Agenda


Council Meeting

 

Monday, 17 December 2018

 

Dragon Room

Level 1, Georges River Civic Centre

Corner Dora and MacMahon Streets, Hurstville

 

 


Georges River Council – Ordinary Meeting -  Monday, 17 December 2018                                                                      Page 2

 

Ordinary Meeting

 ORDER OF BUSINESS

 

1.      National Anthem

2.      Prayer

3.      Acknowledgement of Country

Council acknowledges the traditional custodians of the land on which this meeting is being held as the Biddegal people of the Eora Nation.

4.      Apologies 

5.      Notice of Webcasting

6.      Disclosures of Interest

7.      Public Addresses to the Meeting

8.      Confirmation of Minutes of Previous Meeting

MINUTES: Council Meeting - 26 November 2018

9.      Mayoral Minute

Nil  

10.    Matters of Privilege

11.    Committee Reports

CCL075-18       Report of the Environment and Planning Committee - Meeting held on 3 December 2018
 

(Report by Executive Services Officer)....................................................................... 6

CCL076-18       Report of the Finance and Governance Committee - Meeting held on 3 December 2018

(Report by Executive Services Officer).................................................................... 14

CCL077-18       Record of the Community and Culture Committee - Meeting held on 3 December 2018

(Report by Executive Services Officer).................................................................... 25

CCL078-18       Report of the Assets and Infrastructure Committee - Meeting held on 3 December 2018

(Report by Executive Services Officer).................................................................... 33

12.    Environment and Planning

Nil

13.    Finance and Governance

CCL079-18       Tabling of Disclosure of Interest Returns

(Report by Senior Policy Officer)............................................................................... 42

CCL080-18       Video Screen Installation Jubilee Stadium

(Report by Executive Manager Premium Facilities and Properties)................... 44

CCL081-18       Updated Fees and Charges 2018/2019

(Report by Director Business and Corporate Services)........................................ 47

CCL082-18       Applications Pursuant to Councillor Ward Discretionary Fund Policy

(Report by Acting Executive Manager, Office of the General Manager)............ 55

CCL083-18       Overseas Manager Exchange Scholarship to the USA - February 2019

(Report by Acting Executive Manager, Office of the General Manager)............ 68

14.    Assets and Infrastructure

CCL084-18       Georges River Traffic Advisory Committee Meeting - 4 December 2018

(Report by Coordinator Traffic & Transport)............................................................ 70

15.    Community and Culture

Nil

16.    Notices of Rescission

Nil

17.    Notices of Motion

NM103-18          Establishment of an Educational Precinct in Hurstville

(Report by Councillor Kastanias).............................................................................. 80

NM104-18          Georges River Council Leadership - Early Introduction of new Model Code of Meeting Practice for Local Councils in NSW

(Report by Councillor Grekas)................................................................................... 81

NM105-18          Council Presentations and Events

(Report by Councillor Hindi)...................................................................................... 82

NM106-18          Introduction of RMS Clearways on Henry Lawson Drive - Impact on Peakhurst Lodge Nursing Home

(Report by Councillor Symington)............................................................................ 83

18.    Questions with Notice

Nil  

19.    Confidential (Closed Session)

CCL024A-18     Supreme Court Proceedings 2018/215935 (Request for Land Owner's Consent - 59 Park Road, Kogarah Bay)

(Report by Director Legal Services and General Counsel)   


Georges River Council – Ordinary Meeting -  Monday, 17 December 2018                                                                      Page 4

Committee Reports

Item:                   CCL075-18        Report of the Environment and Planning Committee - Meeting held on 3 December 2018
  

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for items ENV045-18 to ENV049-18 inclusive, detailed below, be adopted by Council.

 

ENV045-18       Investigation of Waste Diversion Options

Recommendation: Councillor Katris and Councillor Badalati

 

That Council endorse the implementation of the Bower Collection and Rehoming Service; Retail your Rubbish; Clothing and Textile Recycling and Sustainability in Schools in accordance with the details in this report, in order to assist in improving the diversion of waste from landfill.

 

ENV046-18       Low Rise Medium Density Housing Code Planning Proposal

Recommendation: Councillor Badalati and Councillor Katris

(a)     That Council amend the Low Rise Medium Density Housing Planning Proposal, as contained in Attachment 1 of this Report by not amending the minimum lot size for dual occupancies for Area “G” of HLEP 2012 from 630sqm to 650sqm in order to maintain the status quo until a comprehensive review is undertaken of the development controls for dual occupancy (such as lot size , floor space ratios, height and setbacks) with the aim of ensuring sympathetic built form outcomes within the City’s R2 zones.

(b)     That the amended Low Rise Medium Density Housing Planning Proposal be forwarded to the delegate of the Greater Sydney Commission for an Alteration to the Gateway Determination under Section 3.34 of the Environmental Planning and Assessment Act 1979.

(c)     That Council endorse that the General Manager may make minor modifications to correct any numerical, typographical, mapping, interpretation and formatting errors, if required, to improve clarity and readability.

(d)     That subject to compliance with the conditions of the Alteration to the Gateway Determination that the Low Rise Medium Density Housing Planning Proposal be placed on public exhibition.

(e)     That Council be advised of when the Low Rise Medium Density Housing Planning Proposal will be placed on public exhibition.

ENV047-18       Adoption of Georges River Council's Economic Development Strategy

Recommendation:  Councillor Katris and Councillor Agius

(a)     That Council notes the community and business consultation undertaken in drafting the first Georges River Economic Development Strategy.

(b)     That Council adopts the Economic Development Strategy as amended (Refer to Attachment 2) as a result of issues raised through the public exhibition and detailed in this report.

(c)     That Council write to all those that made a submission advising them of the adoption of the Economic Development Strategy.

 

ENV048-18       Georges River Industrial Land Review and Guidelines for Assessing Industrial Land Rezoning Proposals

Recommendation: Councillor Badalati and Councillor Agius

(a)     That Council endorse the Georges River Industrial Land Review as a strategic planning document that will inform the preparation of the Georges River LEP and DCP controls.

(b)     That Council forward the Georges River Industrial Land Review to the Greater Sydney Commission and Department of Planning and Environment seeking endorsement as a strategic document.

(c)     That Council advise the landowners of land zoned IN2 – Light Industrial within the Hurstville Local Environmental Plan 2012 and Kogarah Local Environmental Plan 2012 of Council’s decision and invite them to attend an information session on the Georges River Industrial Land Review.

(d)     That Council advise the applicants of the Planning Proposal for 53-55 Halstead Street, South Hurstville of Council’s decision and request additional information addressing the Georges River Industrial Land Review  if they wish to proceed with the Planning Proposal.

(e)     That the Georges River Industrial Land Review  be published on Council’s website.

 

ENV049-18       Appointment of Community Representatives to the Georges River Council Local Planning Panel for the Kogarah Bay and Hurstville Wards

Recommendation: Councillor Badalati and Councillor Katris

(a)     That Council does not accept the applications for the Community Representations for the Local Planning Panel received in response to the Expression of Interest Process that occurred between 17 October and 4 November 2018.

(b)     That the General Manager advertise for Community Representatives in the Hurstville and Kogarah Bay Wards in early 2019.

(c)     That Council write to the candidates thanking them for their application for membership on the Local Planning Panel.

 

 

 

File Reference

D18/151533

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Environment and Planning Committee 03 December 2018

 


Georges River Council - Ordinary Meeting - Monday, 17 December 2018

CCL075-18             Report of the Environment and Planning Committee - Meeting held on 3 December 2018

 

[Appendix 1]          Minutes - Environment and Planning Committee 03 December 2018

 

 

Page 6

 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 17 December 2018                                                                      Page 12

Item:                   CCL076-18        Report of the Finance and Governance Committee - Meeting held on 3 December 2018 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

 

That the Committee recommendations for items FIN106-18 to FIN117-18 inclusive, and

FIN017A-18 to FIN18A-18 inclusive, detailed below, be adopted by Council.

 

FIN106-18         Advice on Costs and Status of Council's Court Proceedings - November 2018

Recommendation: Councillor Hindi and Councillor Elmir

That the report “Advice on Costs and Status of Council’s Court Proceedings – November 2018” be received and noted.

 

FIN107-18         Increasing Transparency and Accountability for Council Funded Entities

Recommendation: Councillor Elmir and Councillor Konjarski

(a)       That Council advise all entities who receive Council community grant funding, venue hire grants, rental subsidies, heritage grants, event sponsorship and/or donations totalling $15,000 or more in any financial year, that they must provide to Council an Audited set of Financial Statements during any financial year in which they receive such funding or subsidies.

(b)       That the Audited Financial Statements must be received by Council on/before 1 September each year that the funding is provided to the entities.

(c)       That Council introduce this process as from 1 January 2019 and advise all affected entities accordingly.

(d)       That Council exclude legislated funding, subsidies and memberships, such as SES funding and the like, from this process.

(e)       That any entity who receives or requires funding totalling $15,000 or more in financial assistance that cannot meet this condition be excluded from the community grant funding, venue hire grants, rental subsidies, heritage grants, event sponsorship and/or donations program.

(f)        That Council receive, on a yearly basis, a report from the General Manager containing all relevant information on the Financial Statements submitted by the organisations who receive the funding and this information be reported with the presentation of Council’s Annual Financial Statements in October/November of each year.

(g)       That the $15,000 financial funding threshold for reporting include the combination of both cash and in-kind funding.

(h)       That Council makes the appropriate changes to all documentation, including Policies and Procedures relating to community grant funding, venue hire grants, rental subsidies, heritage grants, event sponsorship and/or donations, to ensure a clear and consistent approach to the new process being adopted by Council.

FIN108-18         Georges River Council Loan Borrowing Policy

Recommendation: Councillor Hindi and Councillor Elmir

That Council adopt the attached Draft Georges River Council Loan Borrowing Policy which will become effective as from the date of adoption.

 

FIN109-18         Investment Report as at 31 October 2018

Recommendation: Councillor Hindi and Councillor Elmir

That Council adopt the attached Draft Georges River Council Loan Borrowing Policy which will become effective as from the date of adoption.

 

FIN110-18         Property Matter - Licence Agreement for Penshurst West Football Club, Olds Park

Recommendation: Councillor Hindi and Councillor Kastanias

That the report “Property Matter – Licence Agreement for Penshurst West Football Club, Olds Park” be received and noted.

 

FIN111-18         Property Matter - Licence Agreement for Penshurst Panthers Junior AFL Club, Olds Park

Recommendation: Councillor Hindi and Councillor Kastanias

That the report “Property Matter - Licence Agreement for Penshurst Panthers Junior AFL Club, Olds Park” be received and noted.

 

FIN112-18         Property Matter - Licence Agreement for St George Little Athletics, Olds Park

Recommendation: Councillor Hindi and Councillor Kastanias

That the report “Property Matter - Licence Agreement for St George Little Athletics, Olds Park” be received and noted.

 

FIN113-18         Property Matter - Licence Agreement for Riverwood Legion Club, Riverwood Park

Recommendation: Councillor Hindi and Councillor Kastanias

That the report “Property Matter - Licence Agreement for Riverwood Legion Club, Riverwood Park” be received and noted.

 

FIN114-18         Property Matter - Licence Agreement for Kingsgrove Colts, Beverly Hills Park

Recommendation: Councillor Hindi and Councillor Kastanias

That the report “Property Matter - Licence Agreement for Kingsgrove Colts, Beverly Hills Park” be received and noted.

 

 

FIN115-18         Property Matter - Proposed Lease of 31 Thurlow Street Riverwood, Riverwood Community Centre

Recommendation: Councillor Hindi and Councillor Symington

That the report “Property Matter – Proposed Lease of 31 Thurlow Street Riverwood, Riverwood Community Centre” be received and noted.

 

FIN116-18         Property Matter - Deed of Licence for St George Creative Art and Craft Centre

Recommendation: Councillor Grekas and Councillor Hindi

That the report “Property Matter - Deed of Licence for St George Creative Art and Craft Centre” be received and noted.

 

FIN117-18         Membership of Southern Sydney Region Organisation of Councils (SSROC)

Recommendation: Councillor Hindi and Councillor Elmir

That Council investigate the costs and benefits of not renewing membership of the Southern Sydney Regional Organisation of Councils and the Local Government NSW and that a further report be provided to Council at the earliest opportunity regarding the outcome of these investigations.

That Council continues with its SSROC membership until the further report is received.

 

FIN017A-18       Supreme Court Proceedings 2018/215935 (Request for Land Owner's Consent - 59 Park Road, Kogarah Bay)

Recommendation: Councillor Hindi and Councillor Kastanias

(a)     That the matter be deferred to Council for determination.

 

(b)     That an additional legal briefing from Councils Lawyers be provided at a Councillor Briefing and Workshop session prior to the next Ordinary Council meeting.

 

 

FIN018A-18       Jubilee Stadium Naming Rights Expressions of Interest

Recommendation; Councillor Hindi and Councillor Kastanias

That the matter be referred to a Councillor Briefing and Workshop session.

 

File Reference

D18/151598

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Finance and Governance Committee 03 December 2018

 


Georges River Council - Ordinary Meeting - Monday, 17 December 2018

CCL076-18             Report of the Finance and Governance Committee - Meeting held on 3 December 2018

[Appendix 1]          Minutes - Finance and Governance Committee 03 December 2018

 

 

Page 15

 


 


 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 17 December 2018                                                                      Page 23

Item:                   CCL077-18        Record of the Community and Culture Committee - Meeting held on 3 December 2018 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for items COM053-18 to COM056-18, detailed below, be adopted by Council.

 

COM053-18       Ban on Single-use Plastic Bags and Drinking Straws from Council Events

Recommendation: Councillor Landsberry and Councillor Payor

(a)     That the progress to date in reducing the use of single-use plastic bags and drinking straws be noted.

(b)     That Council note the cost implications, risks and processes that would be required to further integrate sustainable event practices.

 

COM054-18       Public Requests to Name/Rename Parks, Roads, Places, Laneways, Suburb, Rivulet and an Island

Recommendation: Councillor Katris and Councillor Landsberry

(a)     That the proposal to name the currently unnamed road reserve informally known as Shunde Gardens on South Street, Kogarah as Edith Blake Reserve be endorsed to be placed on public exhibition in accordance with the Georges River Council Place Naming Policy;

(b)     That the proposal to name the currently unnamed road reserve informally known as Gloucester Road Reserve in Beverly Hills to Merv Lynch Reserve be endorsed to be placed on public exhibition in accordance with the Georges River Council Place Naming Policy;

(c)     That the proposal to name the currently unnamed road reserve informally known as Edgbaston Road Reserve in Beverly Hills to Cable Reserve be endorsed to be placed on public exhibition in accordance with the Georges River Council Place Naming Policy;

(d)     That the proposal to name the currently unnamed road reserve informally known as River Road Reserve No.1 in Oatley to Boorea Reserve be endorsed to be placed on public exhibition in accordance with the Georges River Council Place Naming Policy;

(e)     That the proposal to name the currently unnamed park adjoining Anglo Square in Carlton to Nethery Park be endorsed to be placed on public exhibition in accordance with the Georges River Council Place Naming Policy;

(f)      That the proposal to name the currently unnamed lane between Hardwicke Street and Littleton Street in Riverwood as Lauricella Lane be endorsed to be placed on public exhibition in accordance with the Georges River Council Place Naming Policy;

(g)     That the proposal to name the currently unnamed lane between Edgbaston Road and Stoney Creek Road in Beverly Hills as Evans Lane be endorsed to be placed on public exhibition in accordance with the Georges River Council Place Naming Policy;

(h)     That the proposal to name the currently unnamed lane between King Georges Road and Hampden Street in Beverly Hills as St James Lane be endorsed to be placed on public exhibition in accordance with the Georges River Council Place Naming Policy;

(i)      That the proposal to name the currently unnamed lane between Hampden Street and Melvin Street in Beverly Hills as Horace Lane be endorsed to be placed on public exhibition in accordance with the Georges River Council Place Naming Policy;

(j)      That the proposal to divide and define Mortdale Heights as a distinct suburb from Mortdale be declined, in accordance with section 5a(i) of the Georges River Council Place Naming Policy;

(k)     That the proposal to name the currently unnamed rivulet in Peakhurst, Pename Rivulet be declined, in accordance with section 4a(i) of the Georges River Council Place Naming Policy;

(l)      That the proposal to name the currently unnamed island in Lugarno, Future Island be declined, in accordance with section 4a(ii) of the Georges River Council Place Naming Policy;

(m)    That during the public exhibition period, a Councillor Workshop is held to consider the results of the community consultation and provide further input on the Council Officer recommendations, prior to final submission to the Geographical Names Board and a further report to Council for approval.

 

COM055-18       Sponsorship and Donation Requests

Recommendation: Councillor Landsberry and Councillor Payor

(a)     That Council approve the sponsorship request of $594.00 ($594.00 of in-kind support) for the performance of “The Life and Death of King John” presented by Bard on the Beach to be held on the 19 March 2019 at Carss Park.

(b)     That Council retrospectively approve a donation request of $230.00 ($230.00 of in-kind support) for the use of public space to Christ Church Anglican for their non-perishable food collection at Morts Road, Mortdale between 19 and 24 November 2018.

(c)     That Council retrospectively approve the sponsorship request of $769.00 ($700.00 financial support and $69.00 of in-kind support) to stage the annual Community Christmas Carol Service presented by St Cuthberts Park Road Anglican Church, South Carlton to be held 9 December 2018.

(d)     That Council retrospectively approve the sponsorship request of $2285.00 ($2250.00 financial support and $35.00 of in-kind support) to support the Community Carol event presented by Our Lady of Fatima Catholic Church, Peakhurst to be held 9 December 2018.

 

COM056-18       Construction of a Library Media Lab at Hurstville Library

Recommendation: Councillor Landsberry and Councillor Payor

(a)     That Council endorse (in-principle) the renovation of Hurstville Library to make available additional space for public use, including the creation of a Media Lab to meet growing demand for creative spaces, technology and learning support subject to securing adequate funding.

(b)     That Public Library Infrastructure Grant funds awarded to the former Hurstville City Council in 2014/15 be used to assist with construction and fit-out.

(c)     That Council investigate additional funding sources prior to, and as part of, the 2019/20 budget process.

 

File Reference

D18/151644

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Community and Culture Committee 03 December 2018

 


Georges River Council - Ordinary Meeting - Monday, 17 December 2018

CCL077-18             Record of the Community and Culture Committee - Meeting held on 3 December 2018

[Appendix 1]          Minutes - Community and Culture Committee 03 December 2018

 

 

Page 26

 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 17 December 2018                                                                      Page 31

Item:                   CCL078-18        Report of the Assets and Infrastructure Committee - Meeting held on 3 December 2018 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for items ASS054-18 to ASS057-18 inclusive, detailed below, be adopted by Council.

 

ASS054-18        Tender for the Construction of the Charles Pirie Reserve Inclusive Sports Amenities Building and Adjoining Carpark - General Revenue and Asset Management Reserve

Recommendation:  Councillor Konjarski and Councillor Elmir

(a)     That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from Lanskey Constructions Pty Ltd, in the amount of $1,375,639.00 (excluding GST), after having regard to all the circumstances, as the tender that appears to          be the most advantageous and appoint Lanskey  Constructions Pty Ltd as the Principal Contractor under the Contract Number T18/055 Tender for Construction of Charles Pirie Reserve Inclusive Sports Amenities Building and Adjoining Carpark.

(b)     That Council approves the allocation of an additional $500,000 from the Asset Management Reserve for the Project.

(c)     That Council approves the revised budget of $1,500,000 for the Construction of Charles Pirie Reserve Inclusive Sports Amenities Building and Adjoining Carpark.

(d)     That the General Manager be authorised to sign the Contracts with the preferred  Contractors on behalf of Council.

(e)     That Council officers inform the unsuccessful Tenderers of the resolution

          to decline to accept those tenders.

 

 

ASS055-18        Tender for the Construction of the Harold Fraser Oval Community Pavilion - Stronger Communities Fund and s94 Funds

Recommendation:  Councillor Elmir and Councillor Symington

(a)     That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from Lanskey Constructions Pty Ltd, in the amount of $2,403,800.00 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Lanskey Constructions Pty Ltd as the Principal Contractor under the Contract Number T18/053 Tender for the Construction of the Harold Fraser Oval Community Pavilion.

(b)     That Council approves the allocation of $450,000 from the Georges River Council s94A Plan 005 (Harold Fraser Oval Amenities block replacement) for the Project.

(c)     That Council approves the allocation of $925,000 from the former Kogarah s94 Plan No.5 - Open Space 2007 – Harold Fraser Oval Embellishment Works for the Project.

(d)     That Council approves the revised budget of $2,500,000 for the Construction of the Harold Fraser Oval Community Pavilion.

(e)     That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(f)      That Council officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

 

ASS056-18        Tender for the Construction of  Poulton Park Synthetic Football Fields - Stronger Communities Fund and Domestic Waste Reserve

Recommendation:  Councillor Elmir and Councillor Konjarski

(a)     That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from Polytan Asia Pacific Pty Ltd, in the amount of $2,366,732.35 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Polytan Asia Pacific Pty Ltd as the Principal Contractor under the Contract Number T18/054 Tender for the Construction of the Poulton Park Synthetic Fields.

(b)     That Council approves the allocation of $1,100,000 from the Georges River Council Domestic Waste Reserve to fund the remediation and capping works for the former putrescible and non - putrescible landfill site.

(c)     That Council approves the revised budget of $4,100,000 for the Poulton Park Works.

(d)     That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(e)     That Council officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

 

 

ASS057-18        Tender T18/058 - Ecological Restoration Work

Recommendation:  Councillor Elmir and Councillor Symington

(a)     That Tenders from Service Providers: Dragonfly Environmental P/L, Toolijooa, Hills    Bushcare, Creatures of Habitat, Total Earth Care Pty Ltd, Marc Stettner (Sole Trader)      trading as Apunga Ecological Management, John Allison trading as Native Gardener          (Reserve 1) and Bush-it Pty Ltd (Reserve 2) be accepted and be placed on the Panel of   preferred Service Providers under the Contract T18/058, subject to the satisfactory outcome of the financial assessment.

(b)     That the General Manager be authorised so sign the Contracts with the preferred        Contractors on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers, Bush Habitat Restoration Cooperative     Limited, Soil Conservation Service, CJ Environmental and Wadanguli Ecological and     Landscaping Services P/L of the resolution to decline those tenders.

 

File Reference

D18/151581

 

ATTACHMENTS

Attachment 1

Minutes - Assets and Infrastructure Committee 03 December 2018

 


Georges River Council - Ordinary Meeting - Monday, 17 December 2018

CCL078-18             Report of the Assets and Infrastructure Committee - Meeting held on 3 December 2018

[Appendix 1]          Minutes - Assets and Infrastructure Committee 03 December 2018

 

 

Page 33

 


 


 


 


 

 


Georges River Council – Ordinary Meeting -  Monday, 17 December 2018                                                                      Page 38

Finance and Governance

Item:                   CCL079-18        Tabling of Disclosure of Interest Returns 

Author:              Senior Policy Officer

Directorate:      Business and Corporate Services

Matter Type:     Finance and Governance

 

 

 

Recommendation:

That the tabling of Disclosure of Interest Returns be received and noted.

 

 

Executive Summary

1.      This report provides information regarding Disclosure of Interest Returns (Returns) recently lodged with the General Manager by designated persons.

2.      In accordance with Section 449(1) of the Local Government Act 1993 (the Act) a designated person must complete and lodge a Return with the General Manager within three months after becoming a designated person. 

3.      Further, in accordance with section 449(5) of the Act a councillor or designated person may lodge more than one Return in any one year. 

4.      In accordance with section 450A of the Act, the General Manager is then required to table each Return at the first Meeting of Council held after the last day for lodgement.

 

Background

5.      Council, at its meeting held on 29 October 2018, received and noted a report regarding the Tabling of Annual Disclosure of Interest Returns for Councillors and Designated Persons. In this report it was noted that Council was in the process of establishing a system for the management of Returns for newly appointed staff, to ensure that they are lodged and tabled in accordance with the requirements of the Act.

6.      A process has now been established for newly designated persons, and the following Returns lodged with the General Manager in accordance with section 449(1) of the Act, are tabled at this meeting:

·        Senior Environment Officer

·        Senior Sustainability Officer

·        Waste Education Officer

 

Financial Implications

7.      No budget impact as a result of this report.

 

Risk Implications

8.      No risks identified as a result of the introduction of a process for newly designated persons.

 

Community Engagement

9.      Community engagement is not required as a result of this report.

 

File Reference

18/1435

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 17 December 2018                                                                      Page 40

Item:                   CCL080-18        Video Screen Installation Jubilee Stadium 

Author:              Executive Manager Premium Facilities and Properties

Directorate:      Community and Culture

Matter Type:     Finance and Governance

 

 

 

Recommendation:

That Council accept the donation from the NSW State Government of a Mitsubishi video screen for Jubilee Stadium and endorse that funding for installation of the screen be sourced from Council’s Asset, Infrastructure and Road Management Reserve.

 

 

Executive Summary

1.      The Mayor has negotiated with the NSW State Government to procure for Council, at no cost, a 98 square metre video screen for installation at Jubilee Stadium. Council is required to fund the installation.

Background

2.      An unused Mitsubishi video screen owned by Venues NSW, was identified as critical infrastructure that would benefit hirers and enhance the quality of the patron experience and other users at Jubilee Stadium.

3.      Venues NSW is a statutory authority within the NSW Office of Sport that is responsible to the NSW Minister for Sport, The Hon Stuart Ayers MP.

4.      Dialogue was opened with the CEO of Venues NSW in regard to the suggested utilisation of the unused video screen. Images of the same screen are provided at (Attachment 1).

5.      With the assistance of local member Mark Coure MP, the Mayor made representation to the NSW Minister for Sport, and ultimately the video screen is to be gifted to Georges River Council for the specific purpose of being installed at Jubilee Stadium on condition that the Council funds the installation.

6.      Mitsubishi has provided a high level estimate in regard to the cost of installation at around $350,000 - $400,000. A final cost cannot be estimated until the variables and risks surrounding the geotechnical and underground services surveys (that may reveal latent conditions) are known.

 

Financial Implications

7.      Additional non-budgeted funds of $350,000 - $400,000 can be sourced from the Asset, Infrastructure and Road Management Reserve. This reserve has a forecasted balance of $8,771,878.70 as at 30 June 2019. Alternatively a draw down from this fund could be repaid over five years from the future naming rights sponsorship revenue for the stadium, pending a decision by Council.

Risk Implications

8.      Risks that apply to cost and time include:  latent conditions under footings (geotechnical); wind rating of the structure on the site location, distance variables in relation to power source and cabling.

 

Community Engagement

9.      Community engagement is not required at this stage.

 

File Reference

18/2760

 

 

 

ATTACHMENTS

Attachment 1

Mitsubishi Video Screen Images

 


Georges River Council - Ordinary Meeting - Monday, 17 December 2018

CCL080-18             Video Screen Installation Jubilee Stadium

[Appendix 1]          Mitsubishi Video Screen Images

 

 

Page 42

 


Georges River Council – Ordinary Meeting -  Monday, 17 December 2018                                                                      Page 43

Item:                   CCL081-18        Updated Fees and Charges 2018/2019 

Author:              Director Business and Corporate Services

Directorate:      Business and Corporate Services

Matter Type:     Finance and Governance

 

 

 

Recommendation:

That Council adopt the proposed changes to its 2018/2019 Fees and Charges Schedule as contained in Attachment 1 to this report.

 

 

Executive Summary

1.      The purpose of this report is to advise Council of the outcome of the public exhibition process, in accordance with sections 610F(3) and 705 of the Local Government Act 1993(Act), of the proposed changes to Council’s 2018/19 Fees and Charges Schedule.

2.      One public submission was received during the public exhibition period and the content of that submission is discussed in more detail within this report.

 

Background

3.      At the Council meeting held on Monday 29 October 2018, the following was resolved:               

a.      That Council defer the inclusion of fees and charges for Penshurst Park Indoor Cricket Centre to allow the development of a policy for the management of the Centre.

b.      That Council defer the inclusion of fees and charges for Peakhurst Park and Poulton Park Synthetic Fields to allow a further report to be presented to Council for further consideration regarding the fee structures of both sites.

c.       That the proposed changes to the 2018/19 Fees and Charges Schedule, as contained in Attachment 1, excluding Penshurst Park Indoor Cricket Centre, and Peakhurst Park and Poulton Park Synthetic Fields Fees and Charges recommendations, be placed on public exhibition for a period of not less than 28 days in accordance with sections 610F(3) and 705 of the Act.

d.      That Council receive a further report following the closure of the public exhibition period which will consider any submissions received during the period of public exhibition for adoption of the proposed changes as per section 610F(1) of the Act.

4.      As a result of the resolution of Council, the proposed changes to Council’s 2018/19 Fees and Charges were advertised for a period of not less than 28 days to allow the opportunity for public submissions to be received, in accordance with sections 610F(3) and 705 of the Act, with the public exhibition period closing at 5.00pm on 5 December 2018. One public submission was received during the exhibition.

5.      The content of the public submission received is as follows:

I am generally in support of all the proposed changes, but, specifically the removal of fees for Local Food Inspections of canteens as I proposed some years ago when P&C President at Penshurst West PS.

Professionally, and I cannot speak of your own Council's practices, I would like to highlight a recommendation I made to Council, as the Place Manager at Rockdale (as it was), to consider either a reduced fee or abolition of fees for those businesses that have clearly demonstrated a long term history of compliance. 

Many businesses (the successful ones) comply as they know it is in their interests to do so and, more intrinsically, as they are professional operators with a sense of personal, and often, civic pride and commitment.

I place that thought for your officers and Council to consider.

6.      This report does not recommend any changes to the proposed Fees and Charges presented as a result of the public submission received. Whilst Council has discretion to charge a fee for food premises inspections, the income Council receives for the inspections does not cover the cost of the service and any further reduction in income would need to be funded from elsewhere within Council’s budget. Therefore, this report recommends that Council adopts the proposed changes to its 2018/2019 Fees and Charges Schedule as contained in attachment 1 to this report

Financial Implications

7.      It is estimated that for the six month period from January to the end of June 2019, Council will receive an extra $70,000 net income as a result of the recommended changes to its 2018/19 Fees & Charges. This additional income will be noted in Council’s 2nd quarter budget review.

 

Risk Implications

8.      Enterprise risks identified included the loss of net revenue that may be used within other operational areas of Council.

 

Community Engagement

9.      Community engagement was conducted including exhibiting the proposed changes to Council’s 2018/19 Fees and Charges Schedule, in accordance with sections 610F(3) and 705 of the Act with one public submission being received.

 

File Reference

D18/277230

 

 

 

ATTACHMENTS

Attachment 1

Proposed Changes to 2018-19 Fees and Charges Schedule - Final Public Exhibition

 


Georges River Council - Ordinary Meeting - Monday, 17 December 2018

CCL081-18             Updated Fees and Charges 2018/2019

[Appendix 1]          Proposed Changes to 2018-19 Fees and Charges Schedule - Final Public Exhibition

 

 

Page 45

 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 17 December 2018                                                                      Page 51

Item:                   CCL082-18        Applications Pursuant to Councillor Ward Discretionary Fund Policy  

Author:              Acting Executive Manager, Office of the General Manager

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

 

Recommendation;

That the following applications for funding, pursuant to the Councillors Ward Discretionary Fund Policy, be approved:

 

(i)      Application submitted by Councillor Payor on behalf of the Kogarah Concert Band in the amount of $1,500.

(ii)     Application submitted by Councillor Payor on behalf of Park Road Anglican Church in the amount of $1,100.

(iii)    Application submitted by Councillor Hindi on behalf of Mortdale Mens Shed in the amount of $1,000.

(iv)    Application submitted by Councillor Hindi on behalf of St Declan’s Catholic Church in the amount of $1,500.

(v)     Application submitted by Councillor Tegg on behalf St George Little Athletics in the amount of $1,200.

(vi)    Application submitted by Councillor Grekas on behalf Kogarah Cougars JRLFC in the amount of $400.

(vii)   Application submitted by Councillor Grekas on behalf Kogarah Community Services in the amount of $500.

(viii)  Application submitted by Councillor Landsberry on behalf Kogarah Cougars JRLFC in the amount of $1,500.

(ix)    Application submitted by Councillor Elmir on behalf Kogarah Cougars JRLFC in the amount of $1,500.

(x)     Application submitted by Councillor Hindi, for minor capital works Olds Park Amenities upgrade in the amount of $45,000. (Mortdale Ward Fund).

(xi)    Application submitted by Councillor Payor, for minor capital works Hogben Park, Kogarah – park lighting upgrade and water station / dog bubbler $73,000. (Kogarah Bay Ward Fund).

(xii)   Application submitted by Councillor Payor, for minor capital works Moore Park, Beverley Park – fence upgrade with double gates and water stations / dog bubblers. $15,000. (Kogarah Bay Ward Fund).

(xiii)  Application submitted by Councillor Payor, for minor capital works Kogarah, Allawah, Carlton and Hurstville Railway Stations – Install and retrofit water refill stations / dog bubblers. $15,000. (Kogarah Bay Ward Fund).

(xiv)  Application submitted by Councillor Payor, for minor capital works Kogarah School of Arts – portable acoustic panels. $2,500. (Kogarah Bay Ward Fund).

(xv)   Application submitted by Councillor Payor, for minor capital works South Hurstville footpath installation – Woniora Road, between Taunton Street and Blakesley Road. $23,000. (Kogarah Bay Ward Fund).

(xvi)  Application submitted by Councillor Katris, for minor capital works Erection of 3 memorial plinths at the war memorial at Jubilee Park honouring 3 prominent Georges River Service Personnel. $12,000. (Kogarah Bay Ward Fund).

(xvii) Application submitted by Councillor Agius, for minor capital works Pergola Roof Sheeting, Ma an Shan Friendship Park. $29,500. (Kogarah Bay Ward Fund).

 

Executive Summary

1.      Council at its meeting of the 28 May 2018 endorsed the Councillor Ward Discretionary Fund Policy (The Fund).

2.      The Policy provides a framework which enables Councillors to provide minor financial support to individuals, community groups or for the provisions of minor capital works within wards which will complement Council’s existing grants, sponsorship and donations framework.

3.      This report includes details of applications which have been assessed against the Funds eligibility criteria and determined to qualify for funding.

 

Background

4.      The Councillor Ward Discretionary Fund Policy stipulates three categories for applications of funds, those by an individual, community group and applications for minor capital works. 

5.      In keeping with ensuring accountability and transparency details have been included below in regards to applications that are now listed for consideration and their demonstrated ability to satisfy the eligibility criteria of the Fund.

6.      In addition to these measures, details of funds awarded are available on Council’s website and are included in Council’s Annual Report as is required in regards to the allocation of funds through section 356 of the Local Government Act.

 

CWF068/18-19

Councillor Payor

Classification of

Application

Community Group

Reason for Request

Contributions towards purchase of new music charts

Applicant’s Details

Kogarah Concert Band

Amount of Funds

Requested

$1,500.00

Declaration of

Conflict of Interest

Councillor Payor has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to the Kogarah Concert Band aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

The Kogarah Concert Band is a community band located in the St George area. Kogarah Concert Band was established in 1888 and is celebrating their 130th Anniversary.

They are the longest continuously running concert band in Australia. The Kogarah Concert Band has been an Incorporated Body since 23 March 2005 (INC9883422 and ABN 52 383 440 596).

History of Previous Applications

No previous applications.  Kogarah Concert Band has previously been successful in obtaining grant funding for the purchase of new music stands.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF069/18-19

Councillor Payor

Classification of

Application

Community Group

Reason for Request

Contributions towards Community Christmas Day Luncheon

Applicant’s Details

Park Road Anglican Church

 

Amount of Funds

Requested

$1,100.00

Declaration of

Conflict of Interest

Councillor Payor has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to the Park Road Anglican Church aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

 The Park Road Anglican Church, (which was previously known as St Cuthbert’s Anglican Church) in partnership with parishes and others, provide a range of services that promotes dignity, safety, participation and wellbeing for people in their relationships, homes and communities. Park Road Anglican Church is a Registered Charity on the national ACNC register (ABN 14 071 669 622).

No previous

applications

No previous applications

Conformity to the

Councillor Ward

Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF070/18-19

Councillor Hindi

Classification of

Application

Community Group

Reason for Request

Materials for the construction of carport / pergola

 

Applicant’s Details

Mortdale Men’s Shed

Amount of Funds

Requested

$1,000.00

Declaration of

Conflict of Interest

Councillor Hindi has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to The Mortdale Men’s Shed aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

The Mortdale Men’s shed is a place for men to socialise, network, make friends and share skills. The community group aims to recreate the atmosphere of “real life” Men Sheds – a safe space where men can feel confident to discuss and exchange information. The Men’s Shed aims to foster a sense of community and build men’s social networks. The Mortdale Men’s Shed serves men and the community in the Mortdale district and has been an Incorporated Body since 15 November 2017 (INC1701523 and ABN 57 949 392 436).

No previous

applications

No previous applications, however, the Mortdale Men’s Shed receives subsidised rental.

Conformity to the

Councillor Ward

Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF071/18-19

Councillor Hindi

Classification of

Application

Community Group

Reason for Request

Supply and Install new instant boiling water unit in the Parish Centre

 

Applicant’s Details

St Declan’s Catholic Church, Penshurst

Amount of Funds

Requested

$1,500.00

Declaration of

Conflict of Interest

Councillor Hindi has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to St Declan’s Catholic Church aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

St Declan’s Catholic Church conducts and hosts many social programs in its meeting rooms such as church related programs, (e.g. youth group meetings) and other programs for the community like yoga classes, choir rehearsals and Tai Chi sessions. It is a place for members of the community to socialise, network and make friends. It and has been an Incorporated Body since 1 July 2000 (ABN 37 312 672 319) and is a registered charity on the ACNC.

No previous

applications

No previous applications

Conformity to the

Councillor Ward

Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

         

CWF072/18-19

Councillor Tegg

Classification of

Application

Community Group

Reason for Request

Funding for line marking at Olds Park

Applicant’s Details

St George Little Athletics

Amount of Funds

Requested

$1,200.00

Declaration of

Conflict of Interest

Councillor Tegg has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to St George Little Athletics aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

St George Little Athletics is a member of the Little Athletics Association of NSW and offers a range of running, hurdling, jumping and throwing events. Distances, heights and weights vary with age. Little Athletics is a uniquely Australian sport for children aged 5-16 years. As the name suggests, it is based upon the sport of athletics (track and field) and the events are specially modified to suit the ages and abilities of children. Little Athletics is the Foundation for all Sports. It offers young people activities and skills that will stand them in good stead for their sporting future.  Little Athletics Association of NSW has been an Incorporated Association since 19 January 1988 (Inc Y0164545 and ABN 96503771375)

No previous

applications

No previous applications

Conformity to the

Councillor Ward

Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF073/18-19

Councillor Grekas

Classification of

Application

Community Group

Reason for Request

Funding for equipment for the 2019 season

Applicant’s Details

Kogarah Cougars JRLFC

Amount of Funds

Requested

$400.00

Declaration of

Conflict of Interest

Councillor Grekas has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Kogarah Cougars JRLFC aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

The Kogarah Cougars Junior Rugby League Football Club were founded in 1995. The man who was instrumental in the creation of our club was Phil Wilson. The vision was to create a "family club where the kids come first". This core value is now enshrined in the Club Charter. Their short term vision is to develop and maintain a strong, professionally run and well established club which offers teams of all age groups from Under 6's to Under 19's into the St George competition. Over the longer term they will develop the Kogarah Cougars into a sporting club that caters for both boys and girls via offering a range of organised sports including rugby league, netball and Oztag. Their home ground is at Todd Park. Kogarah Cougars Junior Rugby League Football Club was incorporated from 15 November 2002 until 13 October 2017 (INC9878794) thereafter Kogarah Cougars Inc. became the registered Association entity. Kogarah Cougars Inc. became an Incorporated Association from 13 October 2017 (Inc INC1701375).

History of Previous Applications

No previous applications

Conformity to the Councillor Ward Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF074/18-19

Councillor Grekas

Classification of

Application

Community Group

Reason for Request

Funding for “One Billion Rising” event

Applicant’s Details

Kogarah Community Services

Amount of Funds

Requested

$500.00

Declaration of

Conflict of Interest

Councillor Grekas has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Kogarah Community Services aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Kogarah Community Services Kogarah Community Services Inc. is a not for profit community based organisation who have been providing services to the local community since 1975. They have grown from a small group of volunteers into a vibrant organisation currently employing over 60 staff and 20 volunteers. As a not for profit organisation they strive towards providing excellent care, information, referral and support to the residents of the St George Local Government Areas. They provide Aged Care Services, Children’s Services, Neighborhood Centre, events and support programs. They value and care for people in our community. Volunteers provide added service support to our programs. Kogarah Community Services Incorporated has been an Incorporated Association since 3 March 1987 (Inc Y0202129 and ABN 17 325 383 743)

No previous

applications

No previous applications for funding through Councillor Ward Discretionary Fund. Kogarah Community Services has been successful in obtaining Community Grants for other projects.

 

Conformity to the

Councillor Ward

Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF075/18-19

Councillor Landsberry

Classification of

Application

Community Group

Reason for Request

Funding for equipment for the 2019 season

Applicant’s Details

Kogarah Cougars JRLFC

Amount of Funds

Requested

$1500.00

Declaration of

Conflict of Interest

Councillor Landsberry has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Kogarah Cougars JRLFC aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

The Kogarah Cougars Junior Rugby League Football Club were founded in 1995. The man who was instrumental in the creation of our club was Phil Wilson. The vision was to create a "family club where the kids come first". This core value is now enshrined in the Club Charter. Their short term vision is to develop and maintain a strong, professionally run and well established club which offers teams of all age groups from Under 6's to Under 19's into the St George competition. Over the longer term they will develop the Kogarah Cougars into a sporting club that caters for both boys and girls via offering a range of organised sports including rugby league, netball and Oztag. Their home ground is at Todd Park. Kogarah Cougars Junior Rugby League Football Club was incorporated from 15 November 2002 until 13 October 2017 (INC9878794) thereafter Kogarah Cougars Inc. became the registered Association entity. Kogarah Cougars Inc. became an Incorporated Association from 13 October 2017 (Inc INC1701375).

History of Previous Applications

No previous applications

Conformity to the Councillor Ward Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF076/18-19

Councillor Elmir

Classification of

Application

Community Group

Reason for Request

Funding for equipment for the 2019 season

Applicant’s Details

Kogarah Cougars JRLFC

Amount of Funds

Requested

$1500.00

Declaration of

Conflict of Interest

Councillor Elmir has signed a declaration advising that he has a pecuniary interest in this request.

Eligibility Criteria

The provision of funds to Kogarah Cougars JRLFC aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

The Kogarah Cougars Junior Rugby League Football Club were founded in 1995. The man who was instrumental in the creation of our club was Phil Wilson. The vision was to create a "family club where the kids come first". This core value is now enshrined in the Club Charter. Their short term vision is to develop and maintain a strong, professionally run and well established club which offers teams of all age groups from Under 6's to Under 19's into the St George competition. Over the longer term they will develop the Kogarah Cougars into a sporting club that caters for both boys and girls via offering a range of organised sports including rugby league, netball and Oztag. Their home ground is at Todd Park. Kogarah Cougars Junior Rugby League Football Club was incorporated from 15 November 2002 until 13 October 2017 (INC9878794) thereafter Kogarah Cougars Inc. became the registered Association entity. Kogarah Cougars Inc. became an Incorporated Association from 13 October 2017 (Inc INC1701375).

History of Previous Applications

No previous applications

Conformity to the Councillor Ward Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

 

Minor Capital Works Applications

CWF077/18-19

Councillor Hindi

 

Classification of

Application

Minor Capital Works

Name of

project/purpose of

funding

Olds Park Amenities

Refurbish canteen, new pergola and repaint the existing building including replacing damaged fascia.

Amount of Funds Requested

$45,000

Declaration of

Conflict of Interest

Councillor Hindi has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

To be eligible for funding, works are to be of a minor capital nature and are to be assessed by the director Assets and Infrastructure for determination of eligibility, taking into consideration Council’s existing and future Capital Works Program, details of which will be included in a report to Council for consideration of funding.  The Director Assets and Infrastructure has advised that the application is consistent with Council’s future Capital Works Program in regard to providing safe and well-lit access to open space and recreational facilities.

Conformity to the

Councillor Ward

Fund Discretionary Fund Policy

This application meets the Policy criteria to be considered by Council.

         

CWF078/18-19

Councillor Payor

Classification of

Application

Minor Capital Works

Name of

project/purpose of

funding

Hogben Park, Kogarah – park lighting upgrade and water station / dog bubbler.

Amount of Funds

Requested

$73,000

Declaration of

Conflict of Interest

Councillor Payor has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

To be eligible for funding, works are to be of a minor capital nature and are to be assessed by the director Assets and Infrastructure for determination of eligibility, taking into consideration Council’s existing and future Capital Works Program, details of which will be included in a report to Council for consideration of funding.  The Director Assets and Infrastructure has advised that the application is consistent with Council’s future Capital Works Program in regard to providing safe and well-lit access to open space and recreational facilities.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

This application meets the Policy criteria to be considered by Council.

 

CWF079/18-19

Councillor Payor

Classification of

Application

Minor Capital Works

Name of

project/purpose of

funding

Moore Park, Beverley Park – fence upgrade with double gates and water stations / dog bubblers.

Amount of Funds Requested

$15,000

Declaration of

Conflict of Interest

Councillor Payor has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

To be eligible for funding, works are to be of a minor capital nature and are to be assessed by the director Assets and Infrastructure for determination of eligibility, taking into consideration Council’s existing and future Capital Works Program, details of which will be included in a report to Council for consideration of funding.  The Director Assets and Infrastructure has advised that the application is consistent with Council’s future Capital Works Program in regard to providing safe and well-lit access to open space and recreational facilities.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

This application meets the Policy criteria to be considered by Council.

 

CWF080/18-19

Councillor Payor

 

Classification of

Application

Minor Capital Works

Name of

project/purpose of

funding

Kogarah, Allawah, Carlton and Hurstville Railway Stations – Install and retrofit water refill stations / dog bubblers

Amount of Funds

Requested

$15,000

Declaration of

Conflict of Interest

Councillor Payor has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

To be eligible for funding, works are to be of a minor capital nature and are to be assessed by the director Assets and Infrastructure for determination of eligibility, taking into consideration Council’s existing and future Capital Works Program, details of which will be included in a report to Council for consideration of funding.  The Director Assets and Infrastructure has advised that the application is consistent with Council’s future Capital Works Program in regard to providing safe and well-lit access to open space and recreational facilities.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

This application meets the Policy criteria to be considered by Council.

 

CWF081/18-19

Councillor Payor

Classification of

Application

Minor Capital Works

Name of

project/purpose of

funding

Kogarah School of Arts – portable acoustic panels

Amount of Funds

Requested

$2,500

Declaration of

Conflict of Interest

Councillor Payor has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

To be eligible for funding, works are to be of a minor capital nature and are to be assessed by the director Assets and Infrastructure for determination of eligibility, taking into consideration Council’s existing and future Capital Works Program, details of which will be included in a report to Council for consideration of funding.  The Director Assets and Infrastructure has advised that the application is consistent with Council’s future Capital Works Program in regard to providing safe and well-lit access to open space and recreational facilities.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

This application meets the Policy criteria to be considered by Council.

 

CWF082/18-19

Councillor Payor

Classification of

Application

Minor Capital Works

Name of

project/purpose of

funding

South Hurstville footpath installation – Woniora Road, between Taunton Street and Blakesley Road.

Amount of Funds

Requested

$23,000

Declaration of

Conflict of Interest

Councillor Payor has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

To be eligible for funding, works are to be of a minor capital nature and are to be assessed by the director Assets and Infrastructure for determination of eligibility, taking into consideration Council’s existing and future Capital Works Program, details of which will be included in a report to Council for consideration of funding.  The Director Assets and Infrastructure has advised that the application is consistent with Council’s future Capital Works Program in regard to providing safe and well-lit access to open space and recreational facilities.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

This application meets the Policy criteria to be considered by Council.

 

CWF083/18-19

Councillor Katris

 

Classification of

Application

Minor Capital Works

Name of

project/purpose of

funding

Erection of 3 memorial plinths at the war memorial at Jubilee Park honouring 3 prominent Georges River Service Personnel.

Amount of Funds

Requested

$12,000

Declaration of

Conflict of Interest

Councillor Katris has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

To be eligible for funding, works are to be of a minor capital nature and are to be assessed by the director Assets and Infrastructure for determination of eligibility, taking into consideration Council’s existing and future Capital Works Program, details of which will be included in a report to Council for consideration of funding.  The Director Assets and Infrastructure has advised that the application is consistent with Council’s future Capital Works Program in regard to providing safe and well-lit access to open space and recreational facilities.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

This application meets the Policy criteria to be considered by Council.

 

CWF084/18-19

Councillor Agius

 

Classification of

Application

Minor Capital Works

Name of

project/purpose of

funding

Ma an Shan Friendship Park - Pergola Roof sheeting

Amount of Funds

Requested

$29,500

Declaration of

Conflict of Interest

Councillor Agius has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

To be eligible for funding, works are to be of a minor capital nature and are to be assessed by the director Assets and Infrastructure for determination of eligibility, taking into consideration Council’s existing and future Capital Works Program, details of which will be included in a report to Council for consideration of funding. The Director Assets and Infrastructure has advised that the application is consistent with Council’s future Capital Works Program in regard to providing safe and well-lit access to open space and recreational facilities.

Conformity to the

Councillor Ward

Fund Discretionary

Fund Policy

This application meets the Policy criteria to be considered by Council.

 

 

7.      Funds of $1,000,000 consisting of $150,000 of non-capital funds and $850,000 of capital funds have been allocated in the 2018/19 Budget.

 

Non Capital Funds ($10,000/Councillor)

Funds Allocated to date including this report

Remaining Balance

The Mayor Councillor Greene

$3,270.00

$6,730.00

Deputy Mayor, Councillor Elmir

$3,000.00

$7,000.00

Councillor Agius

$2,270.00

$7,730.00

Councillor Badalati

$4,500.00

$5,500.00

Councillor Grekas

$7,750.00

$2,250.00

Councillor Hindi

$5,000.00

$5,000.00

Councillor Katris

$5,270.00

$4,730.00

Councillor Kastanias

$4,770.00

$5,230.00

Councillor Konjarski

$2,650.00

$7,350.00

Councillor Landsberry

$4,500.00

$5,500.00

Councillor Liu

$6,500.00

$3,500.00

Councillor Payor

$3,370.00

$6,630.00

Councillor Symington

$6,270.00

$3,730.00

Councillor Tegg

$3,850.00

$6,150.00

Councillor Wu

Nil

$10,000.00

 

 

 

Capital Funds ($170,000 per Ward)

Funds Allocated to date including this report

Remaining Balance

Blakehurst Ward

$168,500.00

$1,500.00

Hurstville Ward

$170,000.00

Nil

Kogarah Ward

$170,000.00

Nil

Mortdale Ward

$168,500.00

$1,500.00

Peakhurst Ward

$170,000.00

Nil

 

 

Risk Implications

8.      The Enterprise Risk Management Strategy contains two relevant actions in regards to the provision of an open, accessible and transparent decision making and meeting process.  The adopted process for the allocation of funds through the Councillor Ward Discretionary Fund Policy is one of many strategies that have been implemented to ensure that these actions are achieved.  

 

Community Engagement

9.      Community engagement regarding the allocation of funds $1,000,000 consisting of $150,000 of non-capital funds and $850,000 of capital funds allocated in the Draft 2018/19 Budget was undertaken as part of the 2018/19 budget process.

 

 

File Reference

D18/174786

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 17 December 2018                                                                      Page 64

Item:                   CCL083-18        Overseas Manager Exchange Scholarship to the USA - February 2019 

Author:              Acting Executive Manager, Office of the General Manager

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

 

Recommendation:

That Samantha Charlton (Acting Executive Manager, Office of the General Manager) be authorised to participate in the Local Government Professionals Overseas Manager Exchange Scholarship to the United States of America in February 2019.

 

 

Executive Summary

1.      This report is to advise that Samantha Charlton (Acting Executive Manager, Office of the General Manager) has been invited to participate in the Local Government Professionals Overseas Manager Exchange Scholarship to the United States of America in February 2019 and to seek Council’s approval.

 

Background

2.      Local Government Professionals offers an Overseas Manager Exchange annually to provide leadership and professional development opportunities specifically tailored to the local government environment.

3.      The exchange provides managers within the sector an opportunity to focus on management development and their career in local government through a short exchange with a partner manager in another country.

4.      The exchange involves a hosted visit to the destination country and the hosting of a reciprocal visitor from that country during the time period of the LG Professionals, NSW Local Government Conference - LGC19.  

5.      The delegate will:

·           Travel to California in February 2019 and attend the League of California Cities - City Manager Conference in San Diego 13 - 15 February 2019.

·           Host the incoming US Exchange Delegate for a period during the LG Professionals, NSW Local Government Conference in June 2019.

·           Accompany the US Exchange Delegate to LG Professionals, NSW Local Government Conference in June 2019 and pay the associated costs of attendance.

·           Attend the preconference dinner with all Exchange delegates the night preceding LG Professionals, NSW Local Government Conference in June 2019.

·           Write a report on the overseas exchange for publication in the Local Government Professionals Magazine.

 

6.      While on exchange, Ms Charlton will be studying, amongst other things, the integration of community engagement effectively into the emerging smart city model.



 

 

Financial Implications

7.      Local Government Professionals will meet the costs of a return economy airfare to San Diego, registration for the City Managers Conference and will provide up to $500 towards incidental costs associated with the exchange.

8.      The League of Californian Cities will meet the cost of two night’s accommodation associated with attendance to the conference.

9.      Arrangements are being made for Ms Charlton to be hosted during the study tour, however in the event that a suitable host is unable to be provided, Council is requested to meet accommodation costs. Additionally, if required, Council is requested to meet costs associated with internal travel. 

 

Risk Implications

10.    The Enterprise Risk Strategy contains the following relevant actions aimed at addressing risks associated with reputation, the political environment in which Council operates and city resilience, being:

(a)     Ensure that Council has a robust Community Engagement Policy which is utilised across Council;

(b)     Ensure that Council has a robust Communication Policy;

(c)     Community and Stakeholder Engagement; and

(d)     Community Engagement Strategy developed and implemented.

 

Community Engagement

11.    Community engagement is not required to enable approval of this report.

 

File Reference

17/595

 

 

 

   


Georges River Council – Ordinary Meeting -  Monday, 17 December 2018                                                                      Page 66

Assets and Infrastructure

Item:                   CCL084-18        Georges River Traffic Advisory Committee Meeting - 4 December 2018 

Author:              Coordinator Traffic & Transport

Directorate:      Assets and Infrastructure

Matter Type:     Assets and Infrastructure

 

 

 

Recommendation:

(a)     That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 4 December 2018 be adopted by Council.

(b)     The recommendations are presented to the Council Meeting for adoption due to the scheduling of the Assets and Infrastructure Committee December meeting.

 

 

Executive Summary

1.      The Minutes of the Georges River Traffic Advisory Committee Meeting held on 4 December 2018 are submitted to the Council for adoption.

 

Background

2.      The Traffic Advisory Committee Meeting of 4 December 2018 was held at Georges River Civic Centre commencing at 10.00am.

 

Financial Implications

3.      Budget allocation

 

a.      RMS Traffic Facilities Grant            $390,993

b.      Bus Stop Upgrade Program            $60,000

 

4.      Balance to date

 

a.      RMS Traffic Facilities Grant            $300,000

b.      Bus Stop Upgrade Program            $60,000

 

5.      Estimated cost of works recommended by the Traffic Advisory Committee Meeting of 4 December is $112,100.  Dissection: $32,100 to be allocated from the RMS Traffic Facilities Grant, $50,000 for the Pindari Road pedestrian crossing to be considered from the 2019/20 Capital Works Budget and $30,000 from the Bus Stop Upgrade Program.

 

File Reference

D18/275882

 

ATTACHMENTS

Attachment 1

Minutes - Traffic Committee 04 December 2018

 


Georges River Council - Ordinary Meeting - Monday, 17 December 2018

CCL084-18             Georges River Traffic Advisory Committee Meeting - 4 December 2018

[Appendix 1]          Minutes - Traffic Committee 04 December 2018

 

 

Page 67

 


 


 


 


 


 


 

 


Georges River Council – Ordinary Meeting -  Monday, 17 December 2018                                                                      Page 74

Notices of Motion

Item:          NM103-18          Establishment of an Educational Precinct in Hurstville

Councillor:       Councillor Kastanias 

 

MOTION:

That the General Manager, as part of the establishment of the new City Strategy and Innovation Directorate, investigate and explore opportunities to establish an education precinct within Hurstville to attract international students and explore opportunities to create greater cultural connections as part of our Creative Cultural Strategy and Civic Centre Precinct.

 

 

 

Financial Implications

Should Council resolve to support this proposal, the financial implications be provided in a future report.

File Reference

D18/270030

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 17 December 2018                                                                      Page 75

Item:          NM104-18          Georges River Council Leadership - Early Introduction of new Model Code of Meeting Practice for Local Councils in NSW

Councillor:       Councillor Grekas 

 

MOTION:

 

(a)     That Council note the recent release by the NSW government of the new Model Code of Meeting Practice for Local Councils which is soon to be prescribed by the Local Government (General) Regulation 2005.

(b)     That as a continuation of Council’s leadership approach to civic transparency and openness, Council take all necessary steps to implement the provisions of the new Model Code of Meeting Practice, including the voluntary public webcasting of Council, Standing Committee and Advisory Committee meetings from the first meetings in 2019.

(c)     That the General Manager prepare a report to Council in early 2019 to enable a new Georges River Council Code of Meeting Practice to be placed on exhibition, including all relevant amendments to the Terms of Reference for Council’s Committees.

 

 

 

Financial Implications

Should Council resolve to support this proposal, the financial implications be provided in the future report.

 

 

File Reference

D18/276762

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 17 December 2018                                                                      Page 76

Item:          NM105-18          Council Presentations and Events

Councillor:       Councillor Hindi 

 

MOTION:

That all future Council presentations, award ceremonies and events be held after 5.30pm to allow for a greater representation of Councillors to attend.

 

 

 

Financial Implications

There is no budget impact for this report.

File Reference

D18/289821

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 17 December 2018                                                                      Page 77

Item:          NM106-18          Introduction of RMS Clearways on Henry Lawson Drive - Impact on Peakhurst Lodge Nursing Home

Councillor:       Councillor Symington 

 

MOTION:

(a) That Council note the impact on visitors and care workers to Peakhurst Lodge (The Sisters of Our Lady of China nursing home) arising from the introduction of an afternoon clearway on Henry Lawson Drive by the NSW Roads and Maritime Services.

 

(b) That the General Manager prepare a report to investigate opportunities to improve accessibility to the Lodge for visitors and care workers including:

 

(i)         the feasibility and cost of installing a concrete walking path in the open space adjacent to Peakhurst Lodge and between Jacques Avenue and Henry Lawson Drive;

(ii)        lighting to assist users when this access route is used after sunset.

 

 

 

 

Financial Implications

Should Council resolve to support this proposal, the financial implications be provided in a future report.

 

File Reference

D18/289675

 

 


Georges River Council – Ordinary Meeting -  Monday, 17 December 2018                                                                      Page 78

Confidential (Closed Session)

Council's Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should or should not be considered in closed session.

 

Recommendation

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the following matters be considered in closed Meeting at which the press and public are excluded.

 

CCL024A-18     Supreme Court Proceedings 2018/215935 (Request for Land Owner's Consent - 59 Park Road, Kogarah Bay)

(Report by Director Legal Services and General Counsel)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (g) it is considered the matter contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it contains advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

 

That in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to these matters be withheld from the press and public.

 

 

 

Open Council

Consideration of Closed Council Recommendations