted by Councillor Tegg on behalf of Kogarah Concert Band in         the amount of $1,500.00

 xxxii.  Application submitted by Councillor Kastanias on behalf of Penshurst West Public School in the amount of $730.00

xxxiii.  Application submitted by Councillor Greene on behalf of Playgroups NSW in the amount of $1,115.00

xxxiv.  Application submitted by Councillor Greene on behalf of Oatley Heritage and Historical Society in the amount of $1,115.00

 

Executive Summary

1.      Council at its meeting of the 28 May 2018, endorsed the Councillor Ward Discretionary Fund Policy (The Fund).

2.      The Policy provides a framework which enables Councillors to provide minor financial support to individuals, community groups or for the provisions of minor capital works within wards which will complement Council’s existing grants, sponsorship and donations framework.

3.      This report includes details of applications which have been assessed against the Funds eligibility criteria and determined to qualify for funding.

Background

4.      The Councillor Ward Discretionary Fund Policy stipulates three categories for applications of funds, those by an individual, community group and applications for minor capital works. 

5.      In keeping with ensuring accountability and transparency details have been included below in regards to applications that are now listed for consideration and their demonstrated ability to satisfy the eligibility criteria of the Fund.

6.      In addition to these measures, details of funds awarded are available on Council’s website and are included in Council’s Annual Report as is required in regards to the allocation of funds through section 356 of the Local Government Act.

 

CWF132 /18-19

Councillor Landsberry

Classification of

Application

Community Group

Reason for Request

Support the promotion of the “Unworn Wedding Dress”

Applicant’s Details

Kogarah Historical Society Inc.

Amount of Funds

Requested

$ 1,000.00

Declaration of

Conflict of Interest

Councillor Landsberry has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Kogarah Historical Society Inc. aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Kogarah Historical Society, now in its 45th year, was founded in 1970 with aims:

To encourage the study of Australian History and promote awareness of the history of the Kogarah Municipality.

History of Previous Applications

No previous applications

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF133/18-19

Councillor Symington

Classification of

Application

Community Group

Reason for Request

P&C Music Program

Applicant’s Details

Lugarno Public School P&C

Amount of Funds

Requested

$680.00

Declaration of

Conflict of Interest

Councillor Symington has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Lugarno Public School P&C aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

The P & C is a group of parents and carers who volunteer their time and skills to assist our Principal, Mrs Justine Williams, and the school in any way we can to enhance the school experience and learning environment for our children. They do this by running the school canteen, uniform shop and numerous fundraising activities.

History of Previous Applications

No previous applications

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF134/18-19

Councillor Symington

Classification of

Application

Community Group

 

Reason for Request

Contributions to season costs

Applicant’s Details

Forest Rangers Football Club

Amount of Funds

Requested

$750.00

Declaration of

Conflict of Interest

Councillor Symington has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Forest Rangers Football Club aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Forest Rangers Football Club, established in 1966, has teams ranging from Under 6 to Over 35. They play in the St George Football Association, with our home ground at Gannon’s Park, Peakhurst. They have teams for girls, boys, women and men and enjoy support from many local organisations and businesses.

History of Previous Applications

No

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF135/18-19

Councillor Agius

Classification of

Application

Community Group

 

Reason for Request

Funding new equipment & uniforms

Applicant’s Details

Carlton Rovers Football Club (Soccer)

Amount of Funds

Requested

$1,500.00

Declaration of

Conflict of Interest

Councillor Agius has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Carlton Rovers Football Club aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Carlton Rovers FC was formed in 1980 and joined the St George Football Association as a foundation member of the then newly formed Premier League competition. Carlton has enjoyed great success over many a year in the district's top flight of senior football with many campaigns as Semi Finalists, Grand Finalists and Champions.

No previous applications

No previous applications

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF136/18-19

Councillor Agius

Classification of

Application

Community Group

 

Reason for Request

Purchase new equipment

Applicant’s Details

Carss Park Football Club

Amount of Funds

Requested

$1,500.00

Declaration of

Conflict of Interest

Councillor Agius has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Carss Park Club aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Carss Park FC was established in 1930 by a local prominent resident by the name of Charles Pirie. As the oldest club in The St George Association, they are proud their tradition, heritage and commitment to football over the past 86 years. Many families are generational, with the children and grandchildren of former presidents, committee and players now taking up active roles in our club.

History of Previous Applications

No previous applications

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

 

CWF137/18-19

Councillor Agius

Classification of

Application

Community Group

 

Reason for Request

Financial assistance towards fit out

Applicant’s Details

Sans Souci Football Club

Amount of Funds

Requested

$1,500.00

Declaration of

Conflict of Interest

Councillor Agius has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Sans Souci Football Club aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Founded in 1958, Sans Souci Football Club (SSFC) has a rich history of trials and tribulations.

In 1958 The club fielded 3 teams with a total of 40 registered players, 1 under 10’s, 2 under 12’s.  A young 6 years old, went onto become the President of St George Association, Ross Gardner. The Club plays its matches at Claydon Reserve.

History of Previous Applications

No previous applications

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF138/18-19

Councillor Agius

Classification of

Application

Community Group

 

Reason for Request

Purchase of Uniforms

Applicant’s Details

St George Art Society

Amount of Funds

Requested

$400.00

Declaration of

Conflict of Interest

Councillor Agius has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to St George Art Society aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

The St George Art Society was inaugurated in 1944 ‘for the encouragement of art in the St George district’, to develop the practice of art and art appreciation. The St George Art Society Committee is dedicated to developing and maintaining interesting and creative art experiences for the Society’s members

History of Previous Applications

No previous applications

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF139/18-19

Councillor Agius

Classification of

Application

Community Group

 

Reason for Request

 

Applicant’s Details

Sans Souci Devils Swim Club

Amount of Funds

Requested

$1,330.00

Declaration of

Conflict of Interest

Councillor Agius has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Sans Souci Devils Swim Club aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Sans Souci Sea Devils Swim Club they are a family friendly club, run by volunteers, which aims to provide a safe and supportive environment where all swimmers, regardless of ability, are encouraged to reach their full potential.

They are a not-for-profit organisation which is run under our Constitution and By-Laws. They were formed in 2009 by some very dedicated parents and coaches. 

History of Previous Applications

No previous applications

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF140/18-19

Councillor Agius

Classification of

Application

Community Group

 

Reason for Request

Operational Costs

Applicant’s Details

Australian Culture  Commerce Association

Amount of Funds

Requested

$1,500.00

Declaration of

Conflict of Interest

Councillor Agius has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Australian Culture Commerce Association aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Australian Culture & Commerce Association aims to promote multicultural value in Australia society and always dedicated ourselves to serve all the multicultural groups in the Australia for better community and give back to the society.
They also aim to serve community by building the platform for the communities that we serve and provide opportunities to show their best talents and find their sense of belonging to the Australian society through various event such as festival, art exhibition, community workshops or volunteer program.

History of Previous Applications

No previous applications

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

 

CWF141/18-19

Councillor Konjarski

Classification of

Application

Community Group

 

Reason for Request

Operational Costs

Applicant’s Details

Jubilee Community Services

Amount of Funds

Requested

$950.00

Declaration of

Conflict of Interest

Councillor Konjarski has signed a declaration advising that there is a non-significant non-pecuniary Interest.

Eligibility Criteria

The provision of funds to Jubilee Community Services aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Jubilee Community Services provides services for people residing in the St George Area, in particular the Georges River Council area and neighbouring suburbs depending on the program. The service continues to grow as they adapt to the emerging needs of our community through consultation with our community members.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF142/18-19

Councillor Konjarski

Classification of

Application

Community Group

 

Reason for Request

Operational Costs

Applicant’s Details

1st Hurstville Scout Group

Amount of Funds

Requested

$1,200.00

Declaration of

Conflict of Interest

Councillor Konjarski has signed a declaration advising that there is a non-significant non-pecuniary Interest.

Eligibility Criteria

The provision of funds to 1st Hurstville Scout Group aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Scouts Australia NSW is a registered charity that operates wholly on the support of its volunteers.

They depend on the support of the public to maintain our training infrastructure across the State for youth members and to equip, train and coordinate our volunteer Leaders and helpers – work that continues all year.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF143/18-19

Councillor Konjarski

Classification of

Application

Community Group

 

Reason for Request

Seasonal Costs

Applicant’s Details

Australian Bangladesh Sports and Cultural Association

Amount of Funds

Requested

$1,200.00

Declaration of

Conflict of Interest

Councillor Konjarski has signed a declaration advising that there is a non-significant non-pecuniary Interest.

Eligibility Criteria

The provision of funds to Australian Bangladesh Sports and Cultural Association aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

ABSCA is a voluntary and non-governmental organisation which promotes the Sports and traditional Culture of Bangladesh in Australia. They are a registered non- profit organisation based in Sydney, and cater to most sporting needs from the Bangladeshi community.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

 

 

 

CWF144/18-19

Councillor Katris

Classification of

Application

Community Group

 

Reason for Request

Assistance towards domestic and family violence workshop

Applicant’s Details

Moving Forward DFV Case Management Services Inc.

Amount of Funds

Requested

$1,500.00

Declaration of

Conflict of Interest

Councillor Katris has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Moving Forward DFV Case Management Services Inc. aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

This service provides specialist trauma-informed, strengths-based, client-centred case management for single women and women with children in the St George and Sutherland areas who are experiencing, escaping or have left domestic and family violence.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF145/18-19

Councillor Katris

Classification of

Application

Community Group

 

Reason for Request

Music repertoire

Applicant’s Details

Endeavour Harmony Chorus

Amount of Funds

Requested

$1500.00

Declaration of

Conflict of Interest

Councillor Katris has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Endeavour Harmony Chorus aligns with Council’s Community Strategic Plan - Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Women of all ages and backgrounds make up Endeavour Harmony Chorus with our common purpose being a love of singing and performing.  They hold an annual show, usually in the Sutherland Shire and enjoy performing around Sydney. Endeavour Harmony Chorus is a not-for-profit and registered tax deductible gift recipient organisation. ABN: 95 231 102 070.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF146/18-19

Councillor Katris

Classification of

Application

Community Group

 

Reason for Request

Sans Souci Sea Devils Swim Club Incorporated

Applicant’s Details

Purchase of stopwatch timing system.

Amount of Funds

Requested

$1,330.00

Declaration of

Conflict of Interest

Councillor Katris has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Sans Souci Sea Devils Swim Club Incorporated - aligns with Council’s Community Strategic Plan - Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Sans Souci Sea Devils Swim Club they are a family friendly club, run by volunteers, which aims to provide a safe and supportive environment where all swimmers, regardless of ability, are encouraged to reach their full potential.

They are a not-for-profit organisation which is run under our Constitution and By-Laws. They were formed in 2009 by some very dedicated parents and coaches. 

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF147/18-19

Councillor Katris

Classification of

Application

Community Group

 

Reason for Request

St George Art Society Incorporated

Applicant’s Details

Purchase of uniforms

Amount of Funds

Requested

$400.00

Declaration of

Conflict of Interest

Councillor Katris has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to St George Art Society Incorporated - aligns with Council’s Community Strategic Plan - Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

The St George Art Society was inaugurated in 1944 ‘for the encouragement of art in the St George district’, to develop the practice of art and art appreciation. The St George Art Society Committee is dedicated to developing and maintaining interesting and creative art experiences for the Society’s members.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF148/18-19

Councillor Wu

Classification of

Application

Community Group

 

Reason for Request

St George Cancer Support Group

Applicant’s Details

Ongoing Costs

Amount of Funds

Requested

$500.00

Declaration of

Conflict of Interest

Councillor Wu has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to St George Cancer Support Group - aligns with Council’s Community Strategic Plan - Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

The St George Cancer Support Group was founded in 1981 to support Cancer patients, their partners, friends and relatives.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF149/18-19

Councillor Payor

Classification of

Application

Community Group

 

Reason for Request

St George Art Society

Applicant’s Details

Purchase of uniforms

Amount of Funds

Requested

$400.00

Declaration of

Conflict of Interest

Councillor Payor has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to St George Art Society aligns with Council’s Community Strategic Plan - Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

The St George Art Society was inaugurated in 1944 ‘for the encouragement of art in the St George district’, to develop the practice of art and art appreciation. The St George Art Society Committee is dedicated to developing and maintaining interesting and creative art experiences for the Society’s members.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF150/18-19

Councillor Payor

Classification of

Application

Community Group

 

Reason for Request

Sans Souci Sea Devils Swim Club Incorporated

Applicant’s Details

Funding towards replacement canteen equipment

Amount of Funds

Requested

$1,330.00

Declaration of

Conflict of Interest

Councillor Payor has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Sans Souci Sea Devils Swim Club Incorporated - aligns with Council’s Community Strategic Plan - Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Sans Souci Sea Devils Swim Club they are a family friendly club, run by volunteers, which aims to provide a safe and supportive environment where all swimmers, regardless of ability, are encouraged to reach their full potential.

They are a not-for-profit organisation which is run under our Constitution and By-Laws. They were formed in 2009 by some very dedicated parents and coaches.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF151/18-19

Councillor Payor

Classification of

Application

Community Group

 

Reason for Request

Supporting local charities

Applicant’s Details

Kogarah Library Community Quilting Group

Amount of Funds

Requested

$1,500.00

Declaration of

Conflict of Interest

Councillor Payor has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Kogarah Library Community Quilting Group - aligns with Council’s Community Strategic Plan - Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

The quilting group has been running since 2010 and in that time the 20 or so members have made more than 120 quilts from donated materials.

Each year the quilts are given to various charities and community groups with the expectation they will be put to good use.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF152/18-19

Councillor Payor

Classification of

Application

Community Group

 

Reason for Request

Supporting local charities

Applicant’s Details

Zonta Club of Botany Bay

Amount of Funds

Requested

$850.00

Declaration of

Conflict of Interest

Councillor Payor has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Zonta Club of Botany Bay Group - aligns with Council’s Community Strategic Plan - Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Zonta is a not-for-profit organisation that supports to advance the status of women through service and advocacy. Members are highly diverse with a commitment to make a difference through local and international communities.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF153/18-19

Councillor Payor

Classification of

Application

Community Group

 

Reason for Request

Supporting Local Charites

Applicant’s Details

St George Men’s shed

Amount of Funds

Requested

$850.00

Declaration of

Conflict of Interest

Councillor Payor has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to St George Men’s Shed - aligns with Council’s Community Strategic Plan - Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

The St George Men’s Shed serves men and the community in the St. George district. Formed under the auspices of the St George Division of General Practice and the Pole Depot in August 2011. The range of activities includes carpentry, wood turning, furniture making, photography, leather work and provides basic computer skills. They started with 10 men and new members are joining every week. ABN is 86 619 781 232.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF154/18-19

Councillor Payor

Classification of

Application

Community Group

 

Reason for Request

Ongoing Costs

Applicant’s Details

St George Brass Band

Amount of Funds

Requested

$850.00

Declaration of

Conflict of Interest

Councillor Payor has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to St George Brass Band- aligns with Council’s Community Strategic Plan - Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

The St. George Brass Band is a community band located in the St. George district in Sydney, NSW and rehearses 7:30pm Wednesday nights at Bexley School of Arts, 476 Forest Road, Bexley (between the petrol station and the Masonic Hall). The St. George Brass Band has a wide variety of players from experienced players to young, enthusiastic beginners

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

 

 

CWF155/18-19

Councillor Payor

Classification of

Application

Community Group

 

Reason for Request

Ongoing costs

Applicant’s Details

St George Cancer Support Group

Amount of Funds

Requested

$850.00

Declaration of

Conflict of Interest

Councillor Payor has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to St George Cancer Support Group- aligns with Council’s Community Strategic Plan - Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

The St George Cancer Support Group was founded in 1981 to support Cancer patients, their partners, friends and relatives.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF156/18-19

Councillor Tegg

Classification of

Application

Community Group

 

Reason for Request

Support efforts in revegetation, weed & bush health

Applicant’s Details

Ogilvy Street Landcare Group

Amount of Funds

Requested

$592.50

Declaration of

Conflict of Interest

Councillor Tegg has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Ogilvy Street Landcare Group - aligns with Council’s Community Strategic Plan - Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Landcare is a community-based approach to managing and protecting our natural resources – creating more productive and sustainable farms, conserving our environment and building more cohesive and resilient communities.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF157/18-19

Councillor Tegg

Classification of

Application

Community Group

 

Reason for Request

Support efforts in revegetation, weed & bush health

Applicant’s Details

Georges River Nomads Landcare

Amount of Funds

Requested

$592.50

Declaration of

Conflict of Interest

Councillor Tegg has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Georges River Landcare Group - aligns with Council’s Community Strategic Plan - Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Landcare is a community-based approach to managing and protecting our natural resources – creating more productive and sustainable farms, conserving our environment and building more cohesive and resilient communities.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF158/18-19

Councillor Tegg

Classification of

Application

Community Group

 

Reason for Request

Support efforts in revegetation, weed & bush health

Applicant’s Details

Riverwood Wetlands Landcare Group

Amount of Funds

Requested

$592.50

Declaration of

Conflict of Interest

Councillor Tegg has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Riverwood Wetlands Landcare Group - aligns with Council’s Community Strategic Plan - Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Landcare is a community-based approach to managing and protecting our natural resources – creating more productive and sustainable farms, conserving our environment and building more cohesive and resilient communities.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF159/18-19

Councillor Tegg

Classification of

Application

Community Group

 

Reason for Request

Support efforts in revegetation, weed & bush health

Applicant’s Details

Poulton Park Landcare Group

Amount of Funds

Requested

$592.50

Declaration of

Conflict of Interest

Councillor Tegg has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Poulton Park Landcare Group - aligns with Council’s Community Strategic Plan - Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Landcare is a community-based approach to managing and protecting our natural resources – creating more productive and sustainable farms, conserving our environment and building more cohesive and resilient communities.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF160/18-19

Councillor Tegg

Classification of

Application

Community Group

 

Reason for Request

Support efforts in revegetation, weed & bush health

Applicant’s Details

Myles Dunphy Reserve Landcare Reserve Group

Amount of Funds

Requested

$592.50

Declaration of

Conflict of Interest

Councillor Tegg has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Myles Dunphy Reserve Landcare Reserve Group - aligns with Council’s Community Strategic Plan - Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Landcare is a community-based approach to managing and protecting our natural resources – creating more productive and sustainable farms, conserving our environment and building more cohesive and resilient communities.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF161/18-19

Councillor Tegg

Classification of

Application

Community Group

 

Reason for Request

Providing Vital Support

Applicant’s Details

St George Cancer Support Group

Amount of Funds

Requested

$1,000.00

Declaration of

Conflict of Interest

Councillor Tegg has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to St George Cancer Support Group- aligns with Council’s Community Strategic Plan - Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

The St George Cancer Support Group was founded in 1981 to support Cancer patients, their partners, friends and relatives.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF162/18-19

Councillor Tegg

Classification of

Application

Community Group

 

Reason for Request

Ongoing Costs

Applicant’s Details

Kogarah Concert Band

Amount of Funds

Requested

$1,500.00

Declaration of

Conflict of Interest

Councillor Tegg has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Kogarah Concert Band- aligns with Council’s Community Strategic Plan - Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Kogarah Concert Band was established in 1888 and is celebrating its 130th Anniversary!

They believe we are the longest continuously running concert band in Australia.

They also support many community activities including fetes, citizenship ceremonies, nursing homes and hospitals, festivals, ANZAC and Australia Day Celebrations, Christmas carols, private functions.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

 

CWF163/18-19

Councillor Kastanias

Classification of

Application

Community Group

 

Reason for Request

Financial assistance to purchase a program

Applicant’s Details

Penshurst West Public School

Amount of Funds

Requested

$730.00

Declaration of

Conflict of Interest

Councillor Kastanias has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Penshurst West Public School,- aligns with Council’s Community Strategic Plan - Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Penshurst West Public School has a focus on technology as a tool for learning with Interactive Whiteboards in each classroom along with a Federal Government and community built Technology Learning Centre.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF164/18-19

Councillor Greene

Classification of

Application

Community Group

 

Reason for Request

Financial assistance for resources and equipment

Applicant’s Details

St George Zone of Playgroups

Amount of Funds

Requested

$1,115.00

Declaration of

Conflict of Interest

Councillor Greene has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to St George Zone of Playgroups - aligns with Council’s Community Strategic Plan - Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Playgroup NSW, the peak body representing playgroups across NSW, is a not-for-profit organisation dedicated to supporting families and strengthening local communities through playgroups. 

Over 10,000 families currently enjoy Playgroup NSW.

St George Zone of Playgroups is a branch of Playgroup NSW.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF165/18-19

Councillor Greene

Classification of

Application

Community Group

 

Reason for Request

Financial assistance towards interpretive signage and publications

Applicant’s Details

Oatley Heritage and Historial Society

Amount of Funds

Requested

$1,115.00

Declaration of

Conflict of Interest

Councillor Greene has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Oatley Heritage and Historial Society - aligns with Council’s Community Strategic Plan - Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

The Oatley Heritage and Historical Society researches historical events and places within and around Oatley.

The Society researches Oatley History and publishes its reports and other material on this site.

History of Previous Applications

No previous applications.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

7.      Funds of $1,000,000 consisting of $150,000 of non-capital funds and $850,000 of capital funds have been allocated in the 2018/19 Budget.

Non Capital Funds ($10,000/Councillor)

Funds Allocated to date including this report

Remaining Balance

The Mayor Councillor Greene

$10,000.00

NIL

Deputy Mayor, Councillor Elmir

$10,000.00

NIL

Councillor Agius

$10,000.00

NIL

Councillor Badalati

$6,000.00

$4,000.00

Councillor Grekas

$10,000.00

NIL

Councillor Hindi

$7,000.00

$3,000.00

Councillor Katris

$10,000.00

NIL

Councillor Kastanias

$10,000.00

NIL

Councillor Konjarski

$10,000.00

NIL

Councillor Landsberry

$10,000.00

NIL

Councillor Liu

$9,500.00

$500.00

Councillor Payor

$10,000.00

NIL

Councillor Symington

$10,000.00

NIL

Councillor Tegg

$10,000.00

NIL

Councillor Wu

$10,000.00

NIL

 

Ward Funds for minor capital works have been fully allocated for the financial year across all Wards.

 

Risk Implications

8.      The Enterprise Risk Management Strategy contains two relevant actions in regards to the provision of an open, accessible and transparent decision making and meeting process.  The adopted process for the allocation of funds through the Councillor Ward Discretionary Fund Policy is one of many strategies that have been implemented to ensure that these actions are achieved.  

 

Community Engagement

9.      Community engagement regarding the allocation of funds $1,000,000 consisting of $150,000 of non-capital funds and $850,000 of capital funds allocated in the Draft 2018/19 Budget was undertaken as part of the 2018/19 budget process.

 

File Reference

D18/174786

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 27 May 2019                                                                                 Page 76

Item:                   CCL028-19        Results of Public Exhibition - Council's Draft Code of Meeting Practice 2019 

Author:              Manager, Office of the General Manager

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

Recommendation

That Council adopt the Draft Code of Meeting Practice 2019, as exhibited subject to the following amendments;

i.   Public Forums are to be held prior to all Standing Committee Meetings and Ordinary Meetings of Council.

ii.  The number of public speakers is to be retained at three speakers for and three speakers against any item on the agenda.

iii. Public speakers will be permitted to speak on more than one item of business on the agenda, subject to the approval of the General Manager.

iv. The use of audio or visual aids shall be permitted subject to the speaker providing notification at the time of registering their request to speak and subject to the content of the aids not containing offensive or defamatory material.

v.  An extension of time may be granted to registered speakers in extenuating circumstances at the discretion of the Chairperson.

vi. Video recordings of Council meetings are to be retained for a period of 12 months on Council’s website.

vii.  Any editorial or administration changes necessary to incorporate the above amendments be progressed, including any necessary changes to the relevant Terms of Reference document for each Committee of Council.

 

Executive Summary

1.      NSW Councils are required to adopt a Code of Meeting Practice based on the Model Code of Conduct for Local Councils in NSW and Procedures for the Administration of the Model Code of Conduct for Local Councils in NSW by 14 June 2019.

2.      On 4 March 2019, Councillors received a comprehensive briefing on the New Model Code of Meeting Practice by Dr Lindsay Taylor of Lindsay Taylor Lawyers. Council’s legal obligations, best practice approaches and the recommendations from NSW Office of Local Government (‘OLG’) were presented to Councillors for discussion and input into the Draft Code of Meeting Practice prior to public exhibition.

3.      Council, at its meeting held on 25 March 2019, considered a report regarding the Draft Code of Meeting Practice and resolved that these documents be placed on public exhibition for a period of 42 days.

 

 

 

 

 

Background

4.      Council has six months from the date of prescription to adopt a Code of Meeting Practice based on the Prescribed Model Code of Meeting Practice that date being 14 June 2019, but if adopted by Council at the 27 May 2019 meeting this change will take immediate effect.

 

Public Exhibition

5.      Council’s Draft Code of Meeting Practice was placed on public exhibition for a period of 42 days, closing on 13 May 2019. 17 unique and 36 proforma submissions (a total of 53 submission) were received from 45 individuals and community groups.

6.      Council did not receive feedback from the OLG or the ICAC.

 

Summary of Issues Raised – Public Exhibition

·    Disclosures of Interest

-    The new Code does not adequately deal with the declaration of conflicts of interest at Council meetings due to the voluntary nature of disclosures and lack of stronger measures in the Code to effectively monitor or enforce compliance with the requirement to disclose interests. The lack of effective enforcement of conflicts of interest does not inspire confidence that conflicts have been properly dealt with by Councillors.

Response

Conflicts of interest relating to matters being considered at meetings must be disclosed and managed in accordance with the provisions of the Local Government Act 1993 and Council’s Code of Conduct.

 

·    Public Forums – General

-    The proposed changes relating to the Public Forums will “effectively disenfranchise the community and create a breeding ground for dysfunction (as we experienced under Hurstville City Council, where two Councillors held the power and frequently abused and insulted community members who attempted to speak at meetings) https://www.olg.nsw.gov.au/news/report-hurstville-council.

-    “How dare Council Management propose these changes to the Code of Meeting Practice and hide the changes within a 73 page document.”

-    “If Council thinks these moves enhance its public perception following controversies such as dealing with the Chinese Government, it is mistaken. Constituents wishing to make a point will go direct to the media instead.”

-    “The changes outlined in this draft document should not be implemented. Democracy should not be further eroded by our arrogant Councillors. Next Council election we will find people who will listen to the community and actually support the running of Council meetings in a fully democratic way.”

Response

The proposed changes to Council’s Code of Meeting Practice are the direct result of the NSW Government’s changes to the Local Government Act 1993 and the prescribed Regulation.

Council’s Draft Code of Meeting Practice is based on the Office of Local Government’s (OLGs) Model Code of Meeting Practice 2018. The OLG undertook extensive consultation during the development of its new Model Code, both in 2016 and 2018. The final version of the Model Code has been informed by the public feedback received in response to that consultation.

In December 2018 Council was provided with the Draft Model Code of Meeting Practice and a Circular to Council (Circular No 18-45) with an attached FAQ sheet with instructions on how to implement the new Code.

In relation to the conduct of Public Forums, the Circular and FAQ state;

The provisions governing public forums contained in the Model Meeting Code reflect what OLG sees to be best practice and have been informed by the following considerations:

·    Councils should have a comprehensive community engagement strategy in place to ensure that the views of affected persons and (where relevant) the community as a whole are considered in council decision making. This will soon be a statutory requirement. Public forums at council meetings are not an appropriate substitute for effective community consultation and councils need to be mindful that the views expressed at public forums will not necessarily be representative of the views of other affected parties or the broader community.

·    Public forums should operate as an input into council decision-making at meetings. This means that they should be focussed on the matters under consideration at a council meeting and not permit free ranging discussion of other matters that are not being dealt with at the meeting.

·    In the interests of ensuring informed decision making, there should be a gap between the public forum and the meeting to allow councillors the time to properly consider matters raised at the public forum and, if necessary, to seek further input and guidance from staff before being required to make a decision on those matters.

·    Council meetings should operate as a forum for debate and decision making by the community’s elected representatives. Public forums should not operate in a way that displaces this as the principal purpose of council meetings nor operate as a platform for others to participate in debate with elected officials on matters under consideration at a meeting.

·    Participation in a public forum is a privilege not a right. It should be within the discretion of a council to withdraw this privilege where a person fails to respect meeting rules or engages in disorderly conduct.”

 

·    Public Forums – Participation by persons from non-English speaking backgrounds

-    The Code should provide for the use of interpreters, sign language assistance and other aids that would assist speakers from a non-English speaking background to make an address at a Public Forum and also to understand the decision process and recommendations made at Committee and Council meetings.

 

Response

Upon registering to speak, if a request is made for the use of an interpreter, sign language or other assistance, it can be arranged with adequate prior notification.

Additionally, should any member of the public or attendees at a meeting of Council require assistance to understand the decision making process of Council meetings, Council Officers, interpreters and other assistance can be made available upon prior request.

 

·    Public Forums – Prior to Committee and Extraordinary Council Meetings

-    Public Forums should be held prior to Extraordinary Council Meetings and meetings of Committees of Council. Committee Meetings are where the majority of discussions and decisions of Council are made.

Response

Council Officers concur with the NSW Government (OLG) that the ability for the community to provide input into Council decision making represents best practice and should be provided for in the manner recommended by the NSW Government.

Councillors were provided with a comprehensive briefing by Dr Lindsay Taylor from Lindsay Taylor Lawyers, at a Councillor Workshop on 4 March 2019. At this workshop, a range of options for Public Forms were provided for Councillors’ consideration including the option to retain the opportunity for public participation prior to Standing Committee Meetings. A number of options were also canvassed in the report to Council on 25 March 2019.

The option preferred by Councillors, arising from the workshop and subsequently adopted for exhibition, was to provide the opportunity for public participation at a forum prior to Ordinary Meetings of Council only.

All of the proforma submissions and a majority of the unique submissions requested the retention of public participation prior to Standing Committee Meetings, Ordinary Meetings of Council and Extraordinary Meetings of Council.

It is considered that the option to hold a Public Forum prior to each Standing Committee Meeting should be provided to the community in addition to holding a Public Forum prior to all Ordinary Meetings of Council. Whilst the NSW Government does not require any forums to be held, Council may choose to provide multiple opportunities for public participation.

Consistent with Council’s current Code of Meeting Practice, it is not recommended that public participation occur prior to Extraordinary Meetings of Council.

Therefore, it is recommended that having regard to the options provided in the previous report to Council on 25 March 2019, Public Forums be held immediately preceding Standing Committee Meetings on Week 2 of Council’s current meeting cycle and immediately preceding Ordinary Meetings of Council on Week 4 of Council’s current meeting cycle.

                                                                                               

·    Public Forums – Number of speakers

-    The number of speakers for or against an item should remain at three.

-    The number of speakers for or against an item should be a minimum of three.

-    The number of speakers permitted on each item on the agenda should be four.

-    The number of speakers should be unlimited for each item on the agenda.

Response

The Draft Model Code of Conduct allows Council to specify the number of speakers permitted to speak for or against an item listed on the agenda. In response to the majority of community feedback on this issue, it is recommended that Council retain the existing arrangement for speakers, ie: three for and three against any item listed on the agenda.

 

 

 

·    Public Forums – Limit on number of items to be addressed on any one agenda

-    The public should be able to speak on multiple items on any Council agenda if they wish and not be limited to one item of business on the agenda.

Response

The Draft Model Code of Conduct allows Council to specify a limit to the number of items on the agenda a person may speak for or against. In response to the majority of community feedback on this issue, it is recommended that Council allow persons to speak on more than one item of business on the agenda.

 

·    Public Forums – Order of Business and Timing

-    The Public Forum should remain as part of the Order of Business of the Council Meeting with no time gap between the Forum and the commencement of the meeting. Council officers should not have the opportunity to discuss items with Councillors “behind closed doors where bureaucrats can influence the debate”.

Response

The NSW Government (OLG) advises in its Circular 18-45, that it is best practice and “in the interests of ensuring informed decision making, there should be a gap between the Public Forum and the meeting to allow Councillors the time to properly consider matters raised at the Public Forum and, if necessary to seek further input and guidance from staff before being required to make a decision on those matters”.

Furthermore, the Model Code provides that the General Manager may recommend that Council defer consideration of a matter raised at a Public Forum pending the preparation of a further report on the matter. However, this provision was not specifically included in Council’s Draft Code of Meeting Practice as the option to defer any item on any meeting agenda is one that continues to remain available to Council.

In the interest of timely decision making and to avoid deferral of items, the provision of a gap between the Public Forum and the meeting enables time for Councillors to consult and receive guidance from Council Officers before the meeting occurs to enable informed decision making as required by Section 232 of the Local Government Act 1993 (“s232: The role of a councillor is …to make considered and well informed decisions as a member of the governing body …”).

In order to be consistent with the best practice approach recommended by the NSW Government, it is recommended that a gap continue to be provided between the Public Forum and any Standing Committee Meeting or Ordinary Meeting of Council.

 

·    Public Forums – Mandatory attendance by Councillors

-    Councillors should be obliged to attend all Public Forums so they are kept abreast of the community’s views and expectations. This makes a farce of the democratic process as Councillors will not be able to hear the voice of the public.

-    If Councillor attendance is not mandatory, how will Councillors be made aware of any Items which may be subject to a declaration of a conflict of interest?

Response

There is no legal obligation under the Local Government Act 1993 or Regulation for Councillors to attend any meetings of Council. However it is noted that Apologies and a Leave of Absence should be granted prior to any non-attendance of Councillors at Council Meetings if possible. This provision will continue to apply in the future to all meetings of Council and Public Forums.

 

·    Public Forums – Requirement to register to speak

-    Residents should not have to give notice of whether they are speaking for or against a particular item on the agenda.

Response

In order to ensure the orderly and efficient conduct of any Public Forum, it is essential that speakers continue to indicate whether they are speaking for or against an item on the agenda when they register to speak. Without this requirement, it is impossible for the Chairperson to comply with the limit of three speakers for and three speakers against an item.

 

·    Public Forums – Approval of speakers

-    The decision to approve or refuse an application to speak at a Council meeting should only be made by the Mayor or the Chair.

-    The decision to permit an increase in the number of speakers for any item on the agenda should only be made by the Mayor or Chair.

Response

In accordance with Council’s current Code of Meeting Practice the General Manager approves all registered speakers, including any increase in the number of speakers, prior to Standing Committee Meetings. The Mayor approves all registered speakers, including any increase in the number of speakers, prior to Council Meetings. Any rejection of speakers occurs in consultation with the Mayor or relevant Committee Chairperson. It is intended that this practice continues in the future.

 

·    Public Forums – Use of audio or visual aids

-    Approved speakers should be permitted to present all necessary visual and audio materials in support of their address at the public forum.

-    Approved speakers should be permitted to present all necessary visual and audio materials in support of their address at the public forum with the approval of the Mayor.

Response

In response to the majority of community feedback on this issue, it is recommended that Council allow the use of audio or visual aids, subject to the speaker providing notification at the time of registering their request to speak and subject to the content of the aids not containing offensive or defamatory material.

 

·    Public Forums – Order of speakers

-    The order of speakers should be determined by the Mayor or their delegate.

Response

In accordance with Council’s current Code of Meeting Practice the General Manager approves the order of speakers prior to all meetings. Order of Speakers is the order in which registrations are received by Council Officers.

 

 

 

·    Public Forums – Time limits on speakers

-    The Mayor, at the request of a Councillor, should be permitted to provide extensions of time to any speaker.

Response

In order to ensure the orderly and efficient conduct of any Public Forum and to provide fair and equitable opportunities for all members of the community to participate, it is considered that time limits be for speakers should be strictly enforced by the Chairperson. However, an extension of time may be granted to registered speakers in extenuating circumstances at the discretion of the Chairperson.

 

·    Webcasting of Meetings – Period of retention on Council’s website

-    Retention of the webcast recordings of Council meetings should be retained in perpetuity and not removed after six months.

Response

In response to this submission, Council Officers have reviewed the ability to retain recordings for a period greater than six months. Due to data storage limitations and costs, recordings can only be retained on the website for a maximum period of 12 months after which they will be archived. However, upon request archived recordings can be viewed for any meetings prior to the retained 12 month period.

 

·    Webcasting of Meetings – General support

-    Wholeheartedly support the webcasting of all Committee and Extraordinary Meetings of Council.

Response

This submission is noted. In addition to webcasting Ordinary Meetings of Council, Council has previously resolved to also webcast all Advisory Committee Meetings, Standing Committee Meetings and Extraordinary Meetings of Council, commencing 1 June 2019.

 

·    Availability of Business Papers

-    Business papers should be made available to the public at least two business days prior to each meeting. In addition, Council’s should provide an automated email notification system for selected business papers including the ability for the public to be able to register ‘keywords’ that they would then receive business paper alerts for. This practice should be incorporated in the new Code.

Response

Business Papers will continue to be made available to the public in accordance with the provisions of the Local Government Act 1993.

Whilst not a requirement of the Model Code of Meeting Practice, Council Officers will explore the opportunity for email notification and keyword alerts as part of Council’s ongoing business improvement processes and customer service program.

 

 

 

 

 

·    General Meeting Practice

-    “A Code cannot limit the exercise of general meeting practice by the Chair”.

Response

The express purpose of the New Model Code of Meeting Practice is to promote greater consistency between Councils across the state in key areas of meeting practice and to codify areas of common practice in a way that leads to better informed and more effective decision making that is consistent with the requirements of the Local Government Act 1993.

 

The Chairperson is required at all times to comply with the Council’s adopted Code of Meeting Practice and is therefore limited in the exercise general meeting practice by the Code.

 

Financial Implications

7.      All costs associated with the implementation of this Code including the holding of Public Forums and Meetings have been allocated as part of the Councillor Expenses Budget in the Draft 2019/2020 Budget (total allocated budget for Councillor Expenses is $955,000).

 

Risk Implications

8.      The adoption of a best practice Code of Meeting Practice supports the Enterprise Risk Management Strategy of Council. 

 

Community Engagement

9.      Council’s Draft Code of Meeting Practice was placed on public exhibition for a period of 42 days, closing on 13 May 2019.

 

10.    17 unique and 36 proforma submissions (a total of 53 submissions) were received from 45 individuals and community groups.

 

11.    Council did not receive feedback from the OLG or the ICAC.

 

 

ATTACHMENTS

Attachment 1

DRAFT - GEORGES RIVER COUNCIL - CODE OF MEETING PRACTICE (March 2019) (As Exhibited)

Attachment 2

Office of Local Government (OLG) - Circular No 18-45 (18 December 2018) - Commencement of the new Model Code of Meeting Practice for Local Councils in NSW

Attachment 3

Office of Local Government (OLG) - Circular No 18-45 (18 December 2018) - Attachment - Frequently Asked Questions (FAQs) - Code of Meeting Practice

 


Georges River Council - Ordinary Meeting - Monday, 27 May 2019

CCL028-19             Results of Public Exhibition - Council's Draft Code of Meeting Practice 2019

[Appendix 1]          DRAFT - GEORGES RIVER COUNCIL - CODE OF MEETING PRACTICE (March 2019) (As Exhibited)

 

 

Page 84

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 27 May 2019

CCL028-19             Results of Public Exhibition - Council's Draft Code of Meeting Practice 2019

[Appendix 2]          Office of Local Government (OLG) - Circular No 18-45 (18 December 2018) - Commencement of the new Model Code of Meeting Practice for Local Councils in NSW

 

 

Page 138

 


 


Georges River Council - Ordinary Meeting - Monday, 27 May 2019

CCL028-19             Results of Public Exhibition - Council's Draft Code of Meeting Practice 2019

[Appendix 3]          Office of Local Government (OLG) - Circular No 18-45 (18 December 2018) - Attachment - Frequently Asked Questions (FAQs) - Code of Meeting Practice

 

 

Page 140

 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 27 May 2019                                                                                        Page 144

Item:                   CCL029-19        Emergency Services Levy Increase 

Author:              Director Business and Corporate Services and Chief Financial Officer

Directorate:      Business and Corporate Services

Matter Type:     Finance and Governance

 

 

Recommendation

 

a)   That Council requests the General Manager to liaise with Local Government NSW to provide information on the impact that the Emergency Service Levy increase will have on Council budgets and what advocacy actions will be undertaken by Council as a result.

 

b)   That the Mayor write to the NSW Premier and NSW Interim Opposition Leader, NSW Minister for Customer Services, NSW Minister for Emergency Services, Minister for Local Government and Shadow Minister for Local Government, and local State members to:

i.    Call upon the NSW Government to fund the first 12 months of this extra cost rather than requiring councils to find the funds at short notice when budgets have already been allocated;

ii.   Explain how this sudden increase will impact on council services and the local community;

iii.  Highlight that councils were not advised of the increased cost until May 2019, despite the new laws being passed in November 2018;

iv.  Explain that the poor planning and implementation of the increase is inconsistent with the NSW Government’s commitment to work in partnership with the sector; and

v.   Ask the NSW Government to work with local government to redesign the implementation of the scheme to ensure it is fairer for councils and communities into the future.

c)   That Council send a copy of the above letter to Local Government NSW.

 

 

Executive Summary

1.   In December 2018, the NSW Government enacted laws to provide better workers compensation coverage for firefighters who are diagnosed with one of twelve specific work-related cancers. In many areas of NSW, fire services are made up of elected and staff members of that local government area and that is why local government strongly supports this expanded workers compensation scheme.

 

2.   As a result of these changes, the State Government has decided to implement the new scheme by charging local councils an increased Emergency Services Levy, without consultation. The expected increase in costs to councils will be $19 million in the first year alone, and that there is little or no time to include this charge in Council’s exhibited 2019/2020 budgets.

 

 

 

3.   Local Government NSW (LGNSW) has long advocated for the Emergency Services Levy to be significantly modified to ensure it is transparent, equitable and accountable. Council supports LG NSW calls for the NSW Government to cover the initial additional $19m increase to local councils for the first year and for the NSW Government to work with NSW councils to redesign the funding mechanism for the scheme to ensure fairness into the future.

Background

4.   Each year, the NSW Government collects payments from councils and insurers to fund emergency services agencies in NSW, with councils required to pay 11.7 per cent of the budget required by NSW Emergency Services. These charges are embedded in council rates and insurance premiums.

 

5.   From 1 July 2019 the NSW Government plans to collect an additional $160 million (in 2019/20) from NSW councils, communities and those paying insurance premiums to provide better workers’ compensation coverage for volunteer and career firefighters who are diagnosed with one of 12 specific work-related cancers.

 

6.   Councils were sent bills with a letter from Revenue NSW in May 2019, saying NSW council contributions will increase by $19 million in 2019/20. The letter also foreshadowed increases in the following year, but not the amount.

 

7.   This financial year, Georges River Council (Council) has paid $2.114 million for its emergency services levy contribution. Council has received notification from Revenue NSW that the 2019/20 emergency services levy contribution will increase by $227,000 to $2.341m. This is 11% more than this year’s contribution and will result in an amendment to the 2019/20 Draft Budget to account for the increase in Council’s contribution

 

8.   Council supports career and volunteer firefighters in NSW – as it does all emergency services workers and volunteers. However, the sector was at no point advised that it would be required to cover the cost via significant increases to the emergency services levy, or what this cost would be. Proportional to Council’s operational revenue, the extra $227,000 Council is being asked to pay is a large amount and the impact of this unplanned cost will certainly be felt by the community. Council will need to increase its fees and charges and/or cut planned initiatives or services.

 

9.   LG NSW is calling upon the NSW Government to fund the first 12 months of this extra cost and work with local councils to ensure the implementation of the funding mechanism is fairer into the future.

 

Financial Implications

10. The impact on Council’s 2019/2020 budget will be an additional $227,000 (11%) to what was allocated in the 2018/2019 budget. Unless the NSW Government agrees to fund the yearly payment, Council will need to adjust its budget accordingly.  

 

Risk Implications

11. The recommendations contained in this report calls upon the NSW Government to fund the first 12 months of this extra cost rather than requiring Council to find the funds at such short notice when budgets have already been allocated. If the NSW Government declines this request, then Council will be required to find the funds.

 

 

 

Community Engagement

12. Community engagement is currently occurring for the 2019/2020 Draft Budget as part of the community consultation process. If the NSW Government declines the request to fund the first 12 months of this increased levy, then Council will be required to find the funds in the budget through increased revenue (fees and charges) or a reallocation of budget priorities (reduction in expenditure).

 

File Reference

D19/109111

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 27 May 2019                                                                                 Page 147

Item:                   CCL030-19        Tabling of Disclosure of Interest Returns 

Author:              Manager Governance and Risk

Directorate:      Business and Corporate Services

Matter Type:     Finance and Governance

 

 

Recommendation

That the tabling of Disclosure of Interest Returns be noted.

 

 

Executive Summary

1.      This report is presented for the purpose of tabling Disclosure of Interest Returns (Returns) recently lodged by Designated Persons or Councillors.

 

Background

2.      In accordance with section 4.21(a) of the Model Code of Conduct a person on becoming a designated person must complete and lodge a Return with the General Manager within three months of becoming a designated person.  Also, under section 4.21(c), a designated person can lodge an updated Return at any time.

3.      Returns lodged under 4.21(a) must be tabled at the first meeting of the council after the last day the return is required to be lodged. Returns lodged under 4.21(c) must be tabled at the next council meeting after the Return is lodged.

4.      The following Returns have been lodged in accordance with section 4.21(a) and 4.21(c) respectively and are tabled at this meeting, for the following designated position holders:

·    Solicitor

·    General Manager

 

Financial Implications

5.      No budget impact for this report.

 

Risk Implications

6.      No risks identified.

 

File Reference

D19/110321

 

 

 

   


Georges River Council – Ordinary Meeting -  Monday, 27 May 2019                                                                                 Page 148

Assets and Infrastructure

Nil


Georges River Council – Ordinary Meeting -  Monday, 27 May 2019                                                                                 Page 150

Community and Culture

Item:                   CCL031-19        Palm Court Car Park Hurstville - 'The Green' Inaugural Pop Up Event  

Author:              Senior Project Officer

Directorate:      City Strategy and Innovation

Matter Type:     Community and Culture

 

 

Recommendation:

That Council endorse the proposal, as outlined in this report, for the temporary closure of Palm Court car park Hurstville from 8am on Friday 7 June 2019 to 12pm on Tuesday 11 June 2019 to enable the site to be converted to a pop up park, “The Green”. 

 

 

Executive Summary

1.   The purpose of this report is to seek support for the temporary conversion of Palm Court car park into public open space as per the Hurstville City Centre Urban Design Strategy recommendation and in response to the Council resolution of 25 March 2019.

2.   ‘The Green’ pop up park is a component of the Hurstville Heart of the City place making Strategy and will be activated as part of the community engagement stage of the Strategy development. 

 

Background

3.   “The Green” will see the car park converted into public open space for the community.  The area will see the temporary installation of street trees and seating and activities over the days such as children’s play area and giant yard games. Examples of similar pop up parks are shown in Attachment 1.

 

4.   The activation will also seek to gain community feedback on a proposed permanent closure of the area to provide additional open space in the Hurstville CBD area consistent with Council’s adopted Hurstville City Centre Urban Design Strategy.

 

5.   The Hurstville City Centre Urban Design Strategy adopted by Council in June 2018 inlcuded a recommendation to investigate the conversion of Palm Court Car Park, Forest Road into open space. The location would also act as a gateway to the city centre.

6.   In addition, at the 25 March 2019 Council meeting, Council resolved that a report be prepared to investigate options and funding sources to accelerate the conversion of the Palm Court car park into open space.

 

7.   JOC Consulting has been engaged to deliver the Hurstville Heart of the City place strategy by early August 2019.  As part of the development of the strategy there will be a component of engagement with the community.  It is intended that part of the community engagement conducted by JOC consulting will be conducted as ‘face to face’ consultation at ‘The Green’ pop up park event.

 

8.   Feedback received from the community and local business in the area will assist to support any conversion of the car park into public open space for the city.

 

9.   A comprehensive communications plan has been developed to support this proposal, focusing on residents and the local business community.

 

10. Application and supporting documents have been submitted to Council’s Coordinator of Traffic and Transport and recommendations relating to closure will be implemented.

 

Financial Implications

11.  Within budget allocation.  Budgeted funds from cost centre number 18500 26000 62404 will be utilised.

  

Risk Implications

11. Operational risk/s identified and management process applied.

 

Community Engagement

12. This project requires a high level of consultation with businesses and residents in the                                               surrounding area.  Consultation will ensure that there is clarity on the temporary changes to the car park and advise on the potential benefits of the activation.

13.  This process will commence prior to the closure and will be in the form of face to face consultation with businesses in the immediate area and the distribution of notification letters to businesses and residents in the surrounding CBD. During this consultation process local food/beverage businesses will also be approached to invite them to trade at the site during the pop up event.

13.  St George Business Chamber will be contacted to seek its support for the event and to      promote the event through their networks.

 

 

File Reference

D19/114635

 

 

 

ATTACHMENTS

Attachment 1

Palm Court Car Park - Sample Images

 


Georges River Council - Ordinary Meeting - Monday, 27 May 2019

CCL031-19             Palm Court Car Park Hurstville - 'The Green' Inaugural Pop Up Event

[Appendix 1]          Palm Court Car Park - Sample Images

 

 

Page 151

 

 


Georges River Council – Ordinary Meeting -  Monday, 27 May 2019                                                                                 Page 152

Notices of Rescission

Nil


Georges River Council – Ordinary Meeting -  Monday, 27 May 2019                                                                                 Page 153

Notices of Motion

Item:                    NM036-19                    Impounding of Abandoned or Unregistered Vehicles

Councillor:       Councillor Symington 

 

MOTION:

That the General Manager prepare a report to Council on the operation of the Bayside Council Impounding of Vehicles Policy April 2018 which addresses the following:

(a)     legal advice to clarify the interpretation of ‘unattended’ as it relates to the Policy regarding unregistered vehicles claimed by their owner that remain parked on the road;

(b)     options to amend Section 68 of Road Transport Act 2013, which currently provides the ability for authorised Council officers to issue fines for unregistered trailers to also include other unregistered vehicles;

(c)     the outcomes of the implementation of the Policy at Bayside Council, including the number of vehicles removed by their owner and the number impounded by Council;

(d)     any additional resources incurred by Bayside Council in implementing the Policy; and

(e)     any legal, resourcing or other impediments to Council adopting a similar Policy.

 

 

 

FINANCIAL IMPLICATIONS

Should Council resolve to support this proposal, the financial implications be provided in a future report.

 

 

File Reference

D19/47616

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 27 May 2019                                                                                 Page 154

Item:                    NM037-19                    Provision of Company Searches for Councillors

Councillor:       Councillor Badalati 

 

MOTION:

That to assist in declaring conflicts of interest in the future, Councillors be provided with company searches for all councillor workshops and reports relating to property matters, tenders, expressions of interest, Planning Proposals, voluntary planning agreements and the like (with the exception of information reports) where a decision of Council will be required.

 

 

 

Financial Implications

1.   The current cost for a company search is $19.58. It is anticipated that the cost could be in the order of $100 per ordinary Council meeting (approximately $1100 annually), however it is difficult to estimate the number of searches that will be required.

 

2.   Funds from the Councillor Expenses cost centre would need to be used to fund this recommendation in 2019/20 financial year.  The draft budget currently allocates $745,000 towards Councillor Expenses for the 2019/20 financial year.

 

 

File Reference

D19/115676

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 27 May 2019                                                                                 Page 155

Item:                    NM038-19                    Provision of Aged Care Facilities in Georges River

Councillor:       Councillor Konjarski 

 

MOTION:

a)    That the General Manager prepare a report which reviews the feasibility of providing or facilitating the construction of new aged care facilities within the Georges River local government area, having regard to the significant projected increase of the senior population by 65% in the area by 2036.

 b)    That the report considers Build-to-Rent incentives, Big House Conversions, floor space ratio and height incentives for nursing homes, retirement villages and other aged care facilities, and affordable options for lower income earners as part of Council’s Inclusive Housing Policy.

 c)    That the report considers the identification of Council-owned properties that could facilitate the future provision of aged care facilities.

 

 

 

Financial Implications

1.    Should Council resolve to support this Motion, the financial implications will be provided in a future report.

 

File Reference

D19/105960

 

 

 

   


Georges River Council – Ordinary Meeting -  Monday, 27 May 2019                                                                                        Page 156

Questions with Notice

Item:                   QWN004-19       Small Cell Installations Throughout Georges River Local Government Area 

Author:              Councillor Payor

Directorate:      Office of the General Manager

Matter Type:     Questions with Notice

 

COUNCILLOR QUESTION

In October 2018, in response to concerns regarding the potential health effects from exposure radiation dosimetry from new and emerging technologies, Council resolved to request the Australian government immediately impose a moratorium on the installation of any small cell infrastructure in the Georges River local government area until such time as a range of concerns were addressed.

Council also resolved to write to the Federal Minister for Communications, the Member for Cook, and the Member for Banks requesting their support in addressing the concerns raised by Council in relation to health impacts, community consultation and amendments to the Telecommunications Code.

Additionally, Council resolved to provide a submission to TPG and all other telecommunication providers on behalf of the Georges River community that requested, amongst other things, only installing small cell infrastructure in non-residential and non-sensitive areas, full compliance with applicable industry codes and all relevant planning and telecommunications legislation and policy, and an immediate analysis be undertaken of the potential cumulative health and safety impacts of 4G and 5G electromagnetic energy generated as a consequence of the installations.

Can the Director Business and Corporate Services provide an update on the status of the responses from the Federal Minister for Communications, the Member for Cook, the Member for Banks, Ausgrid and the relevant telecommunication providers.

OFFICER RESPONSE

The Director Business and Corporate Services advises as follows:

1.   In late 2018 Council wrote to the Member for Banks the Hon David Coleman MP, the Minister for Communications, Senator the Hon Mitch Fifield and the Prime Minister, the Hon Scott Morrison MP requesting support that a moratorium be imposed on the installation of any small cell mobile telephone infrastructure in the Georges River local government area until such time as a range of concerns were addressed. 

 

To date no responses have been received.

 

2.   Council also advised Ausgrid that it was requesting further information from providers in relation to the cumulative effects of electromagnetic emissions that the proposed 4G network and any future 5G network may have, especially in relation to residential or sensitive locations. 

 

To this end Council requested Ausgrid to not provide owner’s consent to the installation of any small cell infrastructure on its light poles until the Carrier (TPG) provided the advice required by Council. 

 

To date Ausgrid has not provided a response to Council.

 

3.   Council also requested TPG to respond to a range of concerns including in relation to the cumulative health effects of 4G and 5G small cell technology within the Georges River LGA.

 

In summary, TPG advised that eventually, all mobile networks (2G, 3G and 4G) will be upgraded to 5G networks as the 5G technology and the 5G spectrum becomes available.

 

However, TPG advised that importantly, from a public safety point of view, all of these networks are still transmitting radio signals – the same kind of signals communities have been living with for generations from AM and FM radio broadcasts, as well as television broadcasts.  Further, 5G facilities are likely to operate at lower levels of power, and rely on higher radio frequencies that penetrate less in the environment.

 

Following this advice, TPG publicly announced in January 2019 that it decided to cease the roll-out of its mobile network in Australia.  

 

Council subsequently received formal notice from TPG in February 2019 that the deployment of the twenty eight (28) 4G facilities that had commenced construction in Georges River would cease.  In addition, the twenty (20) facilities that were in the early planning phase within Georges River would also not proceed. 

 

Council is currently unaware of any proposal by TPG to roll-out a 5G network within Georges River in the future.

 

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 27 May 2019                                                                                        Page 158

Item:                   QWN005-19       Health Concerns Regarding Use of 'Roundup' Weed Killer 

Author:              Councillor Kastanias

Directorate:      Office of the General Manager

Matter Type:     Questions with Notice

 

COUNCILLOR QUESTION

Arising from recent public concern regarding the health implications linked to the use of the active ingredient glyphosate in ‘Roundup’, can the Director Assets and Infrastructure advise if Council has ceased the use of this product in its operations.

 

OFFICER RESPONSE

The Director Assets and Infrastructure advises that following considerable negative reports in late 2018 relating to the potential carcinogenic compounds found in this product and the possible risk to staff, officers have been trialling a range of products as a suitable replacement for ‘RoundUp’.

In September 2018, Council officers embarked on a controlled trial of an alternate brand of weed control product. This was trialled at a number of different sites across the LGA alongside ‘RoundUp’ to determine overall effectiveness. However, after 3 months it was determined as unsuitable due to the quantity necessary to achieve similar immediate results, and the fact that in most areas weeds would reappear in a very short timeframe.

 

In February 2019, three additional products were sourced and formed part of a similar trial to the above, at specific sites across the LGA. 

 

The trial concluded at the end of April 2019, with a particular product proving to be superior to the other weed control products, including ‘RoundUp’. 

 

It is noted that ‘RoundUp’ usage did not cease fully during the trial periods due to continued requirement for weed control in a number of high profile sites and the extreme growing conditions experienced during this season.  However, further safety precautions were put in place for staff that were applying this product.  ‘RoundUp’ usage was held to a minimum level, on a needs-only basis throughout this period.

 

Officers have been transitioning to the new product over the past couple of weeks, and running down existing stock of ‘RoundUp’. Georges River Council will not be using ‘RoundUp’ after 1 June 2019.

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

     


Georges River Council – Ordinary Meeting -  Monday, 27 May 2019                                                                                        Page 159

Confidential items (Closed Meeting)   

 Nil

 

Open Council

 

Consideration of Closed Council Recommendations