Agenda


Council Meeting

 

Monday, 26 November 2018

 

Dragon Room

Level 1, Georges River Civic Centre

Corner Dora and MacMahon Streets, Hurstville

 

 


Georges River Council – Ordinary Meeting -  Monday, 26 November 2018                                                                      Page 2

 

Ordinary Meeting

 ORDER OF BUSINESS

 

1.      National Anthem

2.      Prayer

3.      Acknowledgement of Country

Council acknowledges the traditional custodians of the land on which this meeting is being held as the Biddegal people of the Eora Nation.

4.      Apologies 

5.      Notice of Webcasting

6.      Disclosures of Interest

7.      Public Addresses to the Meeting

8.      Confirmation of Minutes of Previous Meeting

MINUTES: Council Meeting - 29 October 2018 (17/396)

9.      Mayoral Minute

10.    Matters of Privilege

11.    Committee Reports

CCL066-18       Report of the Environment and Planning Committee - Meeting held on 12 November 2018
 

(Report by Executive Services Officer)....................................................................... 5

CCL067-18       Report of the Finance and Governance Committee - Meeting held on 12 November 2018

(Report by Executive Services Officer).................................................................... 13

CCL068-18       Record of the Community and Culture Committee - Meeting held on 12 November 2018

(Report by Executive Services Officer).................................................................... 24

CCL069-18       Report of the Assets and Infrastructure Committee - Meeting held on 12 November 2018

(Report by Executive Services Officer).................................................................... 33

12.    Environment and Planning

Nil

13.    Finance and Governance

CCL070-18       Applications Pursuant to Councillor Ward Discretionary Fund Policy

(Report by Acting Executive Manager, Office of the General Manager)............ 40

CCL071-18       2017/18 Audited Financial Statements and Auditors' Report

(Report by Coordinator, Financial Management)................................................... 55

14.    Assets and Infrastructure

Nil

15.    Community and Culture

CCL072-18       Hurstville Central Plaza Naming Competition

(Report by Acting Coordinator Communications )............................................... 156

CCL073-18       Major Events Advisory Committee Meeting Minutes - 12 November 2018

(Report by PA to Manager Communications, Customer Service and Events) 161

16.    Notices of Rescission

NR003-18          Notice of Rescission: CCL065-18 Major Events Advisory Committee - Community Representatives

(Report by Councillor Hindi).................................................................................... 165

17.    Notices of Motion

NM097-18          Establishment of a Policy on Hosting International Delegations of Visitors to Georges River Council

(Report by Councillor Badalati)............................................................................... 166

NM098-18          Potential Expansion of the Penshurst Heritage Conservation Area

(Report by Councillor Landsberry)......................................................................... 167

NM099-18          Preparation of New Section 7.11 (Section 94) Contributions Plans for Georges River Council

(Report by Councillor Kastanias)............................................................................ 168

NM100-18          Strengthening Council's Relationship with Our Chinese Community

(Report by Councillor Kastanias)............................................................................ 169

NM101-18          Installation of Video Screen in Hurstville Central Plaza

(Report by Councillor Hindi).................................................................................... 170

NM102-18          Construction of Pedestrian Crossing on Oatley Parade, Oatley

(Report by Councillor Elmir).................................................................................... 171

18.    Questions with Notice

QWN004-18      Peakhurst West Public School (NSW Department of Education)

(Report by Councillor Symington).......................................................................... 172   

 


Georges River Council – Ordinary Meeting -  Monday, 26 November 2018                                                                      Page 4

 

Mayoral Minute  


Georges River Council – Ordinary Meeting -  Monday, 26 November 2018                                                                      Page 5

Committee Reports

Item:                   CCL066-18        Report of the Environment and Planning Committee - Meeting held on 12 November 2018
  

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for items ENV039-18 to ENV044-18 inclusive, detailed below, be adopted by Council.

 

ENV039-18        Heritage Building Grants Program 2018-2019                 

(a) That the Heritage Building Grants Program 2018/19 offers be made to successful applicants as outlined in Attachment 1 of this report – ‘Summary table of submissions and recommendations for Heritage Grant Funding 2018/19’.

(b) That the General Manager allocate within the Quarterly Budget Review, $4,087 from savings identified in the Environment and Planning Directorate for a one-off payment to the Heritage Building Grants Program to increase the overall amount of funds available to this program for the current financial year.

 

ENV040-18        Container Deposit Scheme (CDS) Resource Sharing Agreement                          

(a) That Council authorise the General Manager to sign the Refund Sharing Agreement with Suez Recycling and Recovery Pty Ltd on behalf of Council.

(b) That Council notify the Environment Protection Authority when the Refund Sharing Agreement is signed.

 

ENV041-18        Offer to Enter Into a Voluntary Planning Agreement Relating to DA2018/0182 for 6 Cross Street, Hurstville                             

(a) That Council accept and endorse the letter of offer dated 27 September 2018 from the Illawarra Catholic Club Limited (Developer) to enter into a Voluntary Planning Agreement (VPA) (Attachment 1) for 6 Cross Street, Hurstville, accompanying Development Application DA2018/0182 to convert level 9 to roof top terrace and allow integrated indoor / outdoor dining area in the approved development. The VPA offer will include and deliver the following public benefits:

 

i.    the Developer will provide a monetary contribution of $142,605.19 (based on a residual land value rate of $1,908.40/m2 for an additional gross floor area of 149.45m2) for providing infrastructure improvements in the Hurstville City Centre, including upgrade of the local road network;

ii.   the public benefits are over and above the usual section 7.11, 7.12 and 7.24 contributions (formerly referred to as section 94, 94A and 94EF contributions) applicable to the development;

iii.  the VPA offer amend the existing VPA between Council and the Illawarra Catholic Club executed on 20 March 2018 relating to DA2017/0040.

iv.  the final VPA will contain provisions necessary to ensure compliance with the provisions of the Environmental Planning and Assessment Act 1979.

 

(b) That Council delegate authority to the General Manager to negotiate the specific terms of the amendments to existing Voluntary Planning Agreement executed 20 March 2018 and a Deed of Variation and to subsequently exhibit the draft amendments to the existing Planning Agreement and associated Deed of Variation in accordance with the relevant provisions of the Environmental Planning and Assessment Act 1979,

 

(c)  That Council delegate authority to General Manager to:

i.    Authorise any minor changes to the draft amendment to the existing Voluntary Planning Agreement and Deed of Variation following public exhibition, provided that those changes do not diminish the value or nature of the public benefits to be delivered as identified in (a) above; and

ii.   Subsequently enter into the Deed of Variation and amended Voluntary Planning Agreement on behalf of Council.

 

ENV042-18        Georges River Local Planning Panel Operational Procedures                              

That the report and responses provided by the Chairpersons of the Georges River Local Planning Panel be received and noted.

 

ENV043-18        Summary of Development Applications Lodged and Determined - July - September 2018                       

That Council receive and note the Summary of Development Applications Lodged and Determined report for the first quarter of the 2018/2019 financial year being July – September 2018.

 

ENV044-18        Establishment of a Trial Program - Smoke Free Zones in Georges River Local Government Area                        

(a) That Council endorse the implementation of a Smoke Free Zone for a trial period of 6 months in the Kogarah Town Square, Hurstville Memorial Square and Hurstville Central Plaza.

(b) That the signage placed in the public places to prohibit smoking, spitting and littering contains notification of the possible infringement amounts.

(c)  That a further report be presented to Council on the outcome of the six month trial.

 

 

 

File Reference

D18/151533

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Environment and Planning Committee  - 12.11.18

 


Georges River Council - Ordinary Meeting - Monday, 26 November 2018

CCL066-18             Report of the Environment and Planning Committee - Meeting held on 12 November 2018

 

[Appendix 1]          Minutes - Environment and Planning Committee  - 12.11.18

 

 

Page 8

 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 26 November 2018                                                                      Page 13

Item:                   CCL067-18        Report of the Finance and Governance Committee - Meeting held on 12 November 2018 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for items FIN091-18 to FIN096-18, FIN098-18 to FIN104-18 and FIN008A-18 detailed below, be adopted by Council.

 

FIN099-18          Property Matter - Proposed Lease of Road Reserve - Beverley Park Golf Course

That a lease not be granted to Beverley Park Golf Club for parts of the golf course currently encroaching upon surrounding road reserves, in order to formalise occupation.

 

FIN105-18          Property Matter - Provision/Construction of Private Vehicular Access to Residential Properties Across Taylors Reserve, Lugarno

(a) That Council continues with the planning proposal to reclassify the land from community to operational land.

 

(b) That the General Manager provides a supplementary report into the cost, potential funding sources, planning and legal implications of creating a public road rather than a private road with rights of carriageway, with a report to come back to the next Council meeting.

 

FIN091-18          Advice on Costs and Status of Council's Court Proceedings - October 2018

That the report “Advice on Costs and Status of Council’s Court Proceedings – October 2018” be received and noted.

 

FIN092-18          Quarterly Budget Review for Quarter Ending 30 September 2018

(a) That Council receive and note the report on the Quarterly Budget Review for Quarter Ending 30 September, 2018.

 

(b) That Council approve the variances to the 2018/19 Budget, as contained in Attachment 1, as a result of the Quarter Ending 30 September 2018 Budget Review.

 

FIN093-18          Investment Report as at 30 September 2018

That Council receive and note the contents of the Investment Report as at 30 September 2018.

 

FIN094-18          Code of Conduct Statistics 2018

That Council receive and note the report on the Code of Conduct Complaints Statistics for the period ending 30 September 2018.

 

FIN095-18          Audit, Risk and Improvement Committee Minutes from 6 August 2018

That the Minutes of the Audit, Risk and Improvement Committee Meeting held on the 6 August 2018 provided as Attachment 1, be noted.

 

FIN096-18          Audit, Risk and Improvement Committee Minutes from the Special Financial Statements Meeting 24 October 2018

That the Minutes of the Audit, Risk and Improvement Committee Special Financial Statements Meeting held on the 24 October 2018 provided as Attachment 1, be noted.

 

FIN098-18          Property Matter - Proposed Short Term Licence Agreement for Car Parking to New South Wales Police - 2 Belgrave Street, Kogarah

That the General Manager be authorised to enter into a licence agreement with NSW Police for ten basement level car parking spaces at 2 Belgrave Street, Kogarah for a period of six months as detailed within this report.

 

FIN100-18          Georges River Council Quarterly Property Portfolio Report

That the report “Georges River Council Quarterly Property Portfolio Report” be received and noted.

 

FIN101-18          Councillor Professional Development Annual Update

That the Councillor Professional Development Annual Update be received and noted.       

 

FIN102-18          Quarterly Report - Outstanding Council Resolutions as at 30 September 2018

That the Quarterly Report - Outstanding Council Resolutions as at 30 September 2018, be received and noted.

 

FIN103-18          Georges River Council Draft Annual Report 2017-2018

 

(a) That the Georges River Council Draft Annual Report 2017-2018 be approved and forwarded to the Minister of Local Government and an electronic version published on the Council Website.

 

(b) That the General Manager be delegated authority to undertake any necessary minor administrative or editorial changes to the Draft Annual Report 2017-2018. 

 

FIN104-18          Cooperative Research Centre (CRC) Partnership Funding Application - Future Cities

 

(a) That Georges River Council provide in-principle commitment as a project partner in the Future Cities Cooperative Research Council Funding application.

 

(b) That the General Manager be delegated authority to negotiate a formal commitment once the results of the application are known, to a maximum value of $25,000 per annum.

  

FIN008A-18       Sans Souci Bathers Pavilion

(a) That the confidential report about the current status of Supreme Court proceedings 2018/00297522, Blakehurst Marina Pty Limited v Georges River Council, is received and noted.

 

(b) That additional legal advice be provided to Council with respect to the demolition of the Sans Souci Bathers Pavilion from Council’s insurer’s legal team having regard to both:

a.   The earlier Council resolution, and

b.   The recent appointment by Council’s insurers of new solicitors.

 

 

 

 

 

File Reference

D18/151598

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Finance and Governance Committee - 12.11.18

 


Georges River Council - Ordinary Meeting - Monday, 26 November 2018

CCL067-18             Report of the Finance and Governance Committee - Meeting held on 12 November 2018

[Appendix 1]          Minutes - Finance and Governance Committee - 12.11.18

 

 

Page 16

 


 


 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 26 November 2018                                                                      Page 24

Item:                   CCL068-18        Record of the Community and Culture Committee - Meeting held on 12 November 2018 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for items COM043-18 to COM052-18, detailed below, be adopted by Council.

 

COM043-18       Hurstville Central Plaza Naming Competition

That the matter be deferred to the full Council Meeting on 26 November 2018 and that the name ‘Miles Franklin’ be included as an option on confirmation of a valid competition entry.

 

COM044-18       Sponsorship and Donation Requests

 

(a) That Council approve the sponsorship of $4,526 ($3,500 financial support and $1,026 of in-kind support) for the Lugarno Progress Association Picnic in the Park to be held on 18 November 2018, at H.V. Evatt Memorial Park, Lugarno.

     

(b) That Council approve the sponsorship of $1,797 ($1,337 financial support and $459 of in-kind support) for the Moore Reserve Dog Park Community Christmas Party to be held on 24 November 2018, at Moore Reserve, Oatley.

 

(c)  That Council approve the sponsorship of $6,345 ($5,600 financial support and $745 of in-kind support) for the Buddhist Light International Sports day to be held on 1 December 2018, at Kogarah Park, Carlton.

 

(d) That Council approve the sponsorship of $1,621 ($985 financial support and $636 of in-kind support) for the International Community Fellowship Hurstville City Carols to be held on 8 December 2018, at Woodville Park, Hurstville.

 

(e) That Council approve the sponsorship of $1,282 ($686 financial support and $596 in-kind support) for the Oatley Combined Churches Association Carols in the Park to be held on 8 December 2018, at Oatley Memorial Gardens, Oatley.

 

(f)  That Council approve the sponsorship of $10,551 ($9,450 financial support and $1,101 of in-kind support) for the Salvation Army Community Carols to be held on 9 December 2018, at Olds Park, Penshurst.

 

COM045-18       Community and Culture Reference Group Meeting Minutes - 16 October 2018

That Council adopt the recommendations contained within the minutes of the Community and Culture Reference Group meeting held on Tuesday 16 October 2018.

 

COM046-18       Public Art Trial Project at Ellen Subway, Mortdale

(a) That Council note the proposed schedule and delivery of a public art trial project at Ellen Subway, Mortdale, as outlined in this report.

(b) That Council approve the allocation of funds from the development and implementation of the Creative Cultural Strategy budget, as outlined in this report.

 

COM047-18       Major Events Advisory Committee Meeting Minutes - 8 October 2018

That Council adopts the recommendations contained within the Minutes of the Major Events Advisory Committee meeting held on Monday 8 October 2018.

 

COM048-18       Community Grants Program 2018-19 Round 1

That the funding recommendations resulting from the Georges River Council Community Grants Program 2018-2019 Round 1, as detailed in Attachment 1, be adopted.

 

COM049-18       Library Service Delivery Model Review

(a) That Council notes the program and milestones for the ‘Library Services Model Feasibility Study’.

 

(b) That the results of the ‘Library Services Model Feasibility Study’ are reported to Council together with recommendations for an enhanced library service and options for consolidated library facilities and alignment with multipurpose community facilities.

 

COM050-18       Draft Georges River Council Open Space, Recreation and Community Facilities Strategy - public exhibition

(a) That Council approve the draft Georges River Council Open Space, Recreation and Community Facilities Strategy to be placed on public exhibition subject to the General Manager including updated financial information on the operating costs of recreational and community facilities for the period 2017-18.

 

(b) That the period of public exhibition will be from 3 December 2018 to 1 March 2019 to facilitate extensive community consultation.

 

(c)  That Council Officers undertake further consultation with adjoining councils, the NSW Department of Education, key local sporting associations and other stakeholders to seek feedback on the draft Georges River Council Open Space, Recreation and Community Facilities Strategy during the public exhibition period.

 

(d) That a further report be submitted to Council on feedback from any public submissions made during the exhibition period, together with any recommended changes to the draft Georges River Council Open Space, Recreation and Community Facilities Strategy prior to adoption.

 

COM051-18       Learn to Swim Pilot - Hurstville Aquatic and Leisure Centre

(a) That Council note the outcome of the pilot Learn to Swim program undertaken at Hurstville Aquatic Leisure Centre.

 

(b) That should Councillors wish to fund this program, funds be sourced from the Councillor Ward Discretionary Fund in the form of a $100 subsidy per student for non-swimmers and children in need from selected schools to attend the Department of Education Learn to Swim Program.

 

(c)  That Council write to the State Minister for Sport, the Honourable Stuart Ayres and the Federal Minister for Sport, the Honourable Bridget McKenzie seeking financial support for learn to swim programs thereby addressing the recommendations in Sport 2030 Strategy.

 

COM052-18       Oatley West Childcare Service - 66 Mulga Road, Oatley

(a) That Council note the proposed next steps in the development, construction and delivery of 66 Mulga Road, Oatley as a new Georges River Council childcare centre to open to the public in January 2020.

 

(b) That Council note the attached community engagement and communication plans for the project.

 

(c)  That Council approve the allocation of funds from the Repealed Hurstville Section 94 Community Facilities Plan, up to the value of $4 million, for the construction and fit out of the Mulga Road, Oatley West Childcare Centre.

 

 

File Reference

D18/151644

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Community and Culture Committee - 12.11.18

 


Georges River Council - Ordinary Meeting - Monday, 26 November 2018

CCL068-18             Record of the Community and Culture Committee - Meeting held on 12 November 2018

[Appendix 1]          Minutes - Community and Culture Committee - 12.11.18

 

 

Page 27

 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 26 November 2018                                                                      Page 33

Item:                   CCL069-18        Report of the Assets and Infrastructure Committee - Meeting held on 12 November 2018 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for items ASS051-18 to ASS053-18 inclusive, detailed below, be adopted by Council.

 

ASS051-18        Georges River Traffic Advisory Committee Meeting - 6 November 2018

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 6 November 2018 be adopted by Council.

 

ASS052-18        Tender for Electrical Services - T18/008 Operational Budget

 (a)    That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the tender from Stowe Australia Pty Ltd in the amount of $92,768.90 per annum, for 2.5 years, with two (2) x 1 year extension options for the Contract Number T18/008 subject to confirmation of satisfactory financial capability, ongoing performance reviews and ability to fulfil obligations under the proposed contract.

(b)     That Council resolves that in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from Stowe Australia Pty Ltd, with having regard to all the circumstances, as the tender that appears to be the most advantageous and to appoint Stowe Australia Pty Ltd as the Principal Contractor under the Contract Number T18/008, subject to satisfactory outcome of the financial assessment.

(c)     Engage three (3) secondary approved panel members; Aus Spark Electrics Pty Ltd, Harnleigh Pty Ltd and CBD Mechanical Electrical Pty Ltd on a schedule of rates to support in the delivery of reactive and rectification services when and as required with no guaranteed volume.

(d)     Inform the unsuccessful Tenderers; Kealec Pty Ltd, Platinum Electricians Sydney Pty Ltd, Core Integrated Solutions Pty Ltd and RLELEC Pty Ltd of the resolution to decline to accept those tenders.

(e)     Advise existing providers of intent to terminate existing services; Active Electrical Services Pty Ltd, Gibson Group Pty Ltd, Roland Lawrence Electrical, Bob Shorten Electrical and Kealec Pty Ltd.

 

ASS053-18        Tender for the Design and Construction of the Kempt Field Inclusive Adventure Playground and Bike Training Circuit - Community Development Grant, Voluntary Planning Agreement Funds and s94Funds

 (a)    That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from Moduplay Group Pty Ltd, in the amount of $1,499,336.30 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Moduplay Group Pty Ltd as the Principal Contractor under the Contract Number T18/050 Tender for Design and Construction of the Kempt Field Inclusive Adventure Playground and Bike Training Circuit.

 (b)    That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c)     That Council officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

(d)     That Council allocates funding from the repealed Hurstville Section 94 Contributions Plan No. 2 – Open Space/Community Recreation Facilities and Georges River Council Section 94A Plan 2017 – Shade sails to fund the remaining cost of the works.

 

 

 

File Reference

D18/151581

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Assets and Infrastructure Committee - 12.11.18

 


Georges River Council - Ordinary Meeting - Monday, 26 November 2018

CCL069-18             Report of the Assets and Infrastructure Committee - Meeting held on 12 November 2018

[Appendix 1]          Minutes - Assets and Infrastructure Committee - 12.11.18

 

 

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Georges River Council – Ordinary Meeting -  Monday, 26 November 2018                                                                      Page 39

Environment and Planning


Georges River Council – Ordinary Meeting -  Monday, 26 November 2018                                                                      Page 40

Finance and Governance

Item:                   CCL070-18        Applications Pursuant to Councillor Ward Discretionary Fund Policy  

Author:              Acting Executive Manager, Office of the General Manager

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

 

Recommendation;

That the following applications for funding, pursuant to the Councillors Ward Discretionary Fund Policy, be approved:

 

(i)      Application submitted by Councillor Grekas on behalf of the St George Men’s Shed in the amount of $750.

(ii)     Application submitted by Councillor Grekas on behalf of Mortdale Public School Parents and Citizens Committee in the amount of $750.

(iii)    Application submitted by Councillor Tegg on behalf of Parkrun Australia in the amount of $1500.

(iv)    Application submitted by Councillor Symington on behalf of Parkrun Australia in the amount of $1500.

(v)     Application submitted by Councillor Hindi on behalf of Camp Quality in the amount of $1000.

(vi)    Application submitted by Councillor Hindi on behalf of St George AFC in the amount of $1500.

(vii)   Application submitted by Councillor Liu on behalf of Australian Chinese Community Association of NSW in the amount of $1500.

(viii)  Application submitted by Councillor Liu on behalf of St George Arts & Entertainment Centre Inc. in the amount of $1500.

(ix)    Application submitted by Councillor Liu on behalf of Gymea Community Aid and Information Services in the amount of $1000.

(x)     Application submitted by Councillor Liu on behalf of Nepalese Penshurst Committee Incorporated in the amount of $1000.

(xi)    Application submitted by Councillor Agius on behalf of Salvation Army/Scene to Believe - Santa Visit Kogarah ward in the amount of $770.

(xii)   Application submitted by Councillor Payor on behalf of Salvation Army/Scene to Believe - Santa Visit Kogarah ward event in the amount of $770.

(xiii)  Application submitted by Councillor Katris on behalf of Salvation Army/Scene to Believe - Santa Visit Kogarah ward event in the amount of $770.

(xiv)  Application submitted by Councillor Tegg on behalf of Salvation Army/Scene to Believe - Santa visit Mortdale ward event in the amount of $1150.

(xv)   Application submitted by Councillor Konjarski on behalf of Salvation Army/Scene to Believe - Santa visit Mortdale ward event in the amount of $1150.

(xvi)  Application submitted by Councillor Kastanias on behalf of Salvation Army/Scene to Believe - Santa visit Peakhurst ward event in the amount of $770.

(xvii) Application submitted by Councillor Symington on behalf of Salvation Army Scene to Believe - Santa visit Peakhurst ward event in the amount of $770.

(xviii)          Application submitted by The Mayor, Councillor Green on behalf of Salvation Army/ Scene to Believe - Santa visit Peakhurst ward event in the amount of $770.

(xix)  Application submitted by Councillor Symington, supported by The Mayor, Councillor Greene and Councillor Kastanias for minor capital works various footpaths, seats and BBQs in the amount of $170,000. (Peakhurst Ward Fund)

(xx)   Application submitted by Councillor Konjarski supported by Councillor Tegg, for minor capital works at Gifford Park in the amount of $63,500. (Mortdale Ward Fund)

(xxi)  Application submitted by Councillor Tegg supported by Councillor Konjarski, for minor capital works - lighting upgrade Penshurst Library Carpark in the amount of $60,000. (Mortdale Ward Fund)

 

 

Executive Summary

1.      Council at its meeting of the 28 May 2018 endorsed the Councillor Ward Discretionary Fund Policy (The Fund).

2.      The Policy provides a framework which enables Councillors to provide minor financial support to individuals, community groups or for the provisions of minor capital works within wards which will complement Council’s existing grants, sponsorship and donations framework.

3.      This report includes details of applications which have been assessed against the Funds eligibility criteria and determined to qualify for funding.

 

Background

4.      The Councillor Ward Discretionary Fund Policy stipulates three categories for applications of funds, those by an individual, community group and applications for minor capital works. 

5.      In keeping with ensuring accountability and transparency details have been included below in regards to applications that are now listed for consideration and their demonstrated ability to satisfy the eligibility criteria of the Fund.

6.      In addition to these measures, details of funds awarded are available on Council’s website and are included in Council’s Annual Report as is required in regards to the allocation of funds through section 356 of the Local Government Act.

 

CWF047/18-19

Councillor Grekas

Classification of Application

Community Group

Reason for Request

Construction materials for community projects

Applicant’s Details

St George Men’s Shed

Amount of Funds Requested

$750.00

Declaration of Conflict of Interest

Councillor Grekas has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to the St George Men’s Shed aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

 

Community Group

St George Men’s shed is a place for men to socialise, network, make friends and share skills. The community group aims to recreate the atmosphere of “real life” Men Sheds – a safe space where men can feel confident to discuss and exchange information. The Men’s Shed aims to foster a sense of community and build men’s social networks. The St George Men’s Shed serves men and the community in the St George district.

History of Previous Applications

No previous applications

Conformity to the Councillor Ward Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF048/18-19

Councillor Grekas

Classification of Application

Community Group

Reason for Request

Contributions towards school Environment Group’s outdoor learning space

Applicant’s Details

Mortdale Public School Parents and Citizens Committee

 

Amount of Funds Requested

$750.00

Declaration of Conflict of Interest

Councillor Grekas has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to the Mortdale Public School Parents and Citizens Committee aligns with Council’s Community Strategic Plan – Pillar 5.4.2 Collaborate with State agencies, the education sector and neighbouring councils to provide regional level community facilities.

Community Group

 The Parents and Citizens’ Association (P&C) is made up of parents and carers, teachers and community members. The P&C meets regularly to contribute to decision-making, developing policies and management plans as well as fundraising.

No previous applications

No previous applications

Conformity to the Councillor Ward Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF049/18-19

Councillor Tegg

Classification of Application

Community Group

Reason for Request

Gannon’s Park

 

Applicant’s Details

Parkrun Australia

Amount of Funds Requested

$1500.00

Declaration of Conflict of Interest

Councillor Tegg has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Parkrun aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

The first ever Parkrun event was held in the UK in 2004, the concept was introduced and launched in Australia in April 2011.

Parkrun organise free, weekly, 5km timed runs held Saturday morning in areas of open space around Australia. Parkrun is all about inclusiveness and wellbeing. To continue to thrive and grow Parkrun rely on the grass roots support from the Australian community, both in terms of volunteering and participation.

History of Previous Applications

No previous applications

Conformity to the Councillor Ward Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF050/18-19

Councillor Symington

Classification of Application

Community Group

Reason for Request

Gannon’s  Park

Applicant’s Details

Parkrun Australia

Amount of Funds Requested

$1500.00

Declaration of Conflict of Interest

Councillor Symington has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Parkrun aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

The first ever Parkrun event was held in the UK in 2004, the concept was introduced and launched in Australia in April 2011.

Parkrun organise free, weekly, 5km timed runs held Saturday morning in arears of open space around Australia. Parkrun is all about inclusiveness and wellbeing. To continue to thrive and grow Parkrun rely on the grass roots support from the Australian community, both in terms of volunteering and participation.

History of Previous Applications

No previous applications

Conformity to the Councillor Ward Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

         

CWF051/18-19

Councillor Hindi

Classification of Application

Community Group

Reason for Request

Christmas party

Applicant’s Details

Camp Quality

Amount of Funds Requested

$1000.00

Declaration of Conflict of Interest

Councillor Hindi has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Camp Quality aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Camp Quality is a registered, not-for-profit, children’s cancer charity which has been operating in Australia since 1983.

They provide innovative programs and services to develop life skills and strengthen the wellbeing of children aged 0 -13 growing up with cancer, and their families. At Camp Quality, they rely heavily on the generosity of everyday Australians and corporate partners to keep their programs and services running.

History of Previous Applications

No previous applications

Conformity to the Councillor Ward Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

         

CWF052/18-19

Councillor Hindi

Classification of Application

Community Group

Reason for Request

Junior Development

Applicant’s Details

St George AFC

Amount of Funds Requested

$1500.00

Declaration of Conflict of Interest

Councillor Hindi has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to St George AFC aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

The club formed in 1929, with their home ground located at Olds Park, Penshurst.  At one stage the club was affiliated with the Adelaide Crows football club, they reverted to their traditional Red and White colours in 2009. They are known as the Dragons. This change back to St George Dragons, has allowed them to identify with the long established name, Dragons, identified with St George area, residents and businesses.

History of Previous Applications

No previous applications.

Conformity to the Councillor Ward Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

         

CWF053/18-19

Councillor Liu

Classification of Application

Community Group

Reason for Request

Provision of two different seminars in the Chinese community, one with a focus on young people with disabilities.  The other one is for elderly people with topics of mental health and awareness of heart diseases.

Applicant’s Details

Australian Chinese Community Association of NSW (ACCA)

Amount of Funds Requested

$1500.00

Declaration of Conflict of Interest

Councillor Liu has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to The Australian Chinese Community Association of NSW aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

ACCA is a non-political, non-religious, and a not-for-profit organisation (Y1741330) that was specifically formed to serve the Chinese-Australian community in New South Wales. Since its foundation in 1974, ACCA has been providing community services such as aged home care, aged day care, dementia service, interest classes and Chinese language classes as well as organising various cultural and Chinese festival events throughout the year.

History of Previous Applications

No previous applications.

Conformity to the Councillor Ward Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

         

CWF054/18-19

Councillor Liu

Classification of Application

Community Group

Reason for Request

Contribution towards two different sessions of Chinese Lunar New Year celebration events for the Georges River community and the Centre’s members and families.

Applicant’s Details

St George Arts & Entertainment Centre Inc

 

Amount of Funds Requested

$1500.00

Declaration of Conflict of Interest

Councillor Liu has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to St George Arts & Entertainment Centre Inc

aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

St George Arts & Entertainment Centre Inc are an incorporated association - INC 9890602

History of Previous Applications

No previous applications.

Conformity to the Councillor Ward Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

         

CWF055/18-19

Councillor Liu

Classification of Application

Community Group

Reason for Request

Provide social support services and health education and other culturally specific activities to the elderly clients with Chinese background in the St George area, particularly towards the Chinese Lunar New Year 2019 celebrations with members and families in Georges River.

Applicant’s Details

Gymea Community Aid and Information Service

 

Amount of Funds Requested

$1000.00

Declaration of Conflict of Interest

Councillor Liu has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Gymea Community Aid and Information Service aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

Gymea Community Aid & Information Service Inc (GCAIS - Y0273245) was established in 1975 by a passionate group of local residents and has a long history of operation in the St George area. Gymea Community Aid and Information Service (GCAIS) are uniquely positioned to build the aspirations of individuals and families to achieve inclusiveness, independence and participation in the community while recognising diversity and desire for well-being.

History of Previous Applications

No previous applications.

Conformity to the Councillor Ward Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

         

CWF056/18-19

Councillor Liu

Classification of Application

Community Group

Reason for Request

Community event and seminar to new migrants with Nepalese origin to assist migrants to obtain access to government resources in terms of social welfare, public health, education, community safety and other services.

Applicant’s Details

Nepalese Penshurst Committee Incorporated

Amount of Funds Requested

$1000.00

Declaration of Conflict of Interest

Councillor Liu has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Nepalese Penshurst Committee Incorporated aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Community Group

The Nepalese Penshurst Committee Incorporated is an incorporated association (ABN 78872030127, INC1501798) who aim to connect with the Nepalese living in the area surrounding Penshurst and flourish with harmony.

History of Previous Applications

No previous applications.

Conformity to the Councillor Ward Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

         

CWF057/18-19

Councillor Agius

Classification of Application

Community Event

Reason for Request

Provision of free photographs with Santa to Kogarah Bay ward community

Applicant’s Details

Salvation Army/Scene to Believe

Amount of Funds Requested

$770.00

Declaration of Conflict of Interest

Councillor Agius has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The support of the Scene to Believe - Community Photographs with Santa event aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background

Community Group

Scene to Believe will provide free photos with Santa for members of the community (approximately 100 sittings), funds for 10% of these bookings will be donated to the Salvation Army.

History of Previous Applications

No previous applications.

Conformity to the Councillor Ward Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

         

CWF058/18-19

Councillor Katris

Classification of Application

Community Event

Reason for Request

Provision of free photographs with Santa to Kogarah Bay ward community

Applicant’s Details

Salvation Army/Scene to Believe

Amount of Funds Requested

$770.00

Declaration of Conflict of Interest

Councillor Katris has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The support of the Scene to Believe - Community Photographs with Santa event aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background

Community Group

Scene to Believe will provide free photos with Santa for members of the community (approximately 100 sittings), funds for 10% of these bookings will be donated to the Salvation Army.

History of Previous Applications

No previous applications.

Conformity to the Councillor Ward Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF059/18-19

Councillor Payor

Classification of Application

Community Event

Reason for Request

Provision of free photographs with Santa to Kogarah Bay ward community

Applicant’s Details

Salvation Army/Scene to Believe

Amount of Funds Requested

$770.00

Declaration of Conflict of Interest

Councillor Payor has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The support of the Scene to Believe - Community Photographs with Santa event aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background

Community Group

Scene to Believe will provide free photos with Santa for members of the community (approximately 100 sittings), funds for 10% of these bookings will be donated to the Salvation Army.

History of Previous Applications

No previous applications.

Conformity to the Councillor Ward Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

         

CWF060/18-19

Councillor Tegg

Classification of Application

Community Event

Reason for Request

Provision of free photographs with Santa to Mortdale ward community

Applicant’s Details

Salvation Army/Scene to Believe

Amount of Funds Requested

$1150.00

Declaration of Conflict of Interest

Councillor Tegg has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The support of the Scene to Believe - Community Photographs with Santa event aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background

Community Group

Scene to Believe will provide free photos with Santa for members of the community (approximately 100 sittings), funds for 10% of these bookings will be donated to the Salvation Army.

History of Previous Applications

No previous applications.

Conformity to the Councillor Ward Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

         

CWF061/18-19

Councillor Konjarski

Classification of Application

Community Event

Reason for Request

Provision of free photographs with Santa to Mortdale ward community

Applicant’s Details

Salvation Army/Scene to Believe

Amount of Funds Requested

$1150.00

Declaration of Conflict of Interest

Councillor Konjarski has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The support of the Scene to Believe - Community Photographs with Santa event aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background

Community Group

Scene to Believe will provide free photos with Santa for members of the community (approximately 100 sittings), funds for 10% of these bookings will be donated to the Salvation Army.

History of Previous Applications

No previous applications.

Conformity to the Councillor Ward Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

 

CWF062/18-19

The Mayor, Councillor Greene

Classification of Application

Community Event

Reason for Request

Provision of free photographs with Santa to Peakhurst ward community

Applicant’s Details

Salvation Army/Scene to Believe

Amount of Funds Requested

$770.00

Declaration of Conflict of Interest

The Mayor, Councillor Greene has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The support of the Scene to Believe - Community Photographs with Santa event aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background

Community Group

Scene to Believe will provide free photos with Santa for members of the community (approximately 100 sittings), funds for 10% of these bookings will be donated to the Salvation Army.

History of Previous Applications

No previous applications.

Conformity to the Councillor Ward Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

         

CWF063/18-19

Councillor Kastanias

Classification of Application

Community Event

Reason for Request

Provision of free photographs with Santa to Peakhurst ward community

Applicant’s Details

Salvation Army/Scene to Believe

Amount of Funds Requested

$770.00

Declaration of Conflict of Interest

Councillor Kastanias has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The support of the Scene to Believe - Community Photographs with Santa event aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background

Community Group

Scene to Believe will provide free photos with Santa for members of the community (approximately 100 sittings), funds for 10% of these bookings will be donated to the Salvation Army.

History of Previous Applications

No previous applications.

Conformity to the Councillor Ward Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

         

CWF064/18-19

Councillor Symington

Classification of Application

Community Event

Reason for Request

Provision of free photographs with Santa to Peakhurst ward community

Applicant’s Details

Salvation Army/Scene to Believe

Amount of Funds Requested

$770.00

Declaration of Conflict of Interest

Councillor Symington has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The support of the Scene to Believe - Community Photographs with Santa event aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background

Community Group

Scene to Believe will provide free photos with Santa for members of the community (approximately 100 sittings), funds for 10% of these bookings will be donated to the Salvation Army.

History of Previous Applications

No previous applications.

Conformity to the Councillor Ward Fund Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council.

 

Minor Capital Works Applications

CWF0 65/18-19

Councillor Tegg

Supported by Councillor Konjarski

Classification of Application

Minor Capital Works

Name of project/purpose of funding

Lighting Upgrade Penshurst Library Carpark

Amount of Funds Requested

$60,000

Declaration of Conflict of Interest

Councillor Tegg has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

To be eligible for funding, works are to be of a minor capital nature and are to be assessed by the director Assets and Infrastructure for determination of eligibility, taking into consideration Council’s existing and future Capital Works Program, details of which will be included in a report to Council for consideration of funding.  The Director Assets and Infrastructure has advised that the application is consistent with Council’s future Capital Works Program in regard to providing safe and well-lit access to open space and recreational facilities.

Conformity to the Councillor Ward Fund Discretionary Fund Policy

This application meets the Policy criteria to be considered by Council.

         

CWF0 66/18-19

Councillor Symington

Supported by Councillor Kastanias and The Mayor, Councillor Greene

Classification of Application

Minor Capital Works

Name of project/purpose of funding

Footpaths - Merri Avenue, Arnold Street and Waldo Crescent; Seats at Hedley Street; BBQs at Evatt Park and upgrade to entrance to the Roberts Avenue Tennis Centre.

Amount of Funds Requested

$170,000

Declaration of Conflict of Interest

Councillor Symington has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

To be eligible for funding, works are to be of a minor capital nature and are to be assessed by the director Assets and Infrastructure for determination of eligibility, taking into consideration Council’s existing and future Capital Works Program, details of which will be included in a report to Council for consideration of funding. The Director Assets and Infrastructure has advised that the application is consistent with Council’s future Capital Works Program in regards to footpaths, asset register upgrades, open space and recreational facilities.

Conformity to the Councillor Ward Fund Discretionary Fund Policy

This application meets the Policy criteria to be considered by Council.

         

CWF0 67/18-19

Councillor Konjarski

Supported by Councillor Tegg

Classification of Application

Minor Capital Works

Name of project/purpose of funding

Gifford Park: including seating, BBQ, water bubbler, rebound wall hard stand area (both sides) and netball/basketball hoops.

Amount of Funds Requested

$63,500

Declaration of Conflict of Interest

Councillor Konjarski has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

To be eligible for funding, works are to be of a minor capital nature and are to be assessed by the director Assets and Infrastructure for determination of eligibility, taking into consideration Council’s existing and future Capital Works Program, details of which will be included in a report to Council for consideration of funding.  The Director Assets and Infrastructure has advised that the application is consistent with Council’s future Capital Works Program in regards to open space and recreational facilities.

Conformity to the Councillor Ward Fund Discretionary Fund Policy

This application meets the Policy criteria to be considered by Council.

         

7.      Funds of $1,000,000 consisting of $150,000 of non-capital funds and $850,000 of capital funds have been allocated in the 2018/19 Budget.

 

Non Capital Funds ($10,000/Councillor)

Funds Allocated to date including this report

Remaining Balance

The Mayor Councillor Greene

$3,270.00

$6,730.00

Deputy Mayor, Councillor Elmir

$1,500.00

$8,500.00

Councillor Agius

$2,270.00

$7,730.00

Councillor Badalati

$4,500.00

$5,500.00

Councillor Elmir

$1,500.00

$8,500.00

Councillor Grekas

$6,850.00

$3,150.00

Councillor Hindi

$2,500.00

$7,500.00

Councillor Katris

$5,270.00

$4,730.00

Councillor Kastanias

$4,770.00

$5,230.00

Councillor Konjarski

$2,650.00

$7,350.00

Councillor Landsberry

$3000.00

$7,000.00

Councillor Liu

$6,500.00

$3,500.00

Councillor Payor

$770.00

$9,230.00

Councillor Symington

$6,270.00

$3,730.00

Councillor Tegg

$2,650.00

$7,350.00

Councillor Wu

Nil

$10,000.00

 

 

 

Capital Funds ($170,000 per Ward)

Funds Allocated to date including this report

Remaining Balance

Blakehurst Ward

$168,500.00

$1,500.00

Hurstville Ward

$170,000.00

Nil

Kogarah Ward

Nil

$170,000.00

Mortdale Ward

$123,500.00

$46,500.00

Peakhurst Ward

$170,000.00

Nil

 

 

Risk Implications

8.      The Enterprise Risk Management Strategy contains two relevant actions in regards to the provision of an open, accessible and transparent decision making and meeting process.  The adopted process for the allocation of funds through the Councillor Ward Discretionary Fund Policy is one of many strategies that have been implemented to ensure that these actions are achieved.  

 

Community Engagement

9.      Community engagement regarding the allocation of funds $1,000,000 consisting of $150,000 of non-capital funds and $850,000 of capital funds allocated in the Draft 2018/19 Budget was undertaken as part of the 2018/19 budget process.

 

 

File Reference

D18/174786

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 26 November 2018                                                                      Page 55

Item:                   CCL071-18        2017/18 Audited Financial Statements and Auditors' Report 

Author:              Coordinator, Financial Management and Acting Chief Financial Officer

Directorate:      Business and Corporate Services

Matter Type:     Finance and Governance

 

 

 

Recommendation

That Council, in accordance with Section 419 (1) of the Local Government Act (NSW) 1993 (Act), receive and note the audited Financial Statements and the Auditors’ Report for the financial year ended 30 June 2018.

 

 

Executive Summary

1.      That in accordance with Section 418 and 419 of the Act, Council presents the audited Financial Statements and the Auditors’ Report for the financial year ended 30 June 2018

2.      Council will continue to accept public submissions for the next 7 days in accordance with Section 420 of the Act.

 

Background

3.      At the 29 October 2018 Council meeting, Council resolved:

a)   That in accordance with clause 215 of the Local Government (General) Regulation 2005 and Section 413(2)(c) of the Local Government Act (NSW) 1993 (Act), it is the opinion of Council that the General Purpose Financial Statements of the Council for the year ended 30 June 2018 have been drawn up in accordance with:

i.    the Local Government Act 1993 and the Regulations

ii.   the Local Government Code of Accounting Practice and Asset Accounting Manual

iii.  the Australian Accounting Standards.

b)   The reports present fairly the Council's financial position and operating result for the year.

c)   The reports are in accord with the Council's accounting and other records.

d)   The Council is unaware of anything that would make the financial reports false or misleading in any way.

4.      Council referred the 2017/2018 General Purpose Financial Statements to Council’s External Auditors for audit. The Auditors' Report was subsequently received by Council.

5.      Council’s Audit, Risk and Improvement Committee met on 24 October 2018 to review the 2017/18 Draft Financial Statements and provide comment.

6.      The audited Financial Statements and a copy of the Auditors' Report have been available for public inspection at Council’s Libraries and website since 19 November 2018 and are now presented to Council in accordance with Section 419 of the Act.

7.      Council is required to submit the Auditors' Report to a public meeting during the public exhibition period.  Submissions on the Auditors' Report or the audited Financial Statements will close on 3 December 2018.

8.      These General Purpose Financial Statements and Special Schedules cover the period from 1 July 2017 to 30 June 2018. Comparative figures for the 2016/17 financial year covers the period from 13 May 2016 to 30 June 2017.

9.       A summary of the 2017/18 Annual Financial Statements was published in The Leader on 14 November 2018.

Overview of Results

10.    The table below is a summary of the financial results and key performance measures:

Summary of 2017/18 Financial Results

 

Income Statement

$'000

Revenue

Rates and annual charges

89,309

User charges and fees

14,797

Grants and contributions

32,566

Other Revenue

17,270

Total Income

153,942

Expenses

Employee Costs

54,722

Materials and Contracts

39,332

Depreciation

18,434

Other Expenses

19,095

Total Operating expenses

131,583

Net operating result for the period

22,359

Statement of Financial Position

Assets

Cash and Investments

182,038

Receivables

11,273

Other Assets

2,479

Infrastructure, Property, Plant & Equipment

1,252,059

Total Assets

1,447,849

Liabilities

Payables

22,072

Borrowings

2,125

Other Liabilities

358

Provisions

14,129

Total Liabilities

38,684

Net Assets

1,409,165

Key Performance Measures

Operating Performance Ratio

-2.57%

Unrestricted Current Ratio

3.86:1

Debt Service Cover Ratio

25.82x

Rates & annual charges outstanding

3%

Infrastructure renewal ratio

76.62%

11.    The net operating result for Council was a surplus of $22.4m for the financial year ended 30 June 2018.

12.    The result, net of capital grants however, was a deficit of $0.8m compared to a surplus of $22.9m in the previous year.

13.    This decrease was mainly as a consequence of “one-off” items of income recorded in the previous financial year. These included the New Council Implementation fund of $10m, Stronger Communities fund of $10m, Collaterised Debt Obligation (CDO) Litigation settlement of $7.5m, additional Financial Assistance Grant instalment received in advance of $2m and higher gains on disposals of assets of $6m.

14.    Council’s Cash and Investments totalled $182m as at 30 June 2018. This comprised of $96m held in externally restricted reserves for services such as Domestic Waste and Developer Contributions, $77.1m internally restricted and $8.9m of funds unrestricted.

15.    As at 30 June 2018 the net cash generated from operating activities is positive, with and without the inflow of capital grants. The cash balance improved from $173.9m at 30 June 2017 to $182m at 30 June 2018.

16.    The Local Government Industry Performance Indicators for Council are under benchmark for the Infrastructure Renewal Ratio and the Operating Performance Ratio. In terms of the Operating Performance Ratio, Council does not generate sufficient operating income to cover operating expenditure. The operating performance ratio in 2017 was favourably impacted as a result of one off receipts of a “New Council Implementation Grant”, settlement of litigation and an advance receipt of an instalment of the Financial Assistance Grant. The Infrastructure Renewal Ratio is unaudited but indicates that the rate of renewal is lower than the rate of depreciation, which demonstrates lower investment in the renewal of existing infrastructure. Both indicators will be considered by Council during the 2019/20 budget process

17.    The audited Financial Statements, which include the Auditors’ Report, are attached.

 

Financial Implications

18.    No budget impact for this report.

 

Risk Implications

19.    Enterprise risk/s identified and management process applied.

20.    Council’s enterprise risk identified was ‘poor financial management adversely impacts Council’s long term financial sustainability’. The preparation and consideration by Council of the Long Term Financial Plan during the 2019/20 budget process is an essential step to ensure Council decisions are focused on strengthening Council’s financial sustainability.

Community Engagement

21.    Community engagement has been conducted as per Section 418 and 420 of the Act, with the 2017/18 audited Financial Statements and Auditors’ report being placed on public exhibition.

22.    Council invites public submissions until the 3 December 2018.

 

File Reference

D18/252228

 

 

 

ATTACHMENTS

Attachment 1

Annual Financial Statements 2017-2018

 


Georges River Council - Ordinary Meeting - Monday, 26 November 2018

CCL071-18             2017/18 Audited Financial Statements and Auditors' Report

[Appendix 1]          Annual Financial Statements 2017-2018

 

 

Page 59

 


 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 26 November 2018

CCL071-18             2017/18 Audited Financial Statements and Auditors' Report

[Appendix 1]          Annual Financial Statements 2017-2018

 

 

Page 66

 


Georges River Council - Ordinary Meeting - Monday, 26 November 2018

CCL071-18             2017/18 Audited Financial Statements and Auditors' Report

[Appendix 1]          Annual Financial Statements 2017-2018

 

 

Page 67

 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 26 November 2018

CCL071-18             2017/18 Audited Financial Statements and Auditors' Report

[Appendix 1]          Annual Financial Statements 2017-2018

 

 

Page 72

 


Georges River Council - Ordinary Meeting - Monday, 26 November 2018

CCL071-18             2017/18 Audited Financial Statements and Auditors' Report

[Appendix 1]          Annual Financial Statements 2017-2018

 

 

Page 73

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 26 November 2018

CCL071-18             2017/18 Audited Financial Statements and Auditors' Report

[Appendix 1]          Annual Financial Statements 2017-2018

 

 

Page 93

 


Georges River Council - Ordinary Meeting - Monday, 26 November 2018

CCL071-18             2017/18 Audited Financial Statements and Auditors' Report

[Appendix 1]          Annual Financial Statements 2017-2018

 

 

Page 94

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 26 November 2018

CCL071-18             2017/18 Audited Financial Statements and Auditors' Report

[Appendix 1]          Annual Financial Statements 2017-2018

 

 

Page 123

 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 26 November 2018

CCL071-18             2017/18 Audited Financial Statements and Auditors' Report

[Appendix 1]          Annual Financial Statements 2017-2018

 

 

Page 129

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 26 November 2018

CCL071-18             2017/18 Audited Financial Statements and Auditors' Report

[Appendix 1]          Annual Financial Statements 2017-2018

 

 

Page 146

 


 


Georges River Council - Ordinary Meeting - Monday, 26 November 2018

CCL071-18             2017/18 Audited Financial Statements and Auditors' Report

[Appendix 1]          Annual Financial Statements 2017-2018

 

 

Page 148

 


 


 


Georges River Council - Ordinary Meeting - Monday, 26 November 2018

CCL071-18             2017/18 Audited Financial Statements and Auditors' Report

[Appendix 1]          Annual Financial Statements 2017-2018

 

 

Page 151

 


 


Georges River Council - Ordinary Meeting - Monday, 26 November 2018

CCL071-18             2017/18 Audited Financial Statements and Auditors' Report

[Appendix 1]          Annual Financial Statements 2017-2018

 

 

Page 153

 


 

 


Georges River Council – Ordinary Meeting -  Monday, 26 November 2018                                                                      Page 155

Assets and Infrastructure


Georges River Council – Ordinary Meeting -  Monday, 26 November 2018                                                                      Page 156

Community and Culture

Item:                   CCL072-18        Hurstville Central Plaza Naming Competition 

Author:              Acting Coordinator Communications  

Directorate:      Community and Culture

Matter Type:     Community and Culture

 

 

 

Recommendation:

That the matter be deferred to the full Council Meeting on 26 November 2018 and that the name ‘Miles Franklin’ be included as an option on confirmation of a valid competition entry.

 

Executive Summary

1.      The Hurstville Central Plaza Naming Competition resulted in 149 eligible names nominated by members of the Georges River community for the new outdoor space.

2.      This report provides a shortlist of eligible names with relevant background for Council to endorse a new official name for the Hurstville Central Plaza outdoor space.

 

Background

3.      Hurstville Central Plaza Naming Competition ran from 12.00pm Monday 11 June to 12.00pm Monday 9 July and was open to residents, ratepayers, students or business owners over the age of 12 years in the Georges River Local Government Area.

4.      The winning entry will have their nominated name applied as the official name to the Hurstville Central Plaza space and will receive a $250 Westfield voucher.

5.      197 entries were received via yoursay.georgesriver.nsw.gov.au/naming-competition, of which 149 are eligible to name the plaza and receive the prize.  

6.      Council’s Place Naming Policy which was in draft stage at the time of the competition, formed the basis of the competition terms and conditions. The winning entry was determined based on the draft policy’s selection criteria:

(a)     Creativity;

(b)     Memorability;

(c)     Aspirational quality;

(d)     Capacity to add value to the area;

(e)     Capacity to enhance community pride;

(f)      Familiarity;

(g)     Relatability to the Georges River Local Government Area;

(h)     Inclusiveness;

(i)      Capacity to celebrate the Georges River Local Government Area; and

(j)      Ease of location for emergency services (avoiding confusion with other similarly named locations).

 

7.      Council officers assessed the entries and recommended that the following three options be forwarded to Council for consideration:

(a)     Astra – chosen for its historical significance as outlined by the entrant:

“In the 1940s there was the Astra Reading Rooms and Library located in Diments. The ads from the time suggest that the place was great 'A restful place and ideal place for that spare hour'. This to me sums up what the plaza in Hurstville should be. A place to stop and rest.”

 

The following two advertisements were published in The Propeller newspaper in April 1940:

Source:https://trove.nla.gov.au/newspaper/article/235584952?searchTerm=astra%20reading%20rooms%20hurstville


Source:https://trove.nla.gov.au/newspaper/article/235600622?searchTerm=astra%20reading%20rooms

(b)     Eora – selected for its Aboriginal and multicultural significance, with the following explanation from the entrant: 

“Hurstville is derived from the English word Hurst, which means a wooded eminence. So I gathered the name is elegant and works with history, and Eora is the name of the aboriginal tribe that resided in the area as the first fleet arrived. Both names are very elegant and work off the tongue as well as provide history.”

(Note: there were 11 variations of Eora nominated by different community members, e.g. Eora Central, Eora Place etc., and 13.7% of all entries received were Aboriginal names.)

(c)     Harmony – chosen not only for its relevance to Council’s Chinese residents, but as an aspirational aim of creating a unified community. From the entrant:

‘As Hurstville and surrounding areas are getting more and more diverse, I believe that one of the most important things is that everyone gets along, accepts each other’s differences and lives in harmony alongside each other. Hence why I have chosen “Harmony Square”.

8.      At the 24 September 2018 Council Meeting, Council resolved to defer this matter to a Councillor Workshop to review the full list of entries. The following additional names were nominated for consideration from the eligible entries: Diment, Barters and Biddegal.

(a)     Diment’s - there were a few entries for this name, with reasoning including the following from one entrant: “I grew up in Kingsgrove and regularly my father would ask me to travel to Hurstville by taking the bus to purchase hardware items. I would have been about 9 years of age at the time and that would have been immediately after WW2. I am 82 years of age now and remember those days very well. Many fond memories of those times.”

 

(b)     Another entry detailed the following: “I think once what stood in the area of our new plaza, small standalone shops run by owner-operators. One was Diments after which Diments Way was named. If this access way is incorporated into the plaza then I feel a fitting name should be Diments Plaza.”

 

In 1907 Mr C Diment, in partnership with Mr Settle, purchased the grocery business of Fred Taylor in Forest Road near Carrington Avenue.  He formed the business into a limited company in 1924 and it became one of the largest hardware stores in the metropolitan area. During the 1950s, it sponsored Council’s annual Festival of Flowers. The adjoining street was so well-known as Diment’s Lane rather than Station Avenue, that the Council eventually decided to officially name it Diment Way in memory of the business.

Image: Diment Building (C Diment Ltd), in which the Astra Bridge Studio was located.

 

(c)     Barter’s – the entry for Barter’s included the following reasoning for the nomination: “Both famous family names had retail business premises across the road from the plaza at the railway steps now escalator.”

 

(d)     Barter’s was a haberdashery emporium in Hurstville established in 1921 by Charles Barter and carried a wide range of haberdashery, manchester, fabrics, women’s and children’s wear. The end-of-season sales attracted crowds of bargain-hunters. The shop was noted for the quality of their window-dressing, with even the city buyers of Farmer’s Store visiting to view them.

 

 
Image: Barter’s Building

(e)     Biddegal – the entry for this nomination came with the following reasoning:
“Both Westfield, the transport interchange and Club Central which surrounds the new plaza stands on the land of the Biddegal people. I believe in a town of such diverse multiculturalism, an indigenous influence is greatly needed. Club Central has named its function centre as a dedication to the original custodians of this land, as well as Westfield Hurstville commissioning a commemorative plaque in 2015.

 

(f)      “I truly believe by naming the plaza ‘The Biddegal Plaza’ or simply ‘Biddegal Plaza’ allows residents and visitors to be knowledgeable of Australia's enriched history of a town that has revolutionised immensely.”

 

(g)     “Through this and in naming this plaza, it will allow recognition and undiminished history of acknowledgement in a town evolving into a city centre.”

Financial Implications

9.      Funding of $250 is allocated from the 2018-2019 Communications budget for the competition prize.

 

Risk Implications

10.    The selection criteria for the naming competition were developed in accordance with the draft Place Naming Policy. This Policy was adopted at the Council Meeting on 24 September 2018.

11.    Council’s Local Studies Librarian conducted research to verify the suitability and historical accuracy of the above shortlisted names.

Community Engagement

12.    Community engagement was conducted via Council’s communication channels, including the Leader newspaper, the Leader’s Facebook page, posts on Council’s Facebook and Twitter accounts, Community magazine, Community eNewsletter, vinyl posters mounted on site hoarding, posters and flyers in key Council-owned locations, such as its five libraries and at Hurstville train station interchange.

13.    The Aboriginal Reference Group indicated a preference for ‘Eora Square’ out of respect for the traditional custodians of the area. The Multicultural Reference Group suggested ‘Eora Harmony Square’ as it relates to our Aboriginal people and promotes living in harmony at Hurstville’s key centre.

14.    All applicants will be contacted in writing and advised of the process and the winning entry, following Council’s endorsement of the official new name for Hurstville Central Plaza.

 

File Reference

D18/161726

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 26 November 2018                                                                      Page 161

Item:                   CCL073-18        Major Events Advisory Committee Meeting Minutes - 12 November 2018 

Author:              PA to Manager Communications, Customer Service and Events

Directorate:      Community and Culture

Matter Type:     Community and Culture

 

 

 

Recommendation:

That Council adopt the recommendations contained within the Minutes of the Major Events Advisory Committee meeting held on 12 November 2018.

 

 

Executive Summary

1.      Minutes of the Major Events Advisory Committee meeting held at 4:30pm on Monday 12 November 2018, are attached for Council’s consideration and adoption (Attachment 1).

 

Background

2.      In accordance with the adopted Terms of Reference, items considered by the Major Events Advisory Committee will be presented to the Community and Culture Standing Committee then to Council for their adoption and posted to Council’s website.

 

Financial Implications

3.      The recommendations contained within the Minutes of the Major Events Advisory Committee have no financial implications on the 2018-2019 budget. A further report on the investigation of a major event within Council’s premium facilities will consider the financial impact of this event.

 

File Reference

D18/161823

 

 

 

ATTACHMENTS

Attachment 1

Major Events Advisory Committee Meeting 12 November 2018 - Minutes

 


Georges River Council - Ordinary Meeting - Monday, 26 November 2018

CCL073-18             Major Events Advisory Committee Meeting Minutes - 12 November 2018

[Appendix 1]          Major Events Advisory Committee Meeting 12 November 2018 - Minutes

 

 

Page 162

 


 


 

 


Georges River Council – Ordinary Meeting -  Monday, 26 November 2018                                                                      Page 165

Notices of Rescission

Item:          NR003-18 Notice of Rescission: CCL065-18 Major Events Advisory Committee - Community Representatives

Councillor:       Councillor Hindi, Councillor Katris and Councillor Kastanias 

 

MOTION:

 

That the decision in respect of Item No. CCL065-18 Major Events Advisory Committee - Community Representatives from the Ordinary Meeting of Council held on 29 October 2018 be rescinded.

 

The resolution now proposed to be rescinded reads as follows:

 

(a)     That Cathy Nisbet, Man Hang Bosco Chang and Divesh Narayan be appointed to the Major Events Advisory Committee as community representatives.

 

(b)     That the former community members be thanked for their efforts.

 

 

 

If the rescission motion is carried, it is intended to move the following:

 

(a)     That Cathy Nisbet, Dominic Sin and David Dawson be appointed to the Major Events Advisory Committee as community representatives.

 

(b)     That upon completion of the 2018/19 peak events period on 31 March 2019, the Major Events Advisory Committee Terms of Reference be amended to limit future membership to Georges River councillors only. 

 

  


Georges River Council – Ordinary Meeting -  Monday, 26 November 2018                                                                      Page 166

Notices of Motion

Item:          NM097-18          Establishment of a Policy on Hosting International Delegations of Visitors to Georges River Council

Councillor:       Councillor Badalati 

 

MOTION:

(a)     That the General Manager prepare a draft corporate policy on the hosting of international delegations by Council that incorporates purpose, process, criteria and cost of the delegations in order to establish a consistent approach to requests and manage the level of service and hospitality required to ensure visits are well planned, achieve practical outcomes and leave visitors with a positive and valued experience.

 

(b)     That preparation of the draft international delegations policy address, amongst other things:

 

(i)      the purpose of the policy in contributing to Council's good governance in managing and sustaining international linkages;

(ii)     approval process, including the notice period required to consider requests, information from the delegation outlining purpose of the visit, timeframes, briefing including any cultural factors that may impact on the delegates and feedback;

(iii)    criteria for hosting, including the benefits for Council and across the local government area such as economic, social and cultural benefits for Georges River;

(iv)    estimated cost and budgetary implications (financial and in-kind) associated with each delegation;

(v)     staff resourcing, support and expert input required by Council officers including time and costs; and

(vi)    the required Council approval process.

 

(c)     That the report be submitted to Council in early 2019 for consideration.

 

 

 

 

Financial Implications

The average cost (financial and in-kind) of hosting international delegations is approximately $1,000 per delegation.  These costs are sourced from the 2018/19 Cultural Development Programs budget (PJ460005.6000.64304) which does not currently have a specific budget allocation for the hosting of any delegations.

 

File Reference

D18/214166

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 26 November 2018                                                                      Page 167

Item:          NM098-18          Potential Expansion of the Penshurst Heritage Conservation Area

Councillor:       Councillor Landsberry 

 

MOTION:

That during preparation of the new comprehensive Local Environmental Plan for the Georges River local government area, the General Manager investigate the potential expansion of the Penshurst Heritage Conservation area to ensure that all dwellings that contribute towards the heritage significance of the area are included where appropriate.

 

 

 

Financial Implications

No additional costs will be incurred as this investigation will be occurring as part of the heritage review that is already funded as part of the $2.5 million grant provided for the preparation of the new comprehensive Local Environmental Plan for Georges River.

 

File Reference

D18/243409

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 26 November 2018                                                                      Page 168

Item:          NM099-18          Preparation of New Section 7.11 (Section 94) Contributions Plans for Georges River Council

Councillor:       Councillor Kastanias 

 

MOTION:

That during the preparation of the new Section 7.11 (formerly Section 94) contribution plans for Georges River Council, the General Manager ensure that the new plans are harmonised in the future to provide a consistent approach across the local government area in regard to being able to stage or defer the payment of section 7.11 contributions.

 

 

 

Financial Implications

No additional costs will be incurred as this will be undertaken during the preparation of the new Section 7.11 contribution plans, for which funds have already been budgeted.

 

 

File Reference

D18/258969

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 26 November 2018                                                                      Page 169

Item:          NM100-18          Strengthening Council's Relationship with Our Chinese Community

Councillor:       Councillor Kastanias 

 

MOTION:

That the General Manager prepare a report to Council which investigates options to strengthen Council’s existing relationship with our Chinese community including:

(a) New opportunities to establish a Sister City in China;

 

(b) Improve our links with the Southern Sydney Chinese Business Association;

 

(c)  Opportunities to establish an education precinct within Hurstville to attract international students including the establishment of a satellite tertiary education campus; and

 

(d) Opportunities to create greater cultural connections as part of our Creative Cultural Strategy.

 

 

 

Financial Implications

Should Council resolve to support this proposal, the financial implications will be provided in a future report.

 

File Reference

D18/259010

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 26 November 2018                                                                      Page 170

Item:          NM101-18          Installation of Video Screen in Hurstville Central Plaza

Councillor:       Councillor Hindi 

 

MOTION:

That the General Manager prepare a report to Council in December 2018 outlining potential locations and costings for the installation of a video screen at Hurstville Central Plaza.

 

 

 

Financial Implications

Should Council resolve to support this proposal, the financial implications be provided in a future report.

 

File Reference

18/2600

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 26 November 2018                                                                      Page 171

Item:          NM102-18          Construction of Pedestrian Crossing on Oatley Parade, Oatley

Councillor:       Councillor Elmir 

 

MOTION:

(a)     That Council conduct a pedestrian and vehicle count at the pedestrian refuge adjacent to 12C Oatley Parade, Oatley (adjoining Uniting Care – Nulgara) to determine if the required Roads and Maritime Services (RMS) warrants for a pedestrian crossing are met.

 

(b)     That the count be conducted before the school holidays commence and during peak times and if the warrants are met, a report be submitted to the February 2019 Local Traffic Advisory Committee meeting for consideration.

 

 

 

Financial Implications

That if supported by the traffic count, detailed costs for the construction of any crossing will be provided in the report to the Local Traffic Advisory Committee.

 

File Reference

D18/264288

 

 

 

   


Georges River Council – Ordinary Meeting -  Monday, 26 November 2018                                                                      Page 172

Questions with Notice

Item:                   QWN004-18       Peakhurst West Public School (NSW Department of Education) 

Author:              Councillor Symington

Directorate:      Office of the General Manager

Matter Type:     Questions with Notice

 

 

COUNCILLOR QUESTION

The NSW Department of Education has lodged a development application for the temporary relocation of the Penshurst Public School to the grounds of Peakhurst West Public School at 121 Belmore Road, Peakhurst.  The application will result in an increase from 320 students and 21 staff at Peakhurst West, to 770 students and 56 staff and will see students bussed to and from the Penshurst School site on a daily basis.

 

It is my understanding that this relocation will be for a period up to 2 years, whilst the school site at Penshurst is being redeveloped, as part of a separate State Significant Development process.

 

Residents located in close proximity to Peakhurst West SchooI have raised concerns in regard to the impact that this development will have on their amenity and on traffic and parking in streets that surround the School.  Given that the locality already suffers from a lack of safe on-street parking and heavy congestion during school times, I share the concerns of the residents.

 

Can the Director Environment and Planning provide an update on the status of this development application and, in particular, how the applicant proposes to address the issue of traffic, parking and bus management in the surrounding streets for a period of 2 years.

 

OFFICER RESPONSE

As part of Council’s assessment of the development application to relocate the Penshurst students to Peakhurst West, officers identified that the information provided with the application was deficient and that the provision of further reports/studies would be necessary.

Additional information submitted on 20 September 2018 included a traffic report authored by PTC Consultants.  Of concern are the concluding comments contained within the report relating to the road network and resident impacts:

 

“The scope of this report is limited to the management considerations and strategies and a second report, Bus Study, is currently being prepared by PTC to present a full assessment of the entire bus operations and forecast impacts upon the local road network in terms of traffic and parking. As the project develops and is informed by this analysis in the Bus Study and future operational and monitoring, the conclusions drawn from this Traffic Management Plan should be revisited to ensure the ongoing accuracy and applicability of the management procedures and recommendations”.  

 

Dependent on the outcome of the required Bus Report identified above, and the impacts identified on the local road network, a report will be required to be presented to the Local Traffic Advisory Committee for consideration and approval.

 

Additionally, notification will be required to impacted residents so they can be afforded the opportunity to comment on the Bus Report, its relationship to the traffic management plan and its impacts on the surrounding road network including the management of school students and associated safety aspects.

 

Council is awaiting submission of the Bus Report by the Department of Education as at the time of writing this response.

 

Delays experienced as a result of the deficient information provided by the Department have been compounded by repeated requests by the Department’s planner to delay the consideration of the application by the Local Planning Panel due to a lack of information. 

 

The Department has been advised that should the application be forwarded to the Local Planning Panel without the requisite information as detailed above, it may result in the application being deferred or refused by the Panel.

 

 

AUTHOR RECOMMENDATION

That the information be received and noted.

 

File Reference

D18/259070

 

 

     


Georges River Council – Ordinary Meeting -  Monday, 26 November 2018                                                                      Page 174

Confidential items (Closed Meeting)   

 

Open Council

Consideration of Closed Council Recommendations