Agenda


Assets and Infrastructure Committee

 

Monday, 08 April 2019

7.00pm

 

Georges River Civic Centre

Hurstville

 

 

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 8 April 2019                                Page 2

 

          Assets and Infrastructure Committee Meeting

ORDER OF BUSINESS

 

1.      Acknowledgement of Country

2.      Apologies

3.      Disclosures of Interest

4.      Public Addresses to the Meeting

5.      Confirmation of Minutes of Previous Meeting  

MINUTES: Assets and Infrastructure Committee - 11 March 2019

6.      Committee Reports

ASS007-19        Tender for the Construction of Poulton Park Public Amenities Building - Stronger Communities Fund and Domestic Waste Reserve

(Report by Manager Project Delivery)......................................................................... 3

ASS008-19        Georges River Traffic Advisory Commitee Meeting - 2 April 2019

(Report by Senior Traffic Engineer)............................................................................ 8

ASS009-19        Public Amenities Building at Ruby Wing Reserve

(Report by Manager Project Delivery)....................................................................... 16  

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 8 April 2019                                Page 3

Committee Reports

Item:                   ASS007-19        Tender for the Construction of Poulton Park Public Amenities Building - Stronger Communities Fund and Domestic Waste Reserve 

Author:              Manager Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

Recommendation

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T18/062 Tender for the Poulton Park Public Amenities Building as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

1.   The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the 062 Tender for the Poulton Park Public Amenities Building and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.

2.   This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

3.    In June 2018, the NSW Government announced the allocation of $3 million to undertake works at Poulton Park, Connells Point.  This project would comprise:

·    Synthetic Field (main field)

·    Netball Court

·    Football Sports Amenities Building

·    Netball Sports Amenities Building (including public toilets)

 

4.   In December 2018, Council awarded the contract for the Construction of Poulton Park Synthetic Football Fields to Polytan Asia Pacific Pty Ltd, with works commencing on site in March 2019.

 

5.   Council has also recently completed the construction of the new netball court in Poulton Park as part of the Poulton Park Works.

 

6.      The next stage of the works is the construction of the Netball Sports Amenities Building (including public toilets).

7.   Consultation was undertaken with the relevant stakeholders at Poulton Park with the following layout being adopted.

 

 

 

 

8.    The new the Poulton Park Public Amenities Building includes:

a.   Demolition of existing building

b.   Extended roofline to include additional coverage

c.   Netball storage room

d.   Construction of retaining wall and associated landscape work

e.   Provision of services including sewerage, water and power to the site

f.    Construction of Public amenities including:

i. 3 x female amenities

ii.  2 x male amenities plus 1 x urinal

iii. 1 x accessible toilet (including nappy change)

9.    Accordingly, tender documentation was then prepared for the Tender for the Poulton Park Public Amenities Building.

 

10.  The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing. 

 

11.    Tender documentation included:

a.      RFT T18/062 – Tender for the Poulton Park Public Amenities Building

b.      General Conditions of Contract Incorporating AS 4000 - 1997 (as amended)

c.       Returnable Schedules

d.      Scope of Works, Technical Specifications and Construction Drawings

e.      Geotechnical report

 

12.    The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

 

Essential Criteria

1.      Best value for money

a.      Price and trades break-up in accordance with the provided Bill of Quantities; and

b.      Schedule of hourly rates

2.      Demonstrated capacity and technical ability to carry out the works

a.      Specific experience and expertise in similar works;

b.      Company profile; current commitments for main and sub-contractors; and

c.      Plant and equipment available to complete the works.

3.      Demonstrated managerial and technical capability, qualifications, experience

a.      Quality experience and  quality references of the Tenderer;

b.      Nominated site personnel CVs and previous work history; and

c.      Nominated sub-contractors CVs and previous work history with the Tenderer.

4.      Capacity to achieve the program

a.      Proven capacity to meet deadlines;

b.      Program shows critical paths and detailed tasks required to achieve deliverables for the project; and

c.      Sequencing of the works.

5.      Proposed methodology

a.      Traffic and  pedestrian  management plan;

b.      Storage of materials and disposal of waste (including potential asbestos)

c.      Appropriate systems and procedures to comply with all applicable WHS and environmental obligations

Mandatory Criteria:

Insurances:

a.      Public Liability min. $20M;

b.      Workers Compensation; and

c.       Comprehensive Vehicle(s) Insurance.

13.    T18/062 Tender for the Poulton Park Public Amenities Building was advertised in the Sydney Morning Herald and Tenderlink on 26 February, 27 February and 2 March 2019.

 

14.    The tender closed at 10am Thursday 21 March 2019 in the presence of the Tender Opening Committee.  Nine (9) were received via Tenderlink from the following companies:

a.   Every Trade Interiors

b.   Holder Construction Pty Ltd

c.   Homann Constructions Pty Ltd

d.   J C G Constructions Pty Ltd

e.   JAG Building and Bricklaying Pty Ltd

f.    Kellyville Building Pty

g.   Lanskey Constructions

h.   Rock Build Developments Pty Ltd

i.    Sullivans Construction

 

15.    The Tender Evaluation Committee individually assessed the submission, and met on 25 March 2019 to review the submissions and seek any clarifications.  Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

 

16.    The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money. 

 

17. The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential attachment to this report.

 

Financial Implications

18.    Within budget allocation – Council at its meeting in December 2018 approved the revised budget of $4,100,000 for the Poulton Park Works.

 

Risk Implications

 

19. No risks identified.

 


 

Community Engagement

20.   Community engagement will be conducted including a notification to all residents advising them of the works and nominated Contractor for the site. 

21.   Under the State Environmental Planning Policy (Infrastructure) 2007, a development application is note required for these works.

 

 

File Reference

T18/062

 

 

 

ATTACHMENTS

Attachment 1

Confidential Attachment A - T18/062 - Tender for the Construction of Poulton Park Public Amenities Building (Confidential)

Attachment 2

Confidential Attachment B - T18/062 - Tender for the Construction of Poulton Park Public Amenities Building (Confidential)

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 8 April 2019                                Page 8

Item:                   ASS008-19        Georges River Traffic Advisory Commitee Meeting - 2 April 2019
 

Author:              Senior Traffic Engineer

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

Recommendation

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 2 April 2019 be adopted by Council.

 

 

Executive Summary

 

1.      The Minutes of the Georges River Traffic Advisory Committee Meeting held on 2 April 2019 are submitted to the Assets and Infrastructure Committee for consideration and to Council for adoption.

 

Background

 

2.      The Traffic Advisory Committee Meeting of 2 April 2019 was held at Georges River Civic Centre commencing at 10.00am.

 

Financial Implications

 

3.      Budget allocation

 

a.      RMS Traffic Facilities Grant            $390,993

b.      Bus Stop Upgrade Program            $60,000

 

4.      Balance to date

 

a.      RMS Traffic Facilities Grant            $150,000

b.      Bus Stop Upgrade Program            $10,000

 

5.      Estimated cost of works recommended by the Traffic Advisory Committee Meeting of 2 April is $25,200. 

 

File Reference

D19/65124

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Traffic Advisory Committee 02 April 2019

 


Georges River Council -         Assets and Infrastructure Committee Meeting - Monday, 8 April 2019

ASS008-19             Georges River Traffic Advisory Commitee Meeting - 2 April 2019

[Attachment 1]        Minutes - Traffic Advisory Committee 02 April 2019

 

 

Page 15

 


 


 


 


 


 


 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 8 April 2019                                Page 16

Item:                   ASS009-19        Public Amenities Building at Ruby Wing Reserve 

Author:              Manager Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

Recommendation

That Council approves the reallocation of the funding for the construction of a public amenities building at Ruby Wing Reserve to Nicol Murray Reserve.

 

Executive Summary

1.      This report is presented to Council to seek approval to reallocate the funding for the construction of a public amenities building at Ruby Wing Reserve to Nicol Murray Reserve.

 

Background

2.      Council will recall that at the July 2018 Assets and Infrastructure Committee the following was resolved:

(a)  That Council considers funding of $100,000 for the construction of a public amenities building at Ruby Wing Reserve, Mortdale to be funded from the Collateralised Debt Obligation (CDO) Reserve.

 

(b)  That the allocation of $26,000 for the provision of additional picnic tables and an upgraded fence be considered.

 

3.      Following detailed site investigations, Council Officers have noted the following site conditions, resulting in the inability to effectively construct an amenities building at this location:

a.   Flood Level – to achieve the requirements under the flood study, the building would be elevated up to 1m above existing ground level. 

b.   Sydney Water stormwater easement – there is currently a Sydney Water stormwater easement that runs through Ruby Wing Reserve.  Under the Sydney Water Guidelines, new buildings cannot be constructed within the easement or over existing Sydney Water Infrastructure.

c.   Sydney Water sewer connection – there is no current provision for the connection to the Sydney Water sewer.  This would require a detailed Sydney Water design by an authorised coordinator and the likelihood of design a connection that does not impede on the existing Sydney Water easement.

 

4.      Due to the number of constraints at the site, it is viewed that the construction of an amenities building at this location would not be cost effective.

 

5.      It is recommended that the funds for the construction of a public amenities building at Ruby Wing Reserve be diverted Nicol Murray Reserve.  Nicol Murray Reserve is located in Pitt Street Mortdale (see aerial photo), with a highly utilised playground and existing services on site.

 

Financial Implications

6.      Within budget allocation.

 

Risk Implications

7.   No risks identified.

 

Community Engagement

 

12.    Community notification will be conducted including a letterbox drop to all residents in the vicinity of the Reserve advising them that an amenities building will be constructed.

 

 

File Reference

17/263