Council Meeting

Notice of Meeting

Monday, 24 September 2018

 

An Ordinary Meeting of Council will be held at 7.00pm on Monday, 24 September 2018 in the Dragon Room on Level 1, Georges River Civic Centre, corner Dora and MacMahon Streets, Hurstville for the consideration of the business available on Council’s website at

http://www.georgesriver.nsw.gov.au/Council/Council-Meetings

 

BUSINESS

1.      National Anthem

2.      Prayer

3.      Acknowledgement of Country

4.      Apologies

5.      Disclosures of Interest

6.      Public addresses to the Meeting

7.      Minutes of previous meetings

8.      Mayoral Minute

9.      Matters of Privilege

9.1    Condolences

9.2    Other

10.    Committee Reports

11.    Environment and Planning

12.    Finance and Governance

13.    Assets and Infrastructure

14.    Community and Culture

15.    Precis of Correspondence

16.    Notices of Rescission

17.    Notices of Motion

18.    Questions with Notice

19.    Confidential items


Ordinary Meeting

Summary of Items

Monday, 24 September 2018

 

Previous Minutes

MINUTES: Council Meeting - 27 August 2018 (17/396)

Mayoral Minute

Nil  

Committee Reports

CCL048-18       Report of the Environment and Planning Committee - Meeting held on 10 September 2018
 

(Report by Executive Services Officer)....................................................................... 3

CCL049-18       Report of the Finance and Governance Committee - Meeting held on 10 September 2018

(Report by Executive Services Officer).................................................................... 10

CCL050-18       Record of the Community and Culture Committee - Meeting held on 10 September 2018

(Report by Executive Services Officer).................................................................... 22

CCL051-18       Report of the Assets and Infrastructure Committee - Meeting held on 10 September 2018

(Report by Executive Services Officer).................................................................... 27

Environment and Planning

CCL052-18       Georges River Council Draft Tree Management Policy 2018

(Report by Director Environment and Planning).................................................... 33

Finance and Governance

CCL053-18       Applications Pursuant to Councillor Ward Discretionary Fund Policy

(Report by Acting Executive Manager, Office of the General Manager)............ 84

CCL054-18       Election of the Deputy Mayor

(Report by Acting Head of Executive Services)................................................... 122

CCL055-18       Appointment of Councillor Representation to Georges River Council Standing Committees

(Report by Acting Head of Executive Services)................................................... 124

CCL056-18       Appointment of Councillors to Georges River Council Advisory Committees and as Delegates on External Committees

(Report by Acting Head of Executive Services)................................................... 126

Assets and Infrastructure

Nil

Community and Culture

Nil

Precis of Correspondence

Nil

Notices of Rescission

Nil

Notices of Motion

NM083-18          Management of Abandoned Vehicles Within Georges River Local Government Area

(Report by Councillor Tegg)..................................................................................... 133

NM084-18          Affirmative Action Policy for Elections/Appointments Undertaken at Georges River Council

(Report by Councillor Tegg)..................................................................................... 134

NM085-18          Management of Parking Operations at Kogarah Town Square Car Park

(Report by Councillor Tegg)..................................................................................... 136

NM086-18          NSW Guidelines for Voluntary Planning Agreements

(Report by Councillor Hindi).................................................................................... 137

NM087-18          Proposed Interim Policy Approach for Development Control Plans (Inconsistent Controls for Development)

(Report by Councillor Hindi).................................................................................... 138

NM088-18          Unsolicited Proposal to Construct High Rise Towers Above Kogarah Town Centre and Railway Station

(Report by Councillor Katris)................................................................................... 139

NM089-18          Improved Traffic Controls at the Intersection of King Georges Road and Terry Street, Blakehurst

(Report by Councillor Grekas)................................................................................. 140

NM090-18          Additional Illuminated Christmas Decorations for the Hurstville CBD (Forest Road)

(Report by Councillor Wu)....................................................................................... 141

Questions with Notice

Nil   

 


Georges River Council – Ordinary Meeting -  Monday, 24 September 2018                                                                     Page 5

Committee Reports

Item:                   CCL048-18        Report of the Environment and Planning Committee - Meeting held on 10 September 2018
  

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for items ENV032-18 to ENV035-18 (inclusive), detailed below, be adopted by Council.

 

 

ENV032-18       Economic Development Advisory Committee Minutes Monday 6 August 2018

(Report by Economic Development Officer)

Recommendation:   Councillor Kastanias and Councillor Agius

That the recommendations contained within the Minutes of the Economic Development Advisory Committee held on 6 August 2018 be adopted by Council.

Record of Voting:

For the Motion: Unanimous

 

 

ENV033-18       Adoption of Notification and Advertising Development Control Plan - Amended Plans

(Report by Strategic Planner)

Recommendation:   Councillor Badalati and Councillor Kastanias

(a)     That Council resolve, pursuant to Section 3.43 of the Environmental Planning and Assessment Act 1979, and in accordance with Clause 21 of the Environmental Planning and Assessment Regulation 2000, to approve the following amendment to Hurstville Development Control Plan No.1 – Part 2.2, Hurstville Development Control Plan No.2 – Part 2.4 and Kogarah Development Control Plan 2013 – Part A2 relating to the notification of amended plans in undetermined development applications and controls around Class 1 development appeals and residential development appeals in the Land and Environment Court.

 

Where Council received amended plans prior to determination, Council will notify:

(i)      If an application is amended prior to determination, it will be re-notified if, in the opinion of the Council Officer, the amendments are considered to result in significant additional environmental impacts.

(ii)     The notification period may be reduced if, in the opinion of the Council officer, all persons affected by the change(s) have been given an opportunity to make a submission.

(iii)    The extent of the notification to be in accordance with notification area defined by this DCP, will include persons that made a previous submission and those persons who, in the opinion of the Council officer, may be affected.

Provisions for notification of amended plans in Class 1 development appeals in the Land and Environment Court:

 

(b)     In Class 1 development appeals the Court, rather than Council, is the consent authority.

(i)      If amended plans are submitted as part of a confidential conciliation conference and the Council’s experts consider that they adequately address Council’s concerns and can be approved, the amended plans will not be re-notified. This is because it is not a requirement of the Court and the resident objectors are not a party to the proceedings and the experts, in making their assessment, will have regard to the matters for consideration specified in section 4.15 of the Environmental Planning and Assessment Act 1979, including any submissions made.

 

(ii)     If the applicant is granted leave by the Court to rely on amended plans during the course of an appeal, the amended plans will be re-notified by Council if required under this DCP to the extent that the Court, in its discretion, determines that re-notification takes place.

 

(c)     That Council give public notice of the decision to approve the amendment to Hurstville Development Control Plan No.1, Hurstville Development Control Plan No.2 and Kogarah Development Control Plan 2013 in the local paper within 28 days in accordance with Clause 21 of the Environmental Planning and Assessment Regulation 2000.

 

(d)     That the Mayor write to the Minister for Planning and the local members concerning the requirements of the Land and Environment Court in not renotifying amended plans and therefore not allowing residents a chance to comment on development within their neighbourhood.

Record of Voting:

For the Motion: Unanimous

 

 

ENV034-18       Establishment of a Fox Control/Eradication Program in the Georges River Local Government Area

(Report by Coordinator,  Environmental, Sustainability and Waste)

Recommendation:   Councillor Badalati and Councillor Kastanias

(a)     That Council update its website, educating residents with information on the impact of foxes and how to minimise their impact in the urban environment.

 

(b)     That the General Manager investigate and provide a further report to Council on the Fox Scan Program, the future direction of the Sydney Pest Animal Action Network and the outcomes of discussions with Bayside Council, Sutherland Shire Council and National Parks Council and Local Land Services to investigate a joint program relating to integrated management of foxes in the Georges River Local Government Area.

 

Record of Voting:

For the Motion: Unanimous

 

 

ENV035-18       Amendment No. 9 to DCP No. 2 - Hurstville City Centre for 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville (the 'Bing Lee' site)

(Report by Senior Strategic Planner)

Recommendation:   Councillor Badalati and Councillor Kastanias

(a)     That Council resolve in accordance with Clause 21(1) (b) of the Environmental Planning and Assessment Regulation 2000, to approve Amendment No. 9 to DCP No. 2 – Hurstville City Centre.

(b)     That Council give public notice of the decision to approve Amendment No. 9 to DCP No. 2 – Hurstville City Centre in the local paper in accordance with Clause 21(2) and (4) of the Environmental Planning and Assessment Regulation 2000, stating that the amendment will commence upon the making of Hurstville Local Environmental Plan 2012 - Amendment No. 13.

(c)     That the Department of Planning and Environment be advised of Council’s decision to approve Amendment No. 9 to DCP No. 2 – Hurstville City Centre in accordance with the Environmental Planning and Assessment Act 1979.

(d)     That Council endorse the Director of Environment and Planning to make minor modifications to any numerical, typographical, interpretation and formatting errors, if required, in the finalisation of the draft plans.

Record of Voting:

For the Motion:                     Councillor Katris, Councillor Agius, Councillor Badalati and Councillor Kastanias.

 

Against the Motion:   Councillor Payor and Councillor Landsberry.

 

 

File Reference

D18/151533

 

 

 

ATTACHMENTS

Attachment 1

Environment and Planning Minutes - 10 September 2018

 


Georges River Council - Ordinary Meeting - Monday, 24 September 2018

CCL048-18             Report of the Environment and Planning Committee - Meeting held on 10 September 2018

 

[Appendix 1]          Environment and Planning Minutes - 10 September 2018

 

 

Page 6

 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 24 September 2018                                                                     Page 10

Item:                   CCL049-18        Report of the Finance and Governance Committee - Meeting held on 10 September 2018 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for items FIN069-18 to FIN079-18 (inclusive) and FIN004A-18, detailed below, be adopted by Council.

 

FIN069-18         Provision of Additional Annual Leave (Grant Days) in 2018 - 2021 During the Festive Period

(Report by Executive Manager People and Culture)

Motion: Councillor Symington and Councillor Grekas

 

That this matter be referred to the next ordinary meeting of Council to be held on 24 September 2018.

 

Amendment: Councillor Konjarski and Councillor Liu

 

(a) That Option Three, as outlined in the report Provision of Additional Annual Leave (Grant Days) in 2018 -2021 During the Festive Period, be adopted.

 

(b) That in order to facilitate the immediate implementation of Option Three, Council’s Flexible Working Hours Policy be amended as follows:

·    From 1 November each year, staff are authorised to increase their maximum accrual of flexi-time from 10 hours to 21 hours;

·    Additional flexi-time hours accrued during this period must be utilised during the annual festive season, additional hours will be fortified. 

·    Staff who are subject to employment conditions that include rostered days off (RDO) are authorised to extend their shifts to accrue RDO leave during this period.

 

The Amendment on being put to the meeting was carried to become the Motion.

 

Record of Voting:

 

For the Amendment: Councillor Elmir, Councillor Konjarski and Councillor Liu

Against the Amendment: Councillor Symington and Councillor Grekas

 

The Motion on being put to the meeting was carried to become the Recommendation of the committee, as shown in the Amendment.

 

For the Motion: Councillor Elmir, Councillor Konjarski and Councillor Liu

Against the Motion: Councillor Symington and Councillor Grekas

 

 

FIN070-18         Delegations to the General Manager

(Report by Manager Governance and Risk)

Recommendation: Councillor Grekas and Councillor Konjarski

(a)     That Council revoke all previous delegations granted to the General Manager by the           Administrator on 6 June 2016.  

(b)     That Council, in accordance with clause 131(2) of the Local Government (General)    Regulation 2005, fix the amount of rates and charges at $10,000, above which any      individual rate or charge may be written off only by resolution of the Council, equal to and        below that amount can be written off by the General Manager.

(c)     That Council, in accordance with clause 213(3) of the Local Government (General)    Regulation 2005, fix the amount of debts at $10,000, above which any individual debt to      Council may be written off only by resolution of the Council, equal to and below that amount can be written off by the General Manager.

(d)     That Council, in accordance with section 380 of the Local Government Act 1993, delegate           to the General Manager the General Manager’s Delegations (Instrument of Delegation)      as attached to this report.

 

Record of Voting:

For the Motion: Unanimous

 

FIN071-18         2018-19 Chief and Senior Executive Service - Annual Determination

(Report by Executive Manager People and Culture)

Recommendation: Councillor Grekas  and Councillor Symington

(a)     That the determination by the Statutory and Other Officers Remuneration Tribunal in relation to the amount of increase of 2.5% in remuneration for senior executive office holder’s in accordance with the Standard Contract for General Managers and Senior Staff through the Office of Local Government, be received and noted.

(b)     That the increase be implemented on the anniversary of the commencement date for the General Manager and Senior Staff.

 

Record of Voting:

For the Motion: Unanimous

 

FIN072-18         Property Matter - Proposed Disposal of Surplus Land - 21a Queens Road Connells Point, Lot E in DP373733

(Report by Strategic Property Specialist)

Recommendation: Councillor Konjarski and Councillor Liu

(a)     That the land known as 21a Queens Road Connells Point, Lot E in DP373733 be sold to the adjoining owners of 15 and 21 Queens Road Connells Point.

(b)     That the General Manager be authorised to execute the Contract for Sale, Transfer Document and all other associated documentation to effect the disposal of Lot E in DP373733.

 

Record of Voting:

For the Motion: Unanimous

 

FIN073-18         Audit, Risk and Improvement Committee Minutes from 4 June 2018

(Report by Internal Auditor)

Recommendation: Councillor Grekas and Councillor Konjarski

That the Minutes of the Audit, Risk and Improvement Committee Meeting held on the 4 June 2018 provided as an Attachment 1, be noted.

 

Record of Voting:

For the Motion: Unanimous

 

FIN074-18         Audit, Risk and Improvement Committee Independent Member Appointment Extension

(Report by Internal Auditor)

Recommendation: Councillor Symington and Councillor Konjarski

That the Audit, Risk and Improvement Committee endorsed recommendation for the extension of the appointment of independent member, Mr Stephen Horne, be approved by Council.

 

Record of Voting:

For the Motion: Unanimous

 

FIN075-18         Advice on Costs and Status of Council's Court Proceedings - August 2018

(Report by General Counsel)

Recommendation: Councillor Konjarski and Councillor Grekas

That the report, “Advice on Costs and Status of Council’s Court Proceedings – August 2018”, be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

FIN076-18         Draft Georges River Council Loan Borrowing Policy

(Report by Coordinator Financial Management)

Recommendation: Councillor Konjarski and Councillor Grekas

a)      That Council endorse the public exhibition of the Draft Georges River Council Loan Borrowing Policy for a period of not less than 28 days to allow for community submissions on the policy.

b)      That after the public exhibition period, a further report be provided detailing any submissions received and seeking the adoption of the Draft Georges River Council Loan Borrowing Policy.

 

Record of Voting:

For the Motion: Unanimous

 

FIN077-18         2017/18 Budget Expenditure Carry Over Requests

(Report by Coordinator Financial Management)

Recommendation: Councillor Symington and Councillor Liu

That Council adopt the list of carry overs from the 2017/2018 financial year budget for uncompleted works to enable these projects to be completed in the 2018/2019 budgeted financial year.

 

Record of Voting:

For the Motion: Unanimous

 

FIN078-18         Investment Report as at 31 July 2018

(Report by Financial  Accounting Officer)

Recommendation: Councillor Konjarski and Councillor Grekas

That Council receive and note the “Investment Report as at 31 July 2018”.

 

Record of Voting:

For the Motion: Unanimous

 

FIN079-18         Property and Rating Integration Project Closure Report

(Report by Project Manager)

Recommendation: Councillor Grekas and Councillor Konjarski

That Council received and note the report “Property and Rating Integration Project Closure” 

 

Record of Voting:

For the Motion: Unanimous

  

Consideration of Business in Closed Session

Recommendation: Councillor Grekas and Councillor Konjarski

 

At this stage of the meeting the Chairperson advised that the meeting would move into closed session to allow consideration of information in accordance with Section 10A of the Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the closed session will be withheld.

 

The Chair, Councillor Elmir, asked the Director Business and Corporate Services if any representations had been received from the public that the item should not be discussed in closed session.

 

The Director Business and Corporate Services replied that no representations had been received to the item in closed session.

 

The Chair, Councillor Elmir, asked if there were any members of the public who would like to speak on the reasons Council proposes to consider the items in closed session, there were none.

 

This action was taken to allow discussion of the following item:

 

 

FIN004A-18       Property Matter - Former Kogarah Council Civic Centre Building, 2                                     Belgrave Street Kogarah 

 

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2)(d)(i) it is considered the matter concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

 

In accordance with Section 10D it is considered that if the matter were discussed in an open session, it would on balance be contrary to the public interest as it deals with confidential information of a commercial nature that would if disclosed prejudice the position of the person who supplied it.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN004A-18       Property Matter - Former Kogarah Council Civic Centre Building, 2  Belgrave Street Kogarah 

(Report by Head of Strategic Property)

Recommendation: Councillor Grekas and Councillor Symington

(a)     That option C, “Retain and Lease out Property”, is adopted by Council.

(b)     That, following identification of the preferred option, a further report be provided to Council which includes detailed costings.

 

Record of Voting:

For the Motion: Unanimous

 

 

Open Session

Recommendation: Councillor Liu and Councillor Symington

That the meeting revert to Open Session.

 

Record of Voting:

For the Motion: Unanimous

 

Consideration of Recommendations from Closed Session

Recommendation: Councillor Grekas and Councillor Symington

That the recommendations of the Closed session be adopted.

 

Record of Voting:

For the Motion: Unanimous

 

File Reference

D18/151598

 

ATTACHMENTS

Attachment 1

Finance and Governance Minutes - 10 September 2018

 


Georges River Council - Ordinary Meeting - Monday, 24 September 2018

CCL049-18             Report of the Finance and Governance Committee - Meeting held on 10 September 2018

[Appendix 1]          Finance and Governance Minutes - 10 September 2018

 

 

Page 15

 


 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 24 September 2018                                                                     Page 22

Item:                   CCL050-18        Record of the Community and Culture Committee - Meeting held on 10 September 2018 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for items COM034-18 to COM037-18 (inclusive), detailed below, be adopted by Council.

 

 

COM034-18       Georges River Council Draft Place Naming Policy

(Report by Manager Community & Cultural Development)

Recommendation: Councillor Greene and Councillor Liu

That Council adopt the attached Georges River Council Place Naming Policy.

 

Record of Voting:

For the Motion: Unanimous

 

COM035-18       Hurstville Central Plaza Naming Competition

(Report by Acting Coordinator Communications )

Recommendation: Councillor Liu and Councillor Greene

(a)     That Council endorse ‘Astra Square’ as the new official name for the Hurstville Central Plaza due to the historical significance of this name to this new outdoor space.

(b)     That Council note that the winning entry be recognised at the official unveiling of this new outdoor space in November 2018.

 

Record of Voting:

For the Motion: Unanimous

 

COM036-18       Sponsorship and Donation Requests

(Report by PA to Manager Communications, Customer Service and Events)

Recommendation: Councillor Greene and Councillor Liu

(a)     That Council approve the sponsorship request of $4,000 (financial support) for the South Asian Australian Association Inc. (SAAA) Diwali Mela event, to be held on Saturday 3 November 2018, at St George Girls High School, Kogarah.

(b)     That Council approve the additional sponsorship request of $9,521 (financial support) for the Oatley Village Festival to be held on Saturday 20 October 2018, at Oatley Memorial Gardens.

 

Record of Voting:

For the Motion: Unanimous

 

COM037-18       Women's Restroom Community Project - Share the Dignity

(Report by Coordinator Community Development)

Recommendation: Councillor Landsberry and Councillor Liu

(a)     That Council approve a 12-month trial of a vending machine dispensing menstrual hygiene products to be supplied by registered charity Share the Dignity at Hurstville Library at no cost to Council.

(b)     That a review of the trial be reported to Council at the end of the 12-month trial period. 

 

Record of Voting:

For the Motion: Unanimous

 

 

File Reference

D18/151644

 

 

 

ATTACHMENTS

Attachment 1

Community and Culture Committee Minutes - 10 September 2018

 


Georges River Council - Ordinary Meeting - Monday, 24 September 2018

CCL050-18             Record of the Community and Culture Committee - Meeting held on 10 September 2018

[Appendix 1]          Community and Culture Committee Minutes - 10 September 2018

 

 

Page 24

 


 


 


Georges River Council – Ordinary Meeting -  Monday, 24 September 2018                                                                     Page 27

Item:                   CCL051-18        Report of the Assets and Infrastructure Committee - Meeting held on 10 September 2018 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for items ASS042-18 to ASS046-18 (inclusive), detailed below, be adopted by Council.

 

 

ASS042-18        Tender for Design Installation of Staged Drainage, Irrigation & Resurfacing at Gannons Park, Peakhurst - Stronger Communities Fund, Infrastructure Plus and S94A Funds

(Report by Manager Project Delivery)

 

Recommendation:  Councillor Kastanias and Councillor Konjarski

 

(a)     That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from the Total Earth Care Pty Ltd, in the amount of $3,403,226 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Renworx Pty Ltd as the Principal Contractor under the Contract Number T18/032 Tender for the Design Installation of Staged Drainage, Irrigation & Resurfacing at Gannons Park, Peakhurst.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(c)     That Council officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

(d)     That Council allocates the following funds for the Design Installation of Staged Drainage, Irrigation & Resurfacing at Gannons Park, Peakhurst.

 

          Stronger Communities Fund                                            = $1,000,000

          Infrastructure Plus Funds (2018-2019)                          = $   200,000

          Former Hurstville Council Open Space S94 Plan        = $   700,000

          Council Contribution to s94 funds                                   = $   300,000

          Stormwater Levy (2019-2020)                                           = $1,200,000

 

Record of Voting:

For the Motion:  Unanimous

 

 

ASS043-18        Tender for Carss Park Foreshore Construction - Commonwealth Government Grant – Improving Your Local Parks and Environment Fund and s94 Funds 

(Report by Manager Project Delivery)

 

Recommendation:  Councillor Elmir and Councillor Katris

(a)     That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from Total Earth Care Pty Ltd, in the amount of $2,456,801 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint the Total Earth Care Pty Ltd as the Principal Contractor under the Contract Number T18/028 Carss Park Foreshore Construction.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(c)     That Council officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

(d)     That Council allocates $500,000 from the Kogarah Section 94 Contribution Plan No. 5 – Open Space Embellishment 2007 towards the cost of the works.

Record of Voting:

For the Motion:  Unanimous

 

 

ASS044-18        Provision of Synthetic Surface for Olds Park Field 2

(Report by Manager Project Delivery)

 

Recommendation:  Councillor Konjarski and Councillor Kastanias

That the report “Provision of Synthetic Surface for Olds Park Field 2” be received and noted.

Record of Voting:

For the Motion:  Unanimous

 

 

ASS045-18        Upgrade and / or Replacement of the Existing Amenities Building at Olds Park, Mortdale

(Report by Manager Project Delivery)

 

Recommendation: Councillor Kastanias and Councillor Symington

That the report “Upgrade and /or Replacement of the Existing Amenities Building at Olds Park, Mortdale” be received and noted.

Record of Voting:

For the Motion:  Unanimous

 

 

ASS046-18        Georges River Traffic Advisory Committee Meeting - 4 September 2018

(Report by Coordinator Traffic & Transport)

 

Recommendation:  Councillor Elmir and Councillor Katris

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 4 September 2018 be adopted by Council.

Record of Voting:

For the Motion:  Unanimous

 

 

File Reference

D18/151581

 

 

 

ATTACHMENTS

Attachment 1

Assets and Infrastructure Minutes - 10 September 2018

 


Georges River Council - Ordinary Meeting - Monday, 24 September 2018

CCL051-18             Report of the Assets and Infrastructure Committee - Meeting held on 10 September 2018

[Appendix 1]          Assets and Infrastructure Minutes - 10 September 2018

 

 

Page 30

 


 


 

 


Georges River Council – Ordinary Meeting -  Monday, 24 September 2018                                                                     Page 33

Environment and Planning

Item:                   CCL052-18        Georges River Council Draft Tree Management Policy 2018 

Author:              Director Environment and Planning

Directorate:      Environment and Planning

Matter Type:     Environment and Planning

 

 

 

Recommendation

(a) That Council endorse the Draft Tree Management Policy to be placed on public exhibition for 28 days and during the exhibition period consultation occurs with key stakeholder groups such as Oatley Flora and Fauna Conservation Society, Miles Dunphy Reserve Backyard, Kogarah Bay Progress Association and other environmental groups.

(b) That Council review the Draft Tree Management Policy within 6 months of completion of the Georges River Urban Forest Strategy.

 

(c)  That the General Manager be delegated to make formatting changes, editing and other minor amendments to the draft Policy prior to it being placed on public exhibition.

 

(d) That Council endorse an amendment to the Georges River Council 2018/19 Schedule of Fees and Charges Section 1.11 Tree Management to insert the items:

 

·    Offset Fee or Tree Replacement (per tree) - $2,250.

 

·    Review of Tree  Removal and Pruning application

     Stage 1 Review  - $70

                             Stage 2 Review  - $140

(e) That the amendment to the Georges River Council Schedule of Fees and Charges as outlined in (d) be placed on public exhibition for 28 days in accordance with the provisions of the Local Government Act. If no submissions are received the fees will be considered adopted as exhibited, however if submissions are received a further report will be submitted to Council.

 

Executive Summary

1.      The development of the draft Tree Management Policy has been in part in response for the need for Georges River Council to have direction and a policy framework in place for the management of street trees and trees on private land.

 

2.      The draft Policy provides a direction and a consistent approach to the management of trees on both public and private lands within the Georges River local government area.

 

3.      The draft Policy has been developed taking into account the information contained within the following documents:

·    State Environmental Planning Policy ( Vegetation  in Non Rural Areas) 2017

·    Kogarah DCP 2013 – B2 Tree management and green web

·    Hurstville DCP no.1 ( Amendment 5 ) Appendix 1 Preservation of trees and Vegetation

·    Kogarah Street Tree Management Strategy and Masterplan 2009

·    Hurstville Street Tree Management Study 2015

·    Tree management strategic and policies in place at a number of metropolitan and non-metropolitan councils

 

4.      An overview of the draft Policy is outlined as follows:

 

·    Introduction - This section provides details of the value and benefits of trees and sets the framework of the Policy.

·    Assessment Framework - This section outlines the assessment framework for works to trees. Details are provided on tree works that require approval, works that are exempt, issues for consideration on the assessment of tree works and regulatory action for unauthorised tree works.

·    Trees in Streets - This section provides information on street tree species and selection taking into account location, outlines the approach to street tree pruning and maintenance and provides details on the mechanisms for the request and approval for street tree pruning and removal – including the process to request a review of a council decision.

·    Trees on Private Land - This section focuses on guiding tree works on private land – including providing the information that is required to be submitted to support a development application or tree permit for tree works. Details are provided on Council’s approach to tree replacement when approval has been given for the removal of a tree and outlines the process to request a review of a decision relating to the pruning or removal of a tree.  Information is also provided to guide disputes with neighbours regarding the pruning of overhanging trees.

·    Trees and Development Sites - This section provides guidance and information on the design phrase and construction approach to ensure the protection of trees on a development site and adjoining properties. The section provides information on the types of conditions that maybe contained in consent to ensure the ongoing protection and vitality of trees that may be affected by a development.

5.      The key actions and provisions within the draft Policy to assist the protection and enhancement of the City’s tree canopy are:

 

·    Guidelines on development and existing trees to ensure their protection in designing and construction of new development.

·    Street tree deposit is lodged to ensure the protection of trees on public land during demolition or construction of a site.

·    Street tree replacement - if a street tree is approved to be removed as a result of a development – the applicant is to fund the removal of the street tree(s) and the planting and establishment costs of replacement street tree(s).

·    Private tree replacement  - the approval to remove a tree will usually require:

 

§ replacement  of one or more trees of advanced approved species  (45ltr) to be planted on the property and maintained to maturity; or

 

§ the payment of an offset fee for the planting of trees on public land. 

 

·    The submission of an arborist report ensuring the long term health and vitality of the trees on the subject site or adjoining site prior to the issue of any occupation certificate.

 

6.      This report recommends the endorsement of the draft Tree Policy for public exhibition for a period of 28 days. As part of the exhibition process consultation will occur with the key state holders such as Oatley Flora and Fauna Conservation Society, Miles Dunphy Reserve Backyard, Kogarah Bay Progress Association and other environmental groups to seek their comment on the elements within the Policy.

 

7.      The Urban Forest Strategy is currently being prepared, with the completion of the draft strategy due by the end of 2018. It is recommended that the Tree Policy is reviewed on the completion of the Strategy

 

8.      The introduction of the Tree Policy will require an amendment to the GRC Fees and Charges Schedule to include 2 new items. The items will be inserted into the Section 1.11 Tree Management:

 

·    Offset Fee for Tree Replacement - $2,250 per tree.

·    Review of Tree  Removal and Pruning application

§ Stage 1 Review  - $70

§ Stage 2 Review  - $140

 

REPORT

9.      Over the last 12 months Council has made a number of resolutions relating to trees. The resolutions are:

Council meeting dated 23 April 2018 – Tree Maintenance Bonds

(a) That the General Manager provides a report to a regular Council Meeting on the progress of the Canopy Enhancement Program, with a focus on the initiatives for upgrading the current tree maintenance bond process, for the purpose of providing further and more appropriate protection to trees that have been identified for maintenance in Development Approvals, during and after the construction of a building, for trees on public property.

 
With regard to trees on private property, initiatives and actions are to be identified for the purposes of imposing security bonds if possible, and imposing conditions of consent that improve compliance with tree preservation conditions.

The report should deal with the following issues:

 

(i)        The method of calculating a security bond (per tree) is to be based on a recognised method of tree valuation such as the Thyer Tree Valuation method;

(ii)       The possible requirement for the provision of an arborist report, before construction begins, which identifies the state of health of all trees identified to be maintained along with a photographic record;

(iii)      The possible imposition of conditions of consent that require an arborist to supervise certain works, and critical state inspections during construction by Council’s tree management officers;

(iv)      The possible preparation of conditions of approval that emphasise that the applicant is totally responsible for maintaining the trees in good health during
construction and, should the trees be affected, then the bond will be released so that Council can either implement measures that assist the effected trees to regain their health or to be replaced with appropriate mature age trees in place of those needing removal because they have died;

(v)        The feasibility of preparing a schedule that defines and identifies significant and heritage issues within the Georges River Council local Government area for the purpose of protecting such trees during construction on private land;

(vi)       In the case of Council owned trees, investigate the possibility of imposing conditions of consent that stipulate that security bonds will not be released until an arborist report has been submitted to Council certifying compliance with the
tree preservation conditions; and the relevant Council officer has confirmed in writing that Council is satisfied that the tree preservation conditions have been complied with. Further, investigate whether or not a condition can be imposed to require the submission of the arborist report before any occupation certificate (interim or otherwise) can be issued by the certifier; and

(vii)      In the case of privately owned trees, investigate the possibility of imposing conditions of consent that stipulate that any occupation certificate (interim or final) cannot be released by the certifying body until an arborist report has been submitted to Council certifying that the tree preservation conditions have been complied with; and until Council’s tree officer has confirmed that Council is satisfied that the tree preservation conditions have been complied with.

 

(b) That Council consider increasing the Street Tree Preservation and Protection Bond in the Draft Fees and Charges 2018-19 by an amount significant enough to ensure that the Bond acts as a suitable deterrent to the wilful damage and/or removal of trees.

 

10.    Council Meeting dated 23 May 2018 - Street Tree Management in Georges River Local Government Area

 

(a)  That the General Manager provide an urgent report on the block removal of Tallowwood street trees (Eucalyptus microcorys) in Ocean Street, Kogarah and their replacement with a suitable species in accordance with the adopted Kogarah City Council Street Tree Management Strategy and Masterplan 2009.

 

(b)  That a short term moratorium be placed on all further street tree removals in the Georges River Council local government area until such time as the development of Council’s Canopy Enhancement Program and the Urban Forest Strategy, including a Street Tree Masterplan, are considered and endorsed by Council.

 

(c)  That the short term moratorium not apply to street trees that pose a significant risk to human safety.

 

(d) That alongside the adopted Kogarah City Council Street Tree Management Strategy and Masterplan 2009 Council adopt the final draft Hurstville Street Tree Management Study 2015 as an interim policy for the management of street trees in the former Hurstville Council area until such time as Council’s Canopy Enhancement Program and the Urban Forest Strategy, including the Street Tree Masterplan, are endorsed by Council.

 

(e) That the Kogarah City Council Street Tree Management Strategy and Masterplan 2009 and the final draft Hurstville Street Tree Management Study 2015 be placed on Council’s website to ensure the public is aware of the adopted Policy in regard to the removal and replacement of street trees across the local government area.

11.  This report and the provisions in the draft Tree Policy address a number of the components of these Council resolutions.

 

 

Background

12.  Within Georges River Local Government area, the management of trees on public and private land are governed mainly by the following:

 

·      State Environmental Planning Policy ( Vegetation  in Non Rural Areas) 2017

·      Hurstville LEP 2012  and Kogarah LEP 2012 - Clause 5.9

·      Kogarah DCP 2013 – B2 Tree management and green web

·      Hurstville DCP no.1 ( Amendment 5 ) - Appendix 1 Preservation of trees and Vegetation

·      Kogarah Street Tree Management Strategy and Masterplan 2009

·      Hurstville Street Tree Management Study 2015.

 

13.  Council’s website provides the relevant information and processes in relation to the pruning and removal of trees on private land and street trees.

 

14.  In July 2018 work commenced on the Urban Forest Strategy including a canopy enhancement program. The objective of the Strategy and project is to:

 

·      Establish a baseline vegetation level

·      Identify a canopy target

·      Identify a green web corridor and planning area

·      Develop a broader tree management framework

 

15.  A team of consultants have commenced this work and a draft Strategy will be reported to Council for consideration by the end of 2018. Work to date including key findings and recommendations will be presented at a Councillor workshop in October.

 

Tree Management Policy

 

16.  Given that the Urban Forest Strategy is still being developed, and there is a need to have a framework in place for tree management in the City - a draft tree management policy has been prepared. It is recommended that the approach and provisions of the tree management policy are reviewed and amended once the Urban Forest Strategy has been completed.

 

17.  The tree management policy has been developed in accordance with and referencing the following:

 

·    Kogarah DCP 2013 – B2 Tree management and green web

·    Hurstville DCP no.1 ( Amendment 5 ) Appendix 1 Preservation of trees and Vegetation

·    Kogarah Street Tree Management Strategy and Masterplan 2009

·    Hurstville Street Tree Management Study 2015

·    Georges River Council Community Strategic Plan

·    Tree management strategic and policies in place at a number of metropolitan and non-metropolitan councils

 

18.  An overview of the content of the draft tree management policy is outlined as follows:

 

Section 1 - Introduction

 

19.  This section provides details of the value and benefits of trees and sets the framework of the Policy.

 

Vision   - is for a City where trees and bushland are valued for their ecological, aesthetic, social and economic contribution they make by creating a healthy, attractive living environment and providing a sense of place for our community.

 

Purpose - is to provide a direction and a consistent approach to the management of trees on both public and private lands within the Georges River local government area.

 

Policy Objectives   

 

   The objectives of this Policy are:

 

·        To recognise the importance of the tree canopy throughout the City

·        To recognise the importance of street trees, bushland and indigenous trees and the ecological and economic role they play in the City.

·        To increase and enhance the extent of tree canopy throughout the City through planting of appropriately selected trees in streets, public spaces and bushland areas.

·        To provide workable assessment criteria for the management of trees on private and public land.

 

The policy applies to the whole of Georges River local government area – both private and public land.  The policy applies to a tree defined as:

·        Height of 3 m (former Hurstville area); or

·        A circumference of 300mm (or greater) at 450mm above the ground (former Hurstville area); or

·        Height of 3.5m (former Kogarah area) or greater, or

·        Canopy spread of 3m.

 

Section 2 - Assessment Framework

 

20.  This section outlines the assessment framework for works to trees. Details are provided on tree works that require approval, works that are exempt, issues for consideration on the assessment of tree works and regulatory action for unauthorised tree works.

 

21.  The assessment framework for works to trees is:

·        State Environmental Planning Policy ( Vegetation  in Non Rural Areas) 2017

·        The Hurstville LEP 2012  and Kogarah LEP 2012

·        Kogarah DCP 2013 – B2 Tree management and green web

·        Hurstville DCP no.1 (Amendment 5) Appendix 1 Preservation of trees and Vegetation

22.  This policy is to be read in conjunction with the provisions of the LEPs, DCPS, Kogarah Street Tree Management Strategy and Masterplan 2009 and Hurstville Street Tree Management Study 2015.  In the event of an inconsistency between this policy and another Council policy, strategy or study, this policy will apply.

23.  Tree Works - is work to any part of the tree above or below ground.

Tree Works that require Approval - Approval through the issuing of development consent or a tree permit may be granted for works such as:

 

·        pruning of the canopy

·        selective pruning to remove branches causing conflict through encroachment on own or neighbouring buildings

·        root pruning of trees

·        inserting of root barriers

·        removal of trees in conflict with built structures, where all engineering alternatives have been considered

24.  A development application is required for works to trees that:

 

·        are located on a heritage listed property or significant tree register.

·        are classified as being part of a vulnerable, threatened or endangered ecological community or has the potential to provide habitat for native fauna under the Biodiversity Conservation Act.

·        are associated with the development / building activities on a site

25.  Exempt  Works   - are works to trees that do not require approval such as:

 

·     trees that have been declared undesirable species

·     tree work by Council, the State Emergency Services, the Rural Fire Service of NSW, or a public authority in response to an emergency, when undertaken by an authorised person

·     works carried out by state or federal government departments or authorities under current legislative requirements

·     works to a tree that has become dangerous to properties or persons as determined by qualified arborist

·     remedial pruning or removal to make a tree safe in response to severe storm damage or sudden branch failure

26.  Issues for consideration in the assessment of tree works –  an example of the type of elements that will be considered in the assessment of tree works include:

 

·     visual tree assessment - assessment based on the current health, condition and structure of the tree.

·     urban value assessment  - assessment based on the trees contribution to landscape character

·     the size and health of the tree and whether the tree shows poor form and shape/vigour  typical of the species

·     the environmental,  heritage, cultural and amenity value of the tree and any contribution the tree makes to the natural landscape or scenic value of the land or the locality

·     the tree’s intrinsic value  (physical and cultural) to public amenity – in particular  the physical characteristics of the tree, its positioning as part of a broader ecological community  and prominence due to height, branch spread, trunk diameter and age

·     the effect on the health of the tree from   the proposed works such as branch or root pruning.

 

Section 3 – Trees in Streets

 

27.  This section provides information on street tree species and selection taking into account location, outlines the approach to street tree pruning and maintenance and provides details on the mechanisms for the request and approval for street tree pruning and removal – including the process to request a review of a council decision. 

 

28.  Below is a summary of the key elements of this section.

 

29.  Framework for the request for the pruning and removal of a street tree - The pruning and removal of street trees can be instigated by Council or can be requested by the community.

 

Council’s qualified arborists conduct inspections using the assessment criteria outlined in Section 2.  In addition with this criterion the arborist will consider:

 

·     the pruning history of the tree e.g. previous pruning in response to branch failure

·     location of the tree in relation to buildings and structures;

·     whether the tree forms part of an avenue planting, habitat  corridor; and

·     the suitability of the species to the location.

 

30.  Approval Framework for Street Trees - Section 2 provides an outline of the works to a tree that is exempt and works that require approval by a tree permit or development application. The procedure for the approval process for works to street trees is outlined below:

 

·    the approval for the removal of a tree 10 m and under is determined by the Tree Management Officer.

·    the approval for the pruning to the canopy and  works to the root system is determined by the Tree Management Officer

·    the approval for the removal of a tree 10m and over is determined by the Director Assets and Infrastructure following advice and recommendation from Tree Management Officer and documented VTA

·    the approval for the removal of multiple street trees in a single street or whole street tree is determined by the Director Assets and Infrastructure

·    the approval for the removal of trees proposed as part of Councils capital works tree replacement program is determined by the Director Assets and Infrastructure.

 

31.  Review of a Council decision on works to a Street Tree   - A person can request the review of a decision regarding the removal of a street tree through writing to Council and providing information and evidence relating to the removal/ pruning of the street tree.

 

The request for the review of the officer’s decision will be assessed by an alternate tree management officer. The person’s request and officer’s report and recommendation will be reviewed by Internal Tree Review Panel.

 

Internal review panel  will comprises 3 members from the following staffing group -   Director Assets and Infrastructure, Director Environment and Planning,  Manager Infrastructure, Manager Environment, Health and Regulatory Services, and  Manager Development and Building.

 

The Panel will review the determination based on a set of criteria, which is outlined in the Policy. 

 

Section 4 – Trees on Private Land

 

32.  This section focuses on guiding tree works on private land – including providing the information that is required to be submitted to support a development application or tree permit for tree works. Details are provided on the Council’s approach to tree replacement when approval has been given for the removal of a tree.  This section outlines the process to request a review of a decision relating to the pruning or removal of a tree on private land. Information is also provided to guide disputes with neighbours regarding the pruning of overhanging trees.

 

Below is a summary of the key elements of this section.

 

33.  Tree Replacement Program - when approval is granted to remove a tree, the applicant will be required to do one of the following:

·     Replace the tree with an advanced approved species (45 ltr) which is to be established on the property and maintained to maturity. Audit checks for the replacement plantings maybe carried out by Council. 

The planting is to occur within 6 weeks from when the removal is provided via a tree permit. The development consent will outline the timeline for when the replacement planting is to occur.

·     Payment of an offset fee for the planting of trees on public land. 

 

The action to be taken by the applicant will be determined by the assessing officer as part of the assessment and determination of the DA or tree permit.

The identification of the value of a tree in financial terms is difficult to define. The Thyer Valuation Method (1984) and Burnley Method (1988) provide formulas to define the value of a tree.  Given that further assessment and testing is required on developing a valuation tool that is acceptable for our City, an interim approach will be implemented.  The offset fee for Tree Replacement has been developed. Details on the offset fee are discussed later in this report.

 

34.  Review of Tree Decision – information relates to a determination made in relation to a development application or tree permit

 

Development Application - Under the provisions of the Environmental Planning and Assessment Act (1979) an applicant can require and review the determination of development consent or a condition within that consent.

 

Review of a Council decision on works to a Tree on Private Land - A person requests approval to undertake works to a tree through the lodgement of a tree removal or pruning application. A person can request the review of a determination of the application for tree works.   

 

The review process has 2 stages – Stage 1 Review is a review by an alternate Council officer and Stage 2 Review is by an Internal Review Panel.

 

Stage 1 Review

The person lodges a Review application requesting a review of the decision relating to works to a tree sought via the tree permit. The review would be undertaken by alternate Council tree management officer.

This request is to provide additional information to respond to the issues/ concerns raised in the original determination report.

 

Stage 2 Review

If a person is not satisfied with the outcome of the Stage 1 Review they can request, via Review Tree Management application, a Stage 2 Review – where the determination is reviewed by an Internal Panel comprising senior staff from across Council. 

The request is to provide additional information to respond to the issues/ concerns raised in the original and alternate determination report and may require the submission of an arborist report.

Internal review panel  will comprises 3 members from the following staffing group -   Director Assets and Infrastructure, Director Environment and Planning,  Manager Infrastructure, Manager Environment, Health and Regulatory Services, and  Manager Development and Building.

The Panel will review the determination based on a set of criteria, which is outlined in the Policy

Section 5 Trees and Development Sites

 

35.  This section provides guidance and information on the design phase and construction approach to ensure the protection of trees on the development site and adjoining properties.  Details are contained in this section and in the appendix on the type of information that is required to be lodged with a development application relating to the requests to remove a tree and the protection of trees. The section provides information on the types of conditions that is contained in consent to ensure the ongoing protections and vitality of trees that may be affected by a development.

 

Below is a summary of the key elements of this section.

 

36.  Conditions of consent for trees – types of conditions that may be applied to a development:

 

·     Details of the trees to be removed from the site.

·     The lodgement of street tree deposit to ensure the protection of trees on public land when adjoining a site under construction for a development. The deposit is levied based on the Schedule of Fees and Charges - Deposit for Damage During Construction (Security against compliance with tree preservation requirements/ conditions). The deposit may be wholly or partially forfeited if the tree is structurally damaged or removed during demolition or construction.

·     Requiring the applicant to fund the removal of a street tree (s) and the planting and establishment costs of replacement street tree(s).

·     Replace the tree with one or more advanced approved species (45ltr) which is to be established on their property and maintained to maturity or the payment of an offset fee for the planting of trees on public land.  The offset fee is based on the Schedule of Fees and Charges – Offset Fee for Tree Replacement.

·     Requiring evidence that following the completion / construction of the development, the long term health and vitality of the trees on the site and adjoining site(s) are maintained – this will require the submission of an arborist report prior to the issue of any occupation certificate.

 

37.  The actions required to implement a number of these conditions are outlined below.

 

Actions in the Policy on Canopy Protection and Enhancement

 

38.  The key provisions of the draft Policy in relation to the protection of trees and the City’s canopy are outlined as follows:

 

Protection of Trees

39.  The draft policy outlines the information/ criteria that will be considered in designing a development, the assessment of an application for tree works and outlines the type of information that an applicant is to submit to justify the works and ensure the long term protection of a tree on a site and on a neighbouring site.

 

40.  The following  proposed  approval requirements or conditions of consent will assist in the protection of trees:

 

·     The lodgement of street tree deposit to ensure the protection of trees on public land when adjoining a site under construction for a development. The deposit is levied based on the Schedule of Fees and Charges- Deposit for Damage During Construction (Security against compliance with tree preservation requirements/ conditions). The 18/19 Schedule lists the Deposit at $2,250.  The deposit may be wholly or partially forfeited if the tree is structurally damaged or removed during demolition or construction.

·     Requiring the applicant to fund the removal of a street tree(s) and the planting and establishment costs of replacement street tree(s). The costs are to be in accordance with Schedule of Fees and Charges Tree Management 1.11 and current practices - being the cost to remove the tree based on the actual cost of works.

·     The submission of an arborist report ensuring the long term health and vitality of the trees on the subject site or adjoining site prior to the issue of any occupation certificate.

Tree Replacement and Canopy Enhancement

41.  The draft Policy aims to provide guidance on the need to maintain trees within the City. However where tree removal is approved the draft Policy sets out the approach for replacement planting of trees to ensure the maintenance and enhancement of the City’s canopy. The approaches proposed include:

·     Replacement planting - replace the tree with one or more an advanced approved species (45 ltr) which is to be established on the property and maintained to maturity. Audit checks for the replacement plantings maybe carried out by Council. 

·     The planting is to occur within 6 weeks from when the removal is provided via a tree permit. The development consent will outline the timeline for when the replacement planting is to occur or payment of an offset fee for the planting of trees on public land.

·     Council is to note that the action to be taken by the applicant will be determined by the assessing officer as part of the assessment and determination of the DA or tree permit.

42.  The identification of the value of a tree in financial terms is difficult to define. Given that further assessment and testing is required on developing a valuation tool that is acceptable for our City, an interim approach will be implemented. 

43.  It is proposed to amend the GRC Schedule of Fees and Charges to insert a new item – Offset Fee for Tree Replacement.  It is recommended that the interim amount equal to the $2,250 Deposit for Damage During Construction (Security against compliance with tree preservation requirements/ conditions) is applied to the Offset Fee.

44.  The funds will be placed in a reserve and used for planting on public land across the City. These planting areas will be defined by the Urban Forest Strategy and is aimed at increasing the City’s canopy coverage.

Implementation of the Actions in the Draft Policy

 

45.  The following is required to implement the provisions of the draft Policy:

 

Amendment to GRC Fees and Charges Schedule

46.  It is recommended that The Fees and Charges Schedule Section 1.11 Tree Management be amended to include the following new item:

·     Offset for Tree Replacement ( per tree) - $2,250

·     Review of Tree Removal or Pruning application

§ Stage 1 Review  - $ 70.00

§ Stage 2 Review  - $140.00

47.  The application fee for the consideration of a request for the tree works (pruning and removal) range from $67 - $189 per application (based on the number of trees).

48.  The proposed fee for the review of a tree removal or pruning application is considered reasonable when taking into account the current application fee.

49.  The proposed fee is also considered reasonable when comparing it with the review fee in place at other councils fee:

·     Sutherland  Council  - $160 ( %50 pensioner discount is available)

·     Bayside Council  - $210

·     Inner West Council  -$112.75 ( %50 of the original application fee)

·     Ryde Council - $26 Stage 1 Review (review by alternate Council officer) and $42 Stage 2 (review by an Internal Panel) – a %50 pensioner discount is available.

50.  The amendment to the Fees and Charges Schedule is required to be exhibited for 28 days and as per the requirements of the Local Government Act.

Operational Actions

51.  A number of  operational actions are required for the implementation of the draft Policy  - these include:

 

·     The details of the review process for street tree and a review to the tree removal or pruning application will be placed on Council’s web site. This will include the preparation of an application form for the Review of Tree Removal or Pruning Application.

 

·     Internal processes and procedure will be developed for the determination and approval of works to street trees by Tree Management Officers and Director Assets and Infrastructure.

 

·     Further work is undertaken to develop a workable tool for the valuation of trees – this includes the assessment and testing of a range of a valuation techniques.

52.  It is proposed that the Tree Policy be reviewed on the completion of the Urban Forest Strategy.

 

Financial Implications

53.    The preparation and exhibition of the draft Policy is met by the within budget allocation.

 

Risk Implications

54.    The draft Policy provides a framework for the management of trees and therefore is a risk mitigation measure.

Community Engagement - Draft Tree Policy

55.    This report recommends that the Council endorse the public exhibition of the draft Policy. It is proposed to exhibit the draft policy for 28 days and during this time consultation will occur with key stake holders including:

 

·     Oatley Flora and Fauna Conservation Society

·     Total Environment Centre

·     Friends of Oatley

·     Myles Dunphy Reserve Backyard

·     Kogarah Progress Association

·     Other environmental groups

56.    A further report will be submitted to Council following the exhibition of the draft Policy.

57.    The draft amendment to the Georges River Council Schedule of Fees and Charges as outlined above will be placed on public exhibition for 28 days in accordance with the provisions of the Local Government Act. If no submissions are received the fees will be considered adopted as exhibited, however if submissions are received a further report will be submitted to Council.

 

File Reference

13/1566

 

 

 

ATTACHMENTS

Attachment 1

Georges River Tree Management Policy -  Final

 


Georges River Council - Ordinary Meeting - Monday, 24 September 2018

CCL052-18             Georges River Council Draft Tree Management Policy 2018

[Appendix 1]          Georges River Tree Management Policy -  Final

 

 

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Georges River Council – Ordinary Meeting -  Monday, 24 September 2018                                                                     Page 84

Finance and Governance

Item:                   CCL053-18        Applications Pursuant to Councillor Ward Discretionary Fund Policy  

Author:              Acting Executive Manager, Office of the General Manager

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

 

Recommendation

That the following applications for funding, pursuant to the Councillors Ward Discretionary Fund Policy, be approved:

 

(i)        Application submitted by Councillor Agius on behalf of St George Warriors Football Club in the amount of $1500.

 

(ii)       Application submitted by Councillor Badalati on behalf of Kingsgrove Cricket Club in the amount of $1500.

 

(iii)      Application submitted by Councillor Badalati on behalf of Kingsgrove Colts Junior Rugby League Football Club in the amount of $1500.

 

(iv)      Application submitted by Councillor Badalati on behalf of Hurstville City Minotaurs Soccer Club in the amount of $1500.

 

(v)       Application submitted by Councillor Grekas on behalf of the Bower Re Use and Repair Centre Cooperative in the amount of $600.

 

(vi)      Application submitted by Councillor Grekas on behalf of Connells Point Netball Club in the amount of $1000.

 

(vii)     Application submitted by Councillor Kastanias on behalf of All Saints Oatley West Soccer Club in the amount of $1000.

 

(viii)    Application submitted by Councillor Kastanias on behalf of Residents’ Organisation at Riverwood (ROAR) in the amount of $1000.

 

(ix)      Application submitted by Councillor Kastanias on behalf of Australian Bangladesh Sports and Cultural Association in the amount of $1000.

 

(x)       Application submitted by Councillor Kastanias on behalf of the Rotary Club of St Georges Next Gen in the amount of $1000.

 

(xi)      Application submitted by Councillor Konjarski on behalf of Penshurst West Football Club in the amount of $1500.

 

(xii)     Application submitted by Councillor Landsberry on behalf of Steve Lopes (Artist in Residence – Introductory Program) in the amount of $500.

 

(xiii)    Application submitted by Councillor Landsberry on behalf of Tetsuya Mori (Artist in Residence – Introductory Program) in the amount of $500.

 

(xiv)    Application submitted by Councillor Landsberry on behalf of Vittoria Oriana (Artist in Residence – Introductory Program) in the amount of $500.

 

(xv)     Application submitted by Councillor Symington supported by the Mayor, Councillor Greene on behalf of St Joseph’s Riverwood Cricket Club in the amount of $500.

 

(xvi)    Application submitted by Councillor Symington supported by the Mayor, Councillor Greene on behalf of Mortdale Heights Cricket Club in the amount of $500.

 

(xvii)   Application submitted by Councillor Badalati supported by Councillor Liu for minor capital works – footpath in Warrawee Place Beverly Hills (eastern side) in the amount of $22,500.

 

(xviii)  Application submitted by Councillor Badalati supported by Councillor Liu for minor capital works – footpath in Basset Street Hurstville (Dudley Street to Ruby Street – western side) in the amount of $83,000.

 

(xix)    Application submitted by Councillor Badalati supported by Councillor Liu for minor capital works – footpath in Basset Street Hurstville between Warwick Street to Dudley Street in the amount of $43,000.

 

 

Executive Summary

1.      Council at its meeting of the 28 May 2018 endorsed the Councillor Ward Discretionary Fund Policy (The Fund).

2.      The Policy provides a framework which enables Councillors to provide minor financial support to individuals, community groups or for the provisions of minor capital works within wards which will complement Council’s existing grants, sponsorship and donations framework.

3.      This report includes details of applications which have been assessed against the Funds eligibility criteria and determined to qualify for funding.

 

Background

4.      The Councillor Ward Discretionary Fund Policy stipulates three categories for applications of funds, those by an individual, community group and applications for minor capital works. 

5.      In keeping with ensuring accountability and transparency details have been included below in regards to applications that are now listed for consideration and their demonstrated ability to satisfy the eligibility criteria of the Fund.

6.      In addition to these measures, details of funds awarded are available on Council’s website and are included in Council’s Annual Report as is required in regards to the allocation of funds through section 356 of the Local Government Act.

 

CWF011/18-19

Councillor Agius

Classification of Application

Community Group 

Reason for Request

Purchase of equipment and uniforms.

Applicants Details

St George Warriors FC (a Special Needs Program), are auspiced by St George Football Association (SGFA). St George Warriors FC is a club established initially by Carss Park FC in 2014 catering for male and female players with development disabilities. In 2016 the Carss Park FC transitioned the Special Needs program responsibility to the area administrative body, the SGFA to develop and grow the program. As such the St George Warriors FC are covered by the SGFA Incorporated Association registration.

The SGFA is an Incorporated entity under the Associations Incorporation Act, 1991. They have been registered with Fair Trading NSW as an Incorporated body since 1991. (Incorporation no. Y1259033 and (ABN 25 154 900 282).

Amount of Funds Requested

$1,500.00

Declaration of Conflict of Interest

Councillor Agius has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to St George Warriors aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

 

Council support of the St George Warriors affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

Community Group

The St George Warriors are a fully integrated special needs program that provides the opportunity for players to participate, engage and enjoy mainstream football. This program is an innovative, equal access community initiative which provides a fun, inclusive and social environment for players aged 5-18 years old and their families to participate in a modified team format.

 

History of Previous Applications

Unsuccessful Community Grant application 2017.

Conformity to the Councillor Ward Discretionary Fund Policy

This application meets the Policy criteria to be considered by Council. 

 

CWF012/18-19

Councillor Badalati

Classification of Application

Community Group 

Reason for Request

Purchase of equipment and uniforms.

Applicants Details

Kingsgrove Cricket Club is a member of the St George District Cricket Association (the administrative body).

Kingsgrove Cricket Club is an Incorporated entity under the Associations Incorporation Act, 1991. They have been registered with Fair Trading NSW as an Incorporated body since 1991. (Incorporation no. Y1404107 and ABN 90 054 499 400).

 

Amount of Funds Requested

$1,500.00

Declaration of Conflict of Interest

Councillor Badalati has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Kingsgrove Cricket Club aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

 

Council support of the Kingsgrove Cricket Club affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

Community Group

Kingsgrove Cricket Club is a family orientated club and who actively promote the game and spirit of cricket. They are members of the St George DCA, with 2018/19 being the 40th year for seniors and 25the for juniors.  

 

History of Previous Applications

No previous applications

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council. 

 

CWF013/18-19

Councillor Badalati

Classification of Application

Community Group 

Reason for Request

Purchase of equipment and uniforms

Applicants Details

Kingsgrove Colts Junior Rugby League Football Club is a member of the St George Junior Rugby League. Kingsgrove Colts Junior Rugby League Football Club is an Incorporated entity under the Associations Incorporation Act, 1991. They have been registered with Fair Trading NSW as an Incorporated body since February 1997. (Incorporation no.Y2567504 and ABN 13 571 840 217).

 

Amount of Funds Requested

$1,500.00

Declaration of Conflict of Interest

Councillor Badalati has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Kingsgrove Colts Junior Rugby League Football Club aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

 

Council support of the Kingsgrove Colts Junior Rugby League Football Club affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

Community Group

Kingsgrove Colts Junior Rugby League Football Club are in their 50th season of competition and have had a successful year. Among other things the U13s were crowned this year’s Champion of Champions and won the St George Junior Club Champions.   

 

History of Previous Applications

No previous applications

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council. 

 

CWF014/18-19

Councillor Badalati

Classification of Application

Community Group 

Reason for Request

Purchase of equipment and uniforms.

Applicants Details

Hurstville City Minotaurs SC are members of the St George Football Association (SGFA). The Hurstville City Minotaurs SC is an Incorporated entity under the Associations Incorporation Act, 1991. They have been registered with Fair Trading NSW as an Incorporated body since August 2000. (Incorporation No. INC9874924 and ABN 31 094 152 253).

 

Amount of Funds Requested

$1,500.00

Declaration of Conflict of Interest

Councillor Badalati has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Hurstville City Minotaurs aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

 

Council support of the Hurstville City Minotaurs affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

Community Group

Hurstville City Minotaurs were established in 1985 with one team and have since that date been very successful having won many premierships. 

 

History of Previous Applications

No previous applications.

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council. 

 

CWF015/18-19

Councillor Grekas

Classification of Application

Community Group 

Reason for Request

The facilitation of two repair cafes within the Georges River Local Government Area.

Applicants Details

The Bower Re-Use and Repair Centre Co-Operative is a registered charity with the Australian Charities and Not-for-Profit Commission (Charity ABN 51 412 060 129).

Amount of Funds Requested

$600.00

Declaration of Conflict of Interest

Councillor Grekas has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to the Bower Re-Use and Repair Centre Co-Operative aligns with Council’s Community Strategic Plan – Pillar 1.1.3 Help everyone to contribute to a more environmentally sustainable Georges River LGA. 

 

Council support of the Bower affords Council the opportunity to demonstrate that we are undertaking programs and activities to educate the community on reducing energy consumption, protecting waterways, reducing waste and taking other action to improve the environment, with a focus on climate change projects.

 

Community Group

The Bower Re-Use and Repair Centre Co-Operative are an environmental not-for-profit committed to reducing landfill with a range of services and programs based on the ethos of reuse and repair.

They offer workshops which educate the community about reuse and repair.

 

History of Previous Applications

A ClubGRANTS application in 2016 was unsuccessful.

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council. 

 

CWF016/18-19

Councillor Grekas

Classification of Application

Community Group 

Reason for Request

Contribution towards training camp for Connells Point Netball players

Applicants Details

Connells Point Netball Club is a member of the Sutherland Shire Netball Association. Connells Point Netball Club is an Incorporated entity under the Associations Incorporation Act, 1991. They have been registered with Fair Trading NSW as an Incorporated body since July 2000. (Incorporation No. INC 9874695 and ABN 70 246 209 046).

 

Amount of Funds Requested

$1,000.00

Declaration of Conflict of Interest

Councillor Grekas has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Connells Point Netball Club aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

 

Council support of the Connells Point Netball Club affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

Community Group

Connells Point Netball Club has been providing opportunities for girls and women in the local area for over 60 years, formerly affiliated with the St George District Netball Association. The Connells Point Netball Club has a long list of achievements as well as local and state representatives.

 

Connells Point Netball Club strives to provide club members the opportunity to compete at all levels of the sport. With club members ranging from 5 years old, to over 70 years old, we cater for everyone who cares to participate in the sport of Netball.

 

History of Previous Applications

Successful Community Grants application August 2017 - $894 for uniforms /equipment.

 

Successful Community Grants application August 2018 - $1,000 for equipment upgrades.

 

In accordance with the ‘Councillor Ward Discretionary Fund Policy’ this application is deemed not to be for a “repeat” project. The Community Grants were awarded for uniform and equipment upgrades. This Ward Fund application is for a contribution towards a netball training camp for Connells Point Netball players.

 

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council. 

 

CWF017/18-19

Councillor Kastanias

Classification of Application

Community Group 

Reason for Request

Purchase of equipment and uniforms.

Applicants Details

All Saints Oatley West are members of the St George Football Association (SGFA). All Saints Oatley West is an Incorporated entity under the Associations Incorporation Act, 1991. They have been registered with Fair Trading NSW as an Incorporated body since November 2004. (Incorporation No. INC9882729 and ABN 87 829 127 351).

 

Amount of Funds Requested

$1,000.00

Declaration of Conflict of Interest

Councillor Kastanias has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to All Saints Oatley West aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

 

Council support of the Oatley Park Football Club – All Saints Oatley West affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

Community Group

All Saints Oatley West was established in 1932 and then re-started in 1960. The Club has, among other things, won the St George Association Club Championship award on several occasions, been minor premiers and the all age Champions of Champions.  

History of Previous Applications

Unsuccessful Community Grants Program application August 2017 for storage facility.

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council. 

 

CWF018/18-19

Councillor Kastanias

Classification of Application

Community Group 

Reason for Request

Funds will support a program which teaches English through singing on a choir.

Applicants Details

Residents Organisation at Riverwood (ROAR) is an Incorporated entity under the Associations Incorporation Act, 1991. They have been registered with Fair Trading NSW as an Incorporated body since March 2018. (Incorporation No. INC1800325 and ABN.12 716 630 024

Amount of Funds Requested

$1,000.00

Declaration of Conflict of Interest

Councillor Kastanias has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Residents Organisation at Riverwood aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

 

Council support of the Residents Organisation at Riverwood affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

Community Group

Residents Organisation at Riverwood ROAR is a not-for-profit incorporated organisation made up of local residents who support the following goals:

·      Promotion of multicultural events;

·      Building the local community; and

·      Organising local events.

 

History of Previous Applications

No previous applications

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council. 

 

CWF019/18-19

Councillor Kastanias

Classification of Application

Community Group 

Reason for Request

Funds will be utilised to support Bangladesh Community Cricket 

Applicants Details

Australian Bangladesh Sports and Cultural Association is a registered not-for-profit organisation and an Incorporated entity under the Associations Incorporation Act, 1991. They have been registered with Fair Trading NSW as an Incorporated body since June 2016. (Incorporation No. INC1600893 and ABN 76 416 965 178.

Amount of Funds Requested

$1,000.00

Declaration of Conflict of Interest

Councillor Kastanias has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Australian Bangladesh Sports and Cultural Association aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

 

Council support of the Australian Bangladesh Sports and Cultural Association affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

Community Group

Australian Bangladesh Sports and Cultural Association is a voluntary and non-governmental organisation which promotes the Sports and traditional Culture of Bangladesh in Australia. We are a registered non- profit organisation based in Sydney, we cater to most sporting needs from the Bangladeshi community.

History of Previous Applications

No previous applications

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council. 

 

CWF020/18-19

Councillor Kastanias

Classification of Application

Community Group 

Reason for Request

Funds will be utilised to support Rotary Youth Leadership Program and Rotary Awareness Health 

Applicants Details

The Rotary Club of St George Next Gen is an Incorporated entity under the Associations Incorporation Act, 1991. They have been registered with Fair Trading NSW as an Incorporated body since November 2015. (Incorporation No. INC1501678) There does not appear to be an ABN number from the searches that have been conducted.

 

Amount of Funds Requested

$1,000.00

Declaration of Conflict of Interest

Councillor Kastanias has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Rotary Club of St George Next Gen aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

 

Council support of the Rotary Club of St George Next Gen affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

Community Group

Rotary Club of St George Next Gen is currently working on two projects:

·    Rotary Youth Leadership Program ( RYLA ) where they will help youth in the community to gain training leadership.

·    Rotary awareness health ie PKD (polycystic kidney disease) research.

History of Previous Applications

No previous applications

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council. 

 

CWF021/18-19

Councillor Konjarski

Classification of Application

Community Group 

Reason for Request

Purchase of equipment and uniforms

Applicants Details

Penshurst West Football Club are members of the St George Football Association (SGFA). The club is auspiced by the Penshurst West Youth Club Inc. As such the club is covered by the Penshurst West Youth Club Inc Incorporated Association registration.

 

The Penshurst West Youth Club Inc is an Incorporated entity under the Associations Incorporation Act, 1991. They have been registered with Fair Trading NSW as an Incorporated body since 1990. (Incorporation no. Y1046448 and (ABN 41 538 599 811).

 

Amount of Funds Requested

$1,500.00

Declaration of Conflict of Interest

Councillor Konjarski has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Penshurst West Football Club aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

 

Council support of the Penshurst West Football Club affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

Community Group

Penshurst West Football Club has been operating for over 45 years and includes teams from Under 6 to over 35s.  The Club has, among other things, been premiers in the over 35s competition.  

History of Previous Applications

There have been no previous applications.

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council. 

 

CWF022/18-19

Councillor Landsberry

Classification of Application

Individual 

Reason for Request

Artist in Residence – Introductory Program

 

The Artist in Residence program provides a studio space and accommodation for one artist. The Residence is located in Carss Bush Park and is open to local, regional and international artists across a wide range of art forms. Currently, distinguished local artists have been selected to undertake an interim residency program. The program aims to create opportunities for artists' professional development, and to contribute to Georges River Council's collection and cultural programs. The Artist in Residence Program will foster connections and interactions between people, introducing new artists, experiences and opportunities to the Georges River community. 

 

The requested funds will be used to further the selected artists’ artistic practices.

Applicants Details

Steve Lopes – Monday, 10 September – Sunday, 30 September

Amount of Funds Requested

$500.00

Declaration of Conflict of Interest

Councillor Landsberry has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds in support of the Artist in Residence aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

 

Pillar 5.4.4 (1) Encourage and promote the arts through Councils cultural facilities including Hurstville Museum and Gallery, Hurstville Entertainment Centre and Carss Park Artists College. (a) Implement an annual program of community and cultural programs and events. (i) Develop and deliver the Georges River Art Prize, Artist in Residence Program and Delivery Festival.

 

Council support of the Artist in Residence affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

Individuals Details

Steve Lopes was the winner of the Georges River Local Artist Prize in 2017. He is a Sydney based painter and printmaker known for his figurative landscape. He often works en plein air, painting vignettes of a place which are used as references for large-scale studio works. While his landscapes are often a representation of what he saw, the figures are often imagined personalities, or placed into the composition after the fact.

 

Steve has recently won the 2018 Gallipoli Art Prize. A respected Australian contemporary painter Lopes has exhibited nationally and internationally over more than two decades, staging more than 30 solo shows and undertaking a number of prestigious residencies. His work is held in major public and private collections including the National Gallery of Australia, the Parliament House Art Collection in Canberra, Art Collection Australia, The Bundanon Collection, Time Warner Collection in New York, the Rolls Royce Collection, David Bowie collection and Winsor & Newton Collection in London. He is represented by Stella Downer Fine Art. He has painted many celebrities and is one of the most capped finalists in the history of the Doug Moran portrait award with seven selections.

 

History of Previous Applications

There have been no previous applications.

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council. 

 

CWF023/18-19

Councillor Landsberry

Classification of Application

Individual 

Reason for Request

Artist in Residence – Introductory Program.

 

The Artist in Residence program provides a studio space and accommodation for one artist. The Residence is located in Carss Bush Park and is open to local, regional and international artists across a wide range of art forms. Currently, distinguished local artists have been selected to undertake an interim residency program. The program aims to create opportunities for artists' professional development, and to contribute to Georges River Council's collection and cultural programs. The Artist in Residence Program will foster connections and interactions between people, introducing new artists, experiences and opportunities to the Georges River community. 

 

The requested funds will be used to further the selected artists’ artistic practices.

Applicants Details

Tetsuya Mori – Monday 1 October – Sunday 14 October

Amount of Funds Requested

$500.00

Declaration of Conflict of Interest

Councillor Landsberry has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds in support of the Artist in Residence aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

 

Pillar 5.4.4 (1) Encourage and promote the arts through Councils cultural facilities including Hurstville Museum and Gallery, Hurstville Entertainment Centre and Carss Park Artists College. (a) Implement an annual program of community and cultural programs and events. (i) Develop and deliver the Georges River Art Prize, Artist in Residence Program and Delivery Festival.

 

Council support of the Artist in Residence affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

Individuals Details

Tetsuya Mori won the Kogarah Art Prize - Place of Reeds Prize in 2015.

 

An Oatley resident, Tetsuya was born in South Korea and spent his early life in both Japan and Korea until he moved to Australia in 1998. Tetsuya studied a Bachelor of Art (major in painting) at the National Art School. He studied an Advanced Diploma of Fine Art from the Sydney Gallery School and classic drawing and painting in short summer programs at the Florence Academy of Art, Italy in 2008.

 

Tetsuya Mori has held solo exhibitions and numerous group shows in NSW and has been a finalist in both the St George Art Awards and the Kogarah Art Prize. He was awarded the Lennox Street Studio residence prize from the National ArtSchool in 2013 and the drawing prize from the National Art School in 2010.

History of Previous Applications

There have been no previous applications.

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council. 

 

CWF024/18-19

Councillor Landsberry

Classification of Application

Individual 

Reason for Request

Artist in Residence – Introductory Program:

 

The Artist in Residence program provides a studio space and accommodation for one artist. The Residence is located in Carss Bush Park and is open to local, regional and international artists across a wide range of art forms. Currently, distinguished local artists have been selected to undertake an interim residency program. The program aims to create opportunities for artists' professional development, and to contribute to Georges River Council's collection and cultural programs. The Artist in Residence Program will foster connections and interactions between people, introducing new artists, experiences and opportunities to the Georges River community.  

 

The requested funds will be used to further the selected artists’ artistic practices.

Applicants Details

Vittoria Oriana – Monday 15 October – Sunday 28 October

Amount of Funds Requested

$500.00

Declaration of Conflict of Interest

Councillor Landsberry has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds in support of the Artist in Residence  aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

 

Pillar 5.4.4 (1) Encourage and promote the arts through Councils cultural facilities including Hurstville Museum and Gallery, Hurstville Entertainment Centre and Carss Park Artists College. (a) Implement an annual program of community and cultural programs and events. (i) Develop and deliver the Georges River Art Prize, Artist in Residence Program and Delivery Festival.

 

Council support of the Artist in Residence affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

Individuals Details

Vittoria Oriana won the 2016 Kogarah Art Prize, with her artwork ‘Boundaries’ selected by judge Gene Sherman. Vittoria is an emerging Sydney based artist who has also exhibited at the Tap Gallery. Italian born, Vittoria studied illustration in Italy before moving to Australia. She now lives locally and paints in her studio most days, driven by a need to create. Her artworks often focus on portraiture and explore personal themes.

History of Previous Applications

There have been no previous applications.

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council. 

 

CWF025/18-19

The Mayor Councillor Greene, Councillor Symington

Classification of Application

Community Group 

Reason for Request

Purchase of equipment and uniforms

Applicants Details

St Joseph’s Riverwood Cricket Club is a member of the St George District Cricket Association (the administrative body). The club is auspiced by the St Joseph's Riverwood Sports Club Incorporated. As such the club is covered by the Penshurst West Youth Club Inc Incorporated Association registration.

 

St Joseph's Riverwood Sports Club Incorporated is an Incorporated entity under the Associations Incorporation Act, 1991. They have been registered with Fair Trading NSW as an Incorporated body since February 1992. (Incorporation no. Y2565706 and ABN 35 913 097 786).

 

Amount of Funds Requested

$500.00

Declaration of Conflict of Interest

Councillor Symington has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to St Joseph’s Cricket Club (Riverwood) aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

 

Council support of St Joseph’s Cricket Club affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

Community Group

St Joseph’s Cricket Club (Riverwood) is open for any young cricketers from the St George District.  They have teams for boys and girls from Junior Blasters (5-7 years – beginners), Master Blasters (7-10 years – game format), Junior Comp – Under 10s (soft ball), Under 11s (option of soft and hard ball formats) and under 13s. 

History of Previous Applications

There have been no applications received from St Joseph's Riverwood Cricket Club.

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council. 

 

CWF026/18-19

The Mayor Councillor Greene, Councillor Symington

Classification of Application

Community Group 

Reason for Request

Purchase of equipment and uniforms

 Applicants Details

Mortdale Heights Cricket Club is a member of the St George District Cricket Association (the administrative body).

Mortdale Heights Cricket Club is an Incorporated entity under the Associations Incorporation Act, 1991. They have been registered with Fair Trading NSW as an Incorporated body since July 2018. (Incorporation No. INC1801046. There is no ABN number currently registered for this entity).

 

Amount of Funds Requested

$500.00

Declaration of Conflict of Interest

Councillor Symington has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Mortdale Heights Cricket Club aligns with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

 

Council support of Mortdale Heights Cricket Club affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

Community Group

The Mortdale Heights Cricket Club was founded in 1957 and is one of the oldest clubs participating in the St George District Cricket Association’s competitions. They field teams in all formats for seniors, boys and girls (including girls only) in all age groups ranging from 5 years old to seniors.

History of Previous Applications

There have been no applications received from St Joseph's Riverwood Cricket Club.

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council. 

 

Minor Capital Works Applications;

 

CWF027/18-19

Councillor Badalati

Names of Councillor in support of Ward Funding:

Councillor Wu

Classification of Application

Minor Capital  Works

Name of project/purpose of funding:

Footpath in Warrawee Place Beverly Hills on the eastern side

Amount of Funds Requested

$22,500.00

Declaration of Conflict of Interest

Councillor Badalati has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

To be eligible for funding works are to be of a minor capital are to be assessed by the Director Assets and Infrastructure for determination of eligibility, taking into consideration Councils existing and future Capital Works Program, details of which will be included in a report to Council for consideration of funding.

 

The Director Assets and Infrastructure has advised that the application is consistent with Council’s future Capital Works Program in regards to footpath construction.

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council. 

 

CWF028/18-19

Councillor Badalati

Names of Councillor in support of Ward Funding:

Councillor Wu

Classification of Application

Minor Capital  Works

Name of project/purpose of funding:

Footpath in Basset Street Hurstville from Dudley Street to Ruby Street western side

Amount of Funds Requested

$83,000.00

Declaration of Conflict of Interest

Councillor Badalati has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

To be eligible for funding works are to be of a minor capital are to be assessed by the Director Assets and Infrastructure for determination of eligibility, taking into consideration Councils existing and future Capital Works Program, details of which will be included in a report to Council for consideration of funding.

 

The Director Assets and Infrastructure has advised that the application is consistent with Council’s future Capital Works Program in regards to footpath construction.

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council. 

 

CWF029/18-19

Councillor Badalati

Names of Councillor in support of Ward Funding:

Councillor Wu

Classification of Application

Minor Capital  Works

Name of project/purpose of funding:

Footpath in Basset Street Hurstville between Warwick to Dudley Street

Amount of Funds Requested

$43,000.00

Declaration of Conflict of Interest

Councillor Badalati has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

To be eligible for funding works are to be of a minor capital are to be assessed by the Director Assets and Infrastructure for determination of eligibility, taking into consideration Councils existing and future Capital Works Program, details of which will be included in a report to Council for consideration of funding.

 

The Director Assets and Infrastructure has advised that the application is consistent with Council’s future Capital Works Program in regards to footpath construction.

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council. 

 

 

7.      Funds of $1,000,000 consisting of $150,000 of non-capital funds and $850,000 of capital funds have been allocated in the 2018/19 Budget.

 

Non Capital Funds ($10,000/Councillor)

Funds Allocated to end August 2018

Balance

The Mayor Councillor Greene

$1,000.00

$9,000.00

The Deputy Mayor Councillor Landsberry

Nil

 

Councillor Agius

Nil

 

Councillor Badalati

Nil

 

Councillor Elmir

$1,000.00

$9,000.00

Councillor Grekas

$2,500.00

$7,500.00

Councillor Hindi

Nil

 

Councillor Katris

$3,000.00

$7,000.00

Councillor Kastanias

Nil

 

Councillor Konjarski

Nil

 

Councillor Landsberry

$1,000.00

$9,000.00

Councillor Liu

$1,500.00

$8,500.00

Councillor Payor

Nil

 

Councillor Symington

$3,000.00

$7,000.00

Councillor Tegg

Nil

 

Councillor Wu

Nil

 

 

 

 

Capital Funds ($170,000 per Ward)

Funds Allocated

Balance

Blakehurst Ward

Nil

$170,000.00

Hurstville Ward

Nil

$170,000.00

Kogarah Ward

Nil

$170,000.00

Mortdale Ward

Nil

$170,000.00

Peakhurst Ward

Nil

$170,000.00

 

Risk Implications

8.      The Enterprise Risk Management Strategy contains two relevant actions in regards to the provision of an open, accessible and transparent decision making and meeting process.  The adopted process for the allocation of funds through the Councillor Ward Discretionary Fund Policy is one of many strategies that have been implemented to ensure that these actions are achieved.  

Community Engagement

9.      Community engagement regarding the allocation of funds $1,000,000 consisting of $150,000 of non-capital funds and $850,000 of capital funds allocated in the Draft 2018/19 Budget was undertaken as part of the 2018/19 budget process.

 

 

File Reference

D18/174786

 

 

 

ATTACHMENTS

Attachment 1

Ward Fund Applications 23 September 2018 Council Meeting_Redacted

 


Georges River Council - Ordinary Meeting - Monday, 24 September 2018

CCL053-18             Applications Pursuant to Councillor Ward Discretionary Fund Policy

[Appendix 1]          Ward Fund Applications 23 September 2018 Council Meeting_Redacted

 

 

Page 103

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 24 September 2018                                                                     Page 122

Item:                   CCL054-18        Election of the Deputy Mayor 

Author:              Acting Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

Recommendation:

(a) That Council determine the method of voting for the election of Deputy Mayor.

(b) That the General Manager, as Returning Officer, undertake the election of Deputy Mayor for the ensuing one year period by announcing the nominations and then conducting the election.

(c)  That letters be forwarded to the Office of Local Government and the CEO of LGNSW advising of the election of the Deputy Mayor.

 

Executive Summary

1.      Council resolved on 25 September 2017 to elect a Deputy Mayor for a term of one year.

2.      Council is now required to conduct an election for the position of Deputy Mayor in accordance with clause 394 and Schedule 7 of the Local Government (General) Regulation 2005.

 

Background

3.      The Deputy Mayor may be elected for the mayoral term of two years or a shorter term, in accordance with Section 231 of the Local Government Act 1993. Council previously resolved to appoint this position for a term of 1 year.

4.      The following procedures are to be followed for the election process:

a.     Nomination of the Returning Officer;

b.     Announcement and confirmation of nominations;

c.     Determination of method of voting:

(i)         open voting by show of hands;

(ii)        ordinary ballot (secret ballot); or

(iii)       preferential ballot.

d.     Conduct of the election.

 

Financial Implications

5.      There are no financial implications from this report.

 

Risk Implications

6.      The Enterprise Risk Management Strategy contains two relevant actions in regard to the provision of an open, accessible and transparent decision making and meeting process.  The election of the Deputy Mayor in accordance with the Local Government (General) Regulation 2005 upholds these principles. 

7.      No operational risks have been identified.

 

Community Engagement

8.         Election of the Deputy Mayor is conducted in accordance with the Local Government (General) Regulation 2005 which does not require community consultation.

 

File Reference

16/16

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 September 2018                                                                     Page 124

Item:                   CCL055-18        Appointment of Councillor Representation to Georges River Council Standing Committees  

Author:              Acting Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

 

Recommendation

(a)     That Council determine the Councillor Representatives and Chairpersons of the following Standing Committees for the period until September 2019:

(i)      Assets and Infrastructure Committee

(ii)     Finance and Governance Committee

(iii)    Community and Culture Committee

(iv)    Environment and Planning Committee.

(b)     That the recommendations contained in the report in regard to the update to the Terms of Reference and commencement times of Standing Committee meetings, be adopted.

 

 

Executive Summary

1.      Council on an annual basis determines Councillor Representation on Standing Committees pursuant to section 360 of the Local Government Act 1993.

2.      This report seeks Council’s determination of Councillor Representation for the following Standing Committees for the period until September 2019:

 

(a)     Assets and Infrastructure Committee

(b)     Finance and Governance Committee

(c)     Community and Culture Committee

(d)     Environment and Planning Committee.

 

Background

3.      Council resolved on 4 October 2017 (inter alia) that:

“(b) That Council establish the following Standing Committees:

·        Environment and Planning Standing Committee at 6.00pm

·        Finance and Governance Standing Committee at 6.00pm

·        Community and Culture Standing Committee at 7.00pm

·        Assets and Infrastructure Standing Committee at 7.00pm.”

 

4.      The operation of the Standing Committees was last reviewed in April 2018 and changes were made to the Terms of Reference of the Committees to provide for improved efficiencies in the conduct of the meetings. 

5.      A further review has been conducted more recently, including public attendance/commencement times, quorum requirements and Terms of Reference. As a result, it is recommended that the following changes be made to the Terms of Reference:

·        Membership:

That all Standing Committees comprise of a minimum of four and a maximum of ten Councillors.

·        Quorum:

 

The quorum of the Committee shall be the majority of voting members of the normal membership of the Committee.

If a quorum is unable to be achieved, the Committee may co-opt a Councillor(s) to achieve a quorum. A co-opted Councillor will be considered a member of the Committee and will have voting rights for the meeting at which they are co-opted.

Business will not be conducted at any meeting of the Committee unless a quorum is present.

 

6.      Having regard to public attendance patterns, it is also recommended that the schedule for Standing Committee meetings be amended as follows:

·      Community and Culture Standing Committee at 6.00pm

·      Assets and Infrastructure Standing Committee at 7.00pm

·      Finance and Governance Standing Committee at 6.00pm

·      Environment and Planning Standing Committee at 7.00pm

 

7.      The table below summarises commencement times and membership that is currently being sought for 2018-19 Standing Committees:

 

Standing Committee

Number of Councillors

6pm

Community and Culture Committee

Minimum of four, maximum of ten including a Chairperson

6pm

Finance and Governance Committee

Minimum of four, maximum of ten

including a Chairperson

7pm

Environment and Planning Committee

Minimum of four, maximum of ten

including a Chairperson

7pm

Assets and Infrastructure Committee

Minimum of four, maximum of ten

including a Chairperson

 

Financial Implications

8.      All appointments are within budget allocation. 

Risk Implications

9.      The Enterprise Risk Management Strategy contains two relevant actions in regard to the provision of an open, accessible and transparent decision making and meeting process.  The appointment of Councillor Representation to Committees through the meeting process and subsequent inclusion of this information on Council’s website is one of many strategies that have been implemented to ensure that these actions are achieved.  

10.    No operational risks have been identified.

Community Engagement

11.    Members of the community are able to attend and address Committee meetings in accordance with Council’s Code of Meeting Practice.

 

File Reference 17/396  


Georges River Council – Ordinary Meeting -  Monday, 24 September 2018                                                                     Page 126

Item:                   CCL056-18        Appointment of Councillors to Georges River Council Advisory Committees and as Delegates on External Committees 

Author:              Acting Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

 

Recommendation

(a)     That Council determine the Councillor Representatives for the following Advisory Committees/Panel for the period until September 2019:

(i)         Major Events Advisory Committee

(ii)        Community Grants Assessment Panel

(iii)       Economic Development Advisory Committee

(iv)       Local Traffic Advisory Committee.

(b)     That Council determine the Councillor delegates for the following external Committees/Organisations for the period until September 2019:

(i)      Southern Sydney Regional Organisation of Councils (SSROC)

(ii)     Georges River Combined Councils Committee (GRCCC)

(iii)    The Public Libraries Association.

(c)     That in accordance with the requirements of the NSW Government’s Flood Prone Land Policy and Floodplain Development Manual (2005), Council establish a Floodplain Risk Management Committee and determine Councillor Membership.

(d)     That the recommendations contained in the report in regard to the operation of Council Advisory Committees and Panels, be adopted.

 

 

Executive Summary

1.      Council on an annual basis determines Councillor membership and representation on internal and external committees and panels.

2.      This report seeks Council’s determination of Councillor Membership for the following internal committees for the period until September 2019:

(a)     Major Events Advisory Committee (5)

(b)     Community Grants Panel (6)

(c)     Economic Development Advisory Committee (6)

(d)     Local Traffic Advisory Committee (1)

(e)     Floodplain Risk Management Committee (1)

 

3.      Additionally, Council representation is also sought for the following external committees:

(a)     Southern Sydney Regional Organisation of Councils SSROC (2 + 2)

(b)     Georges River Combined Councils Committee (GRCCC) (1)

(c)     The Public Libraries Association (1)

4.      The establishment of a Floodplain Risk Management Committee is a mandatory requirement in the Floodplain Risk Management process.

 

5.      The Committee will assist in the development and implementation of a Flood Study, Floodplain Risk Management Study, and a Floodplain Risk Management Plan for drainage catchments within the Local Government Area.  One councillor is required for Committee membership.

 

Background

Internal Committees

6.      A review has been undertaken of the operation of and the Terms of Reference for the each of Council’s internal committees.  The following recommendations are made in regards to changes to Terms of Reference and Committee Membership.

Major Events Advisory Committee

7.      The Major Events Advisory Committee advises on matters relating to the following major Council Events:

·        Magic of Christmas in Carss Bush Park

·        Australia Day Festival

·        Lunar New Year Festival

 

8.      It is recommended that the Terms of Reference for the Major Events Advisory Committee be amended to include:

·        Membership

Insert: Advisory Committee membership is reviewed annually.

·        Quorum

The quorum of the Committee shall be the majority of voting members. Business will not be conducted at any meeting of the Committee unless a quorum is present.

 

·        Definition of a Major Event

Major Events are defined as Category 1 events attracting over 2000 attendees, as per the definition within the adopted Georges River Council’s Events Strategy 2018-2020.

·        Variation of the Terms of Reference

Deletion of the current requirement: The Terms of Reference will be reviewed six months after adoption by Council.

 

9.      Presently Councillor representation on this committee consists of five Councillors, including a Chairperson.

 

Community Development and Services Advisory Committee

 

10.    The Community Development and Services Advisory Committee advises on matters relating to community capacity building, social inclusion and cultural development, monitors the changing needs of the community and provides recommendations on how Council is to address these needs.

 

11.    This includes but is not limited to the following matters, the development and implementation of Council’s programs, policies, services and facilities in the areas of:

 

·        Multicultural services

·        Aboriginal Services

·        Aged Services

·        Youth Services

·        Access and inclusion

·        Community safety

 

12.    A review of the operation of the Community Development and Services Advisory Committee indicates that this Committee is operating as a reference group and frequently does not attain a quorum.

 

13.    It is recommended that the Advisory Committee be dissolved and a Community and Cultural Development Reference Group be established with membership sought from the various groups and/or organisations from the former Advisory Committee and other stakeholders with whom Council currently engages on community development matters.

 

Community Grants Assessment Panel

 

14.    The Community Grants Assessment Panel makes recommendations to Council in regard to the prioritisation of successful grantees and the amount of funding allocated to each applicant in the Community Grants program.

 

15.    The Grants, Donations and Sponsorship Policy was adopted by Council on 27 August 2018 and includes the Program Objectives, Eligibility Criteria and Assessment Process for the Community Grants Program.

 

16.    Councillor representation on this Panel presently consists of six Councillors as voting members. It is recommended that up to six Councillors be appointed.

 

Economic Development Advisory Committee

 

17.    The Economic Development Advisory Committee has been established to provide advice on the development, implementation, monitoring and review of the Georges River Economic Development Strategy.

 

18.    Over the previous year the Terms of Reference for the Economic Development Advisory Committee have been reviewed on a number of occasions and therefore no further revisions are recommended.

 

19.    The Committee has also achieved a number of objectives during the past year, including  the following:

 

·        The Big Wash Hurstville and Kogarah Clean Program;

·        Place Making programs in Forest Road and the Kogarah Town Centre;

·        Council’s Town Centre Cleaning Schedule;

·        Litter Reduction in Town Centres;

·        The Creating the 30 Minutes City Workshops;

·        The Draft Georges River Economic Development Strategy;

·        Smart Cities Initiative;

·        NSW Small Business Month Event;

·        Business Events;

·        Night Time Economy;

·        Home Based Business; and

·        Building and Business Identification Signage.

 

20.    As provided for in the Terms of Reference, it is recommended that the Councillors presently appointed to this Committee be reaffirmed; being Councillor Hindi (Chairperson), Councillor Tegg, Councillor Katris, Councillor Agius, Councillor Badalati and Councillor Kastanias.

 

Local Traffic Advisory Committee

 

21.    The Local Traffic Advisory Committee is a technical review committee which is required to advise the Council on matters referred to it by Council. These matters must be related to prescribed traffic control devices and traffic control facilities for which Council has delegated authority.

 

22.    The Guide provided by the NSW Roads and Maritime authority in regard to the operations of the Local Traffic Advisory Committee stipulates that Council can appoint one representative, who is the Chairperson of the Committee. Councillor Konjarski is currently appointed to the Committee.

 

Floodplain Risk Management Committee

 

23.    The establishment of a Floodplain Risk Management Committee is a mandatory requirement in the Floodplain Risk Management process.

 

24.    The purpose of the Committee is to assist Council in the development and implementation of a Flood Study, Floodplain Risk Management Study, and a Floodplain Risk Management Plan for drainage catchments within the Local Government Area. 

 

25.    The Committee will cease upon the adoption of an Overland Flood Risk Management Study and Plan for Hurstville, Mortdale and Peakhurst wards.

 

26.    Councillor representation on this Committee is sought (it should be noted that the Councillor representation is also required to be the Chairperson).

 

27.    The table below summarises membership that is currently being sought for internal Committees:

 

Advisory Committee

Number of Councillors

Major Events Advisory Committee

Five including a Chairperson

Community Grants Assessment Panel

Up to Six Councillors

Economic Development Advisory Committee

 

Confirmation of current membership:

·        Councillor Hindi (Chairperson)

·        Councillor Tegg

·        Councillor Katris

·        Councillor Agius

·        Councillor Badalati

·        Councillor Kastanias

Local Traffic Advisory Committee

Chairperson

Floodplain Risk Management Committee

Chairperson

 

         

External Committees

Southern Sydney Region of Councils (SSROC)

28.    SSROC was formed in 1986 and currently consists of eleven member councils being Bayside, Burwood, Canterbury Bankstown, City of Canada Bay, City of Sydney, Georges River, Inner West, Randwick City, Sutherland Shire, Waverley and Woollahra. It provides a forum for the exchange of ideas between member councils, undertaking regional projects that contribute to the sustainability of councils and communities.

29.    Council is represented by the Mayor and Deputy Mayor on this organisation.  Alternate delegates are currently Councillors Kastanias and Hindi.

 

Sydney South Planning Panel

30.    The Sydney South Planning Panel encompasses Georges River, Sutherland Shire and Canterbury-Bankstown local government areas.

31.    The Panel provides independent, merit-based decision making on significant development applications.  It may also have a role in planning proposals, undertake rezoning reviews or act as the relevant planning authority when directed.

32.    The Panel consists of five members, with two council members nominated by each relevant council. At least one Council member is required to have expertise in one or more of the following areas: planning, architecture, heritage, the environment, urban design, land economics, traffic and transport, law, engineering or tourism. Councils are not restricted to nominating people from the Council’s local government area.

33.    Councillor Hindi, Councillor Katris and Councillor Payer (Alternate) currently represent Council on the Panel.  Their term of appointment is for a three year period until 31 August 2020, and therefore no change is required.

 

Audit, Risk and Improvement Committee (ARIC)

34.    The NSW Government in 2016 adopted legislation in the form of the Local Government Amendment (Governance and Planning) Act 2016 No 38, which requires every NSW Council to have an Audit, Risk and Improvement Committee (ARIC).

35.    The purpose of the Committee is to provide independent advice and assistance to the Council on risk management, control, governance and external accountability responsibilities. 

36.    The Terms of Reference for the ARIC stipulate that the independent membership of the Committee will expire at the end of the financial year in which a Local Government General Election takes place. Therefore no change to the current nominated Councillor Representatives of Councillors Tegg and Wu is required.

 

Georges River Combined Councils Committee (GRCCC)

37.    The Georges River Combined Councils’ Committee (GRCCC) consists of nine local councils, as well as government agencies and community representatives within the Georges River catchment.  The GRCCC helps to facilitate a coordinated approach to the management of the Georges River.

38.    Currently Council has appointed one representative (Councillor Tegg) to the Committee.

 

NSW Public Libraries Association

39.    The NSW Public Libraries Association is the peak body for public libraries in NSW and meets quarterly.

40.    Currently council has appointed one representative (Councillor Wu) to the Association.

 

Local Planning Panel

41.    Georges River has two Local Planning Panels.  A Determination Panel and a Review Panel, each comprising of four members being a Chair (expertise in law), two professionals (expertise in urban design, urban planning or other related field) and one community representative selected from a pool.

 

42.    Council appointed four expert Local Planning Panel members from a pool managed by the Department of Planning and Environment.  Council is also required to appoint community representatives (Council appoints one from each ward). Councillors and Mayors are not permitted on Local Planning Panels in their Local Government Area.  Their term of appointment is for a three year period until October 2020, and therefore no change is required.

 

43.    The table below summaries membership that is currently being sought for external committees:

 

External Committee / Panel

Number of Councillors

Southern Sydney Region of Councils

Mayor and Deputy Mayor, two alternate delegates

Georges River Combined Councils Committee

One Councillor

NSW Public Libraries Association

One Councillor

 

Financial Implications

44.    All appointments are within budget allocation. 

Risk Implications

45.    The Enterprise Risk Management Strategy contains two relevant actions in regards to the provision of an open, accessible and transparent decision making and meeting process.  The appointment of Councillor Representation to Committees through the meeting process and subsequent inclusion of this information on Council’s website is one of many strategies that have been implemented to ensure that these actions are achieved.  

46.    No operational risks have been identified.

Community Engagement

47.    Members of the community are able to attend and address Council’s Committee meetings in accordance with Council’s Code of Meeting Practice.

 

File Reference

D18/179438

 

 

   


Georges River Council – Ordinary Meeting -  Monday, 24 September 2018                                                                     Page 133

Notices of Motion

Item:          NM083-18          Management of Abandoned Vehicles Within Georges River Local Government Area

Councillor:       Councillor Tegg 

 

MOTION:

That the General Manager invite the owners of large car parks located within the local government area to a workshop with Council’s Regulatory Officers to discuss the management of abandoned vehicles and other articles in their car parks and to establish a safe and workable process that complies with the Impounding Act 1993, in order to remove the vehicles from their land without impacting on the public domain or public roads.

 

 

 

Financial Implications

No budget impact for this report.

 

 

File Reference

D18/187181

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 September 2018                                                                     Page 134

Item:          NM084-18          Affirmative Action Policy for Elections/Appointments Undertaken at Georges River Council

Councillor:       Councillor Tegg 

 

MOTION:

That Council introduce, effective immediately, an Affirmative Action Policy for the election of Councillors and the appointment of Council delegates as follows:

(a) Whenever an election is required for two or more positions at Council at the same time (e.g. Mayor and Deputy Mayor, Chairpersons of Standing Committees and Chairpersons of Advisory Committees), then Council shall ensure that a minimum of 50% of councillors elected to those positions shall be women.

 

(b) Where there are an odd number of positions to be elected, when calculating the minimum number of positions for the purposes of this Policy, a fraction of more than one half must be rounded up to the next whole number, and a fraction of one half or less than one half must be rounded down to the next whole number.

 

(c)  For the avoidance of doubt in relation to (a) above, the Policy shall require the following:

 

(i)   The biennial election of Mayor and Deputy Mayor: a minimum of one woman is to be elected to either role.

 

(ii)  The election of the Deputy Mayor only; this Policy will not apply.

 

(iii) The annual election of four Chairpersons of Standing Committees: a minimum of two women are to be elected.

 

(iv) The annual election of four Chairpersons of Advisory Committees; a minimum of two women are to be elected.

 

(d) Whenever an appointment is required for two or more delegates of Council at the same time (eg: Local Planning Panel, Regional Planning Panel, Southern Sydney Regional Organisation of Councils, LGNSW conference delegates, Community Grants Panel, Audit Risk and Improvement Committee), then Council shall ensure that a minimum of 50% of delegates appointed to those positions shall be women.

 

(e) For the avoidance of doubt in relation to (d) above, the Policy shall require the following:

 

(i)   The triennial appointment of nine Local Planning Panel members: a minimum of four women are to be appointed;

 

(ii)  The triennial appointment of three Regional (Southern Sydney) Planning Panel members: a minimum of one women are to be appointed;

 

(iii) The triennial appointment of five Audit Risk and Improvement Committee members: a minimum of two women are to be appointed elected;

 

(iv) The annual appointment of four Southern Sydney Regional Organisation of Councils delegates: a minimum of two women are to be appointed;

 

(v)  The annual appointment of six Community Grants Panel delegates: a minimum of three women are to be appointed;

 

(vi) The annual appointment of nine LGNSW conference delegates a minimum of four women are to be appointed. 

 

(f)  In all circumstances stated above, if at the close of nominations for a group of positions/delegates covered by this Policy the requirements of the Affirmative Action Policy cannot be met, nominations for that group of positions/delegates must be reopened for the purposes of ensuring 50% of appointments are women.

 

(g) If after an election for a group of positions/delegates is conducted and the requirements of the Affirmative Action Policy have not been met, nominations for that group of positions/delegates must be reopened and a fresh ballot (if necessary) conducted.

 

 

 

 

 

Financial Implications

No budget impact for this report.

 

 

File Reference

D18/212047

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 September 2018                                                                     Page 136

Item:          NM085-18          Management of Parking Operations at Kogarah Town Square Car Park

Councillor:       Councillor Tegg 

 

MOTION:

 

That the General Manager prepare a report to Council investigating the implications and costs associated with the removal of the current ‘pay and display’ parking system at Kogarah Town Square car park and replacement with a boom gate (entry and exit control) arrangement to reduce confusion for motorists and parking fines.

 

 

 

 

Financial Implications

Budget impacts will be included in the future report to Council.

 

 

File Reference

D18/208281

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 September 2018                                                                     Page 137

Item:          NM086-18          NSW Guidelines for Voluntary Planning Agreements

Councillor:       Councillor Hindi 

 

MOTION:

 

(a)     That in the interests of consistency, openness and transparency, Council request the NSW Minister for Planning, the Hon Anthony Roberts MP to immediately publish the new Guidelines for Voluntary Planning Agreements, including any associated policy documents and Ministerial Directions necessary to ensure that the value created by planning decisions is fairly shared by the community.

 

(b)     That Council undertake a review of the current Table of Residual Land Values contained in the Voluntary Planning Agreement Policy 2016 to ensure they reflect current property markets, as provided for in Appendix E of the Policy.

 

 

 

Financial Implications

No budget impact for this report.

 

File Reference

D18/208316

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 September 2018                                                                     Page 138

Item:          NM087-18          Proposed Interim Policy Approach for Development Control Plans (Inconsistent Controls for Development)

Councillor:       Councillor Hindi 

 

MOTION:

(a) That Council note as a result of the 2016 Council amalgamation there are numerous Development Control Plans (DCP) that apply across the Local Government Area for similar development types, which contain inconsistent controls (for example: lot width and site area provisions for Dual Occupancy Developments and inconsistent storey (height) limits to overall Local Environmental Plan (LEP) Building Height Controls).

(b) That the General Manager prepare a report to Council on the establishment of an Interim Policy on the application of key DCP provisions which are inconsistent across the Local Government Area (such as those mentioned above) including options for assessing development applications on a consistent basis until such time as a comprehensive DCP is prepared and implemented for the entire Local Government Area.

 

 

 

 

Financial Implications

No budget impact for this report.

 

File Reference

D18/208334

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 September 2018                                                                     Page 139

Item:          NM088-18          Unsolicited Proposal to Construct High Rise Towers Above Kogarah Town Centre and Railway Station

Councillor:       Councillor Katris 

 

MOTION:

 

(a) That Council write to the Premier of NSW, the Hon Gladys Berijiklian MP, the Minister for Transport, the Hon Andrew Constance MP and the Treasurer, the Hon Dominic Perrotet MP and the Secretaries of the NSW Departments of Premier and Cabinet, Transport and Treasury to express its significant concern in relation to the progression to Stage 2 of the unsolicited proposal for the construction of 19 storey residential towers with retail and car parking components above and adjoining Kogarah Railway station.

 

(b) That Council request the NSW Department of Premier and Cabinet to provide all Councillors with the courtesy of a full briefing on the proposal in order for Council to ascertain the extent of the impacts that such a significant development proposal will have on the future character and economic development of the Kogarah CBD.

 

(c)  That Council note the representations that the Member for Kogarah, Mr Chris Minns MP has made to the NSW government in opposition to this proposal and request the Member for Oatley, Mr Mark Coure MP and the Member for Rockdale, Mr Steve Kamper MP also make similar representations of behalf of Council.

 

 

 

 

Financial Implications

No budget impact for this report.

 

 

File Reference

D18/208338

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 September 2018                                                                     Page 140

Item:          NM089-18          Improved Traffic Controls at the Intersection of King Georges Road and Terry Street, Blakehurst

Councillor:       Councillor Grekas 

 

MOTION:

 

(a) That due to ongoing safety concerns, Council write to the NSW Roads and Maritime Services (RMS) to request a review of its 2016 decision not to support Council’s continued requests for right turn arrows for vehicles exiting Terry Street at the intersection of King Georges Road, Blakehurst.

 

(b) That the RMS be requested to provide a review of recent crash data analysis, as well as speed, volume and queuing effects on King Georges Road as part of its response to Council.

 

 

 

Financial Implications

No budget impact for this report.

 

 

File Reference

D18/208954

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 24 September 2018                                                                     Page 141

Item:          NM090-18          Additional Illuminated Christmas Decorations for the Hurstville CBD (Forest Road)

Councillor:       Councillor Wu 

 

MOTION:

 

That building on the success of Council’s 2017 Christmas Decoration Strategy (which celebrates the festive season through an array of colourful Christmas decorations and community events throughout the local government area), the General Manager provide, within the current budget allocation, additional illuminated Christmas decorations/lighting along Forest Road, between the Hurstville Transport Interchange and the Palm Court Car Park.

 

 

 

Financial Implications

The 2018/19 budget for Christmas decorations within the CBD areas and town centres of the City is $57,000. 

As at September 2018, the unallocated funds are estimated to be $5000.  However, it should be noted that Council’s access to power is limited along Forest Road and additional funding (possibly sourced from the Hurstville Councillor Ward Funds) may be required to provide illumination (power) to any additional decorations.

 

 

File Reference

D18/211064