Assets and Infrastructure Committee

Notice of Meeting

Monday, 08 October 2018

 

 

 

 

A meeting of the Assets and Infrastructure Committee will be held at 7.00pm on Monday, 8 October 2018 in the River Room, Level 1, Georges River Civic Centre, corner Dora and MacMahon Streets, Hurstville, for the consideration of the business available on Council’s website at  http://www.georgesriver.nsw.gov.au/Council/Council-Meetings

 

 

 

 

BUSINESS

1.      Apologies

2.      Disclosures of Interest

3.      Minutes of previous meetings

4.      Committee Reports

 


Assets and Infrastructure Committee Meeting

Summary of Items

Monday, 08 October 2018

 

Previous Minutes

MINUTES: Assets and Infrastructure - 10 September 2018

Committee Reports

ASS047-18        Tender for the Design, Construction and Installation of Drainage and Irrigation at Oatley Park Oval - Department of Planning and Environment Open Space and Parklands Program Grant and s94Funds

(Report by Manager Project Delivery)......................................................................... 2

ASS048-18        Georges River Traffic Advisory Committee Meeting - 2 October 2018

(Report by Coordinator Traffic & Transport)............................................................... 6   

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 8 October 2018                          Page 2

Committee Reports

Item:                   ASS047-18        Tender for the Design, Construction and Installation of Drainage and Irrigation at Oatley Park Oval - Department of Planning and Environment Open Space and Parklands Program Grant and s94Funds 

Author:              Manager Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation

(a) That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T18/041 Tender for Design, Construction and Installation of Drainage and Irrigation at Oatley Park Oval as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Tender for Design, Construction and Installation of Drainage and Irrigation at Oatley Park Oval and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

3.      Council may recall that in June 2018, Council received a $1 million grant from the Department of Planning and Environment Open Space and Parklands Program.  This 50/50 grant was provided to facilitate the construction of a new nature based inclusive adventure playground.  The playground will cater for all ages and will include the installation of new picnic facilities and public amenities. In addition the installation of an irrigation system on the adjacent sporting oval will provide a safe, maintainable even playing surface for all users.

4.      In July 2018, Fleetwood Urban were appointed as the Principal Contractor to undertake the Design and Construction of the New Nature Based Inclusive Adventure Playground via a Local Government Procurement Panel.

 

5.      Accordingly, tender documentation was then prepared for the Design, Construction and Installation of Drainage and Irrigation at Oatley Park Oval.

 

6.      The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing. 

 

7.      Tender documentation included:

a.      RFT T18/041 – Tender for the for Design, Construction and Installation of Drainage and Irrigation at Oatley Park Oval

b.      General Conditions of Contract Incorporating AS 4902-2000 (as amended)

c.       Returnable Schedules

d.      Technical Specifications

 

8.      The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

 

Essential Criteria

1.      Best value for money

a.      Price and trades break-up in accordance with the provided Bill of Quantities; and

b.      Schedule of hourly rates

2.      Demonstrated capacity and technical ability to carry out the works

a.      Specific experience and expertise in similar works;

b.      Company profile; current commitments for main and sub-contractors ; and

c.       Plant and equipment available to complete the works.

3.      Demonstrated managerial and technical capability, qualifications, experience

a.      Quality experience and  quality references of the Tenderer;

b.      Nominated site personnel CVs and previous work history; and

c.      Nominated sub-contractors CVs and previous work history with the Tenderer.

4.      Capacity to achieve the program

a.      Proven capacity to meet deadlines;

b.      Program shows critical paths and detailed tasks required to achieve  deliverables for the project; and

c.      Sequencing of the works.

5.      Proposed methodology

a.      Traffic and  pedestrian  management plan;

b.      Storage of materials and disposal of waste (including potential asbestos)

c.      Appropriate systems and procedures to comply with all applicable WHS and environmental obligations

Mandatory Criteria:

Insurances:

a.      Public Liability min. $20M;

b.      Workers Compensation; and

c.       Comprehensive Vehicle(s) Insurance.

9.      T18/041 Tender for Design, Construction and Installation of Drainage and Irrigation at Oatley Park Oval was advertised in the Sydney Morning Herald and Tenderlink on 7 August, 8 August and 11 August 2018.

 

10.    The tender closed at 10am Wednesday 7 September 2018 in the presence of the Tender Opening Committee.  Two (2) were received via Tenderlink from the following companies:

a.      B. R. Durham and Sons Pty Ltd

b.      Neverstop Irrigation Pty Ltd

 

No late submissions were received.

11.    The Tender Evaluation Committee individually assessed the submission, and met on 20 September 2018 to review the submissions and seek any clarifications.  Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

 

12.    The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money. 

 

13.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential attachment to this report.

 

Financial Implications

14.    Within budget allocation this project is funded as follows:

a.      Grant of $1 million from the Department of Planning and Environment Open Space and Parklands Program; plus

b.      Council funds of $1 million from the Hurstville Section 94 Development Contributions Plan 2012 (Open Space).

 

Risk Implications

15.    No risks identified.

 

Community Engagement

16.    Community engagement will be conducted including notification to all stakeholders regarding the irrigation works.

 

File Reference

T18/041

 

 

 

ATTACHMENTS

Attachment 1

Confidential Attachment - T18/041 - Tender for Design, Construction and Installation of Drainage and Irrigation at Oatley Park Oval (Confidential)

Attachment 2

Confidential Attachment A - T18/041 - Tender for Design, Construction and Installation of Drainage and Irrigation at Oatley Park Oval - Tender Assessment Summary (Confidential)

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 8 October 2018                          Page 6

Item:                   ASS048-18        Georges River Traffic Advisory Committee Meeting - 2 October 2018 

Author:              Coordinator Traffic & Transport

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 2 October 2018 be adopted by Council.

 

Executive Summary

1.      The Minutes of the Georges River Traffic Advisory Committee Meeting held on 2 October 2018 are submitted to the Assets and Infrastructure Committee for consideration and to Council for adoption.

 

Background

2.      The Traffic Advisory Committee Meeting of 2 October 2018 was held at Hurstville Civic Centre commencing at 10.00am.

 

Financial Implications

3.      Budget allocation

 

a.      RMS Traffic Facilities Grant            $390,993

b.      Bus Stop Upgrade Program            $60,000

 

4.      Balance to date

 

a.      RMS Traffic Facilities Grant            $360,000

b.      Bus Stop Upgrade Program            $60,000

 

5.      Estimated cost of works recommended by the Traffic Advisory Committee Meeting of 2 October is $27,100.  Dissection: $24,100 to be allocated from the RMS Traffic Facilities Grant and $3,000 to be allocated from the Events Budget for the White Ribbon Walk.

 

File Reference

D18/218100

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Traffic Committee 02 October 2018

 


Georges River Council - Assets and Infrastructure Committee Meeting - Monday, 8 October 2018

ASS048-18             Georges River Traffic Advisory Committee Meeting - 2 October 2018

[Appendix 1]          Minutes - Traffic Committee 02 October 2018

 

 

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