Agenda


Community and Culture Committee

 

Monday, 08 April 2019

6.00pm

 

Georges River Civic Centre

Hurstville

 

 

 

 


Georges River Council –             Community and Culture -  Monday, 8 April 2019                                                           Page 2

 

          Community and Culture

ORDER OF BUSINESS

 

1.      Acknowledgement of Country

2.      Apologies

3.      Disclosures of Interest

4.      Public Addresses to the Meeting

5.      Confirmation of Minutes of Previous Meeting  

MINUTES: Community and Culture - 11 March 2019

6.      Committee Reports

COM009-19       Place Naming Requests

(Report by Coordinator, Community Development)................................................. 3

COM010-19       Award of book vouchers to local schools during presentation ceremonies

(Report by Manager Library Services)........................................................................ 8

COM011-19       Public Art Project at Ellen Subway, Mortdale

(Report by Coordinator Cultural Services)................................................................. 9

COM012-19       Minutes of the Major Events Advisory Committee 11 March 2019

(Report by PA to Manager Customer Experience and Events)........................... 12

COM013-19       Outgoing Sponsorships and Donations

(Report by PA to Manager Customer Experience and Events)........................... 16

 

 


Georges River Council –             Community and Culture -  Monday, 8 April 2019                                                           Page 4

Committee Reports

Item:                   COM009-19       Place Naming Requests 

Author:              Coordinator, Community Development

Directorate:      Community and Culture

Matter Type:     Committee Reports

 

Recommendation

(a)       That Council endorses and submits an application to the Geographical Names Board to officially name:

i.   The currently unnamed road reserve informally known as Shunde Gardens on South Street, Kogarah to Edith Blake Reserve;

ii.  The currently unnamed road reserve informally known as Edgbaston Road Reserve in Beverly Hills to Merv Lynch Reserve;

iii.   The currently unnamed road reserve informally known as Gloucester Road Reserve in Beverly Hills to Gloucester Reserve;

iv. The currently unnamed road reserve informally known as River Road Reserve No.1 in Oatley to Boorea Reserve;

v.  The currently unnamed park adjoining Anglo Square in Carlton to Nethery Park;

vi. The currently unnamed lane between Hardwicke Street and Littleton Street in Riverwood to Lauricella Lane;

vii.        The currently unnamed lane between Edgbaston Road and Stoney Creek Road in Beverly Hills to Evans Lane;

viii.       The currently unnamed lane between King Georges Road and Hampden Street in Beverly Hills to St James Lane;

ix. The currently unnamed lane between Hampden Street and Melvin Street in Beverly Hills to Cable Lane.

(b)       That the following name proposals be declined:

i.   To divide and define Mortdale Heights as a distinct suburb from Mortdale;

ii.  To name the currently unnamed rivulet in Peakhurst, Pename Rivulet;

iii.  To name the currently unnamed island in Lugarno, Future Island.

(c)        That the proposal to name the currently unnamed waterway in Oatley as Myles Dunphy Creek be endorsed to be placed on public exhibition in accordance with the Georges River Council Place Naming Policy;

(d)       That following endorsement and public exhibition period of the Myles Dunphy Creek proposal, final approval be sought from the Geographical Names Board, and a further report be submitted to Council.

 

 

Executive Summary

1.      The Georges River Council Place Naming Policy was adopted by Council on 24 September 2018 (COM034-18). The Policy establishes the rules and priorities under which Council will consider applications to name or rename roads, reserves, and other Council owned features within the local government area.

2.      At the Council meeting on 17 December 2018, Council considered 12 requests to name geographical features across the local government area (COM054-18), which were placed on public exhibition from 29 January to 1 March 2019.

3.      Council has since received one request from Oatley Flora & Fauna Conservation Society Inc. (OFF) to name the currently unnamed waterway that emerges from a pipe near the junction of River Road South and Mulga Road and flows into Gungah Bay, Oatley as Myles Dunphy Creek, in line with the Georges River Council Place Naming Policy.

4.      Council’s Local Studies staff have not identified an official name for this creek. It has, however, been referred to as Gunya Wetland (in Myles Dunphy Reserve Plan of Management) and Gunyah Creek, although there is no official determination for this informally adopted name.

Background

5.      The Georges River Council Place Naming Policy is intended to facilitate consistent responses to naming and renaming applications, in accordance with the policies and guiding principles of the Geographical Names Board of NSW. 

6.      The Policy provides that in selecting appropriate names, Council will endeavour to create a sense of place and strive to honour and observe the local character of the relevant area. Council will also aim to honour heritage and historical connections of select names consistent with any identified historic naming trends in the local area. The guiding principles of the Place Naming Policy stipulate that applications must be appropriate and significant to the Georges River Local Government Area. Names will be selected that represent the diverse history of the region including:

·    Aboriginal history, heritage and culture;

·    Early settlers;

·    Historically significant people, activities and industries; and

·    Gender diversity.

7.      Applications to re-name already named items will generally not be accepted, and the onus will be placed on the applicant to demonstrate the inappropriateness of the existing name, as well as community support for the new name.

8.      At the 17 December 2018 Council Meeting (COM054-18), the following 12 requests to name geographical features were considered and placed on public exhibition:

Road Reserves and Parks

9.      Edith Blake Reserve - unnamed road reserve informally known as Shunde Gardens on South Street, Kogarah. Feedback received during the public exhibition period was supportive of this request. Council officers recommend that this application be supported.

10.    Cable Reserve - unnamed road reserve informally known as Edgbaston Road Reserve in Beverly Hills. Feedback received during the public exhibition period was both in favour and against this request. Further feedback recommended the name be changed to Merv Lynch Reserve. Council officers recommend that this application to name this reserve Merv Lynch Reserve be supported.

11.    Merv Lynch Reserve - unnamed road reserve informally known as Gloucester Road Reserve in Beverly Hills. Feedback received during the public exhibition period was both in favour and against this request. Council officers, on the basis of community consultation, recommend that this Reserve be officially named Gloucester Reserve.

12.    Boorea Reserve - unnamed road reserve informally known as River Road Reserve No.1 in Oatley. Feedback received during the public exhibition period was supportive of this request. Council officers recommend that this application be supported.

13.    Nethery Park - unnamed Park adjoining Anglo Square, Carlton. No additional feedback was received during the public exhibition period. Council officers recommend that this application be supported.

Laneways

14.    Lauricella Lane - unnamed lane in Riverwood (between Hardwicke Street and Littleton Street). No additional feedback was received during the public exhibition period. Council officers recommend that this application be supported.

15.    St James Lane - unnamed lane in Beverly Hills (between King Georges Road and Hampden Street). Feedback received during the public exhibition period was supportive of this request. Council officers recommend that this application be supported.

16.    Evans Lane - unnamed lane in Beverly Hills (between Edgbaston Road and Stoney Creek Road). Feedback received during the public exhibition period was supportive of this request. Council officers recommend that this application be supported.

17.    Horace Lane - unnamed lane in Beverly Hills (between Hampden Street and Melvin Street). Feedback received during the public exhibition period was both in favour and against this request. Further feedback recommended the name be changed to Cable Lane. Council officers recommend that the application to name this lane Cable Lane be supported.

Geographical features

18.    Mortdale Heights - divide and define Mortdale Heights from Mortdale as a stand-alone suburb. Feedback was received from the applicant during the public exhibition period in support of this request. Council officers recommend that this application not be supported.

19.    Pename Rivulet - unnamed rivulet in Peakhurst as Pename Rivulet. Feedback was received from the applicant during the public exhibition period in support of this request. Council officers recommend that this application not be supported.

20.    Future Island - unnamed island adjacent to Lugarno as Future Island. Feedback was received from the applicant during the public exhibition period in support of this request. Council officers recommend that this application not be supported.

21.    The above requests have been managed in accordance with the Georges River Council Place Naming Policy guidelines and consistent with the guidelines of the NSW Geographical Names Board. 

22.    New naming request for Myles Dunphy Creek: A request was received from Oatley Flora & Fauna Conservation Society Inc. to name the currently unnamed waterway that emerges from a pipe near the junction of River Road South and Mulga Road and flows into Gungah Bay, Oatley as Myles Dunphy Creek.

 

23.    Oatley Flora & Fauna recommends the name Myles Dunphy Creek on the following grounds:

·     It recognises the history and culture of the Georges River local government area (LGA) and acknowledges an historically significant person.

·     The creek flows through Myles Dunphy Reserve which commemorates Myles Dunphy, a former long-time local resident, commonly referred to as the “NSW Father of Conservation”.  The Reserve is a significant area of biodiversity within the LGA and the Georges River Council Bush care team has undertaken a lot of work there.

·     Myles Dunphy is recognised for championing the cause of national parks in Australia. Dunphy waged an active campaign for a state-wide system of national parks containing wilderness areas, and complete wilderness parks. His voluntary efforts inspired others and gave impetus for the establishment of a comprehensive system of national parks in New South Wales. He was awarded an OBE in 1976 in recognition of service to conservation, and the IUCN Fred Packard Award in 1982 for Long Merit in National Parks.

·     Having a name for the waterway that associates it with Myles Dunphy Reserve should facilitate reference to it in documents and maps used for any works to be undertaken.

·     Previously, Oatley Flora and Fauna Inc. was successful in nominating the name Dairy Creek for a stream that flows into Lime Kiln Bay, Oatley. The name Dairy Creek is now used widely on Council’s and other websites, and Oatley Flora and Fauna believe the name Myles Dunphy Creek would similarly be well utilised in common usage.

24.    Following Council approval, the application will be submitted to the Geographical Names Board for final approval and gazettal in accordance with the Georges River Place Naming Policy.

 

Financial Implications

25. There are no budget impacts for this report.

 

Risk Implications

26. Enterprise risk/s identified and management process applied.

 

Community Engagement

27. Community engagement was conducted through the public exhibition of the 12 naming requests from 29 January to 1 March 2019.

28. Additional community consultation will be undertaken for any new requests, including the public exhibition of the request to name Myles Dunphy Creek, if approved by Council.

 

 

File Reference

D19/38487

 

 

 

  


Georges River Council –             Community and Culture -  Monday, 8 April 2019                                                           Page 8

Item:                   COM010-19       Award of book vouchers to local schools during presentation ceremonies 

Author:              Manager Library Services and Coordinator, Library Resources

Directorate:      Community and Culture

Matter Type:     Committee Reports

 

Recommendations

That Council receive and note the allocation of book vouchers for presentation to local schools, in the event that councillors are invited to attend school awards ceremonies.

 

Executive Summary

1.   It is proposed that Council implements a scheme whereby a Councillor, who is invited to attend an annual awards ceremony of schools within the Georges River Local Government Area, makes a presentation to the school of a book voucher with a value of $50.00.

2.   Vouchers are limited to one per ceremony.

 

Background

3.   There are 32 public and 16 private/independent schools in the Georges River Local Government Area. Councillors are often invited to attend school awards ceremonies as special guests. In 2018, ten invitations were extended to Councillors to attend functions of this type.

4.   The presentation of a book voucher by an invited Councillor would exemplify Council’s commitment to maintaining strong and positive relationships with the local community.

 

Financial Implications

5.   The cost of purchasing vouchers for 15 schools in the Georges River Local Government Area is $750.

6.   Funding of up to $1,000 has been allocated from the draft Budget 2019/20 for the purchase of vouchers and printing of presentation folders.

 

Risk Implications

7.   Operational risk/s identified and management process applied.

 

 

File Reference

D19/43074

 

 

 

  


Georges River Council –             Community and Culture -  Monday, 8 April 2019                                                           Page 9

Item:                   COM011-19       Public Art Project at Ellen Subway, Mortdale 

Author:              Coordinator Cultural Services

Directorate:      Community and Culture

Matter Type:     Committee Reports

 

Recommendation

(a)     That Council, following unsuccessful negotiations with Sydney Trains, receives and notes Council’s inability to proceed with the public art project at Ellen Subway, Mortdale;

(b)     That Council review the provision of future public art projects as part of the 2019/20 budget           process, following adoption of the Georges River Council Public Art Policy.

 

Executive Summary

1.      This report recommends that the proposed Public Art project which was intended to be installed at the Ellen Subway in Mortdale does not proceed.

2.      Further discussions with Sydney Trains have revealed that advertising restrictions are in place on most areas of the rail bridge, leaving only the façade available to install an artwork. This has larger implications on local residents in regards to traffic flow, and to the original proposed budget of $10,000.

 

Background

3.      At the Council meeting on 27 August 2018, Council resolved (NM074-18):

(c)  That the General Manager seek approval from Sydney Trains for Council to install public art within Ellen Subway, Mortdale, to improve public amenity and prevent graffiti, as a trial project in the lead up to the preparation of the Public Art Policy.

 

(d) That the General Manager prepare a report to the Community and Culture Committee addressing, amongst other things:

i.     The approval, or otherwise, from Sydney Trains to undertake a public art project in Ellen Subway, Mortdale;

ii.    The proposed schedule and projected timeframe for the completion of the project; and

iii.   The estimated costs for delivery of the project.

 

4.      At the Council meeting on 26 November 2018, a report detailing initial discussions with Sydney Trains and an implementation timeline for this project was tabled and adopted (COM046-18). This report stated: “Final approval will be sought from Sydney Trains to proceed with an art project within the Sydney Trains boundary, pending confirmation of this proposal.”

5.      Council Officers contacted David McCaughey, the Program Manager Graffiti/High Voltage Vegetation, A/Corridor Services Manager from Sydney Trains to obtain final approval to utilise the Ellen Subway corridor for a public art project. Upon further investigations by Sydney Trains, it was discovered the entirety of the rail bridge (tunnel, wings and façade) are currently leased from Sydney Trains to the advertising company, APN, for advertising purposes.

6.      Council Officers then contacted Sydney Trains’ primary contact, Brad Lindsay, National Commercial Director – Billboard and Transport, JCDecaux (APN), to determine if APN would consider allowing Georges River Council to utilise any part of the rail bridge for a public art project, with the preference being for the tunnel or the wings, in order to prevent further graffiti tagging.

7.      APN responded that the tunnel and wings of the rail bridge had advertising potential, and so would not give permission to install public art on these surfaces. APN gave Georges River Council the ability to paint the façades of the bridge, as they felt this would not be utilised for advertising. The façade currently depicts an advertisement for ‘Michael Honer Realty’ which is no longer current.

 

8.      The initial implementation schedule and budget amount of $10,000 were based on the installation of a public artwork in the tunnel or on the wings of the Ellen Subway, as this would have allowed the roadway to remain open. The logistics required to install a piece of public art on the façades of the rail bridge are significantly more complicated and would require the closure of the road and the use of a either scaffolding or an elevated work platform to be utilised.

9.      The Ellen Subway, Mortdale is also located adjacent to a development site, with plans to build high rise apartments. Feedback from local community members during the public art community consultation period highlighted particular concerns regarding traffic amenity and parking as a result of this development, and installing an artwork on the façade of the railway bridge would result in further interruption to the traffic flow in this area.

 

Financial Implications

10.    No budget impact for this report if the project is terminated.

 

Risk Implications

 

11.    Continuation of the project raises operational risks associated with traffic management, including the closure of the road whilst artists work on the bridge façades.

12.    Any proposed road closure would raise enterprise risks associated with the negative impact on Council’s reputation in relation to the continued amenity to Ellen Subway and surrounding roads.

 

Community Engagement

 

13.    Community engagement was conducted including a survey via Council’s Your Say portal between November 2018 and March 2019, informing people of the project and asking them to describe Mortdale in three words. These responses were intended to be collated and used by the project’s artists, to inform their expression of interest and the design of their artwork.

14.    Many positive comments were received which related to the diverse and connected multicultural community, rich history and natural beauty of the area.

15.    However, due to the development proposals in Mortdale, which are located adjacent to the Ellen Subway, some members of the community expressed concern about the planned high rise buildings and the impact these could have on the local community, which would not be addressed through the provision of public art.

 

File Reference

D19/59657

 

 

 

  


Georges River Council –             Community and Culture -  Monday, 8 April 2019                                                           Page 12

Item:                   COM012-19       Minutes of the Major Events Advisory Committee 11 March 2019 

Author:              PA to Manager Customer Experience and Events

Directorate:      Community and Culture

Matter Type:     Committee Reports

 

Recommendation:

That Council adopts the recommendations contained within the Minutes of the Major Events Advisory Committee meeting held on Monday 11 March 2019.

 

 

Executive Summary

1.      Minutes of the Major Events Advisory Committee meeting held at 4:30pm on Monday 11 March 2019 are attached for Council’s consideration and adoption (Attachment 1).

 

Background

2.      In accordance with the adopted Terms of Reference, items considered by the Major Events Advisory Committee will be presented to the Community and Culture Committee, then to Council for their adoption and posted to Council’s website.

 

Financial Implications

3.      The recommendations contained within the Minutes of the Major Events Advisory Committee have no financial implications on the 2018-2019 budget.

 

File Reference

D19/60389

 

 

 

ATTACHMENTS

Attachment 1

Minutes of the Major Events Advisory Committee 11 March 2019 - Community and Culture Committee 08 April 2019

 


Georges River Council -         Community and Culture - Monday, 8 April 2019

COM012-19            Minutes of the Major Events Advisory Committee 11 March 2019

[Attachment 1]        Minutes of the Major Events Advisory Committee 11 March 2019 - Community and Culture Committee 08 April 2019

 

 

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Georges River Council –             Community and Culture -  Monday, 8 April 2019                                                           Page 16

Item:                   COM013-19       Outgoing Sponsorships and Donations 

Author:              PA to Manager Customer Experience and Events and Coordinator, Events and Sponsorship

Directorate:      Community and Culture

Matter Type:     Committee Reports

 

Recommendation

(a)     That Council approve the event sponsorship request of $2,000.00 ($2,000.00 of financial support) to hold the Riverwood 2019 Spring Fair presented by Riverwood Community Centre to be held 7 September 2019 at Salt Pan Creek Wetlands Park.

(b)     That Council not approve the event sponsorship request of various packages ranging from $500.00 to $3,000.00 to hold The Gowland Awards 2019 presented by Gowland Legal to be held in November 2019 at NSW Parliament House.

(c)     That Council receive and note the Quick Response Sponsorship granted to the amount of $250.00 for sponsorship of the St George Lions Annual Charity Golf Day 2019.

 

 

Executive Summary

1.      Each month Council receives requests from the community to support community events and initiatives. In accordance with the Grants, Donations and Sponsorship Policy, each application is then assessed using the Policy’s Funding Determination Model and recommendations are made to Council.

2.      Event organisers requesting sponsorship for events being held prior to Council approval have been made aware that their funding request may not be approved and to consider alternate funding sources.

Background

3.      On Friday 15 March 2019, Council received correspondence from Ms Michelle Newman from Riverwood Community Centre for an event held outside of the Georges River area at Salt Pan Creek Wetlands Park. The total sponsorship amount requested from Council for this event is $2,076.00 ($2,000.00 financial sponsorship towards the costs of the entertainment program and $76.00 in-kind support for the provision and servicing of rubbish bins). The recommendation to Council for this event is $2,000.00. The request for the provision and servicing of rubbish bins is deemed ineligible as the venue is serviced by the City of Canterbury Bankstown. This family-orientated event will draw people from neighbouring council areas as well as Georges River to showcase diversity and multiculturalism with a mix of food and performances and also highlight community services available to all residents.

4.      On Friday 22 February 2019, Council received correspondence from Ms Lyndal Gowland from Gowland Legal. The sponsorship request of various packages ranging from $500.00 to $3,000.00 to hold The Gowland Awards 2019 presented by Gowland Legal to be held in November 2019 at NSW Parliament House has not been recommended as it holds no community benefit.

5.      On Friday 15 March 2019, Council received correspondence from Mr John Craig of St George Lions Club. The total sponsorship amount requested from Council for this event is $250.00 ($250.00 financial sponsorship). This includes a sponsorship package including signage arrangements only. The Golf Day event is held annually and all monies raised are donated to Lions charities. In previous years this has been gifted to the following charities, Kids Cancer research, The Genome Project, The Smile Project and The Big Red Kidney Bus. The event will be held on 5 April 2019 and this application was processed as a quick response sponsorship as per 6.5.1 of the Grants, Donations and Sponsorship Policy. The policy outlines that in instances that Council receives requests for outgoing sponsorship where the event date does not align within the Ordinary Council Meeting schedule, after it has been assessed against this Policy and Council’s Events Strategy, and the value of the request totals $2,000.00 or less, the General Manager is authorised to make the decision on behalf of the Council.

6.      A summary of the recommendations are provided below.

Sponsorships:

 

Organisation

Event Date

Event

Requested Amount

Recommended Financial

Recommended

In-kind

Recommended amount

Riverwood Community Centre

7/9/19

Riverwood Spring Fair

$2,076.00

$2,000.00

$0.00

$2,000.00

Gowland Legal

11/19

2019 Gowland Awards

$3,000.00

$0.00

$0.00

$0.00

St George Lions Club

5/4/19

Annual Charity Golf Day 2019

$250.00

$250.00

$0.00

$250.00

TOTAL

 

$2,250.00

$0.00

$2,250.00

 

Financial Implications

7.      The total financial request for Council’s approval is $2,250.00 consisting of:

·    Total in-kind value: $0.00

·    Total financial value: $2,250.00

 

The current 2018/19 budget remaining for sponsorship of community-run events is $20,265.00.

 

Risk Implications

8.   Each event satisfies the criteria stated in the Events Strategy and the Grants, Donations and Sponsorship Policy. As part of the original Event Application Form, each event organiser provides and implements a risk assessment for their event.

 

Community Engagement

9.   Community engagement was undertaken in the development of the Grants, Sponsorship and Donations Policy and Events Strategy.

10. The Grants, Donations and Sponsorship Policy was adopted by Council on 27 August 2018.

 

File Reference

D19/62294

 

ATTACHMENTS

Attachment 1

Donations, Sponsorship and Grants Register 2018-19


Georges River Council -         Community and Culture - Monday, 8 April 2019

COM013-19            Outgoing Sponsorships and Donations

[Attachment 1]        Donations, Sponsorship and Grants Register 2018-19

 

 

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