AGENDA


Assets and Infrastructure Committee

 

Monday, 13 May 2019

7.00pm

 

Georges River Civic Centre

Hurstville

 

 

 

 

 

 

 

 

 

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 13 May 2019                               Page 2

 

          Assets and Infrastructure Committee Meeting

ORDER OF BUSINESS

 

1.      Acknowledgement of Country

2.      Apologies

3.      Disclosures of Interest

4.      Public Addresses to the Meeting

5.      Confirmation of Minutes of Previous Meeting  

MINUTES: Assets and Infrastructure Committee - 08 April 2019

6.      Committee Reports

ASS010-19        Management Agreement for Penshurst Park Cricket Training Facility

(Report by Manager Project Delivery)......................................................................... 3

ASS011-19        Naming of Penshurst Park Cricket Training Facility, 1A Percival Street, Penshurst

(Report by Manager Project Delivery)......................................................................... 7

ASS012-19        Georges River Traffic Advisory Committee Meeting - 7 May 2019

(Report by Coordinator Traffic & Transport)............................................................... 9

ASS013-19        Minutes of the Georges River Floodplain Risk Management Committee 6 May 2019

(Report by Design Engineer)..................................................................................... 16  

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 13 May 2019                               Page 3

Committee Reports

Item:                   ASS010-19        Management Agreement for Penshurst Park Cricket Training Facility 

Author:              Manager Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

Recommendation

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T18/059 Management Agreement for Penshurst Park Cricket Training Facility as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contract with the preferred Contractor on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

1.   The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the T18/059 Management Agreement for Penshurst Park Cricket Training Facility and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to manage the facility.

2.   This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

3.      In late 2015, the former Hurstville City Council adopted the Penshurst Park Plan of Management including a detailed Masterplan for the site.  Key elements in the park include:

·    Indoor cricket centre

·    Youth facility

·    Synthetic field and grandstand

·    Expansion to Hurstville Aquatic Leisure Centre to include additional multipurpose courts

·    Relocated children’s playground

·    Outdoor gym equipment

·    Passive recreation spaces

The park would create the Penshurst Park Sporting Hub within the region to accommodate both passive and active recreation.

4.   In December 2015, Council appointed Baker Kavanagh Architects Pty Ltd the Contract for the Architectural Services for the Penshurst Park Sporting Hub.  The project was then divided into three (3) stages which included:

a.   Stage 1 – Construction of Indoor Cricket Centre

b.   Stage 2 – Synthetic Field, Grandstand, Youth Facility and open space elements

c.   Stage 3 – Expansion to Hurstville Aquatic Leisure Centre.

 

5.   In April 2016, the former Hurstville City Council received a $400,000 grant from Cricket Australia/Cricket NSW to contribute to the construction of the outdoor turf wickets and indoor training facility.

 

6.   A development application was lodged for the Penshurst Park Indoor Cricket Centre and Penshurst Park Masterplan and the consent was granted by the Georges River Independent Hearing and Assessment Panel on 27 October 2016.  The Construction Certificate for the works was granted on 3 August 2017.

 

7.   The key features of the Penshurst Park Indoor Cricket Centre include:

a.   Six (6) outdoor turf wickets

b.   Six (6) Indoor wickets – slow / medium / fast and spin bowling wickets

c.   Reception area and office area

d.   Male, female and accessible changerooms

e.   ASADA compliant medical room

f.    Coaching and storage rooms

g.   Baggage storage around the perimeter of the indoor wickets

h.   Kitchen and viewing area

i.    Maintenance sheds

j.    Three (3) public outdoor synthetic wickets

 

8.   In 2018, Georges River Council engaged Lanskey Constructions to construct the new Penshurst Park Cricket Training Facility.  This facility will be completed in late May 2019.

 

9.   Due to the facility nearing completion, tender documentation was developed for the Management Agreement for the Penshurst Park Cricket Training Facility.

 

10.  The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing. 

 

11.    Tender documentation included:

a.      RFT T18/059 – Management Agreement for Penshurst Park Cricket Training Facility

b.      General Conditions of Contract Incorporating AS 4000 - 1997 (as amended)

c.       Returnable Schedules

d.      Scope of Works, Technical Specifications, Plan of Management and Construction Drawings

 

12.    Norton Rose Fulbright acted as Probity Advisor for the Tender Process.

 

13.    The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria were determined as follows:

 

Essential Criteria

1.      Annual Management Fee (including outdoor wickets maintenance option), proposed operational budget and financial assessment.

2.      Community utilization (number of hours) and targeted programs in their operational management plan.

3.      Proposed Marketing Program demonstrating the innovative and creative solutions with commercial as well as community considerations in the operation of the centre.

4.      Capability - sufficient depth and breadth of qualified, specialised and experienced personnel to successfully perform the required range of services required and demonstrates relevant and extensive experience in the successful management and operation of similar sporting precincts/complexes and/or facilities.

Mandatory Criteria:

Insurances:

a.      Public Liability min. $20 million;

b.      Professional Indemnity Insurance – minimum of $2 million

c.       Workers Compensation – minimum requirements by law

Other:

d.      Conformity with Tender submission requirements

e.      WHS Plan

f.       Presentation of Tender

 

14.    T18/059 Management Agreement for Penshurst Park Cricket Training Facility was advertised in the Sydney Morning Herald and Tenderlink on 26 March, 27 March and 2 April 2019.

 

15.    The tender closed at 10am Monday 29 April 2019 in the presence of the Tender Opening Committee.  Three (3) tenders were received via Tenderlink/Tender Box from the following companies:

 

a.   BlueFit Pty Ltd

b.   EH Brett and Sons Pty Ltd

c.   St George District Cricket Club Inc

 

16.    The Tender Evaluation Committee individually assessed the submissions, and met on 2 May 2019 to review the submissions and seek any clarifications.  Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

 

17.    The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that having regard to all the circumstances is the most advantageous to Council. 

 

18.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential attachment to this report

 

Financial Implications

19.    Within budget allocation.

 

Risk Implications

20. No risks identified.

 

Community Engagement

21. Community engagement will not be conducted.

 

File Reference

T18/059

 

 

 

  


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 13 May 2019                               Page 8

Item:                   ASS011-19        Naming of Penshurst Park Cricket Training Facility, 1A Percival Street, Penshurst 

Author:              Manager Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

Recommendation

That Council approves the naming of the Penshurst Park Cricket Training Facility, at 1A Percival Street, Penshurst to be the “Norm O’Neill Cricket Training Facility”.

 

 

Executive Summary

1.      This report is presented to Council to seek approval for the naming of the Penshurst Park Cricket Training Facility located at 1A Percival Street, on the corner of King Georges Road, Penshurst.

 

Background

2.      In May 2019, construction of the new Penshurst Park Cricket Training Facility will be completed.  The new facility will be the first metropolitan cricket training facility constructed in Sydney in partnership with Cricket Australia and Cricket NSW.

3.      The new Penshurst Park Cricket Training Facility incorporates the following elements:

a.   Six (6) outdoor turf wickets

b.   Six (6) Indoor wickets – slow / medium / fast and spin bowling wickets

c.   Reception area and office areas

d.   Male, female and accessible change rooms

e.   ASADA compliant medical room

f.    Coaching and storage rooms

g.   Baggage storage around the perimeter of the indoor wickets

h.   Kitchen and viewing area

i.    Maintenance sheds

j.    Three (3) public outdoor synthetic wickets

 

The new facility also incorporates state of the art technology with data points and cabling to ensure that coaching cameras can be installed for clinics and technique development.

 

4.       In September 2018, Council adopted its “Place Naming Policy” that outlines “the conditions for the naming of Council assets, including roads, reserves, buildings, places and other geographical features within the Georges River Council Local Government Area (LGA).”  The Policy states that for Council owned buildings the following applies:

“7.1 The naming of buildings is not covered by legislation. Council may name its building assets as it sees fit. Building names can assist with identity, clarity of purpose and addressing.”

 

5.      In accordance with the Place Naming Policy, Council officers reviewed a number of options that included local cricket players who had represented Australia in their career.  As such, Norm O’Neill was deemed an appropriate choice.

 

6.       Norman (Norm) Clifford Louis O'Neill OAM was born in 1937 in Carlton, where he attended Bexley Primary School and Kogarah Intermediate High School.  He made his grade debut with St. George District Cricket Club in 1952 at the age of 16.  In the next season he played first grade and represented NSW.  Mr O’Neill’s test debut was against England in Brisbane and between 1958 and 1965 he played in 42 test matches, scoring 2,779 runs at an average of 45.55, with six test centuries and taking 17 wickets.

 

7.      Following his retirement from test cricket in 1965, Mr O’Neill continued to play first class cricket and Captained the newly formed Sutherland District Cricket Club.  Mr O’Neill retired from cricket at the age of 30, and passed away in 2008.  He was inducted into the Australian Cricket Hall of Fame in 2018.

 

8.      Due to Mr O’Neill’s significant contribution to local and representative cricket, plus his local ties to the community, it is deemed appropriate to name the new cricket facility the “Norm O’Neill Cricket Training Facility”.  Council officers have contacted the O’Neill family who have indicated their support of this proposal.

 

9.      If approved, a commemorative wall will be incorporated into the new facility outlining Mr O’Neill’s cricket statistics and contribution to the local community.  This will be celebrated at the official opening of the facility.

 

Financial Implications

10.    No budget impact for this report.

 

Risk Implications

11.     No risks identified.

 

Community Engagement

12.     Community engagement will not be conducted.

 

File Reference

19/971

 

 

 

  


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 13 May 2019                               Page 9

Item:                   ASS012-19        Georges River Traffic Advisory Committee Meeting - 7 May 2019 

Author:              Coordinator Traffic & Transport

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

Recommendation

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 7 May 2019 be adopted by Council.

 

 

Executive Summary

 

1.      The Minutes of the Georges River Traffic Advisory Committee Meeting held on 7 May 2019 are submitted to the Assets and Infrastructure Committee for consideration and to Council for adoption.

 

Background

 

2.      The Traffic Advisory Committee Meeting of 7 May 2019 was held at Georges River Civic Centre commencing at 10.00am.

 

Financial Implications

 

3.      Budget allocation

 

a.      RMS Traffic Facilities Grant            $390,993

b.      Bus Stop Upgrade Program            $60,000

 

4.      Balance to date

 

a.      RMS Traffic Facilities Grant            $90,000

b.      Bus Stop Upgrade Program            $10,000

 

5.      Estimated cost of works recommended by the Traffic Advisory Committee Meeting of 7 May is $72,600.  Dissection: $7,600 to be allocated from the RMS Traffic Facilities Grant, $45,000 for the Forest Road Bus Parking Area to be considered from the 2019/20 Capital Work Budget and $20,000 from the Community and Culture Department for the Rainbow Crossing.

 

File Reference

D19/100487

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Traffic Committee 07 May 2019

 


Georges River Council -         Assets and Infrastructure Committee Meeting - Monday, 13 May 2019

ASS012-19             Georges River Traffic Advisory Committee Meeting - 7 May 2019

[Attachment1]         Minutes - Traffic Committee 07 May 2019

 

 

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Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 13 May 2019                               Page 16

Item:                   ASS013-19        Minutes of the Georges River Floodplain Risk Management Committee 6 May 2019 

Author:              Design Engineer

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

Recommendation

That the recommendations contained within the minutes of the Georges River Council Floodplain Risk Management Committee Meeting held on 6 May 2019 be adopted by Council.

 

 

Executive Summary

1.      The Minutes of the Georges River Floodplain Risk Management Committee Meeting held on 6 May 2019 are submitted to the Assets and Infrastructure Committee for consideration and to Council for adoption.

 

Background

2.      The Floodplain Risk Management Committee Meeting of 6 May 2019 was held at Georges River Civic Centre commencing at 5.00pm.

 

Financial Implications

3.      No budget impact for this report.

 

 

File Reference

D19/101752

 

 

ATTACHMENTS

Attachment 1

Minutes - Floodplain Risk Management Committee 06 May 2019

 


Georges River Council -         Assets and Infrastructure Committee Meeting - Monday, 13 May 2019

ASS013-19             Minutes of the Georges River Floodplain Risk Management Committee 6 May 2019

[Attachment 1]        Minutes - Floodplain Risk Management Committee 06 May 2019

 

 

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