minutes


Finance and Governance Committee

 

Monday, 11 March 2019

6.00pm

 

Georges River Civic Centre

Hurstville

 

 

 


Present

Council Members

Councillor Con Hindi (Acting Chairperson), Councillor Sandy Grekas, Councillor Warren Tegg, Councillor Sam Elmir, Councillor Lou Konjarski, Councillor Nancy Liu, Councillor Stephen Agius, Councillor Rita Kastanias

Council Staff

Director Business and Corporate Services - Mr David Tuxford, Director Legal Services and General Counsel - Ms Jenny Ware, Director Assets and Infrastructure – Mr Laurie O’Connor, Manager, Office of the General Manager - Ms Roxanne Thornton, Manager Governance and Risk Management – Ms Popy Mourgelas, Chief Financial Officer – Ms Danielle Parker, Chief Information Officer – Ms Fresia Segovia, Head of Strategic Property – Mr Bernard Morabito, Strategic Property Officer – Ms Francene Christophorou, Strategic Property Specialist - Mr Joe Milinkovic, Head of Executive Services – Ms Jennifer Anderson, Internal Auditor – Ms Juliette Hall, Executive Assistant to Director Business and Corporate Services – Ms Melissa Dunn, Acting IMT Trainer – Ms Laura Mehew

 

 

Note:          In the absence of Councillor Badalati, Councillor Hindi presided as the Acting Chairperson of this meeting.

 

Opening

The Acting Chairperson, Councillor Hindi, opened the meeting at 6.04pm.

Acknowledgement of Country

Councillor Hindi acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

Apologies  

Recommendation: Councillor Agius and Councillor Elmir

 

That apologies for Councillor Symington and Councillor Badalati be accepted.

 

Record of Voting:

For the Motion: Unanimous

Disclosures of Interest

There were no disclosures of interest made.

Public Addresses To The Meeting

There were no registered speakers at this meeting.


 

Minutes of previous meetings

Finance and Governance Committee - 11 February 2019

RECOMMENDATION: Councillor Kastanias and Councillor Grekas

That the Minutes of the Finance and Governance Committee meeting held on 11 February 2019, be confirmed.

 

Record of Voting:

For the Motion: Unanimous

 

Committee Reports

FIN012-19         Advice on Costs and Status of Council's Court Proceedings - February 2019

(Report by Director Legal Services and General Counsel)

Recommendation: Councillor Grekas and Councillor Agius

That the report “Advice on Costs and Status of Council’s Court Proceedings – February 2019” be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN013-19         Property Matter - 25D Rona Street Peakhurst - Proposed Easement to Drain Water

(Report by Strategic Property Officer)

Recommendation: Councillor Agius and Councillor Tegg

(a)  That Council grant an Easement to Drain Water over Lot 15 in Deposited Plan (DP) 26426 and Lot A in DP400173 being part of Beale Reserve, Peakhurst as generally detailed in this report.

 

(b)  That the General Manager be authorised to execute the s88B Instrument or Transfer Granting Easement and all associated documentation to create the easement and under Common Seal of the Council, if required.

 

(c)  That Council note the reference to “granny flat” in paragraph 6 of the report is incorrect and should read “dual occupancy development”.

 

(d)  That all costs associated with the granting of the easement be met by the applicant.

 

Record of Voting:

For the Motion: Unanimous

 

 

Note:          Councillor Katris joined the meeting as an observer at 6.10pm.

Note:          Councillor Wu joined the meeting as an observer at 6.15pm.

Note:          Councillor Landsberry joined the meeting as an observer at 6.28pm.

 

FIN014-19         Review of Council's Code of Conduct and the Procedures for the Administration of the Code of Conduct

(Report by Manager Governance and Risk)

Recommendation: Councillor Grekas and Councillor Tegg

(a)       That the Draft Code of Conduct and Draft Procedures for the Administration of the Code of Conduct be placed on public exhibition for a period of 14 days.

 

(b)       That a further Councillor Workshop takes place following the public exhibition period to discuss submissions made.

(c)     That upon the completion of the exhibition period, a further report be provided to Council for the adoption of the Draft Code of Conduct and Draft Procedures for the Administration of the Code of Conduct after considering any submissions and/or feedback received during the public exhibition period.

(d)     That a copy of the Draft Code of Conduct and Draft Procedures for the Administration of the Code of Conduct be forwarded to the Office of Local Government (OLG) and the Independent Commission Against Corruption (ICAC) during the public exhibition period, to seek their feedback on both documents.

 

Record of Voting:

For the Motion: Unanimous

 

Note: Councillor Katris left the meeting at 6.50pm

Note: Councillor Liu left the meeting at 6.50pm.

 

Item FIN015-19 was dealt with in conjunction with FIN021-19.

 

FIN015-19         Adoption of new Georges River Council Code of Meeting Practice incorporating mandatory provisions of the Model Code of Meeting Practice

(Report by Manager, Office of the General Manager)

FIN021-19                   Supplementary Report - Adoption of New Georges River Council Code of                        Meeting Practice incorporating mandatory provisions of the Model Code                          of Meeting Practice

Recommendation: Councillor Kastanias and Councillor Grekas

(a)          That Council endorse the draft Code of Meeting Practice attached to this report, for public exhibition for a period of forty-two (42) days.

(b)          That following the public exhibition period, a further report be provided to Council detailing any submissions received and providing a final Code of Meeting Practice for Council adoption.

(c)          That Council note the proposed amendments to the Council meeting timetable as detailed        in this report.

(d)          That option 3 is the preferred option which will go on public exhibition.

 

Record of Voting:

For the Motion: Unanimous

 


 

 

FIN016-19         Georges River Council Property Portfolio Report

(Report by Strategic Property Specialist)

Recommendation: Councillor Grekas and Councillor Elmir

That the Council Property Portfolio report be received and noted.

 

Record of Voting:

For the Motion: Unanimous

FIN017-19         Investment Report as at 31 January 2019

(Report by Senior Financial Accountant - Reporting)

Recommendation: Councillor Elmir and Councillor Tegg

That Council receive and note the contents of the Investment Report as at 31 January 2019.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN018-19         2018/19 Half Yearly Progress Report and Quarterly Budget Review Statement for Quarter Ending 31 December 2018.

(Report by Senior Corporate Planner)

Recommendation: Councillor Grekas and Councillor Agius

(a)     That Council receive and note the Half Yearly Progress Report July 2018 – December 2018 (Attachment 1) of performance made against Georges River Council’s Delivery Program 2018/19 to 2020/21 and Operational Plan 2018/19 including the Quarterly Budget Review for Quarter Ending 31 December 2018.

(b)     That Council approve the variances to the 2018/19 Budget, as detailed in Attachment 1, as a result of the Quarter Ending 31 December 2018 Budget Review.

(c)     That Council endorse the Delivery Program and Operational Plan items recommended for cancellation, being placed on hold, altered or proposed to be carried over, as detailed in Attachment 1.

(d)     That a copy of the Half Yearly Progress Report July 2018 – December 2018 be published on Council’s website.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN019-19         Audit, Risk and Improvement Committee Minutes from 29 October 2018

(Report by Internal Auditor)

Recommendation: Councillor Elmir and Councillor Agius

That the Minutes of the Audit, Risk and Improvement Committee Meeting held on the 29 October 2018, provided as Attachment 1, be noted.

 

Record of Voting:

For the Motion: Unanimous

 


 

 

FIN020-19         Quarterly Report - Outstanding Council Resolutions as at 31 December 2018

(Report by Head of Executive Services)

Recommendation: Councillor Tegg and Councillor Elmir

That the Quarterly Report - Outstanding Council Resolutions as at 31 December 2018, be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

   

Conclusion

The Meeting was closed at 7.04pm.

 

 

 

 

Chairperson