Council Meeting

 

MINUTES OF MEETING

Monday, 27 August 2018

 Present

Council Members

The Mayor, Councillor Kevin Greene, Deputy Mayor, Councillor Kathryn Landsberry, Councillor Stephen Agius, Councillor Vince Badalati, Councillor Sam Elmir, Councillor Sandy Grekas, Councillor Con Hindi, Councillor Rita Kastanias, Councillor Nick Katris, Councillor Lou Konjarski, Councillor Nancy Liu, Councillor Leesha Payor, Councillor Colleen Symington, Councillor Warren Tegg and Councillor Christina Wu

Council Staff

General Manager - Ms Gail Connolly, Director Assets and Infrastructure - Mr Laurie O’Connor

Director Environment and Planning - Ms Meryl Bishop, Acting Director Community and Culture - Ms Rebekah Schulz, Director Business and Corporate Services - Mr David Tuxford, Acting Director Legal Services - Ms Amanda Berry, Acting Executive Manager - Office of the General Manager - Ms Samantha Charlton, Acting Head of Executive Services - Ms Vicki Hewitt and Acting Executive Assistant to the General Manager – Mrs Nelly Caleo

 

 

Opening

The Mayor, Councillor Kevin Greene, opened the meeting at 7.11pm.

 

National Anthem

All those present stood for the singing of the National Anthem.

 

Prayer

Father Naum Despotovski representing the Macedonian Church offered a prayer to the meeting.

Acknowledgement of Country

The Mayor acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

 

Notice of Webcasting

The Mayor advised staff and the public that the meeting is being recorded for minute-taking purposes and is also webcast live on Council’s website.  This recording will be made available on Council’s website.

Code of Meeting Practice

The order of business is as shown in the agenda.

 

Council’s Code of Meeting Practice prohibits the electronic recording of meetings without the express permission of Council.

 

Apologies 

There were no apologies.

 

Disclosure of Interest

 

Councillor Grekas declared a Non-Significant, Non-Pecuniary Interest in ENV024-18: Food Premises Inspection Fees and Charges for School Canteens as Councillor Grekas is President of the Parents and Citizens Association at Oatley Public School.

 

Councillor Hindi declared a Non-Significant Non-Pecuniary Interest in FIN063-18: Georges River Council Voluntary Pensioner Rebate as he advised his parents are a recipient of the rebate.

 

 

Public Addresses to the Meeting

 

Item

Speaker

CCL043-18: (ASS041-18 TAC143-18) Hurstville Grove – Request To Formalise Existing Bus Stop

Phillip Ackers

CCL043-18: (ASS041-18 TAC147-18) Pallamana Parade, Beverly Hills – Proposed Roundabout

                        (Documents Tabled)

Jill Wilson

ccl044-18: (fin002a-18) St George Business Chamber

Tony Baddour

ccl046-18: Applications Pursuant to Councillors’ Ward Discretionary Fund Policy (Connells Point Sailing Club)

Sarah Roberts

 

Minutes of Pevious Meetings

Council Meeting - 23 July 2018

Resolved:  Councillor Kastanias and Councillor Agius

That the Minutes of the Council Meeting held on 23 July 2018 be adopted.

 

Record of Voting:

For the Motion: Unanimous

 


 

Mayoral Minutes

MM013-18         Georges River Council's Inaugural Councillors' Charity Ball

(Report by The Mayor, Councillor Greene)

Resolved: The Mayor, Councillor Greene and Councillor Elmir

(a)  That Council formally acknowledge the sponsors for their support of the Georges River Council Councillors’ Charity Ball 2018.

 

(b)  That Council donates $30,000 from the funds raised at the Councillors’ Charity Ball to the Rotary Club of Hurstville “Kids at Play” garden project.

 

Record of Voting:

For the Motion: Unanimous

 

 

MM014-18         Australian Prime Minister - Scott Morrison MP

(Report by The Mayor, Councillor Greene)

Resolved:         The Mayor, Councillor Greene and Councillor Hindi

(a) That Council congratulates the Federal Member for Cook, Scott Morrison, on his election to the position of Prime Minister of Australia and wishes him every success in this role.

(b) That Council also congratulates the Member for Banks, Mr David Coleman MP, on his appointment in the Prime Minister’s first ministry as the Federal Minister for Immigration, Citizenship and Multicultural Affairs.

 

Record of Voting:

For the Motion: Unanimous

 

 

MM015-18         Norm Provan - Rugby League Immortal

(Report by The Mayor, Councillor Greene)

Resolved:         The Mayor, Councillor Greene and Councillor Katris

That Georges River Council formally recognise the enormous contribution Norm Provan has made to St George Rugby League and the game.  We congratulate him on his recent elevation to Immortal status and thank him for representing our community with such distinction and humility.

 

Record of Voting:

For the Motion: Unanimous

 

 

MM016-18         Annual NSW ClubGRANTS

(Report by The Mayor, Councillor Greene)

Resolved:         The Mayor, Councillor Greene and Councillor Kastanias

(a)  That Council recognise the significant financial contributions provided by Georges River licenced clubs to local community organisations and congratulates them on their generosity.

 

(b)  That Council also notes the wonderful work undertaken by these community groups within the Georges River area.

 

Record of Voting:

For the Motion: Unanimous

 

 

 

MM017-18         Memorandum of Understanding - St George Community Housing Limited

(Report by The Mayor, Councillor Greene)

Resolved:         The Mayor, Councillor Greene and Councillor Landsberry

That Council enter into a non binding Memorandum of Understanding with St George Community Housing Limited to work collaboratively on the provision of social and affordable housing programs and related events for the benefit of residents of Georges River Council.

 

Record of Voting:

For the Motion: Unanimous

 

 

MM018-18         National Child Protection Week 2-8 September 2018

(Report by The Mayor, Councillor Greene)

Resolved:         The Mayor, Councillor Greene and Councillor Konjarski

(a)  That Council support the promotion of National Child Protection Week through Council’s website, e-newsletters, email banners, social media platforms and a media release to be issued to The St George Leader newspaper.

 

(b)  That Council donate $5,000 to the registered charity Bravehearts from the 2018/19 Sponsorship and Donations Budget.

 

Record of Voting:

For the Motion: Unanimous

 

 

Matters of Privilege

 

·         Condolences

Councillor Elmir – advised of the recent passing of Lance Thompson former St George Rugby League football player.  Mr Thompson played 14 seasons at elite level commencing on 24 June 1995 for the St George Dragons when he was 17 years of age.  He  played his final rugby league game on 6 April 2007 after playing 239 games. Councillor Elmir extended condolences to Mr Thompson’s family.  The Mayor added that a tribute to Mr Thompson was held at the St George Illawarra Dragons game on Sunday at Jubilee Oval and also extended his condolences to Mr Thompson’s family.

 

·         Other

Councillor Katris – extended congratulations to Sarah Firdausi, a student of Kogarah High School, who represented Australia in Beijing, China at the Chinese Recitation Competition.  Ms Firdausi won the non-Chinese speaking section of the competition by reciting a poem.  Councillor Katris requested the Mayor send a letter of congratulations to Kogarah High School acknowledging Ms Firdausi’s achievements.

 

Councillor Katris – advised that he recently attended a function with Mr Chris Minns MP where an announcement on Council’s decision to construct the Empress Reserve amenities block was made.  Mr Minns received many representations from constituents requesting the construction of the amenities block and Councillor Katris was surprised to see over 200 people in attendance in support of this announcement.  Councillor Katris would like to extend his congratulations to the Director Assets and Infrastructure and Manager Project Delivery on their efforts on progressing this matter.

 

Councillor Badalati – extended congratulations to Mr Chris Minns MP, Member for Kogarah, on acquiring funding from the NSW Government as part of the $9.5 million Stronger Communities Funding for enhancement of Hurstville Oval amenities.

 

Councillor Grekas – extended congratulations to the teachers and students from the local primary schools who performed in the recent St George Performing Arts Festival (SPAF) which was a fantastic display of talent. Councillor Grekas would like to acknowledge the dedication and professionalism of our local teachers and especially the Musical Director, Mr Kane Wheatley of Oatley Public School.

 

Councillor Hindi – extended congratulations to the Scott Morrison MP on his appointment as Prime Minister.  Councillor Hindi also  extended congratulations to David Coleman MP on his appointment to the Prime Minister’s first ministry as Federal Minister for Immigration, Citizenship and Multicultural Affairs.

 

Councillor Kastanias – advised that she is looking forward to Mr Mark Coure MP working with Council staff to secure more Stronger Communities funds for the entire community in the lead up to the next election.

 

Councillor Symington – advised that she recently attended Church@thePeak, Peakhurst to celebrate the commencement of the ministry of the Reverend Stuart Maze.  Church@thePeak began 10 years ago as a congregation of Beverly Hills Anglican Church and as of July 2018 the Church began operating independently as the Anglican Provisional Parish.  Bishop Peter Lin led the celebrations which were filled with music, song, prayer, a little bit of humour and an overwhelming sense of gratitude.

 

Councillor Symington – advised that she attended the Independent Retirement Living Peakhurst Retirement Village Christmas in July luncheon with the Mayor.  The Independent Retirement Living management team led by Lyndon Mitchell organised a fabulous lunch at Mortdale RSL.  Councillor Symington was seated next to an 81 year old resident who was such an inspiration as her love of life showed that we don’t have to get old and lose our “joy de vivre”.  It was Councillor Symington’s absolute pleasure to attend this luncheon.

 

Councillor Elmir – extended congratulations to Scott Morrison MP and David Coleman MP on their recent appointments and advised that he is looking forward to meeting the Prime Minister.

 

Councillor Liu – extended congratulations to Scott Morrison MP and David Coleman MP on their recent appointments.

 

Councillor Liu – extended congratulations to local students and their teacher who recently attended a world mathematics competition in Hong Kong.  Councillor Liu was honoured to attend their awards presentation with Mr David Coleman MP.

 

Councillor Wu – extended congratulations to Scott Morrison MP and David Coleman MP on their recent appointments.

 

Councillor Kastanias – advised of a recent incident at Oatley Avenue where a pedestrian was hit by a vehicle and requested staff to investigate the issue of low lighting at this pedestrian crossing.

 

Councillor Agius – extended congratulations to Scott Morrison MP and David Coleman MP on their recent appointments.

 

Councillor Landsberry – extended congratulations to Bill Shorten and the Labor Party for enjoying five years of leadership stability.

Committee Reports

CCL042-18       Report of the Environment and Planning Committee - Meeting held on 13 August 2018
 
(Report by Executive Services Officer)

 

Note:     Councillor Grekas declared a Non-Significant Non-Pecuniary Interest in this item (ENV024-18).

Resolved: Councillor Katris and Councillor Agius

That the Committee recommendations for items ENV024-18 to ENV031-18 (excluding ENV022-18 and ENV023-18), detailed below, be adopted as follows:

ENV024-18        Food Premises Inspection Fees and Charges for School Canteens

(a)  That Registered Charities and school canteens run by Not for Profit associations be exempt from paying Annual Food Premises Inspection Fees.

 

(b)  That a note be added to the relevant Food Premises Inspection Fee categories in Georges River Council’s adopted Fees and Charges stating; “Registered Charities and Not for Profit School Canteens are Exempt”.

 

(c)  That in accordance with Section 610(f)(3)(a) Local Government Act, 1993, the waiving of food premises inspection fees for Registered Charities and school canteens run by Not for Profit associations be placed on public exhibition for a period of at least 28 days allowing the community to comment on the proposal.

 

ENV025-18        Dockless Bike Share

That Council note the information provided in this report and that a further report be provided following the finalisation of the NSW Governments enforceable code of conduct for bike share operators.

 

ENV026-18        Annual School Zone Safety Program

That Council receive and note the report on “Annual School Safety Program”.

 

 

ENV027-18        Tender - Mattress Collection Tender SSROC T2017-09 for the collection                           and processing of mattresses

 

(a)  That Council under Section 178 (1) (a) of the Local Government (General) Regulation 2005, accept the tenders that are recommended by Southern Sydney Regional Organisation of Councils (SSROC) as the most advantageous tenders for SSROC T2017-09 as per the confidential attachments to this report.

 

(b)  That Council acknowledge by accepting the tender a framework is provided to commence negotiations to enter into a contract with the preferred successful tenderers for the collection and processing of mattresses.

 

(c)  That Council provide delegated authority to the General Manager to sign the Commissioning Agreements with the preferred successful tenderers.

 

ENV028-18        Planning Proposal - Road Widening at 53 Forest Road, 108 Durham Street                       and 9 Roberts Lane, Hurstville

(a)  That Council endorse the Planning Proposal to amend the Land Reservation Acquisition Map of the Hurstville Local Environmental Plan 2012 to include a 3m wide local road widening along the Roberts Lane boundary of the properties at 53 Forest Road, 9 Roberts Lane and 108 Durham Street, Hurstville.

 

(b)  That Council endorse the forwarding of the Planning Proposal to the delegate of the Greater Sydney Commission for a Gateway Determination under Section 3.34 of the Environmental Planning and Assessment Act 1979.

 

(c)  That the Planning Proposal be placed on public exhibition in accordance with the conditions of any Gateway Determination issued by the Department of Planning and Environment.

 

ENV029-18        Environmental Audit of the Peakhurst Industrial Estate

That Council not commence an environmental audit program of the Peakhurst Industrial Estate (PIE) until funding and resourcing of the program is identified through grant funding or via an approved business case to be considered as part of the 2019/2020 budget process.

 

ENV030-18        Summary of Development Applications Lodged and Determined - April - June 2018

(a)  That the report, Summary of Development Applications Lodged and Determined April – June 2018, be received and noted.

 

(b)  That the list of all new Development Applications be provided to the Councillors on a fortnightly basis.

 

ENV031-18        Draft Georges River Car Parking Strategy

That Council defer consideration of the Car Parking Strategy to allow further investigation into the implications of the study’s finding and recommendations.

 

Record of Voting:

For the Motion:  Unanimous

ENV022-18        Planning Proposal - 9 Gloucester Road, Hurstville

 

Resolved:  Councillor Katris and Councillor Hindi

(a)       That Council endorse the Planning Proposal to amend Hurstville Local Environmental Plan 2012 as follows, in relation to 9 Gloucester Road, Hurstville (Lot 30 DP785238):

i)     To amend the Floor Space Ratio Map to increase the floor space ratio from 3:1 to 4:1 (including a minimum non-residential FSR of 0.5:1); and

ii)    To amend the Height of Buildings Map to increase the maximum building height applying to the site from 23m to a range of heights of 23m, 30m, 40m, 50m and 60m.

 

(b)       That Council endorse the Planning Proposal to be forwarded to the delegate of the Greater Sydney Commission for a Gateway Determination under Section 3.34 of the Environmental Planning and Assessment Act 1979.

(c)       That the Planning Proposal be placed on formal public exhibition in accordance with the conditions of any Gateway Determination issued by the Department of Planning and Environment and demonstrating the provision of public benefit in accordance with the Council’s VPA Policy.

(d)       That Council endorse the preparation of an amendment to the Hurstville Development Control Plan No.2 – Hurstville City Centre (“HDCP No.2”) to run concurrently with an amendment to the Hurstville Local Environmental Plan 2012 (if Gateway approval is given by the Department of Planning and Environment), to reflect urban design considerations for any future development of the site including the provision of public access, built form, boundary setbacks, deep soil areas, tree retention, vehicular access and any other relevant issues. The DCP is to be prepared at the proponent’s cost.

 

Record of Voting:

For the Motion: The Mayor, Councillor Greene, Councillor Agius, Councillor Badalati, Councillor Elmir, Councillor Grekas, Councillor Hindi, Councillor Kastanias, Councillor Katris, Councillor Konjarski, Councillor Liu, Councillor Symington, Councillor Tegg and Councillor Wu

Against the Motion: Councillor Payor and Councillor Landsberry

ENV023-18        Offer to Enter Into a Voluntary Planning Agreement in Association with                             Planning Proposal (PP2015/0005) and Subsequent  Development                                       Application for 9 Gloucester Road and 420-430 Forest Road, Hurstville

Resolved:  Councillor Katris and Councillor Hindi

 

(a)          That Council accept and endorse in principle the Letter of Offer to enter into a Voluntary Planning Agreement (VPA) dated 19 June 2018 from Great Tang Brothers (GTB) Hurstville Pty Ltd (Attachment 1) and Heads of Agreement (HOA) signed by the Developer (Attachment 2) in relation to Planning Proposal PP2015/0005 for 9 Gloucester Road and 420-430 Forest Road, Hurstville seeking to increase density and height of buildings on the land for a mixed use development.

(b)          That Council advises the proponent that it will accept a total monetary contribution of $4,287,000. The contribution value is based on residual land value rates of $1,073 per square metre of  additional residential gross floor area and $349 per square metre of additional non-residential gross floor area (as established by a Hill PDA Consulting report). The total contribution value is to be recalculated at the time of payment on the monetary contribution based on the actual additional GFA permissible under the LEP amendment.

(c)          The VPA Offer and final VPA will not exclude the application of s7.11, 7.12 and 7.24 development contributions (previously referred to as s94, s94A and S94EF contributions) to the Development.

(d)          That Council delegate authority to the General Manager to negotiate the final terms and enter into the Heads of Agreement referred to above.

(e)          That Council delegate authority to the General Manager to negotiate the specific terms of the Voluntary Planning Agreement and to subsequently exhibit a draft of the Voluntary Planning Agreement in accordance with the relevant provisions of the Environmental Planning and Assessment Act and Regulation.

(f)           That Council delegate authority to the General Manager to:

a.    Authorise any minor changes to the draft Voluntary Planning Agreement, following its public exhibition, provided that those changes do not diminish the value or nature of the public benefits to be delivered as identified in (a) above;

b.    Subsequently enter into the Voluntary Planning Agreement on behalf of Council.

(g)     That Great Tang Brothers Hurstville Pty Ltd be informed of Council’s decision.

 

Record of Voting:

For the Motion: The Mayor, Councillor Greene, Councillor Stephen Agius, Councillor Badalati, Councillor Elmir, Councillor Grekas, Councillor Hindi, Councillor Kastanias, Councillor Katris, Councillor Konjarski, Councillor Liu, Councillor Symington, Councillor Tegg and Councillor Wu

 

Against the Motion: Councillor Payor and Councillor Landsberry

 

 

CCL043-18       Report of the Assets and Infrastructure Committee - Meeting held on 13 August 2018

(Report by Executive Services Officer)

Resolved: Councillor Grekas and Councillor Agius

That the Committee recommendations for items ASS037-18 to ASS041-18  excluding ASS039-18 and ASS041-18, detailed below, be adopted as follows:

ASS037-18        Tender for the Design and Construction of Peakhurst Park, Synthetic                               Football Field 5, Trafalgar Street Peakhurst - NSW Government                                            Infrastructure Grant and s94 Funds

(a)   That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from Polytan Asia Pacific Pty Ltd, in the amount of $1,423,937 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Polytan Asia Pacific Pty Ltd as the Principal Contractor under the Contract Number T18/025 Design and Construction of Peakhurst Park Synthetic Football Field 5.

(b)   That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(c)    That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

 

ASS038-18        Tender for Dame Mary Gilmore Road, Oatley - Construction of Parking                              Zones

(a)  That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from State Civil Pty Ltd, in the amount of $157,838.00 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint State Civil Pty Ltd as the Principal Contractor under the Contract Number T18/038 Dame Mary Gilmour Road, Oatley – Construction of Parking Zones.

(b)  That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(c)  That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

 

 

ASS040-18        Public Amenities Building at Ruby Wing Reserve, Mortdale

(a)  That Council considers funding of $100,000 for the construction of a public amenities building at Ruby Wing Reserve, Mortdale to be funded from the Collateralised Debt Obligation (CDO) Reserve.

(b)  That the allocation of $26,000 for the provision of additional picnic tables and an upgraded fence be considered.

 

Record of Voting:

For the Motion: Unanimous

 

ASS039-18        Public Amenities Building at Pole Depot Park, Penshurst

Resolved: Councillor Hindi and Councillor Kastanias

That Council approve the funding of $120,000 for the construction of a public amenities building at Pole Depot Park, Penshurst to be funded from the Collateralised Debt Obligation (CDO) Reserve.

 

Record of Voting:

For the MotionThe Mayor, Councillor Greene, Councillor Agius, Councillor Elmir, Councillor Grekas, Councillor Hindi, Councillor Kastanias, Councillor Katris, Councillor Konjarski, Councillor Landsberry, Councillor Liu, Councillor Payor, Councillor Symington, Councillor Tegg and Councillor Wu

Against the Motion:  Councillor Badalati

 

ASS041-18        Georges River Traffic Advisory Committee Meeting - 7 August 2018

Resolved:  Councillor Elmir and Councillor Grekas

(a)  That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 7 August 2018 be adopted by Council with the exception of TAC143-18 Hurstville Grove - Request to Formalise Existing Bus Stops.

(b)  That the report TAC143-18 Hurstville Grove - Request to Formalise Existing Bus Stops be deferred for consideration to the Traffic Committee Meeting scheduled for 4 September 2018.

 

Record of Voting:

For the Motion: Unanimous

 

 

CCL044-18       Report of the Finance and Governance Committee - Meeting held on 13 August 2018

(Report by Executive Services Officer)

Resolved: Councillor Elmir and Councillor Symington

That the Committee recommendations for items FIN060-18 to FIN067 and FIN002A-18 (excluding FIN063-18 and FIN068-18), detailed below, be adopted as follows:

 

 

FIN060-18                   Georges River Council 2017/18 Achievements - Review of 2017/2018                                 Operational Plan

(a)  That the report on the June 2018 review of the 2017 - 2018 Operational Plan be received and noted.

(b)  That a copy of the June 2018 review of the 2017 - 2018 Operational Plan, as contained in attachment 1, be published on Council’s website.

 

FIN061-18                    Quarterly Report - Outstanding Council Resolutions as at 30 June 2018

 

That the quarterly report - Outstanding Council Resolutions as at 30 June 2018, be received and noted.

 

FIN062-18                    Calendar of Meetings 2018/2019

 

That Council endorse the proposed Calendar of Meetings to September 2019, as attached to

this report.

 

FIN064-18                    Property Matter - Compulsory Acquisition of Part Todd Park and Part                                Church Street Reserve by RMS - Road Widening - Princes Highway                                   Blakehurst

 

(a)  That Council note that Roads and Maritime Services (RMS) will commence the compulsory acquisition of land for over Lot 14 in Deposited Plan (DP) 133445, being part of Todd Park, Blakehurst and Lot 2 in DP1129264, being part of Church Street Reserve, Blakehurst as generally detailed in this report.

 

(b)  That Council note that RMS will commence the compulsory acquisition process for an Easement for Transmission Line in favour of Ausgrid over Council land described as Lot 14 in DP1129264 being part of Todd Park, Blakehurst.

 

(c)  That the General Manager be authorised to execute all documentation in relation to the proposed compulsory acquisition including the settlement of any determined consideration.

 

FIN065-18                    Advice on Costs and Status of Council's Court Proceedings - July 2018

         

That the report, “Advice on Costs and Status of Council’s Court Proceedings – July 2018”, be received and noted.

 

FIN066-18                    Georges River Council Quarterly Property Portfolio Report

 

That the report “Georges River Council Quarterly Property Portfolio Report” be received and noted.

 

FIN067-18          18th International Cities, Town Centres and Communities Conference

 

That in accordance with the Mayor and Councillors’ Expenses and Facilities Policy, interested Councillors and relevant staff be authorised to attend the 18th International Cities, Town Centres and Communities Conference.

 

 

 

FIN002A-18       St George Business Chamber - Annual Report on Compliance with Deed                         of Agreement Obligations

(a)  That consideration of this matter be deferred to the next full Council meeting to be held on 27 August 2018.

(b)  That Council be provided with an update on the Chamber’s progress in submitting an audited financial statement for the 2017/18 financial year and compliance with the terms of the Deed for that financial year. Such information is to be submitted to Council prior to the next full meeting of Council on Monday 27 August 2018.

 

Record of Voting:

For the Motion: Unanimous

 

FIN063-18                    Georges River Council Voluntary Pensioner Rebate

 

Note:     Councillor Hindi declared a Non-Significant Non-Pecuniary interest in this item.

 

Resolved:   Councillor Badalati and Councillor Kastanias

(a)  That Council increase the Voluntary Pensioner Rebate up to a maximum of $150.00 from 1 July 2019 based on a sliding scale of rates paid by eligible pensioners.

 

(b)  That Council officers provide a range of sliding scales of rates paid by eligible pensioners as part of the 2019/2020 budget process.

 

(c)  That, if approved, this change to the Voluntary Pensioner Rebate will be trialled for a period of two (2) years to the next election and the new Council can determine if it is to continue.

 

Record of Voting:

For the Motion: Unanimous

 

Note:     During the discussion of the following item Councillor Grekas left the Chamber.

 

FIN068-18                    Investment Report as at 30 June 2018

Resolved:  Councillor Elmir and Councillor Badalati

That Council receive and note the Investment Report as at 30 June 2018.

 

Record of Voting:

For the Motion: Unanimous

 

Councillor Grekas was not present during the vote.

 

 

 

CCL045-18       Record of the Community and Culture Committee - Meeting held on 13 August 2018

(Report by Executive Services Officer)

Resolved:  Councillor Landsberry and Councillor Hindi

That the Committee recommendations for items COM027-18 to COM033-18 (inclusive), detailed below, be adopted by Council as follows:

 

COM027-18       Georges River Council Grants, Donations and Sponsorship Policy

(a)  That Council adopts the Georges River Grants, Donations and Sponsorship Policy.

(b)  That in the instances where Council receives requests for outgoing sponsorship and donations, where the event date does not align within the Ordinary Council Meeting Schedule, or the request has been received with insufficient notice to allow assessment and subsequent consideration at the next Ordinary Council Meeting, the General Manager be delegated the authority to authorise requests which meet the eligibility criteria stipulated by Council’s Grants, Donations and Sponsorship Policy, up to a maximum amount of $2,000.

 

COM028-18       Sponsorship and Donation Requests

That consideration of the sponsorship request of $1,428 to International Community Fellowship be deferred until such time as International Community Fellowship confirm with Council a new event date.

 

COM029-18       Major Events Advisory Committee Meeting Minutes - 9 July 2018

(a)  That Council adopts the recommendations contained within the Minutes of the Major Events Advisory Committee meeting held on Monday 9 July 2018.

(b)  That Council notes that a major event planning discussion took place at the Major          Events Advisory Committee meeting held on 9 July 2018 and that the outcomes of this discussion are to be tabled at the next Major Events Advisory Committee meeting in September 2018.

 

COM030-18       Australian Macedonian Cultural Association Historical Documentary                                 Donation Request

That consideration of this matter be deferred to the Ordinary Council meeting on Monday, 27 August 2018.

 

COM031-18       Community Development and Services Advisory Committee Membership

(a)  That Council considers the Expressions of Interest received from those persons wishing to be considered as community representatives on the Community Development and Services Advisory Committee.

(b)  That Council appoints Jannene Hartman, Amanda Justice and Allison Sharpe for an initial period of one year as outlined within this report.

 

COM032-18       Tender for the Refurbishment of Georges River Council Customer Service                      Centres - Stronger Communities Fund

(a)  That, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), Council accepts the Tender from Rork Projects Pty Ltd in the amount of $789,368.82 (excluding GST), after having regard to all the circumstances, as the tender    that appears to be the most advantageous and appoint Rork Projects Pty Ltd as the Principal Contractor under the Contract Number T18/033, Refurbishment of Georges River        Council Customer Service Centres.

(b)  That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(c)  That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

 

COM033-18       Tender for the Supply and Installation of Flooring at Georges River                                    Council Customer Service Centres - Stronger Communities Fund

(a)  That as no submissions were received for T18/034, Supply and Installation of Flooring at Georges River Council Customer Service Centres, in accordance with Section 178 (3) (e) of the Local Government (General) Regulation 2005, Council resolve to enter into negotiations with the successful Contractor for T18/033, Refurbishment of Georges River      Council Customer Service Centres with a view to entering into a contract in relation to the      subject matter of T18/034, Supply and Installation of Flooring at Georges River Council Customer Service Centres as outlined in the report.

(b)  That under Section 178 (4) of the Local Government (General) Regulation 2005, Council notes that inviting fresh tenders is unlikely to resolve the issues of (1) no submissions and (2) achieving the construction programme timeframe, and it is most advantageous to Council to conduct negotiations as outlined in the confidential report. As there was a     competitive tender process for selecting the successful Contractor for the T18/033 works, negotiations for the works the subject of T18/034 are likely to result in a value-for-money       outcome for Council as the contractor has previously demonstrated the competitive nature of their pricing.

(c)  That delegation is granted to the General Manager to enter into contract with the   successful Contractor, should negotiations for works the subject of T18/034 result in a value-for-money outcome for Council.

 

Record of Voting:

For the Motion:  Unanimous

 

Councillor Grekas was not present during the vote.

 

Finance and Governance

CCL046-18       Applications Pursuant to Councillors Ward Discretionary Fund Policy

(Report by Acting Executive Manager, Office of the General Manager)

Resolved: Councillor Hindi and Councillor Tegg

 

(a)     That Council adopt the revised Councillors Ward Discretionary Fund Policy which contains the minor administrative changes outlined in the report.

 

(b)     That the following applications for funding, pursuant to the Councillors Ward Discretionary Fund Policy, be approved:

 

(i)      Application submitted by The Mayor, Councillor Greene on behalf of Hurstville Golf Club, in the amount of $1,000.

 

(ii)    Application submitted by Councillor Katris on behalf of Sydney Dogs and Cats Home in the amount of $1,500.

 

(iii)   Application submitted by Councillor Grekas on behalf of Oatley Lions Club in the amount of $1,500.

 

(iv)   Application submitted by Councillor Liu on behalf of Oatley Lions Cub in the amount of $1,500.

 

(v)    Application submitted by Councillor Grekas on behalf of Connells Point Sailing Club in the amount of $1,000.

 

(vi)   Application submitted by Councillor Elmir on behalf of Connells Point Sailing Club in the amount of $1,000.

 

(vii)  Application submitted by Councillor Landsberry on behalf of Connells Point Sailing Club in the amount of $1,000.

 

(viii) Application submitted by Councillor Katris on behalf of Sans Souci Football Club in the amount of $1,500.

 

(ix)   Application submitted by Councillor Symington on behalf of Provisional Parish of Church @ The Peak Peakhurst South in the amount of $1,500.

 

Record of Voting:

For the Motion:  Unanimous

 

Councillor Grekas was not present during the vote.

 

Community and Culture

CCL047-18       Australian Macedonian Cultural Association Historical Documentary Donation Request

(Report by Cultural Development Officer)

Resolved:         Councillor Landsberry and Councillor Tegg

That Council approve a donation of $5,000 from the 2018/2019 Donations and Sponsorship budget to the Australian Macedonian Cultural Association for the production of a local history documentary film, ‘The Unworn Wedding Dress’.

 

Record of Voting:

For the Motion: Unanimous

 

Councillor Grekas was not present during the vote.

 

Note:          At this point of the meeting Councillor Grekas returned to the Chamber.

 

 Notices of Motion

NM069-18          Georges River Council Library Services Model Feasibility Study

(Report by Councillor Elmir)

Resolved:  Councillor Elmir and Councillor Hindi

(a)     That Council acknowledge the increasing demand on hireable community spaces and library services to meet community demand across the local government area, as emerging through the Open Space, Recreation and Community Facilities Strategy community consultation process.

 

(b)     That, following the adoption of the Open Space, Recreation and Community Facilities Strategy, Council commence the preparation of a library service delivery model feasibility study to:

 

(i)   investigate the preferred library service delivery model;

(ii)  identify options for the consolidation of library facilities; and

(iii) identify options for the provision of multipurpose community facilities to complement district or central library services within strategic locations to ensure a balanced approach is taken across all wards in the local government area.

 

(c)     That the General Manager prepare a report to the Community and Culture Committee detailing:

 

(i)   The program and milestones for preparation of the feasibility study;

(ii)  The anticipated completion date of the study;

(iii) The proposed schedule of community engagement;

(iv) The estimated costs for delivery of the feasibility study; and

(v)  The potential sources of funding for the feasibility study.

 

Record of Voting:

For the Motion:  Unanimous

 

 

NM070-18          Donation to Drought Impacted Rural and Regional NSW

(Report by Councillor Badalati)

Resolved: Councillor Badalati and Councillor Kastanias

 (a)    That Council acknowledge the hardship currently being experienced by farmers across NSW due to the unprecedented drought and the good work being undertaken by a range of charitable organisations to support those in need;

(b)     That Council donate a total of $50,000 to Aussie Helpers, Rural Aid Buy a Bale, Drought           Angels and the Lions Club’s Need for Feed ($12,500 to each charity) to assist drought           affected farming families in rural and regional areas of NSW.

(c)     That the General Manager source the required funding for the donation from appropriate cost centres.

 

Record of Voting:

For the Motion:  Unanimous

 

 

NM071-18          Georges River Ward Boundaries and Number of Councillors

(Report by Councillor Badalati)

Resolved:  Councillor Badalati and Councillor Kastanias

That the General Manager prepare a report to Council that investigates the following:

(a)     the options available to alter the number of wards within the local government area;

(b)     possible future locations of ward boundaries that could exist under an alternative ward arrangement within the local government area;

(c)     the options available to reduce the number of councillors within the local government area;

(d)     options available to rationalise local government area boundaries where anomalies currently exist between Federal, State and local electoral boundaries; and

(e)     the process required to be followed under the Local Government Act 1993 to progress any reduction in the number of wards or councillors.

 

Record of Voting:

For the Motion:  The Mayor, Councillor Greene, Councillor Agius, Councillor Badalati, Councillor Grekas, Councillor Kastanias, Councillor Katris, Councillor Liu, Councillor Symington and Councillor Wu

Against the Motion: Councillor Elmir, Councillor Hindi, Councillor Konjarski, Councillor Payor, Councillor Tegg and Councillor Landsberry

 

Note:     During discussion of the following item Councillor Kastanias left the Chamber.

 

NM072-18          Harmonisation and Restructure of former Hurstville and Kogarah Councils' Rates Structures

(Report by Councillor Badalati)

Resolved:  Councillor Badalati and Councillor Hindi

 

That pursuant to Council’s resolution of 23 April 2018 which required the General Manager to explore options that will strengthen Council’s financial sustainability following the cessation of the former Hurstville City Council’s Special Rate Variation from July 2021, I move:

 

(a)     That the General Manager prepare a report to Council detailing the proposed program for preparation of new residential and business rates structures for the Georges River Local Government Area including:

 

i.   the necessary financial modelling studies;

ii.  community consultation framework; and

iii. timeframes and costs for preparation of the new rates structures.

 

(b)     That the General Manager investigate the scheduling of additional Councillor Workshop sessions during 2019-2020 for the purposes of formulating the new rating structures.

 

Record of Voting:

For the Motion:  Unanimous

 

Councillor Kastanias was not present for the vote.

 

NM073-18          Development of a Media Lab within the Georges River Library Services

(Report by Councillor Tegg)

Resolved:  Councillor Tegg and Councillor Landsberry

 

(a)     That Council investigate the provision of a Media Lab within Georges River Library Services as a digital-creation space for the community.

 

(b)     That the General Manager prepare a report to the Community and Culture Committee detailing:

          (i)      Potential designs and concepts for a media lab;

          (ii)     Proposed programs and services that could be offered at a media lab including, but    not limited to, computers, scanners, 3D and regular printers, graphic tablet, video      equipment and related software;

          (iii)    Suitable library sites from which to provide a media lab service;

          (iv)    The anticipated timeline for the installation of a media lab; and

          (v)     The estimated operational and capital costs for the implementation of a media lab.

 

(c)     That grant funding sources be explored and reported with the investigation into the media lab service offering.

 

Record of Voting:

For the Motion:  Unanimous

 

Councillor Kastanias was not present for the vote.

 

NM074-18          Preparation of Public Art Policy for Georges River

(Report by Councillor Tegg)

Resolved:  Councillor Tegg and Councillor Grekas

(a)     That Council commence, following the adoption of the Georges River Cultural Strategy, the preparation of a Public Art Policy to incorporate criteria and guidelines for the procurement, selection and installation of high-quality public art within the public domain in order to prevent graffiti, increase the vibrancy of the public domain and improve social cohesion within the community.

(b)     That preparation of the Public Art Policy address, amongst other things:

 

i.   The objectives for the provision of public art across the local government area;

ii.  The decision-making framework for site selection and procurement, including commission, purchase, donation or via voluntary planning agreement;

iii. The requirement for developers to contribute towards or to commission and install public art within developments that contain significant areas of publicly accessible space; and

iv. A proposed schedule of public art opportunities in the first year of the Policy’s implementation period, including the financial implications of any inaugural Public Art program.

(c)     That the General Manager seek approval from Sydney Trains for Council to install public art within Ellen Subway, Mortdale, to improve public amenity and prevent graffiti, as a trial project in the lead up to the preparation of the Public Art Policy.

(d)     That the General Manager prepare a report to the Community and Culture Committee addressing, amongst other things:

i.        The approval, or otherwise, from Sydney Trains to undertake a public art project in Ellen Subway, Mortdale;

ii.       The proposed schedule and projected timeframe for the completion of the project; and

iii.      The estimated costs for delivery of the project.

 

Record of Voting:

For the Motion:  Unanimous

 

Councillor Kastanias was not present for the vote.

 

Note:          At this point of the meeting Councillor Kastanias returned to the Chamber.

 

NM075-18          Economic Development Webpage on Council's Website

(Report by Councillor Agius)

Resolved:  Councillor Agius and Councillor Elmir

 

That the General Manager review and update the local business page on Council’s website to provide a comprehensive package of information for local businesses, such as, but not limited to the following:

 

a)   Opportunities for doing business with Georges River, including:

(i)         Providing an economic profile

(ii)        List of business events with Council involvement

(iii)       A copy of the Economic Development Strategy

(iv)       Any available grants and sponsorship.

 

b)   Regulations affecting businesses including:

(i)         Business activation

(ii)        Outdoor dining permits

(iii)       Food and drink premises

(iv)       Planning and events.

 

c)   Facilities that are available for businesses including:

(i)         Parking, roads and transport

(ii)        Buildings and venues for hire.

 

d)   Opportunities and investment attraction:

(i)         Tenders

(ii)        Grants and sponsorships

(iii)       Range of services that available to support local businesses

(iv)       Links to St George Business Chamber and Realise Business websites

(v)        Smart Cities program.

 

Record of Voting:

For the Motion:  Unanimous

 

 

 

NM076-18          Donation to the Fire Relief Appeal for Attica, Greece

(Report by Councillor Hindi)

Resolved:  Councillor Hindi and Councillor Katris

(a)     That Council recognise the tragic loss of life and property, and the adversity faced in Greece during, and in the aftermath of, the Greek wildfires.

(b)     That Council donate $10,000 to the Australian Red Cross Greek Fires Appeal from the 2018/19 Sponsorship and Donations Budget.

 

Record of Voting:

For the Motion:  Unanimous

 

NM077-18          Development Consent Conditions to Improve Amenity and the Public Domain

(Report by Councillor Katris)

Resolved:  Councillor Katris and Councillor Agius

(a)     That in order to improve the aesthetics of the Georges River public domain and for the benefit of the general community, the General Manager develop and apply standard conditions of consent to be recommended to the relevant consent authority for all developments of six storeys or greater, which generally stipulates:

“The electricity supply to the approved development must be underground in accordance with the Electricity Providers requirements”.

“Supply of electricity and street lighting to all frontages of the development shall be undergrounded and existing light poles shall be replaced to conform with Ausgrid’s adopted design specification for smartpoles in the CBD areas of Kogarah and Hurstville and Beverly Hills town centre.”

(b)     That in order to reduce construction impacts to nearby properties and for the benefit of the general community, the General Manager develop and apply a standard condition of consent to be recommended to the relevant consent authority for all developments (excluding single dwellings and dual occupancies) greater than 10 metres in height or which include one or more basement levels, which generally stipulates:

“During construction/excavation, measures to minimise vibration, noise, damage and loss of support to other buildings are to be implemented. Where possible any excavation into rock is to be carried out with tools such as rock saws which reduce noise and vibration to adjoining buildings and associated structures. Hydraulic hammers are not to be used unless other techniques are unable to be implemented.  Where Hydraulic hammers are required to be used within 30 metres of any building (other than a path or a fence) the report to the satisfaction of the PCA, shall detail the maximum size of hammer to be used and provide all reasonable recommendations to manage construction impacts.

 

Record of Voting:

For the Motion:  Unanimous

 

NM078-18          Section 449 Annual Register of Returns Disclosing the Interests of Councillors and Designated Persons

(Report by Councillor Hindi)

Resolved:  Councillor Hindi and Councillor Katris

 

(a) That to increase openness and transparency, Councillors’ Disclosure of Interest forms continue to be published on Council’s website, even though this is not a mandatory requirement of Section 449 of the Local Government Act 1993.

(b) That in the interests of equity, Disclosure of Interest forms of all Designated Persons, including staff, members of the Local Planning Panel and the Southern Sydney Planning Panel be published on Council’s website.

(c)  That prior to the publishing of the Disclosure of Interest forms in accordance with (b) above, the General Manager provide a report to Council detailing any requirements or considerations in regard to the Privacy and Personal Information Act 1998 and/or any other relevant legislation that may affect publication.

(d) That Council request the Premier of NSW, the Hon Gladys Berejiklian MP to follow Georges River Council’s leadership on this matter and, in the interests of transparency and openness, publish the Register of Disclosures of Members of the NSW Parliament on the Parliamentary website on an annual basis.

 

Record of Voting:

For the Motion:  Unanimous

 

NM079-18          Review of Private Certification in NSW - Building and Development Certifiers Bill 2018

(Report by Councillor Landsberry)

Resolved:  Councillor Landsberry and Councillor Hindi

 

(a)     That Council authorise the General Manager to prepare and lodge a submission on the NSW Government’s proposal to strengthen and simplify the building and certification system in NSW by replacing the Building Professionals Act 2005, which regulates accredited certifiers, with the Building and Development Certifiers Bill 2018.

 

(b)     That Council’s submission request the NSW Government to overhaul certifier regulation by, amongst other things:

 

i.        clarify certifiers’ roles and responsibilities, especially in relation to reporting non-compliance to the appropriate authority, compliance with the certifiers’ code of conduct and the requirement to act in the public interest at all times;

ii.       providing the Building Professionals Board with the authority to order building work to cease or unauthorised work to be rectified, when a complaint is proven against a private certifier;

iii.      improve the independence of certifiers;

iv.      tighten licensee probity requirements;

v.       improve complaint handling and disciplinary procedures for certifiers;

vi.      increase the penalties available to councils for breaches of the Act by certifiers;

vii.     require certifiers to obtain a compliance clearance from the relevant council prior to the issue of any occupation certificate;

viii.    other reforms to streamline, modernise and update the structure and administration of the Act.

 

(c)     That the General Manager lodge the submission on/before the due date of 4 September 2018 and provide Councillors with a copy.

 

Record of Voting:

For the Motion:  Unanimous

 

 

 

NM080-18          Privacy Impacts of Unregulated CCTV Camera Surveillance from Residential Properties

(Report by Councillor Landsberry)

Motion:     Councillor Landsberry and Councillor Tegg

That Council note the current NSW planning legislation permits the installation of residential CCTV cameras as exempt development and therefore they are not subject to regulation or planning approval by Council.  I therefore move:

 

(a)     That Council write to the NSW Attorney General, the Hon. Mark Speakman MP, requesting the urgent review of legislation pertaining to the use of CCTV on private property in residential areas with a view to limiting adverse impacts arising from loss of privacy and quiet enjoyment of the property.

 

(b)     That Council’s request to the Minister strongly emphasise that the current legislation is inadequate in protecting local residents from the unrestrained use of surveillance devices.

 

(c)     That Council write to the Member for Kogarah, Chris Minns MP, Member for Rockdale, Steve Kamper MP, the Member for Lakemba, Jihad Dib and the Member for Oatley, Mark Coure MP requesting their support in relation to the Ministerial representations.

 

(d)     That the General Manager distribute copies of all correspondence received from the Ministers and State Members to all Councillors once received.

 

Note:          At this point of the meeting Councillor Elmir left the Chamber.

 

The Motion of Councillor Landsberry and Councillor Tegg on being put to the meeting was declared LOST.

 

Record of Voting:

For the Motion:  The Mayor, Councillor Greene, Councillor Grekas, Councillor Payor, Councillor Landsberry, Councillor Liu and Councillor Tegg

Against the Motion: Councillor Agius, Councillor Badalati, Councillor Hindi, Councillor Katris, Councillor Kastanias,  Councillor Konjarski, Councillor Symington and Councillor Wu

 

Councillor Elmir was not present for the vote.

 

NM081-18          Use of Recycled Materials in Council's Road Resheeting Program

(Report by Councillor Konjarski)

Resolved: Councillor Konjarski and Councillor Hindi

(a)     That Council note on 3 August 2018, Sutherland Shire Council built the first road in NSW utilising soft plastics and glass.  Partnering with Downer EDI and various recycling groups, this project diverted 176,000 plastic bags and packaging and 55,000 glass bottles from landfill.  This initiative was also implemented by Hume City Council earlier this year, and the City of Sydney Council trialled a road surface made from recycled printer toner.

(b)     That Council note it has committed over $4 million in the 2018/2019 financial year to undertake maintenance and construction of our roadways.  With 29 roads projects currently nominated as part of the roads program, and another $4.5 million allocated each year for the next 5 years, Council needs to explore longer term sustainability in its road resheeting program utilising new industry technology.

(c)     That the General Manager monitor the Sutherland Shire Council recycling trial and prepare a report to Council that addresses the success or otherwise of the trial, environmental and operational costs and benefits, and options for incorporating a similar initiative into Council’s future resurfacing program if proved successful.

 

Record of Voting:

For the Motion:  Unanimous

 

Councillor Elmir was not present for the vote.

 

Note:          At this point of the meeting Councillor Elmir returned to the Chamber.

 

NM082-18          Codes of Conduct for NSW Planning Panels

(Report by Councillor Hindi)

Resolved:  Councillor Hindi and Councillor Kastanias

 

(a) That Council note the NSW Minister for Planning, the Hon Anthony Roberts MP has recently amended the Codes of Conduct for Local and Regional Planning Panels in response to Georges River Council’s concerns regarding a lack of clarity on potential conflicts of interest for Panel members.

 

(b) That the Minister be requested to continue to follow Council’s leadership in addressing potential conflicts of interest by excluding former/current employees of councils from membership of their own/former councils Planning Panels for a period of two years and by amending the Codes of Conduct to create full consistency across both Codes and also with the NSW Office of Local Government’s Model Code of Conduct for Local Councils, including in regard to the completion and publication of disclosure returns.

 

Record of Voting:

For the Motion:  Unanimous

 

Confidential items (Closed Council Meeting)

Resolved:  Councillor Hindi and Councillor Tegg

At this stage of the meeting the Mayor advised that the meeting would move into closed session to allow consideration of information in accordance with section 10A of the Local Government Act 1993.  Accordingly, members of the press and public are excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the closed session with be withheld.

The Mayor asked the General Manager if any representations had been received from the public that the item should not be discussed in closed session.

The General Manager replied that no representations had been received to the item in closed session.

The Mayor asked if there were any members of the public gallery who would like to speak on the reasons Council proposes to consider the items in closed session, there were none.

 

CCL003A-18     St George Business Chamber - Annual Report on Compliance with Deed of Agreement Obligations

(Report by Economic Development Officer)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (d(i)) it is considered the matter concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

 

Record of Voting:

For the Motion:  Unanimous

 

Consideration of Confidential Recommendations

CCL003A-18     St George Business Chamber - Annual Report on Compliance with Deed of Agreement Obligations

(Report by Economic Development Officer)

 

Resolved: Councillor Badalati and Councillor Elmir

(a)  That the St George Business Chamber be advised that the Tax Invoice (for $30,000.00) received by Council on 18 July 2017 for the 2017/18 Financial year will be paid subject to:

(i)            Council receiving a satisfactory audited financial statement within 30 days; and

(ii)          Publication of the audited financial statement on the Chamber’s website within 7 days of Council advising the Chamber that the audited financial statement is satisfactory.

(b)  That the Chamber be advised that the following requirements must be met in the future, in order to satisfy the obligations of the Deed:

Time Frame

Expectation

Prior to the end of June of the financial year

Chamber to submit Tax Invoice for the Financial Year – accompanied by a list of the 8 events to be held that financial year, including:

·         One combined event with Council,

·         Minimum of 4 educational events – either developed by the chamber or held in partnership with federal or state government agencies,

·         Maximum 2 networking events

 

July through to May

Chamber holds the 8 events

June

Provide an annual report to Council on the events held.

The report to include:

·         information about the types of activities held, number of people who attended, partnerships that may have been achieved, case studies detailing the businesses assisted by the St George Chamber throughout the year.

·         details of promotional, marketing and media activities generated throughout the reporting period;

The Chamber to provide a detailed financial report on how Georges River Council's contribution was expended at the end of the reporting period.

 

All year

Maintain a minimum $20 million in public liability insurance

 

All year

Maintain a minimum $20 million in professional indemnity and products liability insurance

 

 

(c)  That the following list of events and workshop calendar dated 26 July 2018 from the Chamber be noted.

 

August 2018

GRC Joint Breakfast Event

Club Central Hurstville

September 2018

After Hours Networking Drinks

St George Leagues

October 2018

Marketing your Business with Social Media

Club Central Hurstville

November 2018

After Hours Networking Drinks

Mortdale RSL

December 2018

Christmas End of Year Event

Club Central Hurstville

February 2019

Banking and your Business

Club Central Hurstville

March 2019

After Hours Networking Drinks

Club Central Hurstville

April 2019

Business Leasing & Retail Leasing ACT

Club Central Hurstville

May 2019

After Hours Networking Drinks

St George Leagues

June 2018

Impact of Cyber Crime on Your Business

Club Central Hurstville

July 2019

GRC Joint Breakfast Event

Club Central Hurstville

August 2018

Small Business in 2020

St George Leagues

September 2019

After Hours Networking Drinks

Mortdale RSL

 

Record of Voting:

For the Motion:  Unanimous

 Open Council

Resolved:  Councillor Badalati and Councillor Elmir

That the meeting revert to Open Council.

 

Record of Voting:

For the Motion: Unanimous

Consideration of Resolutions from Closed Session

Resolved: Councillor Hindi and Councillor Badalati

That the Resolutions of the Closed session be adopted.

 

Record of Voting:

For the Motion: Unanimous

 

Conclusion

The Meeting was closed at 9.57pm.

 

 

Chairperson