Finance and Governance Committee

 

MINUTES OF MEETING

Monday, 08 October 2018

 Present

Council Members

Councillor Vince Badalati (Chairperson), Deputy Mayor - Councillor Sam Elmir, Councillor Stephen Agius , Councillor Sandy Grekas, Councillor Rita Kastanias, Councillor Lou Konjarski, Councillor Nancy Liu, Councillor Colleen Symington, Councillor Warren Tegg

Council Staff

Director Business and Corporate Services - Mr David Tuxford, Director Assets and Infrastructure - Mr Laurie O’Connor, Director Legal Services and General Counsel - Ms Jenny Ware, Acting Executive Manager - Office of the General Manager - Ms Samantha Charlton, Executive Manager People and Culture – Ms Fiona Campbell, Manager Project Delivery – Ms Michelle Whitehurst, Acting Chief Financial Officer – Mr Chandralal Colombage, Manager Library Services – Ms Wilma Bancroft, Executive Assistant to Director Business and Corporate Services, Ms Melissa Dunn

 

 

Opening

The Chair, Councillor Badalati, opened the meeting at 6.02pm

 

Acknowledgement of Country

Councillor Badalati acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

Apologies 

Recommendation: Councillor Elmir and Councillor Agius

That an apology for Councillor Hindi be accepted.

 

Record of Voting:

For the Motion: Unanimous

Note: Councillor Kastanias joined the meeting at 6.05pm

Disclosure of Interest

There were no disclosures of interest made.

 

Minutes of previous meetings

Finance and Governance - 10 September 2018

Recommendation: Councillor Konjarski and Councillor Elmir

That the Minutes of the Finance and Governance Committee held on 10 September 2018 be confirmed.

 

Record of Voting:

For the Motion: Unanimous

 

Committee Reports

FIN080-18         Exhibition Outcome - Georges River Use Of Public Land - Local Approvals Policy

(Report by Property Approvals Officer)

Recommendation: Councillor Elmir and Councillor Agius

That the draft Georges River Council, Use of Public Land – Local Approvals Policy, as amended and attached to this report, be adopted by Council.

 

Record of Voting:

For the Motion: Unanimous

 

FIN081-18         Advice on Costs and Status of Council's Court Proceedings - September 2018

(Report by Director Legal Services and General Counsel)

Recommendation: Councillor Konjarski and Councillor Grekas

That the report, “Advice on Costs and Status of Council’s Court Proceedings – September 2018”, be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN082-18         Investment Report as at 31 Aug 2018

(Report by Financial  Accounting Officer)

Recommendation: Councillor Grekas and Councillor Liu

That Council receive and note the contents of the Investment Report as at 31 August 2018.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN083-18         Updated Fees and Charges for 2018/2019

(Report by Director Business and Corporate Services)

Recommendation: Councillor Elmir and Councillor Symington

(a)   That Council defer the inclusion of fees and charges for Penshurst Park Indoor Cricket Centre to allow the development of a policy for the management of the Centre.

(b)   That Council defer the inclusion of fees and charges for Peakhurst Park and Poulton Park Synthetic Fields to allow a further report to be presented to Council for further consideration regarding the fee structures of both sites.

(c)    That the proposed changes to the 2018/19 Fees and Charges Schedule, as contained in Attachment 1, excluding Penshurst Park Indoor Cricket Centre, and Peakhurst Park and Poulton Park Synthetic Fields Fees and Charges recommendations, be placed on public exhibition for a period of not less than 28 days in accordance with sections 610F (3) and 705 of the Local Government Act 1993(Act).

(d)   That Council receive a further report following the closure of the public exhibition period which will consider any submissions received during the period of public exhibition for adoption of the proposed changes as per section 610F(1) of the Act.

 

Record of Voting

For the Motion: Unanimous

 

 

FIN084-18         Operational Changes Christmas Period 2018 - 2019 and Public Holidays 2019.

(Report by Executive Manager People and Culture)

Recommendation: Councillor Kastanias and Councillor Grekas

(a)   That the information pertaining to the operational hours for Council services and facilities over the Christmas/New Year holiday period, as detailed in the Attachment 1, which will provide an appropriate level of service to the Georges River community during the 2018/2019 festive period, be received and noted.

(b)   That the information pertaining to the opening of Hurstville and Kogarah Libraries on the Australia Day, Easter Monday, June and October Public Holidays in 2019, be received and noted.

(c)    That suitable notification is provided to the community of the operational hours for Council services and facilities during the 2018/2019 festive period as well as operational hours for the opening of Hurstville and Kogarah Libraries on the Australia Day, Easter Monday, June and October Public Holidays in 2019.

 

Record of Voting:

For the Motion: Unanimous

 

 

Consideration of Business in Closed Session

Recommendation: Councillor Elmir and Councillor Agius

 

At this stage of the meeting the Chairperson advised that the meeting would move into closed session to allow consideration of information in accordance with Section 10A of the Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the closed session will be withheld.

 

The Chair, Councillor Badalati, asked the Director Business and Corporate Services if any representations had been received from the public that the item should not be discussed in closed session.

 

The Director Business and Corporate Services replied that no representations had been received to the item in closed session.

 

The Chair, Councillor Badalati, asked if there were any members of the public who would like to speak on the reasons Council proposes to consider the items in closed session, there were none.

 

This action was taken to allow discussion of the following item:

 

FIN085-18         Property Matter - Sans Souci Bathers Pavilion

(Report by Head of Strategic Property)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A (2)(d)(i) it is considered the matter concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

 

In accordance with Section 10D it is considered that if the matter were discussed in an open session, it would on balance be contrary to the public interest as it deals with confidential information of a commercial nature that would if disclosed prejudice the position of the person who supplied it.

 

  

Note: Councillor Liu left the meeting at 6.31pm.

 

Open Session

 

Recommendation: Councillor Elmir and Councillor Kastanias

 

That the meeting revert to Open Session.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN085-18                   Property Matter - Sans Souci Bathers Pavilion

                          (Report by Head of Strategic Property)

Recommendation: Councillor Kastanias and Councillor Agius

 

That the report Property Matter – Sans Souci Bathers Pavilion be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

Conclusion

The Meeting was closed at 6.33pm.

 

 

 

Chairperson