Finance and Governance Committee

 

MINUTES OF MEETING

Monday, 13 August 2018

 Present

Council Members

Councillor Sam Elmir (Chairperson), Councillor Sandy Grekas, Councillor Lou Konjarski, Councillor Nancy Liu, Councillor Colleen Symington, and Councillor Christina Wu

 

Council Staff

Director Business and Corporate Services - Mr David Tuxford, Director Transformation and Change - Ms Marissa Racomelara, Senior Solicitor – Ms Amanda Berry, Acting Executive Manager - Office of the General Manager - Ms Samantha Charlton,  Executive Manager Premium Facilities – Mr Luke Coleman, Acting Chief Financial Officer – Ms Danielle Parker, Head of Strategic Property – Mr Bernard Morabito, Strategic Property Specialist – Mr Joe Milinkovic, Strategic Property Officer – Ms Francene Christophorou, Economic Development Officer – Mr Craig Edmondson, Executive Assistant to Director Business and Corporate Services – Ms Melissa Dunn

 

 

Opening

The Chair, Councillor Elmir, opened the meeting at 6.00pm.

 

Acknowledgement of Country

Councillor Elmir acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

 

Apologies 

Recommendation: Councillor Symington and Councillor Liu.

 

That an apology for Councillor Tegg be accepted.

 

 

Record of Voting:

For the Motion: Unanimous

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Disclosure of Interest

Councillor Elmir declared a Significant Non-Pecuniary Interest in item FIN063-18 - Georges River Council Voluntary Pensioner Rebate for the reason that he has relatives that live in the Local Government Area who may be receiving rebates.

 

Councillor Konjarski declared a Significant Non-Pecuniary Interest in item FIN063-18 - Georges River Council Voluntary Pensioner Rebate for the reason that he has relatives that live in the Local Government Area who may be receiving rebates.

 

Public Address to the Meeting

ITEM

SPEAKER

FIN002A-18

St. George Business Chamber – Annual Report on Compliance with Deed of Agreement Obligations

Mr Carlos Zeidan – St George Business Chamber

 

Minutes of previous meetings

Finance and Governance - 09 July 2018

Recommendation: Councillor Konjarski and Councillor Wu      

That the Minutes of the Finance and Governance meeting held on 09 July 2018, be confirmed.

 

Record of Voting:

For the Motion: Unanimous

 

Committee Reports

FIN060-18         Georges River Council 2017/18 Achievements - Review of 2017/2018 Operational Plan

(Report by Senior Corporate Planner)

Recommendation: Councillor Grekas and Councillor Wu

(a)     That the report on the June 2018 review of the 2017 - 2018 Operational Plan be received and noted.

(b)     That a copy of the June 2018 review of the 2017 - 2018 Operational Plan, as contained in attachment 1, be published on Council’s website.

 

Record of Voting:

For the Motion: Unanimous

 

FIN061-18         Quarterly Report - Outstanding Council Resolutions as at 30 June 2018

(Report by Acting Executive Manager, Office of the General Manager)

Recommendation: Councillor Liu and Councillor Symington

That the quarterly report - Outstanding Council Resolutions as at 30 June 2018, be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

FIN062-18         Calendar of Meetings 2018/2019

(Report by Acting Executive Manager, Office of the General Manager)

Recommendation: Councillor Wu and Councillor Grekas

That Council endorse the proposed Calendar of Meetings to September 2019, as attached to

this report.

 

Record of Voting:

For the Motion: Unanimous

 

FIN063-18         Georges River Council Voluntary Pensioner Rebate

(Report by Acting Chief Operating Officer)

Note: Councillor Elmir (Chairperson) and Councillor Konjarski declared a Significant Non-Pecuniary interest in the following item and excused themselves from the meeting.

            At this stage of the meeting, Councillor Symington assumed the role of Acting Chairperson for this agenda item.

 

Recommendation: Councillor Wu and Councillor Grekas

(a)     That Council adopt the process of allowing eligible pensioners to pay off their rates and charges over a 12 month period with no interest charges occurring as per section 582 Local Government Act 1993 (The Act).

 

(b)     That Council undertake a process of communicating to all eligible pensioners that this process will commence for the 2019/20 rates and charges levy.

 

(c)     That Council review the new payment process after it has been operating for 12 months to gauge its take up rate and its effectiveness in providing relief to eligible pensioners.

 

Record of Voting:

For the Motion: Unanimous

 

Note: Councillor Elmir  and Councillor Konjarski returned to the meeting at this time.

 At this stage of the meeting, Councillor Elmir resumed the role as Chairperson.

 

FIN064-18         Property Matter - Compulsory Acquisition of Part Todd Park and Part Church Street Reserve by RMS - Road Widening - Princes Highway Blakehurst

(Report by Strategic Property Officer)

Recommendation: Councillor Konjarski and Councillor Liu      

(a)     That Council note that Roads and Maritime Services (RMS) will commence the compulsory acquisition of land for over Lot 14 in Deposited Plan (DP) 133445, being part of Todd Park, Blakehurst and Lot 2 in DP1129264, being part of Church Street Reserve, Blakehurst as generally detailed in this report.

(b)     That Council note that RMS will commence the compulsory acquisition process for an Easement for Transmission Line in favour of Ausgrid over Council land described as Lot 14 in DP1129264 being part of Todd Park, Blakehurst.

(c)     That the General Manager be authorised to execute all documentation in relation to the proposed compulsory acquisition including the settlement of any determined consideration.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN065-18         Advice on Costs and Status of Council's Court Proceedings - July 2018

(Report by General Counsel)

Recommendation: Councillor Symington and Councillor Liu   

That the report, “Advice on Costs and Status of Council’s Court Proceedings – July 2018”, be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

FIN066-18         Georges River Council Quarterly Property Portfolio Report

(Report by Strategic Property Specialist)

Recommendation: Councillor Wu and Councillor Liu

That the report “Georges River Council Quarterly Property Portfolio Report” be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

FIN067-18         18th International Cities, Town Centres and Communities Conference

(Report by Acting Head of Executive Services)

Recommendation: Councillor Liu and Councillor Symington

That in accordance with the Mayor and Councillors’ Expenses and Facilities Policy, interested Councillors and relevant staff be authorised to attend the 18th International Cities, Town Centres and Communities Conference.

 

Record of Voting:

For the Motion: Unanimous

 

FIN068-18         Investment Report as at 30 June 2018

(Report by Financial  Accounting Officer)

Recommendation: Councillor Konjarski and Councillor Liu      

That Council receive and note the Investment Report as at 30 June 2018.

 

Record of Voting:

For the Motion: Unanimous

  

Consideration of Business in Closed Session

Recommendation: Councillor Grekas and Councillor Liu

 

At this stage of the meeting the Chairperson advised that the meeting would move into closed session to allow consideration of information in accordance with Section 10A of the Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the closed session will be withheld.

 

The Chair, Councillor Elmir, asked the Director Business and Corporate Services if any representations had been received from the public that the item should not be discussed in closed session.

 

The Director Business and Corporate Services replied that no representations had been received to the item in closed session.

 

The Chair, Councillor Elmir, asked if there were any members of the public who would like to speak on the reasons Council proposes to consider the items in closed session, there were none.

 

This action was taken to allow discussion of the following item:

 

FIN002A-18       St George Business Chamber - Annual Report on Compliance with Deed of Agreement Obligations

(Report by Economic Development Officer)

 

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2)(d)(i) it is considered the matter concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

In accordance with Section 10D it is considered that if the matter were discussed in an open session, it would on balance be contrary to the public interest as it deals with confidential information of a commercial nature that would if disclosed prejudice the position of the person who supplied it.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN002A-18       St George Business Chamber - Annual Report on Compliance with Deed of Agreement Obligations

(Report by Economic Development Officer)

Recommendation: Councillor Grekas and Councillor Symington

(a)      That consideration of this matter be deferred to the next full Council meeting to be held on 27 August 2018.

 

(b)       That Council be provided with an update on the Chamber’s progress in submitting an audited financial statement for the 2017/18 financial year and compliance with the terms of the Deed for that financial year. Such information is to be submitted to Council prior to the next full meeting of Council on Monday 27 August 2018.

 

 

 

Record of Voting:

For the Motion: Unanimous

 

Open Session

Recommendation: Councillor Grekas and Councillor Symington      

That the meeting revert to Open Session.

 

Record of Voting:

For the Motion: Unanimous

 

Consideration of Recommendations from Closed Session

Recommendation: Councillor Grekas and Councillor Symington

That the recommendations of the Closed session be adopted.

 

Record of Voting:

For the Motion: Unanimous

 

Conclusion

The Meeting was closed at 6.58pm.

 

 

Chairperson