Community and Culture Committee

Notice of Meeting

Monday, 10 September 2018

 

 

A meeting of the Community and Culture Committee will be held at 7.00pm on Monday, 10 September  2018 in the River Room, Level 1, Georges River Civic Centre, corner Dora and MacMahon Streets, Hurstville, for the consideration of the business available on Council’s website at

http://www.georgesriver.nsw.gov.au/Council/Council-Meetings

 

 

BUSINESS

1.      Apologies

2.      Disclosures of Interest

3.      Minutes of previous meetings

4.      Committee Reports

 


Community and Culture Committee Meeting

Summary of Items

Monday, 10 September 2018

 

Previous Minutes

MINUTES: Community and Culture - 13 August 2018

 

Committee Reports

COM034-18       Georges River Council Draft Place Naming Policy

(Report by Manager Community & Cultural Development).................................... 2

COM035-18       Hurstville Central Plaza Naming Competition

(Report by Acting Coordinator Communications )................................................. 16

COM036-18       Sponsorship and Donation Requests

(Report by PA to Manager Communications, Customer Service and Events).. 19

COM037-18       Women's Restroom Community Project - Share the Dignity

(Report by Coordinator Community Development)................................................ 23   

 


Georges River Council – Community and Culture Committee Meeting -  Monday, 10 September 2018                   Page 2

Committee Reports

Item:                   COM034-18       Georges River Council Draft Place Naming Policy 

Author:              Manager Community & Cultural Development

Directorate:      Community and Culture

Matter Type:     Committee Reports

 

 

Recommendation:

That Council adopt the attached Georges River Council Place Naming Policy.

 

 

Executive Summary

1.      At the Council meeting held on Monday 25 June 2018, Council resolved to place the draft Georges River Council Place Naming Policy on public exhibition and seek submissions in relation to the draft Policy. This report outlines the submissions received, and recommends that Council’s Community and Culture Standing Committee endorse the revised Georges River Council Place Naming Policy.

2.      The Place Naming Policy will establish the rules and priorities under which Council will consider applications to name or rename roads, reserves and other Council-owned features within the local government area.

3.      The Policy is intended to facilitate consistent responses to naming and renaming applications. The internal processes are intended to ensure applications are addressed by relevant staff who have expertise in the subject matter.

Background

4.      Council at its meeting held on 25 June 2018, considered the draft Policy and resolved:

(a)     That Council endorses the attached draft Place Naming Policy to be placed on    public exhibition for a period of no less than 28 days.

(b)     That a further report be submitted to Council detailing any public submissions made during the exhibition period, prior to adoption.

5.      The draft Policy was on public exhibition Wednesday 4 July to Wednesday 8 August 2018. The draft Policy was advertised and made available on the Georges River Council website and at Council’s customer service centres and libraries. The exhibition and submission period were advertised in the St George and Sutherland Shire Leader on Wednesday 4 July 2018.

6.      Two submissions were received whilst the draft Policy was on exhibition.  

7.      One submission congratulated Council on the establishment of this Policy, as it will assist community organisations to interpret significant areas within the community.

8.      A further submission requested the removal from the criteria of the requirement for historically significant people to be deceased. This requirement was removed from the Policy, as there may be occasions wherein Council may wish to honour a notable member of the community who is still alive. The decision to name an asset after a living member of the community would be assessed on a case-by-case basis by Council.  

9.      Council sometimes receives requests to name or re-name roads, reserves and other Council-owned features within the local government area. The provision of a Georges River Council Place Naming Policy will assist with the management of these requests.

10.    Council also receives requests for the placement of plaques and memorials from the community. In addition, Council is required to name newly-constructed buildings and facilities, as well as rooms, theatres and other venues under its management. This Policy will provide clear guidelines for the naming of these facilities.

11.    The guiding principles of the Place Naming Policy stipulate that applications must be appropriate and significant to the Georges River Local Government Area. Names will be selected that represent the diverse history of the region including:

·        Aboriginal history, heritage and culture;

·        early settlers;

·        historically significant people, activities and industries; and

·        gender diversity.

 

12.    Applications to re-name already named items will generally not be accepted, and the onus will be placed on the applicant to demonstrate the inappropriateness of the existing name, as well as community support for the new name.

13.    The Policy covers applications from within Council and from the wider community, and is consistent with the guidelines of the governing body in this area, the NSW Geographic Names Board.

Financial Implications

14.     There are no budget impacts for this report.

Community Engagement

15.    Community engagement was conducted including the public exhibition of the draft Place Naming Policy from 4 July to 8 August 2018 seeking feedback from the community.

 

 

File Reference

D18/164284

 

 

 

ATTACHMENTS

Attachment 1

Draft Place Naming policy

 


Georges River Council - Community and Culture Committee Meeting - Monday, 10 September 2018

COM034-18            Georges River Council Draft Place Naming Policy

[Appendix 1]          Draft Place Naming policy

 

 

Page 4

 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council – Community and Culture Committee Meeting -  Monday, 10 September 2018                   Page 16

Item:                   COM035-18       Hurstville Central Plaza Naming Competition 

Author:              Acting Coordinator Communications  

Directorate:      Community and Culture

Matter Type:     Committee Reports

 

 

Recommendation:

(a)     That Council endorse ‘Astra Square’ as the new official name for the Hurstville Central Plaza due to the historical significance of this name to this new outdoor space.

(b)     That Council note that the winning entry be recognised at the official unveiling of this new outdoor space in November 2018.

 

Executive Summary

1.      The Hurstville Central Plaza Naming Competition resulted in 149 eligible names nominated by members of the Georges River community for the new outdoor space.

 

Background

2.      Hurstville Central Plaza Naming Competition ran from 12.00noon Monday 11 June to 12.00noon Monday 9 July and was open to residents, ratepayers, students or business owners over the age of 12 years in the Georges River Local Government Area.

3.      The winning entry will have their nominated name applied as the official name to the Hurstville Central Plaza space and will receive a $250 Westfield voucher.

4.      197 entries were received via yoursay.georgesriver.nsw.gov.au/naming-competition, of which 149 are eligible to name the plaza and receive the prize.  

5.      Council’s Place Naming Policy, which was in draft stage at the time of the competition, formed the basis of the competition terms and conditions. The winning entry was determined based on the draft policy’s selection criteria:

(a)     Creativity;

(b)     Memorability;

(c)     Aspirational quality;

(d)     Capacity to add value to the area;

(e)     Capacity to enhance community pride;

(f)      Familiarity;

(g)     Relatability to the Georges River LGA;

(h)     Inclusiveness;

(i)      Capacity to celebrate the Georges River LGA; and

(j)      Ease of location for emergency services (avoiding confusion with other similarly named locations).

 

6.      Council officers assessed the entries and recommended that the following three options be forwarded to Council for consideration:

(a)     Astra Square – chosen for its historical significance as outlined by the entrant:

‘In the 1940s there was the Astra Reading Rooms and Library located in Diments. The ads from the time suggest that the place was great 'A restful place and ideal place for that spare hour'. This to me sums up what the plaza in Hurstville should be. A place to stop and rest.’

 

The following two advertisements were published in The Propeller newspaper in April 1940:

Source:https://trove.nla.gov.au/newspaper/article/235584952?searchTerm=astra%20reading%20rooms%20hurstville


Source:https://trove.nla.gov.au/newspaper/article/235600622?searchTerm=astra%20reading%20rooms

(b)     Eora Square – selected for its Aboriginal and multicultural significance, with the following explanation from the entrant: 

‘Hurstville is derived from the English word Hurst, which means a wooded eminence. So I gathered the name is elegant and works with history, and Eora is the name of the aboriginal tribe that resided in the area as the first fleet arrived. Both names are very elegant and work off the tongue as well as provide history.’

(Note: there were 11 variations of Eora nominated by different community members, e.g. Eora Central, Eora Place etc., and 13.7% of all entries received were Aboriginal names.)

(c)     Harmony Square – chosen not only for its relevance to Council’s Chinese residents, but as an aspirational aim of creating a unified community. From the entrant:

‘As Hurstville and surrounding areas are getting more and more diverse, I believe that one of the most important things is that everyone gets along, accepts each other’s differences and lives in harmony alongside each other. Hence why I have chosen “Harmony Square”.

Financial Implications

7.      Funding of $250 is allocated from the 2018-2019 Communications budget for the competition prize.

Risk Implications

8.      The selection criteria for the naming competition were developed in accordance with the draft Place Naming Policy. This Policy is tabled at the September 2018 Community and Culture Committee and recommended for adoption.

Community Engagement

9.      Community engagement was conducted via Council’s communication channels, including the Leader newspaper, the Leader’s Facebook page, posts on Council’s Facebook and Twitter accounts, Community magazine, Community eNewsletter, vinyl posters mounted on site hoarding, posters and flyers in key Council-owned locations, such as its five libraries and at Hurstville train station interchange.

 

10.    The three shortlisted names were referred to both the Aboriginal Reference Group and the Multicultural Reference Group to ensure their appropriateness. The Aboriginal Reference Group indicated a preference for ‘Eora Square’ out of respect for the traditional custodians of the area. The Multicultural Reference Group suggested ‘Eora Harmony Square’ as it relates to our Aboriginal people and promotes living in harmony at Hurstville’s key centre.

 

11.    All applicants will be contacted in writing following Council’s endorsement of the official new name for Hurstville Central Plaza to advise of the process and the winning entry.

 

File Reference

D18/161726

 

 

 

  


Georges River Council – Community and Culture Committee Meeting -  Monday, 10 September 2018                   Page 19

Item:                   COM036-18       Sponsorship and Donation Requests 

Author:              PA to Manager Communications, Customer Service and Events

Directorate:      Community and Culture

Matter Type:     Committee Reports

 

 

Recommendation:

(a)     That Council approve the sponsorship request of $4,000 (financial support) for the South Asian Australian Association Inc. (SAAA) Diwali Mela event, to be held on Saturday 3 November 2018, at St George Girls High School, Kogarah.

 

(b)     That Council approve the additional sponsorship request of $9,521 (financial support) for the Oatley Village Festival to be held on Saturday 20 October 2018, at Oatley Memorial Gardens.

 

 

Executive Summary

1.      On Friday the 17 August 2018, Council received correspondence from Shreya Shetty on behalf of South Asian Australian Association Inc. (SAAA) requesting sponsorship of $4,000 (financial support) for their Diwali Mela event.

2.      On Friday the 24 August 2018, Council received correspondence from Bryan Pirie on behalf of the Oatley Village Festival, requesting additional sponsorship of $9,521 financial support.

 

Background

3.      The 4th annual Diwali Mela event is a cultural event organised by the SAAA Hindi School Kogarah, which is a community language school approved by the NSW Department of Education and Communities and is attended by first and second generation migrants residing in and around the St George area. This event aims to celebrate and raise cultural awareness of Indian languages, dance, music and art. Event attendance has steadily grown from 800 people in 2014, to 1,400 people in 2017 and 2,000 are expected in 2018. It is a free community event with stage shows and performances by students, teachers and parents. The event also includes a variety of children’s activities such as face painting and rides.

4.      The SAAA request financial support to the value of $4,000 to assist with event costs:

·        Hall hire and surrounds

·        Insurance

·        Sound and lighting equipment

·        Security and cleaning services

·        Management of the event

·        Hiring fees for amusements

Note: The SAAA Hindi School Kogarah has also received support for this event from Bayside Council to the value of $1,500.

As per the decision making criteria in section 4.3 Funding Determination Model of the Events Strategy, this has been rated as a Tier 3 event.

5.      The Oatley Village Festival has been held for over 40 years, and is one of the largest and most popular community events on in the St George area, attracting over 15,000 visitors each year. The event raises funds for various community projects.

6.      The Oatley Village Festival request additional financial support to the value of $9,521 to assist with event costs such as:

·        State Emergency Services (SES) crowd management services

·        Traffic management services and plan

·        St John Ambulance services for event First Aid

·        Sound, stage and PA equipment hire

·        Stage, chairs and fete stall hire

·        Banner design and print

·        Oatley Festival website upgrade to facilitate online stall bookings

As per the decision making criteria in section 4.3 Funding Determination Model of the Events Strategy, this has been rated as a Tier 1 event.

7.      The Oatley Village Festival received initial event sponsorship of $10,479, incorporating a donation of $7,021 and in-kind support of $3,458 following approval by Council on 23 July 2018.

8.      A summary of the requests are provided below.

 

Organisation

Event Date

Event

Donation

In-kind

Total request

South Asian Australian Association Inc.

3/11/2018

Diwali Nela

$4,000

NIL

$4,000

Oatley Lions

20/10/2018

Oatley Village Festival

$7,021

(existing approval)

$9,521

$3,458

(existing approval)

NIL

$10,479

(existing approval)

$9,521

TOTAL

$7,021

(existing approval)

$13,521

$3,458

(existing approval)

NIL

$10,479

(existing approval)

$13,521

9.      An assessment of these sponsorship requests occurred using Council’s Sponsorship and Donations Policy and Events Strategy, as per the decision making criteria in section 4.3 Funding Determination Model of the Strategy.

 

Financial Implications

10.    The total financial request for community events: $13,521, consisting of

·        Total in-kind value: NIL

·        Total financial donation value: $13,521

2018/19 budget remaining for community-run events: $86,548

2018/19 budget remaining for donations: $50,000

If this sponsorship request is approved by Council, it is within the budget allocation.

 

Community Engagement

11.    Community engagement was undertaken in the development of the Sponsorship and Donations Policy and Events Strategy.

 

File Reference

D18/185963

 

 

 

ATTACHMENTS

Attachment 1

Donations, Sponsorship and Grants Register 2018-19

 


Georges River Council - Community and Culture Committee Meeting - Monday, 10 September 2018

COM036-18            Sponsorship and Donation Requests

[Appendix 1]          Donations, Sponsorship and Grants Register 2018-19

 

 

Page 22

 


Georges River Council – Community and Culture Committee Meeting -  Monday, 10 September 2018                   Page 23

Item:                   COM037-18       Women's Restroom Community Project - Share the Dignity 

Author:              Coordinator Community Development

Directorate:      Community and Culture

Matter Type:     Committee Reports

 

 

Recommendation:

(a)       That Council approve a 12-month trial of a vending machine dispensing menstrual hygiene products to be supplied by registered charity Share the Dignity at Hurstville Library at no cost to Council.

(b)       That a review of the trial be reported to Council at the end of the 12-month trial period.  

 

 

Executive Summary

1.      At the 28 May 2018 Council meeting, Council endorsed the allocation of $10,000 from the 2017/18 Donations and Sponsorship budget to Share the Dignity to provide menstrual hygiene products during the 2018/19 financial year for occupants of the proposed women’s refuge/crisis accommodation.

2.      It was also resolved that the General Manager prepare a report to Council in relation to options for the development of a partnership with Share the Dignity for the installation of vending machines in the local government area to support women struggling to afford menstrual hygiene products.

3.      Following discussions with representatives of Share the Dignity, the organisation is willing to install a vending machine in the Council area for free and without the need for a further donation.

4.      A range of Council-owned and private venues were considered as suitable locations. Hurstville Library has been identified as the most suitable location for the installation of the vending machine on a trial basis. 

 

Background

5.      At the 28 May 2018 Council meeting, Council resolved (NM032-18):

(a)     That Council endorse the allocation of $10,000 as a donation from the 2017/2018 Donations and Sponsorship budget to the registered charity ‘Share the Dignity’ to provide menstrual hygiene products during the 2018/19 financial year for occupants of the proposed women’s refuge/crisis accommodation.

 

(b)    That the General Manager prepare a report to Council in relation to options for the development of a partnership with the registered charity ‘Share the Dignity’ for the installation of vending machines in the local government area to support women struggling to afford menstrual hygiene products, by providing these products free of charge.  The report shall address (amongst other things):

(i)      Options to conduct a trial installation of a vending machine in a Council facility(s);

(ii)     Estimated costs of installation of vending machines in Council facilities and the ongoing restocking costs of the vending machines by Share the Dignity (per annum); and

(iii)    Suitable locations for the installation of vending machines in the local government area, include public and privately owned facilities.

6.      Share the Dignity is an Australian Charity bringing dignity to homeless, at-risk and those experiencing domestic violence through the distribution of free sanitary items. Founded in 2015 by Managing Director Rochelle Courtenay, Share the Dignity has provided over one million packets of pads and tampons plus 250,000 essentials-filled hand bags to Australian women, with the support of over 3,000 volunteers.

7.      Share The Dignity is passionate about ensuring women and girls live a life of dignity and safety. The organisation believes that access to pads and tampons is a right, not a privilege and that no woman should ever have to choose between eating and managing their period. 

Options for the trial

8.      A number of Council and privately owned venues were considered as suitable venues to trial the Dignity Vending Machine, including Council’s Service Centre in Hurstville, the Kogarah Library and Service Centre, and numerous community centres.

9.      Private venues considered included The Kogarah Storehouse, and the Hurstville and Riverwood Child and Family Health Centres. While there are benefits in having the vending machine in these targeted service venues, potential benefits may be limited due to the comparatively low daily visitation as some women may be unwilling to visit these facilities to use the vending machine due to the stigma associated in visiting these venues.

10.    The proposed crisis accommodation facility was also considered, but was deemed not suitable due to the limited number of people being able to access the facility, and the address being confidential to protect the residents of the crisis accommodation facility.

11.    Council’s Library services were also considered and deemed the most suitable location for the vending machine, due to the high volume of foot traffic and ease of access.

Cost of installing and managing the vending machine

12.    Share the Dignity supplies and installs the vending machine and keeps it stocked with free products. Ownership of the Dignity Vending Machine remains with Share the Dignity. 

13.    Council would have no costs associated with the installation or restocking of the vending machine, as these costs are covered by Share the Dignity.

14.    Council could additionally identify a venue or venues to become collection points for the organisation’s ‘Dignity Drive’, wherein the public is asked to donate pads and tampons each April and August, and promote the initiative.  

Recommended location

15.    Hurstville Library is recommended as the most suitable location to install a Dignity Vending Machine for a trial period of 12 months.

16.    Hurstville Library is open seven days per week, from 9.30am to 9.00pm on weekdays and 9.30am to 4.00pm on weekends, and is therefore the most accessible of Council’s library services.

17.    The location of Hurstville Library is also of benefit, as it is within walking distance of public transport hubs. Located within the Hurstville CBD, the library is in close proximity to other community support and referral services. The proposed crisis accommodation facility will also be located within Hurstville, ensuring the most needy community members are able to readily access this service.

 

Financial Implications

18.      The installation and ongoing maintenance, re-stocking of the vending machine will be at no additional cost to Council. Share the Dignity has committed to supplying, installing and stocking the vending machine and will keep it stocked with free products during the trial period.

19.      Should the trial period prove successful, any expense of vending machines across the local government area, in Council owned venues, would need to occur at no cost to Council.

Risk Implications

20.    The theft or misappropriation of period packs was identified as a possible risk. The Pinkbox Dignity Vending Machine dispenses a free pack of 6 tampons and 2 pads. Each vending machine is programmed with a delivery delay of 10 minutes to ensure that no period packs are wasted. Share the Dignity will manage all stock ordering and maintenance requests.

Community Engagement

21.    Community engagement will be conducted including wide promotion of the vending machine.

 

File Reference

D18/186062