Council Meeting

Notice of Meeting

Monday, 27 August 2018

 

 An Ordinary Meeting of Council will be held at 7.00pm on Monday, 27 August 2018 in the Dragon Room on Level 1, Georges River Civic Centre, corner Dora and MacMahon Streets, Hurstville for the consideration of the business available on Council’s website at

http://www.georgesriver.nsw.gov.au/Council/Council-Meetings

 

 

BUSINESS

1.      National Anthem

2.      Prayer

3.      Acknowledgement of Country

4.      Apologies

5.      Disclosures of Interest

6.      Public addresses to the Meeting

7.      Minutes of previous meetings

8.      Mayoral Minute

9.      Matters of Privilege

9.1    Condolences

9.2    Other

10.    Committee Reports

11.    Environment and Planning

12.    Finance and Governance

13.    Assets and Infrastructure

14.    Community and Culture

15.    Notices of Motion

16.    Questions with Notice

17.    Confidential items

 


Ordinary Meeting

Summary of Items

Monday, 27 August 2018

 

Previous Minutes

MINUTES: Council Meeting - 23 July 2018

Mayoral Minute

Nil  

Committee Reports

CCL042-18       Report of the Environment and Planning Committee - Meeting held on 13 August 2018
 

(Report by Executive Services Officer)....................................................................... 4

CCL043-18       Report of the Assets and Infrastructure Committee - Meeting held on 13 August 2018

(Report by Executive Services Officer).................................................................... 12

CCL044-18       Report of the Finance and Governance Committee - Meeting held on 13 August 2018

(Report by Executive Services Officer).................................................................... 17

CCL045-18       Record of the Community and Culture Committee - Meeting held on 13 August 2018

(Report by Executive Services Officer).................................................................... 27

Environment and Planning

Nil

Finance and Governance

CCL046-18       Applications Pursuant to Councillors Ward Discretionary Fund Policy

(Report by Acting Executive Manager, Office of the General Manager)............ 36

Assets and Infrastructure

Nil

Community and Culture

CCL047-18       Australian Macedonian Cultural Association Historical Documentary Donation Request

(Report by Cultural Development Officer)............................................................... 68

Precis of Correspondence

Nil

Notices of Rescission

Nil

Notices of Motion

NM069-18          Georges River Council Library Services Model Feasibility Study

(Report by Councillor Elmir)....................................................................................... 70

NM070-18          Donation to Drought Impacted Rural and Regional NSW

(Report by Councillor Badalati)................................................................................. 71

NM071-18          Georges River Ward Boundaries and Number of Councillors

(Report by Councillor Badalati)................................................................................. 72

NM072-18          Harmonisation and Restructure of former Hurstville and Kogarah Councils' Rates Structures

(Report by Councillor Badalati)................................................................................. 73

NM073-18          Development of a Media Lab within the Georges River Library Services

(Report by Councillor Tegg)....................................................................................... 74

NM074-18          Preparation of Public Art Policy for Georges River

(Report by Councillor Tegg)....................................................................................... 75

NM075-18          Economic Development Webpage on Council's Website

(Report by Councillor Agius)..................................................................................... 76

NM076-18          Donation to the Fire Relief Appeal for Attica, Greece

(Report by Councillor Hindi)...................................................................................... 77

NM077-18          Development Consent Conditions to Improve Amenity and the Public Domain

(Report by Councillor Katris)...................................................................................... 78

NM078-18          Section 449 Annual Register of Returns Disclosing the Interests of Councillors and Designated Persons

(Report by Councillor Hindi)...................................................................................... 79

NM079-18          Review of Private Certification in NSW - Building and Development Certifiers Bill 2018

(Report by Councillor Landsberry)............................................................................ 80

NM080-18          Privacy Impacts of Unregulated CCTV Camera Surveillance from Residential Properties

(Report by Councillor Landsberry)............................................................................ 81

NM081-18          Use of Recycled Materials in Council's Road Resheeting Program

(Report by Councillor Konjarski)............................................................................... 82

NM082-18          Codes of Conduct for NSW Planning Panels

(Report by Councillor Hindi)...................................................................................... 83

Questions with Notice

Nil  

Confidential (Closed Session)

CCL003A-18     St George Business Chamber - Annual Report on Compliance with Deed of Agreement Obligations

(Report by Economic Development Officer)  

 


Georges River Council – Ordinary Meeting -  Monday, 27 August 2018                                                                            Page 4

Committee Reports

Item:                   CCL042-18        Report of the Environment and Planning Committee - Meeting held on 13 August 2018
  

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for items ENV022-18 to ENV031-18 (inclusive), detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Environment and Planning Committee.

 

 

ENV022-18       Planning Proposal - 9 Gloucester Road, Hurstville

(Report by Strategic Planner)

Recommendation:   Councillor Hindi and Councillor Badalati

That Council defer consideration of the Planning Proposal to amend the Hurstville LEP2012 in relation to 9 Gloucester Road Hurstville to allow further investigation into increasing the non-residential FSR on the site.

Record of Voting:

For the Motion:  Unanimous

 

 

ENV023-18       Offer to Enter Into a Voluntary Planning Agreement in Association with Planning Proposal (PP2015/0005) and Subsequent  Development Application for 9 Gloucester Road and 420-430 Forest Road, Hurstville

(Report by Executive Strategic Planner)

Recommendation:   Councillor Hindi and Councillor Badalati

(a)     That Council defer consideration of the letter of offer to enter into a Voluntary Planning Agreement from Great Tang Brothers (GTB) Hurstville Pty Ltd to enable the General Manager to further consider the offer in relation to the Council’s VPA Policy August 2016. The VPA is to be reported to Council’s Environment and Planning Committee meeting for consideration.

 

(b)     That once further consideration has taken place a report will be provided to the Environment and Planning Committee.

 

Record of Voting:

For the Motion:  Unanimous

 

 

ENV024-18       Food Premises Inspection Fees and Charges for School Canteens

(Report by Manager Environment Health & Regulatory Services)

Recommendation:   Councillor Agius and Councillor Hindi

(a)     That Registered Charities and school canteens run by Not for Profit associations be exempt from paying Annual Food Premises Inspection Fees.

 

(b)     That a note be added to the relevant Food Premises Inspection Fee categories in Georges River Council’s adopted Fees and Charges stating; “Registered Charities and Not for Profit School Canteens are Exempt”.

 

(c)     That in accordance with Section 610(f)(3)(a) Local Government Act, 1993, the waiving of food premises inspection fees for Registered Charities and school canteens run by Not for Profit associations be placed on public exhibition for a period of at least 28 days allowing the community to comment on the proposal.

 

Record of Voting:

For the Motion:           Councillor Katris, Councillor Agius, Councillor Hindi, Councillor Kastanias,                                     Councillor Landsberry and Councillor Payor.

 

Against the Motion:   Councillor Badalati.

 

 

ENV025-18       Dockless Bike Share

(Report by Manager Environment Health & Regulatory Services)

Recommendation:   Councillor Hindi and Councillor Kastanias

That Council note the information provided in this report and that a further report be provided following the finalisation of the NSW Governments enforceable code of conduct for bike share operators.

Record of Voting:

For the Motion:  Unanimous

 

 

ENV026-18       Annual School Zone Safety Program

(Report by Manager Environment Health & Regulatory Services)

Recommendation:   Councillor Hindi  and Councillor Agius

That Council receive and note the report on “Annual School Safety Program”.

Record of Voting:

For the Motion:  Unanimous

 

 

ENV027-18       Tender - Mattress Collection Tender SSROC T2017-09 for the collection and processing of mattresses

(Report by Manager Environment Health & Regulatory Services)

Recommendation:   Councillor Hindi and Councillor Agius

 

(a) That Council under Section 178 (1) (a) of the Local Government (General) Regulation 2005, accept the tenders that are recommended by Southern Sydney Regional Organisation of Councils (SSROC) as the most advantageous tenders for SSROC T2017-09 as per the confididential attachments to this report.

 

(b) That Council acknowledge by accepting the tender a framework is provided to commence negoitiatons to enter into a contract with the preferred successful tenderers for the collection and processing of mattresses.

 

(c) That Council provide delegated authority to the General Manager to sign the Commissioning Agreements with the preferred successful tenderers.

Record of Voting:

For the Motion:  Unanimous

 

 

ENV028-18       Planning Proposal - Road Widening at 53 Forest Road, 108 Durham Street and 9 Roberts Lane, Hurstville

(Report by Strategic Planner)

Recommendation:   Councillor Hindi and Councillor Kastanias

(a)     That Council endorse the Planning Proposal to amend the Land Reservation Acquisition Map of the Hurstville Local Environmental Plan 2012 to include a 3m wide local road widening along the Roberts Lane boundary of the properties at 53 Forest Road, 9 Roberts Lane and 108 Durham Street, Hurstville.

(b)     That Council endorse the forwarding of the Planning Proposal to the delegate of the Greater Sydney Commission for a Gateway Determination under Section 3.34 of the Environmental Planning and Assessment Act 1979.

(c)     That the Planning Proposal be placed on public exhibition in accordance with the conditions of any Gateway Determination issued by the Department of Planning and Environment.

Record of Voting:

For the Motion:  Unanimous

 

 

ENV029-18       Environmental Audit of the Peakhurst Industrial Estate

(Report by Manager Environment Health & Regulatory Services)

Recommendation:   Councillor Badalati and Councillor Landsberry

That Council not commence an environmental audit program of the Peakhurst Industrial Estate (PIE) until funding and resourcing of the program is identified through grant funding or via an approved business case to be considered as part of the 2019/2020 budget process.

Record of Voting:

For the Motion:  Unanimous

 

 

ENV030-18       Summary of Development Applications Lodged and Determined - April - June 2018

(Report by Manager Development and Building)

Recommendation:   Councillor Hindi and Councillor Badalati

(a)     That the report, Summary of Development Applications Lodged and Determined April – June 2018, be received and noted.

(b)     That the list of all new Development Applications be provided to the Councillors on a fortnightly basis.

Record of Voting:

For the Motion:  Unanimous

 

 

ENV031-18       Draft Georges River Car Parking Strategy

(Report by Senior Strategic Planner)

Recommendation:   Councillor Hindi and Councillor Badalati

That Council defer consideration of the Car Parking Strategy to allow further investigation into the implications of the study’s finding and recommendations.

Record of Voting:

For the Motion:  Unanimous

 

File Reference

D18/151533

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Environment and Planning Committee - 13 August 2018

 


Georges River Council - Ordinary Meeting - Monday, 27 August 2018

CCL042-18             Report of the Environment and Planning Committee - Meeting held on 13 August 2018

 

[Appendix 1]          Minutes - Environment and Planning Committee - 13 August 2018

 

 

Page 8

 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 27 August 2018                                                                            Page 12

Item:                   CCL043-18        Report of the Assets and Infrastructure Committee - Meeting held on 13 August 2018 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for items ASS037-18 to ASS041-18 (inclusive), detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Assets and Infrastructure Committee.

 

 

ASS037-18        Tender for the Design and Construction of Peakhurst Park, Synthetic Football Field 5, Trafalgar Street Peakhurst - NSW Government Infrastructure Grant and s94 Funds

(Report by Manager Project Delivery)

 

Recommendation:  Councillor Konjarski and Councillor Agius

 

(a)     That Council, in accordance with Section 178 of the Local Government (General)           Regulation 2005 (NSW), accepts the Tender from Polytan Asia Pacific Pty Ltd, in the amount of $1,423,937 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Polytan Asia Pacific      Pty Ltd as the Principal Contractor under the Contract Number T18/025 Design and        Construction of Peakhurst Park Synthetic Football Field 5.

(b)     That the General Manager be authorised to sign the Contracts with the preferred           Contractors on behalf of Council.

(c)     That Council Officers inform the unsuccessful Tenderers of the resolution to decline to           accept those tenders.

 

Record of Voting:

For the Motion:  Unanimous 

 

ASS038-18        Tender for Dame Mary Gilmore Road, Oatley - Construction of Parking Zones

(Report by Manager Project Delivery)

 

Recommendation:  Councillor Symington and Councillor Konjarski

 

(a)     That Council, in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), accepts the Tender from State Civil Pty Ltd, in the amount of $157,838.00 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint State Civil Pty Ltd as the Principal Contractor under the Contract Number T18/038 Dame Mary Gilmour Road, Oatley – Construction of Parking Zones.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(c)     That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

 

Record of Voting:

For the Motion:  Unanimous

 

 

ASS039-18        Public Amenities Building at Pole Depot Park, Penshurst

(Report by Manager Project Delivery)

 

Recommendation:  Councillor Konjarski and Councillor Symington

That Council considers funding of $120,000 for the construction of a public amenities building at Pole Depot Park, Penshurst to be funded from the Collateralised Debt Obligation (CDO) Reserve.

 

Record of Voting:

For the Motion:  Unanimous

 

ASS040-18        Public Amenities Building at Ruby Wing Reserve, Mortdale

(Report by Manager Project Delivery)

 

Recommendation:  Councillor Konjarski and Councillor Katris

 

(a)     That Council considers funding of $100,000 for the construction of a public amenities building at Ruby Wing Reserve, Mortdale to be funded from the Collateralised Debt Obligation (CDO) Reserve.

(b)     That the allocation of $26,000 for the provision of additional picnic tables and an upgraded fence be considered.

 

Record of Voting:

For the Motion:  Unanimous

 

ASS041-18        Georges River Traffic Advisory Committee Meeting - 7 August 2018

(Report by Coordinator Traffic & Transport)

 

Recommendation:  Councillor Symington and Councillor Elmir

 

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 7 August 2018 be adopted by Council.

 

Record of Voting:

For the Motion:  Unanimous

 

File Reference

D18/151581

 

 

ATTACHMENTS

Attachment 1

Minutes - Assets and Infrastructure Committee - 13 August 2018

 


Georges River Council - Ordinary Meeting - Monday, 27 August 2018

CCL043-18             Report of the Assets and Infrastructure Committee - Meeting held on 13 August 2018

[Appendix 1]          Minutes - Assets and Infrastructure Committee - 13 August 2018

 

 

Page 14

 


 


 


Georges River Council – Ordinary Meeting -  Monday, 27 August 2018                                                                            Page 17

Item:                   CCL044-18        Report of the Finance and Governance Committee - Meeting held on 13 August 2018 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for items FIN060-18 to FIN068-18 (inclusive) and FIN002A-18, detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Finance and Governance Committee.

 

FIN060-18         Georges River Council 2017/18 Achievements - Review of 2017/2018 Operational Plan

(Report by Senior Corporate Planner)

Recommendation: Councillor Grekas and Councillor Wu

(a)     That the report on the June 2018 review of the 2017 - 2018 Operational Plan be received and noted.

(b)     That a copy of the June 2018 review of the 2017 - 2018 Operational Plan, as contained in attachment 1, be published on Council’s website.

 

Record of Voting:

For the Motion: Unanimous

 

FIN061-18         Quarterly Report - Outstanding Council Resolutions as at 30 June 2018

(Report by Acting Executive Manager, Office of the General Manager)

Recommendation: Councillor Liu and Councillor Symington

That the quarterly report - Outstanding Council Resolutions as at 30 June 2018, be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

FIN062-18         Calendar of Meetings 2018/2019

(Report by Acting Executive Manager, Office of the General Manager)

Recommendation: Councillor Wu and Councillor Grekas

That Council endorse the proposed Calendar of Meetings to September 2019, as attached to

this report.

 

Record of Voting:

For the Motion: Unanimous

 

FIN063-18         Georges River Council Voluntary Pensioner Rebate

(Report by Acting Chief Operating Officer)

Note: Councillor Elmir (Chairperson) and Councillor Konjarski declared a Significant Non-Pecuniary interest in the following item and excused themselves from the meeting.

            At this stage of the meeting, Councillor Symington assumed the role of Acting Chairperson for this agenda item.

 

Recommendation: Councillor Wu and Councillor Grekas

(a)     That Council adopt the process of allowing eligible pensioners to pay off their rates and charges over a 12 month period with no interest charges occurring as per section 582 Local Government Act 1993 (The Act).

 

(b)     That Council undertake a process of communicating to all eligible pensioners that this process will commence for the 2019/20 rates and charges levy.

 

(c)     That Council review the new payment process after it has been operating for 12 months to gauge its take up rate and its effectiveness in providing relief to eligible pensioners.

 

Record of Voting:

For the Motion: Unanimous

 

Note: Councillor Elmir  and Councillor Konjarski returned to the meeting at this time.

 At this stage of the meeting, Councillor Elmir resumed the role as Chairperson.

 

FIN064-18         Property Matter - Compulsory Acquisition of Part Todd Park and Part Church Street Reserve by RMS - Road Widening - Princes Highway Blakehurst

(Report by Strategic Property Officer)

Recommendation: Councillor Konjarski and Councillor Liu      

(a)     That Council note that Roads and Maritime Services (RMS) will commence the compulsory acquisition of land for over Lot 14 in Deposited Plan (DP) 133445, being part of Todd Park, Blakehurst and Lot 2 in DP1129264, being part of Church Street Reserve, Blakehurst as generally detailed in this report.

(b)     That Council note that RMS will commence the compulsory acquisition process for an Easement for Transmission Line in favour of Ausgrid over Council land described as Lot 14 in DP1129264 being part of Todd Park, Blakehurst.

(c)     That the General Manager be authorised to execute all documentation in relation to the proposed compulsory acquisition including the settlement of any determined consideration.

Record of Voting:

For the Motion: Unanimous

 

 

FIN065-18         Advice on Costs and Status of Council's Court Proceedings - July 2018

(Report by General Counsel)

Recommendation: Councillor Symington and Councillor Liu   

That the report, “Advice on Costs and Status of Council’s Court Proceedings – July 2018”, be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN066-18         Georges River Council Quarterly Property Portfolio Report

(Report by Strategic Property Specialist)

Recommendation: Councillor Wu and Councillor Liu

That the report “Georges River Council Quarterly Property Portfolio Report” be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

FIN067-18         18th International Cities, Town Centres and Communities Conference

(Report by Acting Head of Executive Services)

Recommendation: Councillor Liu and Councillor Symington

That in accordance with the Mayor and Councillors’ Expenses and Facilities Policy, interested Councillors and relevant staff be authorised to attend the 18th International Cities, Town Centres and Communities Conference.

 

Record of Voting:

For the Motion: Unanimous

 

FIN068-18         Investment Report as at 30 June 2018

(Report by Financial  Accounting Officer)

Recommendation: Councillor Konjarski and Councillor Liu      

That Council receive and note the Investment Report as at 30 June 2018.

 

Record of Voting:

For the Motion: Unanimous

  

Consideration of Business in Closed Session

Recommendation: Councillor Grekas and Councillor Liu

 

At this stage of the meeting the Chairperson advised that the meeting would move into closed session to allow consideration of information in accordance with Section 10A of the Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the closed session will be withheld.

 

The Chair, Councillor Elmir, asked the Director Business and Corporate Services if any representations had been received from the public that the item should not be discussed in closed session.

 

The Director Business and Corporate Services replied that no representations had been received to the item in closed session.

 

The Chair, Councillor Elmir, asked if there were any members of the public who would like to speak on the reasons Council proposes to consider the items in closed session, there were none.

 

This action was taken to allow discussion of the following item:

 

FIN002A-18       St George Business Chamber - Annual Report on Compliance with Deed of Agreement Obligations

(Report by Economic Development Officer)

 

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2)(d)(i) it is considered the matter concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

In accordance with Section 10D it is considered that if the matter were discussed in an open session, it would on balance be contrary to the public interest as it deals with confidential information of a commercial nature that would if disclosed prejudice the position of the person who supplied it.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN002A-18       St George Business Chamber - Annual Report on Compliance with Deed of Agreement Obligations

(Report by Economic Development Officer)

Recommendation: Councillor Grekas and Councillor Symington

(a)     That consideration of this matter be deferred to the next full Council meeting to be held on 27 August 2018.

 

(b)     That Council be provided with an update on the Chamber’s progress in submitting an audited financial statement for the 2017/18 financial year and compliance with the terms of the Deed for that financial year. Such information is to be submitted to Council prior to the next full meeting of Council on Monday 27 August 2018.

 

 

Record of Voting:

For the Motion: Unanimous

 

Open Session

Recommendation: Councillor Grekas and Councillor Symington      

That the meeting revert to Open Session.

Record of Voting:

For the Motion: Unanimous

 

Consideration of Recommendations from Closed Session

Recommendation: Councillor Grekas and Councillor Symington

That the recommendations of the Closed session be adopted.

Record of Voting:

For the Motion: Unanimous

 

File Reference

D18/151598

ATTACHMENTS

Attachment 1

Minutes - Finance and Governance Committee - 13 August 2018


Georges River Council - Ordinary Meeting - Monday, 27 August 2018

CCL044-18             Report of the Finance and Governance Committee - Meeting held on 13 August 2018

[Appendix 1]          Minutes - Finance and Governance Committee - 13 August 2018

 

 

Page 21

 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 27 August 2018                                                                            Page 27

Item:                   CCL045-18        Record of the Community and Culture Committee - Meeting held on 13 August 2018 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for items COM027-18 to COM033-18 (inclusive), detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Community and Culture Committee.

 

 

COM027-18       Georges River Council Grants, Donations and Sponsorship Policy

(Report by Manager Community & Cultural Development)

Recommendation: Councillor Wu and Councillor Liu

(a)     That Council adopts the Georges River Grants, Donations and Sponsorship Policy.

(b)     That in the instances where Council receives requests for outgoing sponsorship and donations, where the event date does not align within the Ordinary Council Meeting Schedule, or the request has been received with insufficient notice to allow assessment and subsequent consideration at the next Ordinary Council Meeting, the General Manager be delegated the authority to authorise requests which meet the eligibility criteria stipulated by Council’s Grants, Donations and Sponsorship Policy, up to a maximum amount of $2,000.

 

Record of Voting: 

For the Motion: Unanimous

 

COM028-18       Sponsorship and Donation Requests

(Report by PA to Manager Communications, Customer Service and Events)

Recommendation: Councillor Hindi and Councillor Liu

That consideration of the sponsorship request of $1,428 to International Community Fellowship be deferred until such time as International Community Fellowship confirm with Council a new event date.

 

Record of Voting: 

For the Motion: Unanimous

 

COM029-18       Major Events Advisory Committee Meeting Minutes - 9 July 2018

(Report by PA to Manager Communications, Customer Service and Events)

Recommendation: Councillor Landsberry and Councillor Liu

(a)     That Council adopts the recommendations contained within the Minutes of the Major Events Advisory Committee meeting held on Monday 9 July 2018.

(b)     That Council notes that a major event planning discussion took place at the Major      Events Advisory Committee meeting held on 9 July 2018 and that the outcomes of this     discussion are to be         tabled at the next Major Events Advisory Committee meeting in September 2018.

 

Record of Voting: 

For the Motion: Unanimous

 

COM030-18       Australian Macedonian Cultural Association Historical Documentary Donation Request

(Report by Cultural Development Officer)

Recommendation: Councillor Hindi and Councillor Wu

That consideration of this matter be deferred to the Ordinary Council meeting Monday, 27 August 2018.

 

Record of Voting: 

For the Motion: Unanimous                                                                    

 

Consideration of Business in Closed Session

Recommendation:  Councillor Hindi and Councillor Wu

At this stage of the meeting the Chair advised that the meeting would move into closed session to allow consideration of information in accordance with Section 10A of the Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the closed session will be withheld.

 

The Chair, Councillor Landsberry asked the Acting Director Community and Culture if any representations had been received from the public that these items should not be discussed in closed session.

 

The Acting Director Community and Culture replied that no representations had been received to the items in closed session.

 

The Chair, Councillor Landsberry asked if there were any members of the public who would like to speak on the reasons Council proposes to consider the items in closed session, there were none.

 

This action was taken to allow discussion of information in regards to the following items:

 

COM031-18 Community Development and Services Advisory Committee Membership

 

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2)(a) it is considered the matter deals with personnel matters concerning particular individuals (other than Councillors).

 

In accordance with Section 10D it is considered that if the matter were discussed in an open session, it would on balance be contrary to the public interest as it deals with confidential information that would, if disclosed, reveal information concerning personnel matters.

 

COM032-18 Tender for the Refurbishment of Georges River Council Customer Service Centres - Stronger Communities Fund

 

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2)(d)(i) it is considered the matter concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

In accordance with Section 10D it is considered that if the matter were discussed in an open session, it would on balance be contrary to the public interest as it deals with confidential information of a commercial nature that would if disclosed prejudice the position of the person who supplied it.

 

COM033-18 Tender for the Supply and Installation of Flooring at Georges River Council    Customer Service Centres - Stronger Communities Fund

 

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2)(d)(i) it is considered the matter concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

In accordance with Section 10D it is considered that if the matter were discussed in an open session, it would on balance be contrary to the public interest as it deals with confidential information of a commercial nature that would if disclosed prejudice the position of the person who supplied it.

 

Record of Voting: 

For the Motion: Unanimous

 

 

Open Session

Recommendation: Councillor Hindi and Councillor Wu

That the meeting revert to Open Session.

 

Record of Voting:

For the Motion:  Unanimous

 

 

COM031-18       Community Development and Services Advisory Committee Membership

(Report by Manager Community & Cultural Development)

Recommendation: Councillor Hindi and Councillor Liu

(a)     That Council considers the Expressions of Interest received from those persons wishing to be considered as community representatives on the Community Development and Services Advisory Committee.

(b)     That Council appoints Jannene Hartman, Amanda Justice and Allison Sharpe for an initial period of one year as outlined within this report.

 

Record of Voting: 

For the Motion: Unanimous

 

COM032-18       Tender for the Refurbishment of Georges River Council Customer Service Centres - Stronger Communities Fund

(Report by Manager Project Delivery)

Recommendation: Councillor Hindi and Councillor Wu

(a)     That, in accordance with Section 178 of the Local Government (General) Regulation 2005           (NSW), Council accepts the Tender from Rork Projects Pty Ltd in the amount of $789,368.82 (excluding GST), after having regard to all the circumstances, as the tender         that appears to be the most advantageous and appoint Rork Projects Pty Ltd as the      Principal Contractor under the Contract Number T18/033, Refurbishment of Georges River        Council Customer Service Centres.

(b)     That the General Manager be authorised to sign the Contracts with the preferred         Contractors on behalf of Council.

(c)     That Council Officers inform the unsuccessful Tenderers of the resolution to decline to      accept those tenders.

 

Record of Voting: 

For the Motion: Unanimous

 

COM033-18       Tender for the Supply and Installation of Flooring at Georges River Council Customer Service Centres - Stronger Communities Fund

(Report by Manager Project Delivery)

Recommendation: Councillor Hindi and Councillor Liu

(a)     That as no submissions were received for T18/034, Supply and Installation of Flooring at           Georges River Council Customer Service Centres, in accordance with Section 178 (3) (e) of the Local Government (General) Regulation 2005, Council resolve to enter into        negotiations with the successful Contractor for T18/033, Refurbishment of Georges River   Council Customer Service Centres with a view to entering into a contract in relation to the subject matter of T18/034, Supply and Installation of Flooring at Georges River Council         Customer Service Centres as outlined in the report.

(b)     That under Section 178 (4) of the Local Government (General) Regulation 2005, Council   notes that inviting fresh tenders is unlikely to resolve the issues of (1) no submissions and (2) achieving the construction programme timeframe, and it is most advantageous to     Council to conduct negotiations as outlined in the confidential report. As there was a competitive tender process for selecting the successful Contractor for the T18/033 works,      negotiations for the works the subject of T18/034 are likely to result in a value-for-money    outcome for Council as the contractor has previously demonstrated the competitive nature           of their pricing.

(c)     That delegation is granted to the General Manager to enter into contract with the         successful Contractor, should negotiations for works the subject of T18/034 result in a          value-for-money outcome for Council.

 

Record of Voting: 

For the Motion: Unanimous

 

 

 

File Reference

D18/151644

 

 

ATTACHMENTS

Attachment 1

Minutes - Community and Culture Committee - 13 August 2018

 


Georges River Council - Ordinary Meeting - Monday, 27 August 2018

CCL045-18             Record of the Community and Culture Committee - Meeting held on 13 August 2018

[Appendix 1]          Minutes - Community and Culture Committee - 13 August 2018

 

 

Page 31

 


 


 


 


 

 


Georges River Council – Ordinary Meeting -  Monday, 27 August 2018                                                                            Page 36

Finance and Governance

Item:                   CCL046-18        Applications Pursuant to Councillors Ward Discretionary Fund Policy  

Author:              Acting Executive Manager, Office of the General Manager

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

 

Recommendation:

(a)     That Council adopt the revised Councillors Ward Discretionary Fund Policy which contains the minor administrative changes outlined in the report.

(b)     That the following applications for funding, pursuant to the Councillors Ward Discretionary Fund Policy, be approved:

(i)      Application submitted by The Mayor, Councillor Greene on behalf of Hurstville Golf Club, in the amount of $1,000.

 

(ii)    Application submitted by Councillor Katris on behalf of Sydney Dogs and Cats Home in the amount of $1,500.

 

(iii)   Application submitted by Councillor Grekas on behalf of Oatley Lions Club in the amount of $1,500.

 

(iv)   Application submitted by Councillor Liu on behalf of Oatley Lions Cub in the amount of $1,500.

 

(v)    Application submitted by Councillor Grekas on behalf of Connells Point Sailing Club in the amount of $1,000.

 

(vi)   Application submitted by Councillor Elmir on behalf of Connells Point Sailing Club in the amount of $1,000.

 

(vii)  Application submitted by Councillor Landsberry on behalf of Connells Point Sailing Club in the amount of $1,000.

 

(viii) Application submitted by Councillor Katris on behalf of Sans Souci Football Club in the amount of $1,500.

 

(ix)   Application submitted by Councillor Symington on behalf of Provisional Parish of Church @ The Peak Peakhurst South in the amount of $1,500.

 

 


 

Executive Summary

1.      Council at its meeting of the 28 May 2018 endorsed the Councillor Ward Discretionary Fund Policy (The Fund), copies of which were also forwarded to the Office of Local Government (OLG) and The Independent Commission Against Corruption (ICAC).

2.      The Policy provides a framework which enables Councillors to provide minor financial support to individuals, community groups or for the provisions of minor capital works within wards which will complement Council’s existing grants, sponsorship and donations framework.

3.      This report includes details of comments received from the OLG and the ICAC and the applications which have been assessed against and have met the Fund’s eligibility criteria.

 

Background

4.      Council is in receipt of correspondence from the ICAC (received 25 July 2018) containing two points in regard to feedback on the Policy:

(i)         Firstly, clarification was recommended in regards to the use of the word “application”, advising that ‘In the Commissioner’s view, an application cannot achieve on outcome, it is merely the start of a process. An outcome is the end of a process. As such, I suggest the heading of Clause 4.3 be re-phrased to, for example:

“To be eligible, funding applications must outline how their proposed project will achieve at least one of the following outcomes.”

 

Previously this sentence read as follows: “To be eligible for funding, applications must achieve one or more outcomes.”

 

(ii)        In regards to Clause 3.7, the ICAC suggested the inclusion of further details in regards to how and which Council Codes are applicable to the declaration required by the Councillor.

5.      Minor administrative amendments have been made to the Policy in accordance with the ICAC recommendations. The amended Policy is attached marked as Attachment 1.

6.      The OLG advised (correspondence received 3 August 2018) that they do “not encourage the use of Councillor Discretionary Funds due to potential corruption risks. OLG expects Council grants’ programs to be administered in a strategic manner that aligns with Councils’ Integrated Planning and Reporting Framework and in accordance with legislative requirements.

Council may wish also wish to consider the Victorian Local Government Investigations and Compliance Inspectorate’s October 2013 Review of Councillor Discretionary Funds.”

7.      In regards to the feedback received from the OLG, the Policy previously included a statement of alignment with IPR reporting framework. However, it has been amended to more clearly state that the Fund is to be administered in a strategic manner that aligns with Council’s Integrated Planning and Reporting Framework (clause 4.3). The existing Policy stipulates that applications from individuals or Community Groups must comply with Section 356 of the Local Government Act.

8.      It is to be noted that when undertaking research on the drafting of the Councillor Ward Discretionary Fund Policy, consideration was given to the Victorian Local Government Investigations and Compliance Inspectorate’s October 2013 Review of Councillor Discretionary Funds and relevant components were included.

9.      In addition to these changes, and in response to discussions with Councillors, minor editorial changes have been made to the Policy to clarify that it was not the intent of the Policy to prevent Community Groups who currently or have previously received Council funding through an MOU, agreement or a Council strategy to be ineligible for funding. Clarification has also been included in regards to the maximum amount of funds that an individual or Community Group can receive through the Fund. This has been capped at a total amount of $1,500 per financial year per Councillor, to a maximum of $4,500 per recipient.

 

Applications for Consideration

10.    The Councillor Ward Discretionary Fund Policy stipulates three categories for applications of funds, those by an individual, community group and applications for minor capital works. 

11.    In keeping with ensuring accountability and transparency, details have been included hereunder in regards to applications that are now listed for consideration and their demonstrated ability to satisfy the eligibility criteria of the Fund.

12.    In addition to these measures, details of funds awarded will be made available on Council’s website and will be included in Council’s Annual Report as is required in regards to the allocation of funds through section 356 of the Local Government Act.

Copies of the original applications are attached marked as Attachment 2.

 

CWF002/18-19

The Mayor, Kevin Greene

Classification of Application

Community Group 

Sydney Legacy through Hurstville Golf Club Annual Legacy Week of Golf

 

Reason for Request

Support for the Hurstville Golf Club Annual Legacy Week of Golf. Proceeds of monies raised by the Golf Club through this event will be donated to Sydney Legacy.

Applicants Details

Hurstville Golf Club is an Incorporated entity under the Associations Incorporation Act, 1991. They have been registered with Fair Trading NSW as an Incorporated body since 1 March 2011 (Incorporation no .INC9883305, and ABN32 583 203 209).

Sydney Legacy – Legacy is a registered charitable organistion, charitable identification number CFN22848. ABN 59 203 621 448.

 

Amount of Funds Requested

$1,000.00

Declaration of Conflict of Interest

The Mayor, Councillor Greene has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

Hurstville Golf Club has advised Council that they are holding their annual Legacy Week of Golf to raise funds for Sydney Legacy, a branch of Legacy Australia. This event is held in-conjunction with Golf NSW, with funds raised through a cash donation on behalf of the member of the golf club, together with an additional competition fee of $5.00 per member.

 

The provision of funds to Legacy through the event conducted by Hurstville Golf Club supports activities which align with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

 

Council support of the Charity Golf day affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

Community Group

Legacy Australia is a charity providing services to Australian families suffering after the injury or death of a spouse or parent, during or after their defence force service. Legacy currently cares for around 60,000 beneficiaries, with 96% of them being elderly widows throughout Australia.

Legacy is a voluntary organisation supported by veterans, servicemen and women, and volunteers drawn from all walks of life. Legacy’s support and services extend to include the dependants of members of today's Australian Defence Force who lose their lives or their health as a result of their military service.

Legacy is dedicated to enhancing the lives and opportunities of client families through innovative and practical programs aimed at:

·        the protection of individuals and families basic needs;

·        advocating for their entitlements, rights and benefits;

·        assisting families through bereavement; and

·        helping people thrive, despite their adversity and loss.

There are over 4,000 active volunteers around Australia who act as mentors to the widows and their families and who ensure Legacy’s promise to care for the families of deceased veterans is kept.

 

History of Previous Applications

The St George and Sutherland District Branch of Sydney Legacy have made several unsuccessful applications for CDSE Grant funding. The applications go back as far as 2005.

With respect to the support of the golf day, the former Hurstville Council and Georges River Council have supported the event as follows;

2014 – Reduction of green fees of $5 per player registered in the Legacy Competition held on 13/9/14 and 16/9/14.           

2015 -– Reduction of green fees of $5 per player registered in the Legacy Competition held on 11/8/15 and 15/8/15.

2016 -– The Administrator supported the request for assistance by making a donation of $1,000

2017 – Donation of $250.

 

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the Policy criteria to be considered by Council. 

 

CWF003/18-19

Councillor Katris

Classification of Application

Community Group - Sydney Dogs and Cats Home

 

Reason for Request

Ongoing support for the Sydney Dogs and Cats Home and assistance with the planning and design of the new shelter.

Applicants Details

Sydney Dogs and Cats Home is an Incorporated entity under the Associations Incorporation Act, 1991 and are authorised to fundraise under the Charitable Fundraising Act (INC3013408, CFN16738 and ABN16943464585).

 

Amount of Funds Requested

$1,500

Declaration of Conflict of Interest

Councillor Katris has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Sydney Dogs and Cats Home supports activities which align with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Council support of the Sydney Dogs and Cats Home affords Councils the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

 

Community Group

Sydney Dogs and Cats Home is Sydney's only charity pound and community facility.

The animal shelter has been taking care of Sydney's lost, abandoned and neglected pets since 1946. They open their doors to 3000 pets each year, servicing multiple council areas across Sydney and pride themselves on never placing a time limit on any animal awaiting adoption.

They also deliver a range of successful mental health focused community programs. Creating a life line to both the animals they care for and those in the community that need it most.

The shelter will be relocating from its existing premises at 77 Edward Street, Carlton to a site at Kurnell in 2019 as the current site is to be redeveloped.

The shelter invoices Georges River Council on a monthly basis for the following services it provides; boarding of impounded animals not reclaimed by their owners, euthanasia costs, exit and vet fees and a monthly retainer for the provision of animal facilities and services. It also provides similar services to other metropolitan councils.

 

History of Previous Applications

The applicants have not received any donation from this Fund or Grant funding previously.

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the criteria to be considered by Council. 

 

CWF004/18-19

Councillor Grekas

Classification  of Application

Community Group – Oatley Lions Club – Oatley Village Festival.

 

Reason for Request

To provide food items and equipment to facilitate fundraising activities at the Oatley Village Festival.

Applicants Details

Oatley Lions Club is an Incorporated entity under the Associations Incorporation Act, 1991 and are authorised to fundraise under the Charitable Fundraising Act (CFN13713 and ABN 69 590 349 120).

Amount of Funds Requested

$1,500

Declaration of Conflict of Interest

Councillor Grekas has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

Oatley Lions Club each year, through the Oatley Village Festival, fundraise for the benefit of various groups in need in the community.  These activities align with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Council’s support of the Oatley Lions Club fundraising activities affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

Community Group

Oatley Lions is a group of enthusiastic volunteers that contribute to a range of local, national and international community projects. Currently there are 25 volunteers in the Club.

The main fundraiser is the popular Oatley Village Festival, which raises around $35,000 each year. Other projects include the sale of Lions Mints, Christmas Cakes, raffles and the Lions barbecues.  

 

The Oatley Lions Club this year will be distributing profits raised from the local community event to numerous groups.

History of Previous Applications

Donations and Grant funding have been made to Oatley Lions Club regularly by Council.

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the criteria to be considered by Council.

 

CWF005/18-19

Councillor Liu

Classification of Application

Community Group – Need for Feed; Drought Disaster Relief through Oatley Lions Club (Oatley Village Festival).

The Need for Feed program is a Lions Club initiative.

 

Reason for Request

Drought relief program

Applicants Details

Oatley Lions Club is an Incorporated entity under the Associations Incorporation Act, 1991 and are authorised to fundraise under the Charitable Fundraising Act (CFN13713 and ABN 69 590 349 120).

 

Amount of Funds Requested

$1,500

Declaration of Conflict of Interest

Councillor Liu has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Oatley Lions Club to be donated to their Need for Feed drought relief program supports activities which align with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Council support of the Need for Feed program through the local Oatley Lions Club event affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

 

Community Group

Oatley Lions is a group of enthusiastic volunteers that contribute to a range of local, national and international community projects. Currently there are 25 volunteers in the club.

The main fundraiser is the popular Oatley Village Festival, which raises around $35,000 each year. Other projects include the sale of Lions Mints, Christmas Cakes, raffles and the Lions barbecues.  

The Oatley Lions Club this year will be distributing profits raised from the local community event to numerous groups. The main project is the Need for Feed to help provide drought relief to those immediately impacted.

 

History of Previous Applications

Oatley Lions Club has not made any requests for donations to the Council for their Need for Feed project.

Donations and Grant funding have been made to Oatley Lions Club regularly, however this application is not for the Oatley Lions Club or supporting their event. The donation will be made to the Lions Club Need for Feed relief program.

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the criteria to be considered by Council

 

CWF006/18-19

Councillor Grekas

Classification of Application

Community Group  - Connells Point Sailing Club

 

Reason for Request

Replacement of motor for safety boat.

Applicants Details

Connells Point Sailing Club is an Incorporated entity under the Associations Incorporation Act, 1991. They have been registered with Fair Trading NSW as an Incorporated body since 1988. (Incorporation no.Y0342010 and ABN81 553 123 852).

 

Amount of Funds Requested

$1,000

Applicants Grant Funding History

There have been no applications for Grant funding received.

Declaration of Conflict of Interest

Councillor Grekas has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Connells Point Sailing Club to fund the purchase of a motor for their safety boat supports activities which align with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Council support of the Connells Point Sailing Club affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

 

Community Group

Connells Point Sailing Club is a dinghy racing club situated in Donnelly Park, Kyle Parade, Connells Point.  Their racing area is on the Georges River between Tom Ugly’s Bridge and Oatley.  Events occur every Saturday afternoon from September to April with racing starting at 2pm.  On Saturday mornings they conduct racing for juniors and adults who are new to sailing.  They maintain a large flat grassed rigging area with easy launching facilities and can provide boat storage in our Clubhouse for members.  They are an unlicensed family friendly club with a strong sense of community, administered and run by a large team of volunteers.

History of Previous Applications

There have been no previous requests for financial assistance.

 

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the criteria to be considered by Council

 

CWF007/18-19

Councillor Elmir

Classification of Application

Community Group  - Connells Point Sailing Club

 

Reason for Request

Replacement of motor for safety boat.

Applicants Details

Connells Point Sailing Club is an Incorporated entity under the Associations Incorporation Act, 1991. They have been registered with Fair Trading NSW as an Incorporated body since 1988. (Incorporation no.Y0342010 and ABN81 553 123 852).

 

Amount of Funds Requested

$1,000

Applicants Grant Funding History

There have been no applications for Grant funding received.

Declaration of Conflict of Interest

Councillor Elmir has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Connells Point Sailing Club to fund the purchase of a motor for their safety boat supports activities which align with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Council support of the Connells Point Sailing Club affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

 

Community Group

Connells Point Sailing Club is a dinghy racing club situated in Donnelly Park, Kyle Parade, Connells Point.  Their racing area is on the Georges River between Tom Ugly’s Bridge and Oatley.  Events occur every Saturday afternoon from September to April with racing starting at 2pm.  On Saturday mornings they conduct racing for juniors and adults who are new to sailing.  They maintain a large flat grassed rigging area with easy launching facilities and can provide boat storage in our Clubhouse for members.  They are an unlicensed family friendly club with a strong sense of community, administered and run by a large team of volunteers.

History of Previous Applications

There have been no previous requests for financial assistance.

 

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the criteria to be considered by Council

 

CWF008/18-19

Councillor Landsberry

Classification of Application

Community Group  - Connells Point Sailing Club

 

Reason for Request

Replacement of motor for safety boat.

Applicants Details

Connells Point Sailing Club is an Incorporated entity under the Associations Incorporation Act, 1991. They have been registered with Fair Trading NSW as an Incorporated body since 1988. (Incorporation no.Y0342010 and ABN81 553 123 852).

 

Amount of Funds Requested

$1,000

Applicants Grant Funding History

There have been no applications for Grant funding received.

Declaration of Conflict of Interest

Councillor Landsberry has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Connells Point Sailing Club to fund the purchase of a motor for their safety boat supports activities which align with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

Council support of the Connells Point Sailing Club affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

 

Community Group

Connells Point Sailing Club is a dinghy racing club situated in Donnelly Park, Kyle Parade and Connells Point.  Their racing area is on the Georges River between Tom Ugly’s Bridge and Oatley.  Events occur every Saturday afternoon from September to April with racing starting at 2pm.  On Saturday mornings they conduct racing for juniors and adults who are new to sailing.  They maintain a large flat grassed rigging area with easy launching facilities and can provide boat storage in our Clubhouse for members.  They are an unlicensed family friendly club with a strong sense of community, administered and run by a large team of volunteers.

History of Previous Applications

There have been no previous requests for financial assistance.

 

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the criteria to be considered by Council

               

CWF009/18-19

Councillor Katris

Classification of Application

Community Group  - Sans Souci Football Club

 

Reason for Request

Offset the cost of uniforms and equipment purchases for their 2019 season.

Applicants Details

Sans Souci Football Club is an Incorporated entity under the Associations Incorporation Act, 1991. They have been registered with Fair Trading NSW as an Incorporated body since August 1992. (Incorporation no.Y1560139 and ABN33 900 731 178).

 

Amount of Funds Requested

$1,500

Applicants Grant Funding History

There have been no applications for Grant funding received.

Declaration of Conflict of Interest

Councillor Katris has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Sans Souci Football Club to fund the purchase of equipment and uniforms supports activities which align with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

 

Council support of the Sans Souci Football Club affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

 

Community Group

Sans Souci Football Club is a community run not-for-profit organisation which was established in 1958 providing organised and sanctioned football to 1,000's of boys, girls, men & women over its existence. Currently it has almost 1,000 active registered members (Players, Coaches and Managers) from the local community within the Georges River Council area.

History of Previous Applications

There was an application for a Community Grant in 2016 for lighting and turf improvements which was not successful.

 

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the criteria to be considered by Council

 

CWF010/18-19

Councillor Symington

Classification of Application

Community Group  - Provisional Parish of Church @ the Peak, Peakhurst South

 

Reason for Request

Contribution to the installation of additional shelving in community storeroom in the hall at Peakhurst Public School.  The hall is also available for use by community groups.

Applicants Details

Provisional Parish of Church @ the Peak, Peakhurst South has recently been incorporated in its own right. It is auspiced by the Sydney Diocese of the Anglican Church.

The Church received their ABN on 1 July 2018 (ABN98 905 123 193).

 

Amount of Funds Requested

$1,500

Applicants Grant Funding History

There have been no applications for Grant funding received.

Declaration of Conflict of Interest

Councillor Symington has signed a declaration advising that there is no conflict of interest.

Eligibility Criteria

The provision of funds to Provisional Parish of Church @ the Peak, Peakhurst South to fund the installation of shelving in the community storeroom in the hall at Peakhurst Public School supports activities which align with Council’s Community Strategic Plan – Pillar 5.3.2 A Harmonious and Proud Community with Strong Social Services and Infrastructure. Develop, support and promote programs and activities that foster social participant and wellbeing of the diverse community, regardless of age, gender, sexual orientation, cultural or religious background.

 

Council’s support of the Provisional Parish of Church at the Peak, Peakhurst South affords Council the opportunity to demonstrate to the community that we actively support activities which contribute positively to the community.

Community Group

Provisional Parish of Church @ the Peak, Peakhurst South is a community of ordinary people from all walks of life, age groups and cultural backgrounds. They meet every Sunday at 10am in the school hall of Peakurst South Public School.  The hall is also available for use by community groups.

History of Previous Applications

There have been no previous requests for financial assistance.

 

Conformity to the Councillor Ward Discretionary Fund Policy

The application meets the criteria to be considered by Council

 

Financial Implications

13.    Funds of $1,000,000 consisting of $150,000 of non-capital funds and $850,000 of capital funds have been allocated in the 2018/19 Budget.

 

Non Capital Funds ($10,000/Councillor)

Funds Allocated

Balance

The Mayor Councillor Greene

Nil

 

The Deputy Mayor Councillor Lansberry

Nil

 

Councillor Agius

Nil

 

Councillor Badalati

Nil

 

Councillor Elmir

Nil

 

Councillor Grekas

Nil

 

Councillor Hindi

Nil

 

Councillor Katris

Nil

 

Councillor Kastanias

Nil

 

Councillor Konjarski

Nil

 

Councillor Landsberry

Nil

 

Councillor Liu

Nil

 

Councillor Payor

Nil

 

Councillor Symington

$1,500.00

$8,500.00

Councillor Tegg

Nil

 

Councillor Wu

Nil

 

 

 

 

Capital Funds ($170,000 per Ward)

Funds Allocated

Balance

Blakehurst Ward

 

 

Hurstville Ward

 

 

Kogarah Ward

 

 

Mortdale Ward

 

 

Peakhurst Ward

 

 

 

Risk Implications

14.    The Enterprise Risk Management Strategy contains two relevant actions in regards to the provision of an open, accessible and transparent decision making and meeting process.  The adopted process for the allocation of funds through the Councillor Ward Discretionary Fund Policy is one of many strategies that have been implemented to ensure that these actions are achieved.  

 

Community Engagement

15.     Community engagement regarding the allocation of funds $1,000,000 consisting of $150,000 of non-capital funds and $850,000 of capital funds have been allocated in the Draft 2018/19 Budget was undertaken as part of the budget process.

 

 

File Reference

17/1813

 

 

 

ATTACHMENTS

Attachment 1

Councillor Ward Discretionary Fund Policy - updated August 2018 pdf

Attachment 2

Councillor Ward Discretionary Fund Applications

 


Georges River Council - Ordinary Meeting - Monday, 27 August 2018

CCL046-18             Applications Pursuant to Councillors Ward Discretionary Fund Policy

[Appendix 1]          Councillor Ward Discretionary Fund Policy - updated August 2018 pdf

 

 

Page 50

 


 


 


 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 27 August 2018

CCL046-18             Applications Pursuant to Councillors Ward Discretionary Fund Policy

[Appendix 2]          Councillor Ward Discretionary Fund Applications

 

 

Page 59

 


 


 


 


 


 


 


 


 

 


Georges River Council – Ordinary Meeting -  Monday, 27 August 2018                                                                            Page 68

Community and Culture

Item:                   CCL047-18        Australian Macedonian Cultural Association Historical Documentary Donation Request  

Author:              Cultural Development Officer

Directorate:      Community and Culture

Matter Type:     Community and Culture

 

 

 

Recommendation:

That Council approve a donation of $5,000 from the 2018/2019 Donations and Sponsorship budget to the Australian Macedonian Cultural Association for the production of a local history documentary film, ‘The Unworn Wedding Dress’.

                                                                                                                      

 

Executive Summary

1.      Mr Bebi Zekirovski, President of the Australian Macedonian Cultural Association (AMCA) has made a request for financial support for the production of a documentary film highlighting local historical events and people during and following World War 2 (WWII).

2.      At the 23 July Council meeting, Council resolved (NM063-18) that the General Manager prepare a report to Council’s Community and Culture Committee in August to consider the allocation of $8,000 as a donation from the 2018/19 Donations and Sponsorship budget to the Australian Macedonian Cultural Association for the production of a local history documentary film, ‘the Unworn Wedding Dress’.

3.      Following discussions with representatives of the AMCA, a reduced donation request of $5,000 was agreed upon. The association has obtained some external in-kind support for professional equipment for the project and has been actively pursuing additional external funding sources.

Background

4.      The Australian Macedonian Cultural Association (AMCA) initiated and developed the ‘Macedonian Cinema Days’ film festival that has been a feature of Council’s Discovery Festival of Community Arts over the past 3 years. The film festival provides English subtitled new Macedonian films for the local community plus a showcase for new screen productions involving Australian Macedonian producers, cast or crew. This festival is unique in Australia.

5.      AMCA have also partnered with Council and various community groups to document a number of local community projects and events, including Still Rolling, a heritage and training documentary about the operation and maintenance of the 35mm film projector in Council’s Civic Theatre.

Cultural and historical significance of the documentary

6.      ‘The Unworn Wedding Dress’ will document the lives of Ms Gwen Coxhead, the Carss Park Ranger’s daughter, and Mr John Buckham, her fiancé who died as a prisoner-of-war building the Burma railway during WWII, and will provide insights into:

·    The evolution and historical significance of Carss Park;

·    How the unworn wedding dress that hangs in a glass case in the Carss Cottage Museum was meant for a woman who never married, was to become the State Supervisor of Secretarial Studies and in retirement devoted her life to her community, co-founding the Kogarah Historical Society;

·    The letters Ms Gwen Coxhead received from Mr John Buckham during the war, in particular his last to reach her which ended with a plea that “...those in power should make absolutely certain that there isn’t ever the remotest chance of another war ever”.

7.      Carss Park is a very popular recreational environment, but few would be aware of its history and the people who shaped that history. This documentary would focus on a period during and after WWII, well after William Carss’ lifetime.

8.      While historical information exists in written and scant photographic forms, a documentary film may bring such history to life and allow for more extensive distribution through popular entertainment, film festivals and educational cinema screenings.

9.      The ‘Unworn Wedding Dress’ will interpret and bring to a contemporary audience a slice of history that contributes significantly to the development of a unique cultural identity for Georges River.

 

Alternative funding opportunities

10.    This documentary film project has attracted in-kind sponsorship from Blackmagic, an internationally renowned Australian company of specialist film production equipment, valued at $2,700, and promotion of the project through its international networks. This in-kind sponsorship is dependent on the film commencing production in August 2018.

11.    Based on the timeframes conditioned by the in-kind sponsorship, funding for this project would not be available to be applied for through Council’s Community Grants or Heritage Publication Grants programs as Council’s grant programs are not due to be awarded until after this deadline, later in 2018.

12.    Should a donation from the 2018/2019 Sponsorship and Donations budget not be approved, Council may consider providing funding through the Councillor Ward Discretionary Fund. Funds of up to $1,500 may be approved through the Councillor Ward Discretionary Fund.

13.    Furthermore, the AMCA have been encouraged to submit a grant application though Council’s Heritage Publication Grants program. Successful grantees will be notified in late October 2018, which would preclude the AMCA from receiving the external in-kind sponsorship for the project, thereby diminishing the capacity of the project to be completed to its full remit.

 

Financial Implications

14.    Within budget allocation from the 2018/2019 Sponsorship and Donations budget. The remaining budget for Donations is $50,000. Should this donation be approved, a balance of $45,000 will remain in the Sponsorship and Donations budget.

 

Community Engagement

15.     Community engagement was conducted by the Australian Macedonian Cultural Association including consultation with the Kogarah Historical Society, who have expressed their support for the project.

 

File Reference

D18/163622    


Georges River Council – Ordinary Meeting -  Monday, 27 August 2018                                                                            Page 70

Notices of Motion

Item:          NM069-18          Georges River Council Library Services Model Feasibility Study

Councillor:       Councillor Elmir 

 

MOTION:

(a)     That Council acknowledge the increasing demand on hireable community spaces and library services to meet community demand across the local government area, as emerging through the Open Space, Recreation and Community Facilities Strategy community consultation process.

 

(b)     That, following the adoption of the Open Space, Recreation and Community Facilities Strategy, Council commence the preparation of a library service delivery model feasibility study to:

 

(i)   investigate the preferred library service delivery model;

(ii)  identify options for the consolidation of library facilities; and

(iii) identify options for the provision of multipurpose community facilities to complement district or central library services within strategic locations to ensure a balanced approach is taken across all wards in the local government area.

 

(c)     That the General Manager prepare a report to the Community and Culture Committee detailing:

 

(i)   The program and milestones for preparation of the feasibility study;

(ii)  The anticipated completion date of the study;

(iii) The proposed schedule of community engagement;

(iv) The estimated costs for delivery of the feasibility study; and

(v)  The potential sources of funding for the feasibility study.

 

 

 

Financial Implications

Should Council resolve to support this proposal, the financial implications associated with the feasibility study will be provided in the report to Council.

 

 

File Reference

17/1959

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 27 August 2018                                                                            Page 71

Item:          NM070-18          Donation to Drought Impacted Rural and Regional NSW

Councillor:       Councillor Badalati 

 

MOTION:

 (a)    That Council acknowledge the hardship currently being experienced by farmers across NSW due to the unprecedented drought and the good work being undertaken by a range of charitable organisations to support those in need;

(b)     That Council donate a total of $50,000 to Aussie Helpers, Rural Aid Buy a Bale, Drought           Angels and the Lions Club’s Need for Feed ($12,500 to each charity) to assist drought           affected farming families in rural and regional areas of NSW.

(c)     That the General Manager source the required funding for the donation from appropriate cost centres.

 

 

 

Financial Implications

At this time, Council has one pending request for a donation (COM030-18), which if approved, would reduce the remaining balance in the 2018/19 Sponsorship and Donations Budget to $45,000.

In addition, a separate motion on the Council agenda requests the donation of $5,000 to assist Australian Red Cross Greek Fires Appeal.  This donation is intended to be sourced from the 2018/19 Sponsorship and Donations Budget

Notwithstanding the above, it is anticipated that sufficient savings/surplus will be identified and become available as part of Council’s EOFY process and the first quarter review of operational budgets to sufficiently fund this donation if approved.

 

 

 

File Reference

D18/168386

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 27 August 2018                                                                            Page 72

Item:          NM071-18          Georges River Ward Boundaries and Number of Councillors

Councillor:       Councillor Badalati 

 

MOTION:

That the General Manager prepare a report to Council that investigates the following:

(a)     the options available to alter the number of wards within the local government area;

(b)     possible future locations of ward boundaries that could exist under an alternative ward arrangement within the local government area;

(c)     the options available to reduce the number of councillors within the local government area;

(d)     options available to rationalise local government area boundaries where anomalies currently exist between Federal, State and local electoral boundaries; and

(e)     the process required to be followed under the Local Government Act 1993 to progress any reduction in the number of wards or councillors.

 

 

 

 

Financial Implications

Should Council resolve to support this proposal, the financial implications of any changes to the local government area wards, councillor numbers and boundaries will be provided in a future report.

 

 

File Reference

D18/168393

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 27 August 2018                                                                            Page 73

Item:          NM072-18          Harmonisation and Restructure of former Hurstville and Kogarah Councils' Rates Structures

Councillor:       Councillor Badalati 

 

MOTION:

 

That pursuant to Council’s resolution of 23 April 2018 which required the General Manager to explore options that will strengthen Council’s financial sustainability following the cessation of the former Hurstville City Council’s Special Rate Variation from July 2021, I move:

 

(a)     That the General Manager prepare a report to Council detailing the proposed program for preparation of new residential and business rates structures for the Georges River Local Government Area including:

 

i.   the necessary financial modelling studies;

ii.  community consultation framework; and

iii. timeframes and costs for preparation of the new rates structures.

 

(b)     That the General Manager investigate the scheduling of additional Councillor Workshop sessions during 2019-2020 for the purposes of formulating the new rating structures.

 

 

 

Financial Implications

Should Council support this proposal, the financial implications of preparing and implementing the new rates structures will be provided in future reports.

 

 

File Reference

D18/168419

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 27 August 2018                                                                            Page 74

Item:          NM073-18          Development of a Media Lab within the Georges River Library Services

Councillor:       Councillor Tegg 

 

MOTION:

 

(a)     That Council investigate the provision of a Media Lab within Georges River Library Services as a digital-creation space for the community.

 

(b)     That the General Manager prepare a report to the Community and Culture Committee detailing:

 

          (i)      Potential designs and concepts for a media lab;

          (ii)     Proposed programs and services that could be offered at a media lab including, but    not limited to, computers, scanners, 3D and regular printers, graphic tablet, video      equipment and related software;

          (iii)    Suitable library sites from which to provide a media lab service;

          (iv)    The anticipated timeline for the installation of a media lab; and

          (v)     The estimated operational and capital costs for the implementation of a media lab.

 

(c)     That grant funding sources be explored and reported with the investigation into the media lab service offering.

 

 

 

Financial Implications

Should Council resolve to support this proposal, the financial implications of any Media Lab development will be provided in a future report.

 

 

File Reference

17/2414

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 27 August 2018                                                                            Page 75

Item:          NM074-18          Preparation of Public Art Policy for Georges River

Councillor:       Councillor Tegg 

 

MOTION:

(a)     That Council commence, following the adoption of the Georges River Cultural Strategy, the preparation of a Public Art Policy to incorporate criteria and guidelines for the procurement, selection and installation of high-quality public art within the public domain in order to prevent graffiti, increase the vibrancy of the public domain and improve social cohesion within the community.

 

(b)     That preparation of the Public Art Policy address, amongst other things:

 

i.        The objectives for the provision of public art across the local government area;

ii.       The decision-making framework for site selection and procurement, including commission, purchase, donation or via voluntary planning agreement;

iii.      The requirement for developers to contribute towards or to commission and install public art within developments that contain significant areas of publicly accessible space; and

iv.      A proposed schedule of public art opportunities in the first year of the Policy’s implementation period, including the financial implications of any inaugural Public Art program.

 

(c)     That the General Manager seek approval from Sydney Trains for Council to install public art within Ellen Subway, Mortdale, to improve public amenity and prevent graffiti, as a trial project in the lead up to the preparation of the Public Art Policy.

 

(d)     That the General Manager prepare a report to the Community and Culture Committee addressing, amongst other things:

i.        The approval, or otherwise, from Sydney Trains to undertake a public art project in Ellen Subway, Mortdale;

ii.       The proposed schedule and projected timeframe for the completion of the project; and

iii.      The estimated costs for delivery of the project.

 

 

Financial Implications

The preparation of the draft Public Art Policy will occur as part of the development of the draft Cultural Strategy and also with expert input by Council officers.  Therefore there will be no additional cost to Council.

 

Should Council resolve to support the proposal to install public art in Ellen Subway, the financial implications associated with the project will be provided in the report to the Community and Culture Committee.

 

File Reference

18/819  


Georges River Council – Ordinary Meeting -  Monday, 27 August 2018                                                                            Page 76

Item:          NM075-18          Economic Development Webpage on Council's Website

Councillor:       Councillor Agius 

 

MOTION:

 

That the General Manager review and update the local business page on Council’s website to provide a comprehensive package of information for local businesses, such as, but not limited to the following:

 

a)   Opportunities for doing business with Georges River, including:

(i)         Providing an economic profile

(ii)        List of business events with Council involvement

(iii)       A copy of the Economic Development Strategy

(iv)       Any available grants and sponsorship.

 

b)   Regulations affecting businesses including:

(i)         Business activation

(ii)        Outdoor dining permits

(iii)       Food and drink premises

(iv)       Planning and events.

 

c)   Facilities that are available for businesses including:

(i)         Parking, roads and transport

(ii)        Buildings and venues for hire.

 

d)   Opportunities and investment attraction:

(i)         Tenders

(ii)        Grants and sponsorships

(iii)       Range of services that available to support local businesses

(iv)       Links to St George Business Chamber and Realise Business websites

(v)        Smart Cities program.

 

 

 

Financial Implications

No budget impact for this report.

 

File Reference

D18/176438

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 27 August 2018                                                                            Page 77

Item:          NM076-18          Donation to the Fire Relief Appeal for Attica, Greece

Councillor:       Councillor Hindi 

 

MOTION:

(a)     That Council recognise the tragic loss of life and property, and the adversity faced in Greece during, and in the aftermath of, the Greek wildfires.

(b)     That Council donate $5,000 to the Australian Red Cross Greek Fires Appeal from the 2018/19 Sponsorship and Donations Budget.

 

 

 

Financial Implications

At this time, Council has one pending request for a donation (COM030-18), which if approved, would reduce the remaining balance in the 2018/19 Sponsorship and Donations Budget to $45,000.

In addition, a separate motion on the Council agenda requests the donation of $50,000 to assist drought affected farming families in rural and regional areas of NSW.  Some of this donation may also be sourced from the 2018/19 Sponsorship and Donations Budget.

 

 

File Reference

D18/176772

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 27 August 2018                                                                            Page 78

Item:          NM077-18          Development Consent Conditions to Improve Amenity and the Public Domain

Councillor:       Councillor Katris 

 

MOTION:

(a)     That in order to improve the aesthetics of the Georges River public domain and for the benefit of the general community, the General Manager develop and apply standard conditions of consent to be recommended to the relevant consent authority for all developments of six storeys or greater, which generally stipulates:

“The electricity supply to the approved development must be underground in accordance with the Electricity Providers requirements”.

“Supply of electricity and street lighting to all frontages of the development shall be undergrounded and existing light poles shall be replaced to conform with Ausgrid’s adopted design specification for smartpoles in the CBD areas of Kogarah and Hurstville and Beverly Hills town centre.”

(b)     That in order to reduce construction impacts to nearby properties and for the benefit of the general community, the General Manager develop and apply a standard condition of consent to be recommended to the relevant consent authority for all developments of 3 storeys or greater which include one or more basement levels, which generally stipulates:

“During construction/excavation, measures to minimise vibration, noise, damage and loss of support to other buildings are to be implemented. Where possible any excavation into rock is to be carried out with tools such as rock saws which reduce noise and vibration to adjoining buildings and associated structures. Hydraulic hammers are not to be used unless other techniques are unable to be implemented.  Where Hydraulic hammers are required to be used within 30 metres of any building (other than a path or a fence) the report to the satisfaction of the PCA, shall detail the maximum size of hammer to be used and provide all reasonable recommendations to manage construction impacts.

 

 

 

Financial Implications

No budget impact for this report.

 

 

File Reference

D18/179330

 

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 27 August 2018                                                                            Page 79

Item:          NM078-18          Section 449 Annual Register of Returns Disclosing the Interests of Councillors and Designated Persons

Councillor:       Councillor Hindi 

 

MOTION:

 

(a) That to increase openness and transparency, Councillors’ Disclosure of Interest forms continue to be published on Council’s website, even though this is not a mandatory requirement of Section 449 of the Local Government Act 1993.

 

(b) That in the interests of equity, Disclosure of Interest forms of all Designated Persons, including staff, members of the Local Planning Panel and the Southern Sydney Planning Panel be published on Council’s website.

 

(c)  That prior to the publishing of the Disclosure of Interest forms in accordance with (b) above, the General Manager provide a report to Council detailing any requirements or considerations in regard to the Privacy and Personal Information Act 1998 and/or any other relevant legislation that may affect publication.

 

(d) That Council request the Premier of NSW, the Hon Gladys Berejiklian MP to follow Georges River Council’s leadership on this matter and, in the interests of transparency and openness, publish the Register of Disclosures of Members of the NSW Parliament on the Parliamentary website on an annual basis.

 

 

 

Financial Implications

No budget impact.

 

 

 

File Reference

D18/180453

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 27 August 2018                                                                            Page 80

Item:          NM079-18          Review of Private Certification in NSW - Building and Development Certifiers Bill 2018

Councillor:       Councillor Landsberry 

 

MOTION:

 

(a)     That Council authorise the General Manager to prepare and lodge a submission on the NSW Government’s proposal to strengthen and simplify the building and certification system in NSW by replacing the Building Professionals Act 2005, which regulates accredited certifiers, with the Building and Development Certifiers Bill 2018.

 

(b)     That Council’s submission request the NSW Government to overhaul certifier regulation by, amongst other things:

 

i.   clarify certifiers’ roles and responsibilities, especially in relation to reporting non-compliance to the appropriate authority, compliance with the certifiers’ code of conduct and the requirement to act in the public interest at all times;

ii.  providing the Building Professionals Board with the authority to order building work to cease or unauthorised work to be rectified, when a complaint is proven against a private certifier;

iii. improve the independence of certifiers;

iv. tighten licensee probity requirements;

v.  improve complaint handling and disciplinary procedures for certifiers;

vi. increase the penalties available to councils for breaches of the Act by certifiers;

vii.         require certifiers to obtain a compliance clearance from the relevant council prior to the issue of any occupation certificate;

viii.        other reforms to streamline, modernise and update the structure and administration of the Act.

 

(c)     That the General Manager lodge the submission on/before the due date of 4 September 2018 and provide Councillors with a copy.

 

 

 

 

Financial Implications

No budget impact for this submission.

 

 

File Reference

D18/181372

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 27 August 2018                                                                            Page 81

Item:          NM080-18          Privacy Impacts of Unregulated CCTV Camera Surveillance from Residential Properties

Councillor:       Councillor Landsberry 

 

MOTION:

That Council note the current NSW planning legislation permits the installation of residential CCTV cameras as exempt development and therefore they are not subject to regulation or planning approval by Council.  I therefore move:

 

(a)     That Council write to the NSW Attorney General, the Hon. Mark Speakman MP, requesting the urgent review of legislation pertaining to the use of CCTV on private property in residential areas with a view to limiting adverse impacts arising from loss of privacy and quiet enjoyment of the property.

 

(b)     That Council’s request to the Minister strongly emphasise that the current legislation is inadequate in protecting local residents from the unrestrained use of surveillance devices.

 

(c)     That Council write to the Member for Kogarah, Chris Minns MP, Member for Rockdale, Steve Kamper MP, the Member for Lakemba, Jihad Dib and the Member for Oatley, Mark Coure MP requesting their support in relation to the Ministerial representations.

 

(d)     That the General Manager distribute copies of all correspondence received from the Ministers and State Members to all Councillors once received.

 

 

 

 

Financial Implications

No budget impact for this report.

 

 

File Reference

D18/182981

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 27 August 2018                                                                            Page 82

Item:          NM081-18          Use of Recycled Materials in Council's Road Resheeting Program

Councillor:       Councillor Konjarski 

 

MOTION:

(a)     That Council note on 3 August 2018, Sutherland Shire Council built the first road in NSW utilising soft plastics and glass.  Partnering with Downer EDI and various recycling groups, this project diverted 176,000 plastic bags and packaging and 55,000 glass bottles from landfill.  This initiative was also implemented by Hume City Council earlier this year, and the City of Sydney Council trialled a road surface made from recycled printer toner.

(b)     That Council note it has committed over $4 million in the 2018/2019 financial year to undertake maintenance and construction of our roadways.  With 29 roads projects currently nominated as part of the roads program, and another $4.5 million allocated each year for the next 5 years, Council needs to explore longer term sustainability in its road resheeting program utilising new industry technology.

(c)     That the General Manager monitor the Sutherland Shire Council recycling trial and prepare a report to Council that addresses the success or otherwise of the trial, environmental and operational costs and benefits, and options for incorporating a similar initiative into Council’s future resurfacing program if proved successful.

 

 

 

Financial Implications

No budget impact for this report.

 

File Reference

D18/183080

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 27 August 2018                                                                            Page 83

Item:          NM082-18          Codes of Conduct for NSW Planning Panels

Councillor:       Councillor Hindi 

 

MOTION:

 

(a) That Council note the NSW Minister for Planning, the Hon Anthony Roberts MP has recently amended the Codes of Conduct for Local and Regional Planning Panels in response to Georges River Council’s concerns regarding a lack of clarity on potential conflicts of interest for Panel members.

 

(b) That the Minister be requested to continue to follow Council’s leadership in addressing potential conflicts of interest by excluding former/current employees of councils from membership of any Planning Panels and by amending the Codes of Conduct to create full consistency across both Codes and also with the NSW Office of Local Government’s Model Code of Conduct for Local Councils, including in regard to the completion and publication of disclosure returns.

 

 

 

 

Financial Implications

No budget impact for this report.

 

 

 

 

File Reference

D18/184837


Georges River Council – Ordinary Meeting -  Monday, 27 August 2018                                                                            Page 84

Confidential items (Closed Council Meeting)

Council's Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should or should not be considered in closed session.

 

Recommendation

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the following matters be considered in closed Council Meeting at which the press and public are excluded.

 

CCL003A-18     St George Business Chamber - Annual Report on Compliance with Deed of Agreement Obligations

(Report by Economic Development Officer)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (d(i)) it is considered the matter concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

 

That in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to these matters be withheld from the press and public.

 

 

 

  

Open Council

Consideration of Closed Council Recommendations