Community and Culture Committee

 

MINUTES OF MEETING

Monday, 13 August 2018

 Present

Council Members

Deputy Mayor, Councillor Kathryn Landsberry (Chairperson), Councillor Con Hindi, Councillor Nancy Liu and Councillor Christina Wu.

Also present

Councillor Vince Badalati.

Council Staff

Acting Director Community and Culture - Ms Rebekah Schulz, Manager Customer Experience and Events – Ms Margaret Le, Manager Community and Cultural Development – Mr Scott Andrew, Manager Project Delivery – Ms Michelle Whitehurst, Project Officer, Community and Culture – Mr Leo Chant and Executive Assistant to Director Community and Culture – Ms Franzi Mintus.

 

Opening

The Chair, Councillor Landsberry, opened the meeting at 7.08pm.

 

Acknowledgement of Country

Councillor Landsberry acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

 

Apologies 

There were no apologies.

 

Disclosure of Interest

There were no disclosures of interest made.

 

Public Participation

There were no registered speakers.

Minutes of previous meetings

Community and Culture - 09 July 2018

Recommendation: Councillor Hindi and Councillor Liu

That the Minutes of the Community and Culture Standing Committee meeting held on 09 July 2018 be confirmed.

 

Record of Voting:

For the Motion: Unanimous

Committee Reports

COM027-18       Georges River Council Grants, Donations and Sponsorship Policy

(Report by Manager Community & Cultural Development)

Recommendation: Councillor Wu and Councillor Liu

(a)     That Council adopts the Georges River Grants, Donations and Sponsorship Policy.

(b)     That in the instances where Council receives requests for outgoing sponsorship and donations, where the event date does not align within the Ordinary Council Meeting Schedule, or the request has been received with insufficient notice to allow assessment and subsequent consideration at the next Ordinary Council Meeting, the General Manager be delegated the authority to authorise requests which meet the eligibility criteria stipulated by Council’s Grants, Donations and Sponsorship Policy, up to a maximum amount of $2,000.

 

Record of Voting: 

For the Motion: Unanimous

 

COM028-18       Sponsorship and Donation Requests

(Report by PA to Manager Communications, Customer Service and Events)

Recommendation: Councillor Hindi and Councillor Liu

That consideration of the sponsorship request of $1,428 to International Community Fellowship be deferred until such time as International Community Fellowship confirm with Council a new event date.

 

Record of Voting: 

For the Motion: Unanimous

 

COM029-18       Major Events Advisory Committee Meeting Minutes - 9 July 2018

(Report by PA to Manager Communications, Customer Service and Events)

Recommendation: Councillor Landsberry and Councillor Liu

(a)     That Council adopts the recommendations contained within the Minutes of the Major Events Advisory Committee meeting held on Monday 9 July 2018.

(b)     That Council notes that a major event planning discussion took place at the Major      Events Advisory Committee meeting held on 9 July 2018 and that the outcomes of this     discussion are to be         tabled at the next Major Events Advisory Committee meeting in September 2018.

 

Record of Voting: 

For the Motion: Unanimous

 

COM030-18       Australian Macedonian Cultural Association Historical Documentary Donation Request

(Report by Cultural Development Officer)

Recommendation: Councillor Hindi and Councillor Wu

That consideration of this matter be deferred to the Ordinary Council meeting Monday, 27 August 2018.

 

Record of Voting: 

For the Motion: Unanimous                                                                    

 

Consideration of Business in Closed Session

Recommendation:  Councillor Hindi and Councillor Wu

At this stage of the meeting the Chair advised that the meeting would move into closed session to allow consideration of information in accordance with Section 10A of the Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the closed session will be withheld.

 

The Chair, Councillor Landsberry asked the Acting Director Community and Culture if any representations had been received from the public that these items should not be discussed in closed session.

 

The Acting Director Community and Culture replied that no representations had been received to the items in closed session.

 

The Chair, Councillor Landsberry asked if there were any members of the public who would like to speak on the reasons Council proposes to consider the items in closed session, there were none.

 

This action was taken to allow discussion of information in regards to the following items:

 

COM031-18 Community Development and Services Advisory Committee Membership

 

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2)(a) it is considered the matter deals with personnel matters concerning particular individuals (other than Councillors).

 

In accordance with Section 10D it is considered that if the matter were discussed in an open session, it would on balance be contrary to the public interest as it deals with confidential information that would, if disclosed, reveal information concerning personnel matters.

 

COM032-18 Tender for the Refurbishment of Georges River Council Customer Service Centres - Stronger Communities Fund

 

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2)(d)(i) it is considered the matter concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

In accordance with Section 10D it is considered that if the matter were discussed in an open session, it would on balance be contrary to the public interest as it deals with confidential information of a commercial nature that would if disclosed prejudice the position of the person who supplied it.

 

COM033-18 Tender for the Supply and Installation of Flooring at Georges River Council    Customer Service Centres - Stronger Communities Fund

 

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2)(d)(i) it is considered the matter concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

In accordance with Section 10D it is considered that if the matter were discussed in an open session, it would on balance be contrary to the public interest as it deals with confidential information of a commercial nature that would if disclosed prejudice the position of the person who supplied it.

 

Record of Voting: 

For the Motion: Unanimous

 

 

Open Session

Recommendation: Councillor Hindi and Councillor Wu

That the meeting revert to Open Session.

 

Record of Voting:

For the Motion:  Unanimous

 

 

COM031-18       Community Development and Services Advisory Committee Membership

(Report by Manager Community & Cultural Development)

Recommendation: Councillor Hindi and Councillor Liu

(a)     That Council considers the Expressions of Interest received from those persons wishing to be considered as community representatives on the Community Development and Services Advisory Committee.

(b)     That Council appoints Jannene Hartman, Amanda Justice and Allison Sharpe for an initial period of one year as outlined within this report.

 

Record of Voting: 

For the Motion: Unanimous

 

COM032-18       Tender for the Refurbishment of Georges River Council Customer Service Centres - Stronger Communities Fund

(Report by Manager Project Delivery)

Recommendation: Councillor Hindi and Councillor Wu

(a)     That, in accordance with Section 178 of the Local Government (General) Regulation 2005           (NSW), Council accepts the Tender from Rork Projects Pty Ltd in the amount of $789,368.82 (excluding GST), after having regard to all the circumstances, as the tender         that appears to be the most advantageous and appoint Rork Projects Pty Ltd as the      Principal Contractor under the Contract Number T18/033, Refurbishment of Georges River        Council Customer Service Centres.

(b)     That the General Manager be authorised to sign the Contracts with the preferred         Contractors on behalf of Council.

(c)     That Council Officers inform the unsuccessful Tenderers of the resolution to decline to      accept those tenders.

 

Record of Voting: 

For the Motion: Unanimous

 

COM033-18       Tender for the Supply and Installation of Flooring at Georges River Council Customer Service Centres - Stronger Communities Fund

(Report by Manager Project Delivery)

Recommendation: Councillor Hindi and Councillor Liu

(a)     That as no submissions were received for T18/034, Supply and Installation of Flooring at           Georges River Council Customer Service Centres, in accordance with Section 178 (3) (e) of the Local Government (General) Regulation 2005, Council resolve to enter into        negotiations with the successful Contractor for T18/033, Refurbishment of Georges River   Council Customer Service Centres with a view to entering into a contract in relation to the subject matter of T18/034, Supply and Installation of Flooring at Georges River Council         Customer Service Centres as outlined in the report.

(b)     That under Section 178 (4) of the Local Government (General) Regulation 2005, Council   notes that inviting fresh tenders is unlikely to resolve the issues of (1) no submissions and (2) achieving the construction programme timeframe, and it is most advantageous to     Council to conduct negotiations as outlined in the confidential report. As there was a competitive tender process for selecting the successful Contractor for the T18/033 works,      negotiations for the works the subject of T18/034 are likely to result in a value-for-money    outcome for Council as the contractor has previously demonstrated the competitive nature           of their pricing.

(c)     That delegation is granted to the General Manager to enter into contract with the         successful Contractor, should negotiations for works the subject of T18/034 result in a          value-for-money outcome for Council.

 

Record of Voting: 

For the Motion: Unanimous

 

  

Conclusion

The Meeting was closed at 7.49pm.

 

 

Chairperson