Agenda


Assets and Infrastructure Committee

 

Monday, 03 December 2018

7.00pm

 

Georges River Civic Centre

Hurstville

 

 

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 3 December 2018                     Page 2

 

          Assets and Infrastructure Committee Meeting

ORDER OF BUSINESS

 

1.      Acknowledgement of Country

2.      Apologies

3.      Disclosures of Interest

4.      Public Addresses to the Meeting

5.      Confirmation of Minutes of Previous Meeting

MINUTES: Assets and Infrastructure Committee - 12 November 2018

6.      Committee Reports

ASS054-18        Tender for the Construction of the Charles Pirie Reserve Inclusive Sports Amenities Building and Adjoining Carpark - General Revenue and Asset Management Reserve

(Report by Manager Project Delivery)......................................................................... 3

ASS055-18        Tender for the Construction of the Harold Fraser Oval Community Pavilion - Stronger Communities Fund and s94 Funds

(Report by Manager Project Delivery)......................................................................... 8

ASS056-18        Tender for the Construction of  Poulton Park Synthetic Football Fields - Stronger Communities Fund and Domestic Waste Reserve

(Report by Manager Project Delivery)....................................................................... 13

ASS057-18        Tender T18/058 - Ecological Restoration Work

(Report by Team Leader - Bushcare)....................................................................... 17  

 

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 3 December 2018                     Page 3

Committee Reports

Item:                   ASS054-18        Tender for the Construction of the Charles Pirie Reserve Inclusive Sports Amenities Building and Adjoining Carpark - General Revenue and Asset Management Reserve 

Author:              Manager Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T18/055 Tender for the Construction of the Charles Pirie Reserve Inclusive Sports Amenities Building and Adjoining Carpark as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

1.   The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Tender for the Construction of the Charles Pirie Reserve Inclusive Sports Amenities Building and Adjoining Carpark and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.

2.   This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

3.      As part of the 2018-2019 Budget, Council has allocated $1 million from General Revenue for the Construction of the Charles Pirie Reserve Inclusive Sports Amenities Building and Adjoining Carpark.

 

4.    Charles Pirie Reserve is the home of the Carss Park Football Club and the special needs program, St George Warriors.  The Program is an innovative, equal access community initiative which provides a fun, inclusive and social environment for players and their families to participate in a modified team format. Carss Park Football Club had over 430 registered members in the 2017 season, and the Special Needs Program has grown to four teams in the space of a few short years.

 

5.    The existing amenities building is located adjacent to the Sydney Water canal which is in a flood prone area.  During periods of high tides and inclement weather, the building is flooded and access cannot be maintained. The current amenities building is dated, does not comply with Work Health & Safety standards and has no accessible toilet facilities for our special needs program

 

6.    The Charles Pirie Reserve Inclusive Sports Amenities Building and Adjoining Carpark is consistent with the Parkside Drive and Harold Fraser Reserve Plan of Management (dated February 2009) and its objectives.

 

7.    The new Charles Pirie Reserve Inclusive Sports Amenities Building and Adjoining Carpark has been designed to meet all community needs.  The amenities building will include:

·    Public amenities comprising:

§ One (1) urinal

§ One (1) ambulant male toilet

§ One (1) male toilet

§ One (1) ambulant female toilet

§ Two (2) female toilets

§ One (1) unisex accessible toilet with baby change table

§ One (1) Adult change facility

·    Sporting amenities to include:

o Home and Away gender neutral changerooms (comprising in each changeroom):

§ One (1) shower cubicle

§ One (1) ambulant toilet with shower

§ One (1) toilet

§ Bench seating

§ Marine grade carpet in change areas

o Referees accessible changeroom

o Medical room

o Canteen and canteen storage area

o Storage rooms (x 3)

o BBQ area

8.    An accessible ramp has been incorporated into the design to ensure that all users can access the fields from the new building.  Furthermore, the works include a new car park that comprises sixteen (16) car spaces including six (6) accessible spaces. 

 

 

 

 

 

 

 

 

 

 

 

 

 

9.    Accordingly, tender documentation was then prepared for the Construction of Charles Pirie Reserve Inclusive Sports Amenities Building and Adjoining Carpark.

 

10.  The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing. 

 

11.    Tender documentation included:

a.      RFT T18/055 – Charles Pirie Reserve Inclusive Sports Amenities Building and Adjoining Carpark

b.      General Conditions of Contract Incorporating AS 4000 - 1997 (as amended)

c.       Returnable Schedules

d.      Scope of Works and Technical Specifications

e.      Architectural Specifications and Drawings

 

12.    The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

 

Essential Criteria

1.      Best value for money

a.      Price and trades break-up in accordance with the provided Bill of Quantities; and

b.      Schedule of hourly rates

2.      Demonstrated capacity and technical ability to carry out the works

a.      Specific experience and expertise in similar works;

b.      Company profile; current commitments for main and sub-contractors ; and

c.      Plant and equipment available to complete the works.

3.      Demonstrated managerial and technical capability, qualifications, experience

a.      Quality experience and  quality references of the Tenderer;

b.      Nominated site personnel CVs and previous work history; and

c.      Nominated sub-contractors CVs and previous work history with the Tenderer.

4.      Capacity to achieve the program

a.      Proven capacity to meet deadlines;

b.      Program shows critical paths and detailed tasks required to achieve deliverables for the project; and

c.      Sequencing of the works.

5.      Proposed methodology

a.      Traffic and  pedestrian  management plan;

b.      Storage of materials and disposal of waste (including potential asbestos)

c.      Appropriate systems and procedures to comply with all applicable WHS and environmental obligations

Mandatory Criteria:

Insurances:

a.      Public Liability min. $20M;

b.      Workers Compensation; and

c.       Comprehensive Vehicle(s) Insurance.

13.    T18/055 Tender for Charles Pirie Reserve Inclusive Sports Amenities Building and Adjoining Carpark was advertised in the Sydney Morning Herald and Tenderlink on 2 October, 3 October and 6 October 2018.

 

14.    The tender closed at 10am Tuesday 6 November 2018 in the presence of the Tender Opening Committee.  Nine (9) were received via Tenderlink from the following companies:

a.   Belmadar Pty Ltd

b.   Camporeale Holdings Pty Ltd

c.   Every Trade Interiors

d.   Jag Building and Bricklaying Pty Ltd

e.   Lanskey Constructions Pty Ltd

f.    Madic Constructions Pty Ltd

g.   Mansfield Corporation Pty Ltd

h. Rollashield Shutters

i.   Sullivans Construction

No late submissions were received.

15.    The Tender Evaluation Committee individually assessed the submission, and met on 15 November 2018 to review the submissions and seek any clarifications.  Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

 

16.    The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money. 

 

17.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential attachment to this report.

 

Financial Implications

18.    The adopted budget for this project is $1 million.  As such, additional non budgeted funds of $500,000 from the Asset Management Reserve are required.  The Asset Management Reserve will have a balance of $8,771,878.70 as at 30 June 2019.

19.    Council Officers have applied for a $750,000 grant from the Greater Sydney Sports Facility Fund for this project.  An announcement regarding this grant will be announced prior to Christmas 2018.

 

Risk Implications

20.   No risks identified.

 

Community Engagement

21.   Community engagement will be conducted including a notification to all residents advising them of the works and nominated Contractor for the site. 

22.   Under the State Environmental Planning Policy (Infrastructure) 2007, a development application is note required for these works.

 

File Reference

T18/055

 

 

ATTACHMENTS

Attachment 1

Confidential Attachment A - Tender for the Construction of the Charles Pirie Reserve Inclusive Sports Amenities Building and Adjoining Carpark (Confidential)

Attachment 2

Confidential Attachment B - Tender for the Construction of the Charles Pirie Reserve Inclusive Sports Amenities Building and Adjoining Carpark - Collated Assessment Summary (Confidential)

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 3 December 2018                     Page 8

Item:                   ASS055-18        Tender for the Construction of the Harold Fraser Oval Community Pavilion - Stronger Communities Fund and s94 Funds 

Author:              Manager Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T18/053 Tender for the Construction of the Harold Fraser Oval Community Pavilion as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

1.   The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Tender for the Construction of the Harold Fraser Oval Community Pavilion and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.

2.   This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

3.   Georges River Council has allocated more than $9 million in funding to a number of community-orientated projects and initiatives, in an effort to improve local infrastructure and community services throughout the local government area as part of the Stronger Communities Fund.  $1,100,000 was allocated for new community pavilion at Harold Fraser Oval.

 

4.   The Harold Fraser Community Pavilion is consistent with the Harold Fraser Reserve Public Service and Sports Amenities Buildings - Plan of Management (dated January 2008) and Parkside Drive and Harold Fraser Reserves Plan of Management (dated August 2009).

 

5.   Following the allocation of the funds in 2016, extensive consultation has been undertaken with all sporting codes and clubs to develop a new building that will incorporate all sporting guidelines and design principles.  This will ensure compliance with relevant sporting bodies and ensure that the buildings meet the growing needs of each Association and Club.

 

6.   The Harold Fraser Community Pavilion will include:

·    Public amenities comprising:

§ One (1) urinal

§ One (1) ambulant male toilet

§ One (1) male toilet

§ One (1) ambulant female toilet

§ Two (2) female toilets

§ One (1) unisex accessible toilet with baby change table

·    Sporting amenities to include:

o Home and Away gender neutral changerooms (comprising in each changeroom):

§ Three (3) shower cubicles

§ One (1) ambulant toilet

§ One (1) toilet

§ Bench seating

§ Marine grade carpet in change areas

o Referees changeroom

o Medical room

o Canteen and canteen storage area

o Storage rooms (x 2)

o BBQ area

·    Second floor area:

§ Lift and stair access

§ Multipurpose room

§ Kitchenette

§ Storage

§ Unisex accessible toilet

§ Viewing deck

·    Grounds staff Storage Facility:

o Soil storage area

o Machinery storage area

 

 

 

 

 

 

 

 

 

 

 

 

7.   Council officers prepared a Request for Tender for Harold Fraser Oval Community Pavilion.

 

8.   The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing. 

 

9.   Tender documentation included:

a.   RFT T18/053 – Tender for the Construction of the Harold Fraser Oval Community Pavilion

b.   General Conditions of Contract Incorporating AS 4000 - 1997 (as amended)

c.   Returnable Schedules

d.   Scope of Works and Technical Specifications

e.   Architectural Specifications and Drawings

 

10. The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

 

Essential Criteria

1.      Best value for money

a.      Price and trades break-up in accordance with the provided Bill of Quantities; and

b.      Schedule of hourly rates

2.      Demonstrated capacity and technical ability to carry out the works

a.      Specific experience and expertise in similar works;

b.      Company profile; current commitments for main and sub-contractors ; and

c.      Plant and equipment available to complete the works.

3.      Demonstrated managerial and technical capability, qualifications, experience

a.      Quality experience and  quality references of the Tenderer;

b.      Nominated site personnel CVs and previous work history; and

c.      Nominated sub-contractors CVs and previous work history with the Tenderer.

4.      Capacity to achieve the program

a.      Proven capacity to meet deadlines;

b.      Program shows critical paths and detailed tasks required to achieve deliverables for the project; and

c.      Sequencing of the works.

5.      Proposed methodology

a.      Traffic and  pedestrian  management plan;

b.      Storage of materials and disposal of waste (including potential asbestos)

c.      Appropriate systems and procedures to comply with all applicable WHS and environmental obligations

Mandatory Criteria:

Insurances:

a.      Public Liability min. $20M;

b.      Workers Compensation; and

c.       Comprehensive Vehicle(s) Insurance.

11.    T18/053 Tender for the Construction of the Harold Fraser Oval Community Pavilion was advertised in the Sydney Morning Herald and Tenderlink on 2 October, 3 October and 6 October 2018.

 

12.    The tender closed at 10am Thursday 8 November 2018 in the presence of the Tender Opening Committee.  Four (4) were received via Tenderlink from the following companies:

a.   2020 Projects Pty Ltd

b.   Camporeale Holdings Pty Ltd

c.   Dapcor Building Services Pty Ltd

d.   Lanskey Constructions Pty Ltd

No late submissions were received.

13.    The Tender Evaluation Committee individually assessed the submission, and met on 15 November 2018 to review the submissions and seek any clarifications.  Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

 

14.    The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money. 

 

15.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential attachment to this report.

 

Financial Implications

16.    The adopted budget for this project is $1.1 million from Stronger Communities Fund and a $25,000 Cricket NSW 2017-2018 McDonalds Grade Facility Grant.  As such, additional non budgeted funds are sought as follows:

a.   $450,000 = GRC s94A -005 - Harold Fraser Oval amenities block replacement which will have a balance of $1,225,617.03 as at 30 June 2019; and

b.   $925,000 = Former Kogarah s94 Plan No.5 - Open Space 2007 – Harold Fraser Oval Embellishment Works which will have a balance of $3,003,351.53 as at 30 June 2019.

 

Risk Implications

17.   No risks identified.

 

Community Engagement

 

18.   Community engagement will be conducted including a notification to all residents advising them of the works and nominated Contractor for the site. 

19.   Under the State Environmental Planning Policy (Infrastructure) 2007, a development application is note required for these works.

 

File Reference

T18/053

 

 

ATTACHMENTS

Attachment 1

Confidential Attachment A - Tender for the Construction of the Harold Fraser Oval Community Pavilion (Confidential)

Attachment 2

Confidential Attachment B - Tender for the Construction of the Harold Fraser Oval Community Pavilion - Collated Assessment Summary (Confidential)

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 3 December 2018                     Page 13

Item:                   ASS056-18        Tender for the Construction of  Poulton Park Synthetic Football Fields - Stronger Communities Fund and Domestic Waste Reserve 

Author:              Manager Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T18/054 Tender for the Construction of Poulton Park Synthetic Football Fields as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

1.   The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Tender for the Construction of Poulton Park Synthetic Football Fields and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.

2.   This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

3.    In June 2018, the NSW Government announced the allocation of $3 million to undertake works at Poulton Park, Connells Point.  This project would comprise:

·    Synthetic Field (main field)

·    Netball Court

·    Football Sports Amenities Building

·    Netball Sports Amenities Building

 

4.   Smart Connection Consultancy were appointed by Council Officers to develop detailed designs and specifications for the new synthetic fields.  During the design phase, the additional training field design was prepared as part of the tender process to garner the total cost of both fields being undertaken as part of the project.  It was viewed that the additional synthetic field at this location could accommodate the younger teams and provide an additional training ground for all Clubs in the local area.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

5.   The project is consistent with the Combined Parks - Hurstville Quarry Reserve, Poulton Park & Willunga Reserve Plan of Management (dated December 2008) and its objectives.

 

6.    Accordingly, tender documentation was then prepared for the Construction of Poulton Park Synthetic Football Fields.

 

7.    The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing. 

 

8.      Tender documentation included:

a.      RFT T18/054 – Construction of Poulton Park Synthetic Football Fields

b.      General Conditions of Contract Incorporating AS 4902 - 2000 (as amended)

c.       Returnable Schedules

d.      Scope of Works and Technical Specifications

e.      Specifications and Drawings

 

9.      The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

 

Essential Criteria

1.      Best value for money

a.      Price and trades break-up in accordance with the provided Bill of Quantities; and

b.      Schedule of hourly rates

2.      Demonstrated capacity and technical ability to carry out the works

a.      Specific experience and expertise in similar works;

b.      Company profile; current commitments for main and sub-contractors ; and

c.      Plant and equipment available to complete the works.

3.      Demonstrated managerial and technical capability, qualifications, experience

a.      Quality experience and  quality references of the Tenderer;

b.      Nominated site personnel CVs and previous work history; and

c.      Nominated sub-contractors CVs and previous work history with the Tenderer.

4.      Capacity to achieve the program

a.      Proven capacity to meet deadlines;

b.      Program shows critical paths and detailed tasks required to achieve deliverables for the project; and

c.      Sequencing of the works.

5.      Proposed methodology

a.      Traffic and  pedestrian  management plan;

b.      Storage of materials and disposal of waste (including potential asbestos)

c.      Appropriate systems and procedures to comply with all applicable WHS and environmental obligations

Mandatory Criteria:

Insurances:

a.      Public Liability min. $20M;

b.      Workers Compensation; and

c.       Comprehensive Vehicle(s) Insurance.

10.    T18/054 Tender for the Construction of Poulton Park Synthetic Football Fields was advertised in the Sydney Morning Herald and Tenderlink on 23 October, 24 October and 27 October 2018.

 

11.    The tender closed at 10am Wednesday 21 November 2018 in the presence of the Tender Opening Committee.  Three (3) were received via Tenderlink from the following companies:

a.   B. R. Dunham and Sons Pty Ltd

b.   Polytan Asia Pacific Pty Ltd

c.   Tuff Turf ‘n’ Co Pty Ltd

No late submissions were received.

12.    The Tender Evaluation Committee individually assessed the submission, and met on 23 November 2018 to review the submissions and seek any clarifications.  Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

 

13.    The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money. 

 

14.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential attachment to this report.

 

 

Financial Implications

15. The adopted budget for this project is $3 million, however it is estimated that the total cost of works for Poulton Park will be approximately $4.1 million.  As such, additional non-budgeted funds of $1.1 million from Domestic Waste Reserve are required to remediate and cap the former putrescible and non-putrescible landfill.  The Domestic Waste Reserve will have a balance of $18,299,508.74 as at 30 June 2019.  A detailed breakdown of the costs associated with the remediation and capping are outlined in the Confidential Attachment.

 

Risk Implications

16.   No risks identified.

 

Community Engagement

17.   Community engagement will be conducted including a notification to all residents advising them of the works and nominated Contractor for the site. 

18.   Under the State Environmental Planning Policy (Infrastructure) 2007, a development application is note required for these works.

 

 

File Reference

T18/054

 

 

ATTACHMENTS

Attachment 1

Confidential Attachment A - Tender for the Construction of Poulton Park Synthetic Fields (Confidential)

Attachment 2

Confidential Attachment B - Tender for the Construction of Poulton Park Synthetic Fields - Collated Assessment Summary (Confidential)

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 3 December 2018                     Page 17

Item:                   ASS057-18        Tender T18/058 - Ecological Restoration Work 

Author:              Team Leader - Bushcare

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation

 

(a) That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept tenders that are recommended as the most advantageous tenders to the Panel of Service Providers (Panel) for Contract Number T18/058, Ecological Restoration Work, Georges River Council, subject to the satisfactory outcome of the financial assessment.

 

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

 

(c)  That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Ecological Restoration Work, Georges River Council, NSW 2220  and to seek a resolution from Council on entering into a contract with a successful panel of service providers to carry out the proposed contract works.

 

2.      This report explains the background for Council to decide if it wishes to enter into a contract with a panel of service providers. The report also details the tender process (criteria, weightings, and evaluation) supporting the recommendation for Council’s consideration, with the confidential matters being within the Confidential Attachments.

 

Background

3.      A requirement by Georges River Council exists for the Provision of Ecological Restoration (Bush Regeneration) Services. The intent of the Request for Tender is to consolidate Georges River Council Ecological Restoration Service requirements into a panel arrangement of preferred service providers to service the requirements of Georges River Council.

 

4.      Works may be undertaken on a variety of land tenures including private property, forests, coastal areas, endangered ecological communities, National Parks and Reserves, Crown Land, Local Aboriginal Lands Council and lands which may include estuarine islands.

 

5.      Works may be in remote locations, requiring boat/4WD access or access by foot; or requiring cliff/slope based ropes and harness. Site specific details will be provided for individual projects. Council’s services required under these categories will include, but not be limited to:

 

·        Bush regeneration and revegetation

·        Weed spraying (with herbicide by hand and / or equipment)

·        Weed control

·        Abseiling / rope work

·        Erosion control/mitigation works (dunes, riparian, roadside)

·        Volunteering management

·        Monitoring and reporting

 

6.      Council advertised a Request for Tenders in October 2018 with a view to appoint a suitably qualified panel of service providers to carry out the works under the proposed Contract Number T18/058.

 

7.      This report provides the information on the tendering process undertaken, the evaluation criteria, the tender evaluation process and the outcome

 

Financial Implications

8.      Within current budget allocation.

 

Risk Implications

9.      No risks identified.

 

Community Engagement

10.    Not required.

 

Conclusion

 

11.    The procurement process has complied with the relevant legislative requirements for tendering and with Council’s Procurement Policy.

 

12.    In accordance with the Local Government Act 1993, Section 10A subsection’s (c) and (d), it is advised that all attachments herewith be considered in Closed Committee because they may confer a commercial advantage on a person with whom the Council is proposing to conduct business and reveal commercial in-confidence information.

 

File Reference

SF18/2838

 

 

ATTACHMENTS

Attachment 1

T18-058 Confidential Attachment to the Council Report - Tender Evaluation Report (Confidential)

Attachment 2

Confidential Attachment - Appendix A - Compliance Assessment (Confidential)

Attachment 3

Confidential Attachment - Appendix B - Qualitative Assessment and Comparison Matrix for Value for Money (Confidential)