Assets and Infrastructure Committee

Notice of Meeting

Monday, 13 August 2018

 

 

A meeting of the Assets and Infrastructure Committee will be held at 7.00pm on Monday, 13 August 2018 in the Dragon Room, Level 1, Georges River Civic Centre, corner Dora and MacMahon Streets, Hurstville, for the consideration of the business available on Council’s website at  http://www.georgesriver.nsw.gov.au/Council/Council-Meetings

 

 

 

 

BUSINESS

1.      Apologies

2.      Disclosures of Interest

3.      Minutes of previous meetings

4.      Committee Reports

 


Assets and Infrastructure Committee Meeting

Summary of Items

Monday, 13 August 2018

 

Previous Minutes

MINUTES: Assets and Infrastructure - 09 July 2018  

Committee Reports

ASS037-18        Tender for the Design and Construction of Peakhurst Park, Synthetic Football Field 5, Trafalgar Street Peakhurst - NSW Government Infrastructure Grant and s94 Funds

(Report by Manager Project Delivery)......................................................................... 2

ASS038-18        Tender for Dame Mary Gilmore Road, Oatley - Construction of Parking Zones

(Report by Manager Project Delivery)......................................................................... 7

ASS039-18        Public Amenities Building at Pole Depot Park, Penshurst

(Report by Manager Project Delivery)....................................................................... 11

ASS040-18        Public Amenities Building at Ruby Wing Reserve, Mortdale

(Report by Manager Project Delivery)....................................................................... 14

ASS041-18        Georges River Traffic Advisory Committee Meeting - 7 August 2018

(Report by Coordinator Traffic & Transport)............................................................ 17   

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 13 August 2018                          Page 2

Committee Reports

Item:                   ASS037-18        Tender for the Design and Construction of Peakhurst Park, Synthetic Football Field 5, Trafalgar Street Peakhurst - NSW Government Infrastructure Grant and s94 Funds 

Author:              Manager Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T18/019 Tender for the Design and Construction of Peakhurst Park Synthetic Football Field 5 as outlined in the report.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Tender for the Design and Construction of Peakhurst Park Synthetic Football Field 5 and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

3.      Council may recall that at its meeting on 29 June 2017, Council resolved:

“That it be noted that the $500,000 included in the 2017/18 Budget for a synthetic playing

field is for the first project which meets the following criteria:

(i)      has support from existing users,

(ii)     has acceptable financial contributions from the sporting group(s),

(iii)    has government support (financial or otherwise), and

(iv)    is supported by a financial plan which will meet annual maintenance costs and the

cost of replacing the synthetic surface.”

 

4.   Furthermore, Council at its meeting on 23 October 2018 resolved:

“Notice of Motion 2:  Construction of Synthetic Sports Field at Peakhurst Park

(a)     That the Mayor write to the State Member for Oatley, Mr Mark Coure MP and the Federal Member for Banks, Mr David Coleman MP requesting that each member match the funding contributions already set aside by Council ($500,000) and the St George Football Association ($400,000) for the construction of a synthetic sports field at Peakhurst Park in 2018.

(b)     That the General Manager prepares a Business Case to determine the most appropriate management model and fee structure for the synthetic sports field, to ensure that the ongoing maintenance and renewal costs of the sports field can be adequately funded over the life of the facility.

(c)     That the General Manager investigate alternate funding mechanisms for the delivery of the sports field should the local Members not wish to contribute funds towards this important community facility for 2018.”

 

5.   Following the above resolutions, in March 2018 Council has received a $300,000 NSW Government's Infrastructure Grants Program for the construction of the Peakhurst Park Synthetic Football Field 5.  This grant was incorporated into the Adopted 2018/2019 Budget whereby $2 million was allocated to the Design and Construction of Peakhurst Park Synthetic Football Field 5.  Funding sources were allocated as follows:

NSW Government Infrastructure Grant       = $300,000

St George Football Association                    = $300,000

GRC Synthetic Field Budget (17/18)           = $500,000

Section 94 Open Space New Plan              = $900,000

Total Budget for Peakhurst Park No 5         = $2,000,000

 

6.      The Tender for the Design and Construction of Peakhurst Park Synthetic Football Field 5 includes the following:

·        The Design, Construction and Installation of the sports field to the appropriate International Federation, National and State performance standards and local needs as detailed

·        Associated civil, earth works and development of drainage infrastructure to support an engineered designed pavement to support the synthetic sports field and associated pedestrian and motorised traffic

·        Provision and installation of equipment and infrastructure including paths, fences, floodlights, and service entrances

·        Provision and installation of ancillary equipment including goals, posts, flags, coach’s boxes,

·        Obtaining International Federation Certification as specified

·        Maintenance of the field of play to ensure it passes its subsequent certification as specified for a period of three (3) years; and

·        Provide appropriate warrantees and guarantees to protect the client against product failure and workmanship standards.

 

7.      Council Officers prepared a Request for Tender for the Design and Construction of Peakhurst Park Synthetic Football Field 5.

 

8.      The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing. 

 

9.      Tender documentation included:

a.      RFT T18/025 - Design and Construction of Peakhurst Park Synthetic Football Field 5

b.      General Conditions of Contract Incorporating AS 4000-1997 (as amended)

c.       Returnable Schedule

d.      Technical Specifications, Survey Drawings and Flood Maps

 

10.    The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

 

Essential Criteria

1.      Best value for money

a.      Price and trades break-up in accordance with the provided Bill of Quantities; and

b.      Schedule of hourly rates

2.      Demonstrated capacity and technical ability to carry out the works

a.      Specific experience and expertise in similar works;

b.      Company profile; current commitments for main and sub-contractors ; and

c.       Plant and equipment available to complete the works.

3.      Demonstrated managerial and technical capability, qualifications, experience

a.      Quality experience and  quality references of the Tenderer;

b.      Nominated site personnel CVs and previous work history; and

c.       Nominated sub-contractors CVs and previous work history with the Tenderer.

4.      Capacity to achieve the program

a.      Proven capacity to meet deadlines;

b.      Program shows critical paths and detailed tasks required to achieve  deliverables for the project; and

c.       Sequencing of the works.

5.      Proposed methodology

a.      Traffic and  pedestrian  management plan;

b.       Storage of materials and disposal of waste (including potential asbestos)

c.      Appropriate systems and procedures to comply with all applicable WHS and environmental obligations

Mandatory Criteria:

Insurances:

a.      Public Liability min. $20M;

b.      Workers Compensation; and

c.       Comprehensive Vehicle(s) Insurance.

11.    T18/025 Tender for Design and Construction of Peakhurst Park Synthetic Football Field 5 was advertised in the Sydney Morning Herald and Tenderlink on 26 June, 27 June and 30 June 2018.

 

12.    The tender closed at 10am Wednesday 1 August 2018 in the presence of the Tender Opening Committee. Four (4) submissions were received via Tenderlink from the following companies:

a.       Greenplay Australia Pty Ltd

b.       Polytan Asia Pacific Pty Ltd

c.       Tuff Turf 'n' Co Pty Ltd

d.       Turf One Pty Ltd

No late submissions were received.

13.    The Tender Evaluation Committee individually assessed the submission, and met on 3 August 2018 to review the submissions and seek any clarifications.  Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

 

14.    The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money. 

 

15.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential attachment to this report.

 

Financial Implications

16.    Within budget allocation with funding from the following sources:

a.      NSW Government Infrastructure Grant       = $300,000

b.      St George Football Association                     = $300,000

c.       GRC Synthetic Field Budget (17/18)            = $500,000

d.      Section 94 Open Space New Plan               = $900,000

 

Total Budget for Peakhurst Park No 5               = $2,000,000

 

Community Engagement

17.    Community engagement will be conducted once a Contractor is appointed that will detail the proposed design and construction programme to neighbouring properties and key stakeholders.

 

File Reference

T18/025

ATTACHMENTS

Attachment 1

Confidential Attachment - T18/025 - Design and Construction of Peakhurst Park Synthetic Football Field 5 (Confidential)

Attachment 2

Confidential Attachment A - T18/025 - Design and Construction of Peakhurst Park Synthetic Football Field 5 - Tender Assessment Summary (Confidential)

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 13 August 2018                          Page 6

Item:                   ASS038-18        Tender for Dame Mary Gilmore Road, Oatley - Construction of Parking Zones  

Author:              Manager Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

 

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T18/019 Tender for Dame Mary Gilmour Road, Oatley – Construction of Parking Zones as outlined in the confidential attachment.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Tender for Dame Mary Gilmour Road, Oatley – Construction of Parking Zones and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor.  The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

3.      Council may recall that as part of the 2017-2018 Budget process, Council resolved to allocate $500,000 to complete the backlog of works approved by Traffic Committee.  These works were to be funded by the Collateralized Debt Obligation (CDO) recovered funds, and were adopted by Council on 29 June 2017.  One such project to be undertaken was the construction of parking bays in Dame Mary Gilmour Road, Oatley.

 

4.      The Dame Mary Gilmour Road project includes:

·        Construction of a pedestrian refuge

·        Construction of concrete parking bays

·        Construction of footpaths on both sides

·        Installation of a dish drain

·        Restoration of road pavement

 

5.      On 13 February 2018 a site meeting was conducted with Council Officer and the Principal of Oatley West Public School to go through the proposed changes.  The detailed design was approved by Traffic Committee on 6 March 2018 and adopted by Council on 26 March 2018.  Council Officers also met with Oatley Flora and Fauna on 17 April 2018 who endorsed the project.

 

6.      Council Officers prepared a Request for Tender for Dame Mary Gilmour Road, Oatley – Construction of Parking Zones.

 

7.      The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing. 

 

8.      Tender documentation included:

a.      RFT T18/038 - Dame Mary Gilmour Road, Oatley – Construction of Parking Zones

b.      General Conditions of Contract Incorporating AS 4000-1997 (as amended)

c.       Returnable Schedule

d.      Technical Specifications and Drawings

 

9.      The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

Essential Criteria

1.     Best value for money

a.      Price and trades break-up in accordance with the provided Bill of Quantities; and

b.      Schedule of hourly rates

2.     Demonstrated capacity and technical ability to carry out the works

a.      Specific experience and expertise in similar works;

b.      Company profile; current commitments for main and sub-contractors ; and

c.      Plant and equipment available to complete the works.

3.     Demonstrated managerial and technical capability, qualifications, experience

a.      Quality experience and  quality references of the Tenderer;

b.      Nominated site personnel CVs and previous work history; and

c.      Nominated sub-contractors CVs and previous work history with the Tenderer.

4.     Capacity to achieve the program

a.      Proven capacity to meet deadlines;

b.      Program shows critical paths and detailed tasks required to achieve deliverables for the project; and

c.      Sequencing of the works.

5.     Proposed methodology

a.      Traffic and  pedestrian  management plan;

b.      Storage of materials and disposal of waste (including potential asbestos)

c.      Appropriate systems and procedures to comply with all applicable WHS and environmental obligations

Mandatory Criteria:

Insurances:

a.      Public Liability min. $20M;

b.      Workers Compensation; and

c.      Comprehensive Vehicle(s) Insurance.

10.    T18/038 Tender for Dame Mary Gilmour Road, Oatley – Construction of Parking Zones was advertised in the Sydney Morning Herald and Tenderlink on 26 June, 27 June and 30 June 2018.

 

11.    The tender closed at 10am Friday 27 July 2018 in the presence of the Tender Opening Committee. Eleven (11) submissions were received via Tenderlink from the following companies:

a.      Ally Property Services Pty Ltd

b.      Awada Civil Engineering

c.       Cecam Projects

d.      D&M Excavations & Asphalting Pty Ltd

e.      Ezy Pave Pty Ltd

f.       KK Civil Engineering

g.      MSA Civil & Communications

h.      North Shore Paving Co P/L

i.        Planet Civil Pty Ltd

j.        State Civil Pty Ltd

k.       Stateline Asphalt Pty Ltd

No late submissions were received.

12.    The Tender Evaluation Committee individually assessed the submission, and met on 1 August 2018 to review the submissions and seek any clarifications.  Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

 

13.    The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money. 

 

14.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential attachment to this report.

 


 

Financial Implications

15.    Within budget allocation - $200,000 has been allocated from the Collateralized Debt Obligation (CDO) recovered funds to undertake these works.

Community Engagement

16.    Community engagement will be conducted including neighbour notification of the proposed works prior to construction.

File Reference

T18/038

 

 

ATTACHMENTS

Attachment 1

Confidential Attachment - T18/038 - Tender for Dame Mary Gilmour Road, Oatley – Construction of Parking Zones (Confidential)

Attachment 2

Confidential Attachment A - T18/038 - Tender for Dame Mary Gilmour Road, Oatley – Construction of Parking Zones - Tender Assessment Summary (Confidential)

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 13 August 2018                          Page 10

Item:                   ASS039-18        Public Amenities Building at Pole Depot Park, Penshurst
 

Author:              Manager Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

That Council considers funding of $120,000 for the construction of a public amenities building at Pole Depot Park, Penshurst from the potential funding sources identified in this report.

 

 

Executive Summary

1.      This report is presented to Council to provide options for the construction of a small public amenities building in Pole Depot Park, Penshurst.

 

Background

2.      Council at its meeting on 14 May 2018 resolved:

“(a)    That Council notes the estimated cost of the installation of a public amenities building at Pole Depot Park, Penshurst.

 

(b)     That Council notes the correspondence from 3 Bridges Community advising Council of availability of access to the toilets in their adjacent facility.

 

(c)     That Council notes that funding is not proposed to be included in the 2018-2019 draft Budget and that these works will be considered in a future capital works program.”

3.      In accordance with the above resolution, Council Officers have prepared a new amenities design and identified a proposed location in Pole Depot Park that will reduce construction costs.

4.      The proposed public amenities building will include one accessible unisex toilet containing a baby change table.  A preliminary design and artist impression is provided for your information:

 

 

 

 

 

 

 

 

 

5.      The proposed location of the building is illustrated below.  It is proposed to construct the new building at the rear of the reserve adjacent to the Pole Depot in order to utilise the existing sewer, power and water services.  The estimated project cost is based on the existing electrical switchboard and wiring being replaced in the existing building by others prior to construction.  Council Officers did explore the possibility of constructing the amenities as an addition to the existing community centre, however this would have resulted in extensive Building Code of Australia upgrades and as such it was deemed appropriate to construct a new building that would be a “stand alone” building that next to the existing community centre.

 

 

 

 

 

 

 

 

 

 

 

 

 

6.      It is estimated that due to services currently being available on site, the cost of the construction of the amenities building will be approximately $120,000.

7.      If funding is allocated, the new amenities could be completed prior to the end of 2018 as under Part 3, Division 12, Clause 65 of the State Environmental Planning Policy (Infrastructure) 2007; Council does not require a Development Application for the construction of amenities buildings in parks and reserves.

 

Financial Implications

8.      There are currently no funds allocated to this capital project in the adopted 2018/2019 Budget. 

9.      Should Council wish to fund this project, potential sources of funding include:

a.      2018-2019 Budget savings from Quarter 1 (if available)

b.      Ward Councillors Discretionary Fund

c.       Collateralised Debt Obligation (CDO) Reserve.

 

Community Engagement

10.    Should Council decide to fund this project, Community notification will be conducted including a letterbox drop to all residents in the vicinity of the Park advising them that an amenities building will be constructed.

 

File Reference

18/1055

 

 

 

  


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 13 August 2018                          Page 13

Item:                   ASS040-18        Public Amenities Building at Ruby Wing Reserve, Mortdale
 

Author:              Manager Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

(a)     That Council considers funding of $100,000 for the construction of a public amenities building at Ruby Wing Reserve, Mortdale from the potential funding sources identified in this report.

(b)     That the allocation of $26,000 for the provision of additional picnic tables and an upgraded fence be considered.

 

 

Executive Summary

1.      This report is presented to Council to provide options for the construction of a small public amenities building in Ruby Wing, Mortdale.

 

Background

2.      Council at its meeting on 25 June 2018 resolved:

“(a) That the General Manager prepare a report to Council to investigate options for the construction of a small public amenities building at Ruby Wing Reserve in Universal Street, Mortdale including the provision of additional picnic tables, an upgraded fence and potential sources in the 2018-2019 Budget .

 

(b)     That correspondence be forwarded to the State Member for Oatley, Mr Mark Coure MP and the Federal Member for Banks, Mr David Coleman, MP, requesting their support and a funding contribution towards the construction of new public amenities at Ruby Wing Reserve.”

3.      In accordance with the above resolution, Council Officers have prepared a new amenities design and identified a proposed location in Ruby Wing Reserve.

4.      The proposed public amenities building will include one accessible unisex toilet containing a baby change table.  A preliminary design and artist impression is provided for your information:

 

 

 

 

 

 

 

 

 

5.      The proposed location of the building is illustrated below.  It is proposed to construct the new building at a location that is easily accessible and has passive surveillance.  However, this location must be approved by Sydney Water for provision of a connection to their sewer main.

 

 

 

 

 

 

 

 

 

 

 

 

 

6.      It is estimated that due to services currently being available on site, the cost of the construction of the amenities building will be approximately $100,000.  However, this cost does not include any Sydney Water connections and associated fees that may be in excess of $50,000.

7.      In addition, the Council resolution requested an estimated cost of new fencing and additional seating in the Park.  These costs are as follows:

·        New perimeter fence = $18,000

·        Picnic tables and shelters = $8,000

There are no funds in the 2018-2019 Budget to facilitate these capital works.

8.      If funding is allocated, the new amenities could be completed prior to the end of 2018 as under Part 3, Division 12, Clause 65 of the State Environmental Planning Policy (Infrastructure) 2007; Council does not require a Development Application for the construction of amenities buildings in parks and reserves.

9.      Please note that no formal response has been received from State Member for Oatley, Mr Mark Coure MP and the Federal Member for Banks, Mr David Coleman, MP regarding a funding contribution to this project, however Council has submitted a grant application for the works as part of the 2018 Community Building Partnership Program.

 

Financial Implications

10.    There are currently no funds allocated to this capital project in the adopted 2018/2019 Budget. 

11.    Potential sources of funding include:

2018-2019 Budget savings from Quarter 1 (if available)

Ward Councillors Discretionary Fund

Collateralised Debt Obligation (CDO) Reserve.

 

Community Engagement

12.    Should Council decide to fund this project, Community notification will be conducted including a letterbox drop to all residents in the vicinity of the Reserve advising them that an amenities building will be constructed.

 

File Reference

17/263

 

 

 

  


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 13 August 2018                          Page 16

Item:                   ASS041-18        Georges River Traffic Advisory Committee Meeting - 7 August 2018 

Author:              Coordinator Traffic & Transport

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 7 August 2018 be adopted by Council.

 

 

Executive Summary

1.      The Minutes of the Georges River Traffic Advisory Committee Meeting held on 7 August 2018 are submitted to the Assets and Infrastructure Committee for consideration and to Council for adoption.

 

Background

2.      The Traffic Advisory Committee Meeting of 7 August 2018 was held at Hurstville Civic Centre commencing at 10.00am.

 

Financial Implications

3.      Budget allocation

a.      RMS Traffic Facilities Grant            $384,080

b.      LATM Projects                                    $40,000

 

4.      Balance to date

a.      RMS Traffic Facilities Grant            $364,080

b.      LATM Projects                                    $40,000

 

5.      Estimated cost of works recommended by the Traffic Advisory Committee Meeting of 7 August is $118,150.  Dissection: $29,250 to be allocated from the RMS Traffic Facilities Grant, $8,900 to be allocated from the 2018/19 Bus Stop Upgrade Program and $80,000 from the Revenue Works Operating Budget 2018/19 for the Gladstone Street Pedestrian Crossing.

 

File Reference

D18/164387

 

 

ATTACHMENTS

Attachment 1

Minutes - Traffic Committee 07 August 2018

 


Georges River Council - Assets and Infrastructure Committee Meeting - Monday, 13 August 2018

ASS041-18             Georges River Traffic Advisory Committee Meeting - 7 August 2018

[Appendix 1]          Minutes - Traffic Committee 07 August 2018

 

 

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