Council Meeting

Notice of Meeting

Monday, 23 July 2018

 

An Ordinary Meeting of Council will be held at 7.00pm on Monday, 23 July 2018 in the Dragon Room on Level 1, Georges River Civic Centre, corner Dora and MacMahon Streets, Hurstville for the consideration of the business available on Council’s website at

http://www.georgesriver.nsw.gov.au/Council/Council-Meetings

 

BUSINESS

1.      National Anthem

2.      Prayer

3.      Acknowledgement of Country

4.      Apologies

5.      Disclosures of Interest

6.      Public addresses to the Meeting

7.      Minutes of previous meetings

8.      Mayoral Minute

9.      Matters of Privilege

9.1    Condolences

9.2    Other

10.    Committee Reports

11.    Environment and Planning

12.    Finance and Governance

13.    Assets and Infrastructure

14.    Community and Culture

15.    Precis of Correspondence

16.    Notices of Rescission

17.    Notices of Motion

18.    Questions with Notice

19.    Confidential items


Ordinary Meeting

Summary of Items

Monday, 23 July 2018

Previous Minutes

MINUTES: Council Meeting - 25 June 2018

Mayoral Minute

Nil  

Committee Reports

CCL036-18       Report of the Environment and Planning Committee - Meeting held on 9 July 2018
 

(Report by Executive Services Officer)....................................................................... 2

CCL037-18       Report of the Assets and Infrastructure Committee - Meeting held on 9 July 2018

(Report by Executive Services Officer).................................................................... 12

CCL038-18       Report of the Finance and Governance Committee - Meeting held on 9 July 2018

(Report by Executive Services Officer).................................................................... 21

CCL039-18       Record of the Community and Culture Committee - Meeting held on 9 July 2018

(Report by Executive Services Officer).................................................................... 27

Environment and Planning

Nil

Finance and Governance

CCL040-18       Voting Delegates - 2018 Local Government NSW LGNSW Annual Conference - Entertainment Centre Albury - 21 - 23 October 2018

(Report by Acting Executive Manager, Office of the General Manager)............ 33

CCL041-18       Councillors' Ward Discretionary Fund

(Report by Acting Head of Executive Services)...................................................... 35

Assets and Infrastructure

Nil

Community and Culture

Nil

Precis of Correspondence

Nil

Notices of Rescission

Nil

Notices of Motion

NM058-18          Proposed Ban on Single-Use Plastics at Council Venues and Functions

(Report by Councillor Hindi)...................................................................................... 41

NM059-18          Construction of New Childcare Centre, Mulga Road Oatley

(Report by Councillor Tegg)....................................................................................... 43

NM060-18          Provision of Synthetic Surface for Olds Park No. 2 Field at Olds Park, Mortdale

(Report by Councillor Tegg)....................................................................................... 44

NM061-18          Establishment of a Fox Control/Eradication Program in the Georges River Local Government Area

(Report by Councillor Konjarski)............................................................................... 45

NM062-18          Establishment of a Trial Program - Smoke Free Zones in Georges River Local Government Area

(Report by Councillor Konjarski)............................................................................... 46

NM063-18          Support of the Australian Macedonian Cultural Association - Development of a Local History Documentary

(Report by Councillor Landsberry)............................................................................ 47

NM064-18          Upgrade and/or Replacement of the Existing Amenity Building – Olds Park

(Report by Councillor Hindi)...................................................................................... 48

NM065-18          Food Waste Diversion Trial for Georges River Local Government Area

(Report by Councillor Katris)...................................................................................... 49

NM066-18          Heavy Vehicle Parking in Georges River Local Government Area

(Report by Councillor Symington)............................................................................ 50

NM067-18          Commuter Car Park at Riverwood Railway Station

(Report by Councillor Symington)............................................................................ 51

NM068-18          Georges River Public Amenities Strategy and Action Plan

(Report by Councillor Payor)..................................................................................... 52

Questions with Notice

QWN001-18      Update on Incentives to Encourage Design Excellence in Developments in the Georges River Council Area

(Report by Councillor Katris)...................................................................................... 53

QWN002-18      Update on Council's Requirements to have a Registered Surveyor Certify and Calculate Proposed Floor Space Ratios for Buildings Over Three Storeys in Height

(Report by Councillor Katris)...................................................................................... 54   


Georges River Council – Ordinary Meeting -  Monday, 23 July 2018                                                                                  Page 3

Committee Reports

Item:                   CCL036-18        Report of the Environment and Planning Committee - Meeting held on 9 July 2018
  

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for items ENV017-18 to ENV021-18 (inclusive), detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Environment and Planning Committee.

 

 

ENV017-18       Asbestos Awareness Education program

(Report by Manager Environment Health & Regulatory Services)

Recommendation:   Councillor Kastanias and Councillor Badalati

 

That Council note the Asbestos Awareness Education program and strategies to improve knowledge, regulation and enforcement of asbestos related matters.

Record of Voting:

For the Motion:  Unanimous

 

ENV018-18       Planning Proposal PP2017/0002 - 12-14 Pindari Road, Peakhurst Heights

(Report by Strategic Planner)

Recommendation:   Councillor Badalati and Councillor Hindi

 

(a)     That Council publicly exhibit the Planning Proposal PP2017/0002 for No. 12-14 Pindari Road, Peakhurst Heights, in accordance with the conditions of the Gateway Determination issued by the Department of Planning and Environment.

 

(b)     That a further report be submitted to Council following the public exhibition period.

 

Record of Voting:

For the Motion:  Unanimous

 

 

ENV019-18       Planning Proposal - 53-75 Forest Road, 108-126 Durham Street and 9 Roberts Lane, Hurstville

(Report by Strategic Planner)

Recommendation:   Councillor Badalati and Councillor Hindi

 

(a)     That Council endorse the revised Planning Proposal to amend the Hurstville Local Environmental Plan 2012, as follows, in relation to the Landmark Square Precinct at 53-75 Forest Road, 108-126 Durham Street and 9 Roberts Lane, Hurstville:

 

a)   To amend the land zoning from IN2 Light Industrial and part R2 Low Density Residential to B4 Mixed Use;

b)   To amend the Floor Space Ratio Map to increase the FSR from 0.6 (R2) and 1:1 (IN2) to 2:1 along Roberts Lane and up to 3.5:1 for the remainder of the site (including a minimum non-residential FSR of 0.5:1);

c)   To amend the Height of Buildings Map to increase the maximum building height applying to the site from 9m (R2) and 10m (IN2) to a range of heights being 12m, 15m, 21m, 28m, 30m, 40m and 65m;

d)   To amend the Active Street Frontages Map to apply active street frontages along the Forest Road and Durham Street frontages of the Precinct; and

e)   To apply a bonus FSR incentive of 0.5:1 based on the total Precinct site area for the purpose of hotel accommodation only at the corner of Forest Road and Durham Street.

 

(b)     That Council endorse the revised Planning Proposal to be forwarded to the delegate of the Greater Sydney Commission for an Alteration to the Gateway Determination under Section 3.34 of the Environmental Planning and Assessment Act 1979.

 

(c)     That the Planning Proposal be placed on public exhibition in accordance with the conditions of any Gateway Determination issued by the Department of Planning and Environment.

 

(d)     That the Development Application for the development of the hotel on the site (being the bonus floor area) is to be accompanied by a surveyor’s certificate that indicates the hotel floor area and the gross floor area for the purpose of calculating FSR.  The requirement for a surveyor’s certificate is to be included in the DCP for the site.

 

(e)     That Council endorse the preparation of an amendment to the Hurstville Development Control Plan No.2 – Hurstville City Centre (“HDCP No.2”) to run concurrently with an amendment to the Hurstville Local Environmental Plan 2012 (if Alteration to the Gateway is given by the Department of Planning and Environment), to reflect detailed urban design considerations for any future development of the site including the provision of public access, built form, boundary setbacks, deep soil areas, site amalgamation, vehicular access and any other relevant issues. The DCP is to be prepared at the proponent’s cost.

 

Record of Voting:

For the Motion:                     Councillor Katris (Chairperson), The Mayor, Councillor Greene, Councillor  Agius, Councillor Badalati, Councillor Hindi, Councillor Kastanias and Councillor Payor.

Against the Motion:   Councillor Landsberry.

 

 

ENV020-18       Planning Proposal and Amendment No. 8 to DCP No. 2 - Hurstville City Centre for Nos.108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville

(Report by Senior Strategic Planner)

Recommendation:   Councillor Kastanias and Councillor Katris

 

(a)     That Council note the submissions received during the public exhibition of the Planning Proposal PP2014/0004 and Amendment No. 8 to DCP No. 2 – Hurstville City Centre for 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville.

(b)     That Council adopt the amendment to Hurstville Local Environmental Plan 2012 as exhibited in relation to 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville to:

 

a)   Amend the Land Zoning Map (LZM ) to rezone Nos. 108 and 112 Forest Road, Hurstville from B2 - Local Centre Zone to B4 – Mixed Use Zone;

b)   Amend the Land Zoning Map (LZM) to rezone Nos. 1 and 3 Wright Street, Hurstville from R3 - Medium Density Residential Zone to B4 - Mixed Use Zone;

c)   Amend the Height of Buildings Map (HOB) to increase the height of buildings for Nos. 108 and 112 Forest Road and 1 and 3 Wright Street, Hurstville to 34.5m;

d)   Amend the Height of Buildings Map (HOB) to increase the height of buildings for No. 124 Forest Road, Hurstville to 46.5m;

e)   Amend the Floor Space Ratio Map (FSR) to increase the maximum floor space ratio for Nos. 108 and 112 Forest Road and Nos. 1 and 3 Wright Street, Hurstville to 4:1;

f)    Amend the Lot Size Map (Sheet LSZ_008) to remove Nos. 1 and 3 Wright Street, Hurstville from its application, consistent with the B4 - Mixed Use Zone; and

g)   Amend Clause 4.4A of Hurstville Local Environmental Plan 2012 to include a provision relating to the subject site stating that development consent must not be granted for development unless the non-residential floor space is at least 0.5:1.

 

(c)     That Council forward the Planning Proposal for gazettal to the Department of Planning and Environment in accordance with Section 3.36 of the Environmental Planning and Assessment Act, 1979.

 

(d)     That the Development Application for the development on the site is to be accompanied by a surveyor’s certificate that indicates the break-up of the residential and non-residential floor area for the purpose of calculating the gross floor area.  The requirement for a surveyor’s certificate is to be included in the DCP for the site.

 

e)      That Council resolve in accordance with Clause 21(1) (b) of the Environmental Planning and Assessment Regulation 2000, to approve Amendment No. 8 to DCP No. 2 – Hurstville City Centre, as exhibited with amendments to insert a new section relating to site amalgamation and amend the vehicle access requirements to enable flexibility of an additional access off Wright Street if supported by a traffic report.

 

(e)     That Council give public notice of the decision to approve the amendment to DCP No. 2 – Hurstville City Centre in the local paper in accordance with Clause 21(2) and (4) of the Environmental Planning and Assessment Regulation 2000, stating that the amendment will commence upon the making of Hurstville Local Environmental Plan 2012 (Amendment No. 8).

 

(f)      That the Department of Planning and Environment be advised of Council’s decision to approve Amendment No. 8 to DCP No. 2 – Hurstville City Centre in accordance with the Environmental Planning and Assessment Act 1979.

 

(g)     That Council endorse the Director of Environment and Planning to make minor modifications to any numerical, typographical, interpretation and formatting errors, if required, in the finalisation of the draft plans.

 

(h)     That all persons who made a submission to the Planning Proposal and Amendment No. 8 to DCP No. 2 – Hurstville City Centre be advised of Council’s decision.

 

Record of Voting:

For the Motion:                     Councillor Katris (Chair), The Mayor, Councillor Greene, Councillor Agius, Councillor Badalati and Councillor Kastanias.

 

Against the Motion:   Councillor Hindi, Councillor Landsberry and Councillor Payor.

ENV021-18       Draft Georges River Economic Development Strategy

(Report by Manager Strategic Planning)

Recommendation:   Councillor Badalati and Councillor Kastanias

(a)     That the draft Georges River Economic Development Strategy be placed on public exhibition for a minimum period of two (2) months.

(b)     That a workshop be held with Councillors following the end of the exhibition period to provide feedback on the submissions received.

 

Record of Voting:

For the Motion:  Unanimous

 

 

File Reference

D18/151533

 

 

 

ATTACHMENTS

Attachment 1

Minutes of the Environment & Planning Committee - 9 7 2018

 


Georges River Council - Environment and Planning Committee Meeting - Monday, 23 July 2018

CCL036-18             Report of the Environment and Planning Committee - Meeting held on 9 July 2018

 

[Appendix 1]          Minutes of the Environment & Planning Committee - 9 7 2018

 

 

Page 7

 

Environment and Planning Committee

 

MINUTES OF MEETING

Monday, 09 July 2018

 Present

Council Members

Councillor Nick Katris (Chairperson), The Mayor, Councillor Kevin Green (ex-officio member), Councillor Stephen Agius, Councillor Vince Badalati, Councillor Con Hindi, Councillor Rita Kastanias, Councillor Kathryn Landsberry and Councillor Leesha Payor.

Council Staff

General Manager - Gail Connolly, Director Environment and Planning - Ms Meryl Bishop, Manager Strategic Planning – Ms Catherine McMahon, Manager Environment, Health and Regulatory Services – Mr Andrew Spooner, Manager Development and Building - Mr Ryan Cole, Coordinator Strategic Planning - Ms Stephanie Lum, Executive Assistant Director Environment and Planning - Ms Leanne Allen and PA Manager Environment, Health and Regulatory Services - Ms Lynne Denham.

 

 

Opening

The Chair, Councillor Katris, opened the meeting at 6.00 pm.

 

The Mayor, Councillor Greene, Councillor Kastanias and Councillor Payor entered the meeting at this time.

 

Acknowledgement of Country

Councillor Katris acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

Apologies 

There were no apologies.

Disclosure of Interest

There were no disclosures of interest made.

Public Address to the Meeting

ITEM

SPEAKER

ENV019-18
Planning Proposal (PP2015/0001) for the Landmark Square Precinct at 53-75 Forest Road, 108-126 Durham Street and 9 Roberts Lane, Hurstville

 

Michael Gheorghiu (Dickson Rothschild on behalf of the Applicant)

ENV019-18
Planning Proposal (PP2015/0001) for the Landmark Square Precinct at 53-75 Forest Road, 108-126 Durham Street and 9 Roberts Lane, Hurstville

Greg Hynd (Aoyuan on behalf of the Applicant)

 

Minutes of Previous Meetings

Environment and Planning - 12 June 2018

Recommendation:   Councillor Hindi and Councillor Kastanias

 

That the Minutes of the Environment and Planning held on 12 June 2018, be confirmed.

 

Record of Voting:

For the Motion:  Unanimous

 

Committee Reports

 

ENV017-18       Asbestos Awareness Education program

(Report by Manager Environment Health & Regulatory Services)

Recommendation:   Councillor Kastanias and Councillor Badalati

 

That Council note the Asbestos Awareness Education program and strategies to improve knowledge, regulation and enforcement of asbestos related matters.

Record of Voting:

For the Motion:  Unanimous

 

ENV018-18       Planning Proposal PP2017/0002 - 12-14 Pindari Road, Peakhurst Heights

(Report by Strategic Planner)

Recommendation:   Councillor Badalati and Councillor Hindi

 

(a)     That Council publicly exhibit the Planning Proposal PP2017/0002 for No. 12-14 Pindari Road, Peakhurst Heights, in accordance with the conditions of the Gateway Determination issued by the Department of Planning and Environment.

 

(b)     That a further report be submitted to Council following the public exhibition period.

 

Record of Voting:

For the Motion:  Unanimous

 

 


 

 

ENV019-18       Planning Proposal - 53-75 Forest Road, 108-126 Durham Street and 9 Roberts Lane, Hurstville

(Report by Strategic Planner)

Recommendation:   Councillor Badalati and Councillor Hindi

 

(a)     That Council endorse the revised Planning Proposal to amend the Hurstville Local Environmental Plan 2012, as follows, in relation to the Landmark Square Precinct at 53-75 Forest Road, 108-126 Durham Street and 9 Roberts Lane, Hurstville:

 

a)   To amend the land zoning from IN2 Light Industrial and part R2 Low Density Residential to B4 Mixed Use;

b)   To amend the Floor Space Ratio Map to increase the FSR from 0.6 (R2) and 1:1 (IN2) to 2:1 along Roberts Lane and up to 3.5:1 for the remainder of the site (including a minimum non-residential FSR of 0.5:1);

c)   To amend the Height of Buildings Map to increase the maximum building height applying to the site from 9m (R2) and 10m (IN2) to a range of heights being 12m, 15m, 21m, 28m, 30m, 40m and 65m;

d)   To amend the Active Street Frontages Map to apply active street frontages along the Forest Road and Durham Street frontages of the Precinct; and

e)   To apply a bonus FSR incentive of 0.5:1 based on the total Precinct site area for the purpose of hotel accommodation only at the corner of Forest Road and Durham Street.

 

(b)     That Council endorse the revised Planning Proposal to be forwarded to the delegate of the Greater Sydney Commission for an Alteration to the Gateway Determination under Section 3.34 of the Environmental Planning and Assessment Act 1979.

 

(c)     That the Planning Proposal be placed on public exhibition in accordance with the conditions of any Gateway Determination issued by the Department of Planning and Environment.

 

(d)     That the Development Application for the development of the hotel on the site (being the bonus floor area) is to be accompanied by a surveyor’s certificate that indicates the hotel floor area and the gross floor area for the purpose of calculating FSR.  The requirement for a surveyor’s certificate is to be included in the DCP for the site.

 

(e)     That Council endorse the preparation of an amendment to the Hurstville Development Control Plan No.2 – Hurstville City Centre (“HDCP No.2”) to run concurrently with an amendment to the Hurstville Local Environmental Plan 2012 (if Alteration to the Gateway is given by the Department of Planning and Environment), to reflect detailed urban design considerations for any future development of the site including the provision of public access, built form, boundary setbacks, deep soil areas, site amalgamation, vehicular access and any other relevant issues. The DCP is to be prepared at the proponent’s cost.

 

Record of Voting:

For the Motion:                     Councillor Katris (Chairperson), The Mayor, Councillor Greene, Councillor  Agius, Councillor Badalati, Councillor Hindi, Councillor Kastanias and Councillor Payor.

Against the Motion:   Councillor Landsberry.

 

 

 

 

ENV020-18       Planning Proposal and Amendment No. 8 to DCP No. 2 - Hurstville City Centre for Nos.108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville

(Report by Senior Strategic Planner)

Recommendation:   Councillor Kastanias and Councillor Katris

 

(a)     That Council note the submissions received during the public exhibition of the Planning Proposal PP2014/0004 and Amendment No. 8 to DCP No. 2 – Hurstville City Centre for 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville.

 

(b)     That Council adopt the amendment to Hurstville Local Environmental Plan 2012 as exhibited in relation to 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville to:

 

a)   Amend the Land Zoning Map (LZM ) to rezone Nos. 108 and 112 Forest Road, Hurstville from B2 - Local Centre Zone to B4 – Mixed Use Zone;

b)   Amend the Land Zoning Map (LZM) to rezone Nos. 1 and 3 Wright Street, Hurstville from R3 - Medium Density Residential Zone to B4 - Mixed Use Zone;

c)   Amend the Height of Buildings Map (HOB) to increase the height of buildings for Nos. 108 and 112 Forest Road and 1 and 3 Wright Street, Hurstville to 34.5m;

d)   Amend the Height of Buildings Map (HOB) to increase the height of buildings for No. 124 Forest Road, Hurstville to 46.5m;

e)   Amend the Floor Space Ratio Map (FSR) to increase the maximum floor space ratio for Nos. 108 and 112 Forest Road and Nos. 1 and 3 Wright Street, Hurstville to 4:1;

f)    Amend the Lot Size Map (Sheet LSZ_008) to remove Nos. 1 and 3 Wright Street, Hurstville from its application, consistent with the B4 - Mixed Use Zone; and

g)   Amend Clause 4.4A of Hurstville Local Environmental Plan 2012 to include a provision relating to the subject site stating that development consent must not be granted for development unless the non-residential floor space is at least 0.5:1.

 

(c)     That Council forward the Planning Proposal for gazettal to the Department of Planning and Environment in accordance with Section 3.36 of the Environmental Planning and Assessment Act, 1979.

 

(d)     That the Development Application for the development on the site is to be accompanied by a surveyor’s certificate that indicates the break-up of the residential and non-residential floor area for the purpose of calculating the gross floor area.  The requirement for a surveyor’s certificate is to be included in the DCP for the site.

 

e)      That Council resolve in accordance with Clause 21(1) (b) of the Environmental Planning and Assessment Regulation 2000, to approve Amendment No. 8 to DCP No. 2 – Hurstville City Centre, as exhibited with amendments to insert a new section relating to site amalgamation and amend the vehicle access requirements to enable flexibility of an additional access off Wright Street if supported by a traffic report.

 

(e)     That Council give public notice of the decision to approve the amendment to DCP No. 2 – Hurstville City Centre in the local paper in accordance with Clause 21(2) and (4) of the Environmental Planning and Assessment Regulation 2000, stating that the amendment will commence upon the making of Hurstville Local Environmental Plan 2012 (Amendment No. 8).

 

(f)      That the Department of Planning and Environment be advised of Council’s decision to approve Amendment No. 8 to DCP No. 2 – Hurstville City Centre in accordance with the Environmental Planning and Assessment Act 1979.

 

(g)     That Council endorse the Director of Environment and Planning to make minor modifications to any numerical, typographical, interpretation and formatting errors, if required, in the finalisation of the draft plans.

 

(h)     That all persons who made a submission to the Planning Proposal and Amendment No. 8 to DCP No. 2 – Hurstville City Centre be advised of Council’s decision.

 

Record of Voting:

 

For the Motion:                     Councillor Katris (Chair), The Mayor, Councillor Greene, Councillor Agius, Councillor Badalati and Councillor Kastanias.

 

Against the Motion:   Councillor Hindi, Councillor Landsberry and Councillor Payor.

 

Note:          The Mayor, Councillor Greene left the meeting at 6.20 pm.

 

ENV021-18       Draft Georges River Economic Development Strategy

(Report by Manager Strategic Planning)

Recommendation:   Councillor Badalati and Councillor Kastanias

(a)     That the draft Georges River Economic Development Strategy be placed on public exhibition for a minimum period of two (2) months.

(b)     That a workshop be held with Councillors following the end of the exhibition period to provide feedback on the submissions received.

 

Record of Voting:

For the Motion:  Unanimous

 

 

Conclusion

The Meeting was closed at 6.25 pm.

 

 

 

 

Chairperson

 

 


Georges River Council – Ordinary Meeting -  Monday, 23 July 2018                                                                                  Page 13

Item:                   CCL037-18        Report of the Assets and Infrastructure Committee - Meeting held on 9 July 2018 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for items ASS030-18 to ASS036-18 (inclusive), detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Assets and Infrastructure Committee.

 

 

ASS030-18        Georges River Traffic Advisory Committee Meeting - 3 July 2018

(Report by Coordinator Traffic & Transport)

Recommendation:  Councillor Konjarski and Councillor Kastanias

 

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 3 July 2018 be adopted by Council.

 

Record of Voting:

For the Motion: Unanimous

 

 

ASS031-18        Public Amenities Building at Empress Reserve, South Hurstville

(Report by Manager Project Delivery)

Recommendation:  Councillor Katris and Councillor Agius

 

(a)     That Council considers funding of $100,000 for the construction of a public amenities building at Empress Reserve, South Hurstville to be funded from the Collateralised Debt Obligation (CDO) Reserve.

 

(b)     That the resident of No.10 George Street, South Hurstville be advised of
Council’s decision.

 

Record of Voting:

For the Motion:  Unanimous

 

 

ASS032-18        Tender for Design and Construction of Myles Dunphy Reserve Boardwalk - Federal Government Department of lndustry,  Innovation and Science Grant and Collaterised Debt Obligation (CDO) Recovered Funds

(Report by Manager Project Delivery)

 

Recommendation:  Councillor Konjarski and Councillor Tegg

 

(a)     That in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), Council accepts the Tender from Fleetwood Urban Pty Ltd, in the amount of $426,373.00 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous, and appoint Fleetwood Urban Pty Ltd as the Principal Contractor under the Contract Number T17/043 - Design and Construction of Myles Dunphy Reserve Boardwalk.

 

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

 

(c)     That Council Officers inform the unsuccessful Tenderers of the resolution to decline to      accept those tenders.

 

Record of Voting:

For the Motion:  Unanimous

 

 

ASS033-18        Tender for Construction of New Sports Amenities at Claydon Reserve - Stronger Communities Fund

(Report by Manager Project Delivery)

Recommendation:  Councillor Agius and Councillor Katris

 

(a)     That in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), Council accepts the Tender from Jag Building & Bricklaying Pty Ltd, in the amount of $930,610.00 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint  Jag Building & Bricklaying Pty Ltd as the Principal Contractor under the Contract Number T18/026 Tender for Construction of New Sports Amenities at Claydon Reserve.

 

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

 

(c)     That Council Officers inform the unsuccessful Tenderers of the resolution          to decline to accept those tenders.

 

Record of Voting:

For the Motion:  Unanimous

 

 

ASS034-18        Tender for Lift Services - T18/009 Operational Budget

(Report by Coordinator Property & Assets)       

Recommendation:  Councillor Katris and Councillor Agius

 

(a)     That in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), Council accepts the Tender from Kone Australia Pty Ltd, for the amount of $118,100 per annum including a 2.5% annual increase for 5 years, with two (2) x 2 year extension options, subject to confirmation of satisfactory financial capability, ongoing performance reviews and ability to fulfil obligations under the proposed contract and with having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Kone Australia Pty Ltd as the Principal Contractor under the Contract Number T18/009 subject to satisfactory outcome of the financial assessment.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

 

(c)     That Council Officers inform the unsuccessful Tenderers; Electra Lift, Liftronic Pty Ltd, United Lift Services Pty Ltd, of the resolution to decline to accept those tenders.

 

(d)     That Council Officers advise existing providers of intent to terminate existing services; Liftronic Pty Ltd and Brilliant Lifts Pty Ltd.

 

Record of Voting:

For the Motion:  Unanimous

 

 

ASS035-18        Tender for Water Treatment - T18/031 Operational Budget

(Report by Coordinator Property & Assets)

Recommendation:  Councillor Agius and Councillor Katris

 

(a)     That in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW) Council accepts the tender from HydroChem Pty Ltd, with having regard to all the circumstances, as the tender that appears to be the most advantageous,  for the amount of $29,367 per annum, for 3 years, with two (2) x 1 year extension options and appoint HydroChem Pty Ltd as the Principal Contractor under the Contract Number T18/031 subject to confirmation of satisfactory financial capability, ongoing performance reviews and ability to fulfil obligations under the proposed contract.

 

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

 

(c)     That Council Officers inform the unsuccessful Tenderer; Hydraflow Pty Ltd of the resolution to decline to accept their tender.

 

Record of Voting:

For the Motion:  Unanimous

 

 

ASS036-18        Tender for Hydraulic Services - T18/007 Operational Budget

(Report by Coordinator Property & Assets)

Recommendation:  Councillor Katris and Councillor Agius

 

(a)     That in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW) Council accepts the tender from JJ Coleman Plumbing Pty Ltd with having regard to all the circumstances, as the tender that appears to be the most advantageous, for the amount of $149,094.12 per annum, for 3 years, with two (2) x 1 year extension options and appoint JJ Coleman Plumbing Pty Ltd as the principal Contractor under  Contract Number T18/007, subject to confirmation of satisfactory financial capability, ongoing performance reviews and ability to fulfil obligations under the proposed contract.

 

(b)     That Council Officers engage two secondary approved panel members Watertight Group Pty Ltd and No. 1 Plumbing Pty Ltd on a schedule of rates to support in the delivery of reactive and rectification services when and as required with no guaranteed volume.

 

(c)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

 

(d)     That Council Officers inform the unsuccessful Tenderer; Taren Point Plumbing Pty Ltd of the resolution to decline to accept their tender.

 

(e)     That Council Officers advise existing providers of intent to terminate existing services; Alco Pumps Pty Ltd, PJC Plumbing Pty Ltd and Answer Plumbing Pty Ltd.

 

 

Record of Voting:

For the Motion:  Unanimous

 

 

File Reference

D18/151581

 

 

 

ATTACHMENTS

Attachment 1

Minutes of the Assets and Infrastructure Committee - 9 7 2018

 


Georges River Council - Assets and Infrastructure Committee Meeting - Monday, 23 July 2018

CCL037-18             Report of the Assets and Infrastructure Committee - Meeting held on 9 July 2018

[Appendix 1]          Minutes of the Assets and Infrastructure Committee - 9 7 2018

 

 

Page 17

 

Assets and Infrastructure Committee

MINUTES OF MEETING

Monday, 09 July 2018

 Present

Committee Members

Councillor Colleen Symington (Acting Chair), The Mayor, Councillor Kevin Greene, Councillor Stephen Agius, Councillor Sam Elmir, Councillor Rita Kastanias (ASS030-18 to ASS031-18), Councillor Nick Katris, Councillor Lou Konjarski, Councillor Leesha Payor and Councillor Warren Tegg.

 

Council Staff

Director Assets and Infrastructure - Mr Laurie O’Connor,  Director Business and Corporate Services - David Tuxford, Manager Project Delivery – Michelle Whitehurst, Manager Infrastructure – Glen Moody, Coordinator Property and Assets – Stephen Owen, Project Delivery Administrator – Layal Harb, Executive Assistant to Director Assets and Infrastructure – Julie Attard.

 

Opening

The Acting Chair, Councillor Symington, opened the meeting at 7.00pm.

 

Acknowledgement of Country

Councillor Symington  acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

 

Apologies 

Recommendation:  Councillor Kastanias and Councillor Katris

 

That an apology from Councillor Grekas be accepted.

 

Record of Voting

For the Motion: Unanimous

 

Councillor Elmir entered the meeting at this stage.

Disclosure of Interest

There were no disclosures of interest made.

 


 

Public Participation

There were no registered speakers.

 

Minutes of Previous Meetings

ASSETS AND INFRASTRUCTURE - 12 JUNE 2018

 

Recommendation:  Councillor Kastanias and Councillor Katris

 

That the Minutes of the Assets and Infrastructure held on 12 June 2018, be confirmed.

 

Record of Voting:

For the Motion:  Unanimous

 Committee Reports

ASS030-18        Georges River Traffic Advisory Committee Meeting - 3 July 2018

(Report by Coordinator Traffic & Transport)

Recommendation:  Councillor Konjarski and Councillor Kastanias

 

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 3 July 2018 be adopted by Council.

 

Record of Voting:

For the Motion: Unanimous

 

 

ASS031-18        Public Amenities Building at Empress Reserve, South Hurstville

(Report by Manager Project Delivery)

Recommendation:  Councillor Katris and Councillor Agius

 

(a)     That Council considers funding of $100,000 for the construction of a public amenities building at Empress Reserve, South Hurstville to be funded from the Collateralised Debt Obligation (CDO) Reserve.

 

(b)     That the resident of No.10 George Street, South Hurstville be advised of
Council’s decision.

 

Record of Voting:

For the Motion:  Unanimous

 

Note: Councillor Kastanias left the room at 7.17pm and did not return to the meeting.

 

ASS032-18        Tender for Design and Construction of Myles Dunphy Reserve Boardwalk - Federal Government Department of lndustry,  Innovation and Science Grant and Collaterised Debt Obligation (CDO) Recovered Funds

(Report by Manager Project Delivery)

 

Recommendation:  Councillor Konjarski and Councillor Tegg

 

(a)     That in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), Council accepts the Tender from Fleetwood Urban Pty Ltd, in the amount of $426,373.00 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous, and appoint Fleetwood Urban Pty Ltd as the Principal Contractor under the Contract Number T17/043 - Design and Construction of Myles Dunphy Reserve Boardwalk.

 

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

 

(c)     That Council Officers inform the unsuccessful Tenderers of the resolution to decline to      accept those tenders.

 

Record of Voting:

For the Motion:  Unanimous

 

ASS033-18        Tender for Construction of New Sports Amenities at Claydon Reserve - Stronger Communities Fund

(Report by Manager Project Delivery)

Recommendation:  Councillor Agius and Councillor Katris

 

(a)     That in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), Council accepts the Tender from Jag Building & Bricklaying Pty Ltd, in the amount of $930,610.00 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint  Jag Building & Bricklaying Pty Ltd as the Principal Contractor under the Contract Number T18/026 Tender for Construction of New Sports Amenities at Claydon Reserve.

 

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

 

(c)     That Council Officers inform the unsuccessful Tenderers of the resolution          to decline to accept those tenders.

 

Record of Voting:

For the Motion:  Unanimous

 

 

ASS034-18        Tender for Lift Services - T18/009 Operational Budget

(Report by Coordinator Property & Assets)

Recommendation:  Councillor Katris and Councillor Agius

 

(a)     That in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), Council accepts the Tender from Kone Australia Pty Ltd, for the amount of $118,100 per annum including a 2.5% annual increase for 5 years, with two (2) x 2 year extension options, subject to confirmation of satisfactory financial capability, ongoing performance reviews and ability to fulfil obligations under the proposed contract and with having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Kone Australia Pty Ltd as the Principal Contractor under the Contract Number T18/009 subject to satisfactory outcome of the financial assessment.

 

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

 

(c)     That Council Officers inform the unsuccessful Tenderers; Electra Lift, Liftronic Pty Ltd, United Lift Services Pty Ltd, of the resolution to decline to accept those tenders.

 

(d)     That Council Officers advise existing providers of intent to terminate existing services; Liftronic Pty Ltd and Brilliant Lifts Pty Ltd.

 

Record of Voting:

For the Motion:  Unanimous

 

ASS035-18        Tender for Water Treatment - T18/031 Operational Budget

(Report by Coordinator Property & Assets)

 

Recommendation:  Councillor Agius and Councillor Katris

 

(a)     That in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW) Council accepts the tender from HydroChem Pty Ltd, with having regard to all the circumstances, as the tender that appears to be the most advantageous,  for the amount of $29,367 per annum, for 3 years, with two (2) x 1 year extension options and appoint HydroChem Pty Ltd as the Principal Contractor under the Contract Number T18/031 subject to confirmation of satisfactory financial capability, ongoing performance reviews and ability to fulfil obligations under the proposed contract.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

 

(c)     That Council Officers inform the unsuccessful Tenderer; Hydraflow Pty Ltd of the resolution to decline to accept their tender.

 

Record of Voting:

For the Motion:  Unanimous

 

 

ASS036-18        Tender for Hydraulic Services - T18/007 Operational Budget

(Report by Coordinator Property & Assets)

Recommendation:  Councillor Katris and Councillor Agius

 

(a)     That in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW) Council accepts the tender from JJ Coleman Plumbing Pty Ltd with having regard to all the circumstances, as the tender that appears to be the most advantageous, for the amount of $149,094.12 per annum, for 3 years, with two (2) x 1 year extension options and appoint JJ Coleman Plumbing Pty Ltd as the principal Contractor under  Contract Number T18/007, subject to confirmation of satisfactory financial capability, ongoing performance reviews and ability to fulfil obligations under the proposed contract.

 

(b)     That Council Officers engage two secondary approved panel members Watertight Group Pty Ltd and No. 1 Plumbing Pty Ltd on a schedule of rates to support in the delivery of reactive and rectification services when and as required with no guaranteed volume.

 

(c)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

 

(d)     That Council Officers inform the unsuccessful Tenderer; Taren Point Plumbing Pty Ltd of the resolution to decline to accept their tender.

 

(e)     That Council Officers advise existing providers of intent to terminate existing services; Alco Pumps Pty Ltd, PJC Plumbing Pty Ltd and Answer Plumbing Pty Ltd.

 

Record of Voting:

For the Motion:  Unanimous

 

 

Conclusion

The Meeting was closed at 7.20pm.

 

Acting Chairperson

 

 


Georges River Council – Ordinary Meeting -  Monday, 23 July 2018                                                                                  Page 22

Item:                   CCL038-18        Report of the Finance and Governance Committee - Meeting held on 9 July 2018 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for items FIN056-18 to FIN059-18 (inclusive) and, detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Finance and Governance Committee.

 

 

FIN056-18         Advice on Costs and Status of Council's Court Proceedings - June 2018

(Report by General Counsel)

Recommendation: Councillor Tegg and Councillor Liu

That the report, Advice on Costs and Status of Council’s Court Proceedings – June 2018, be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

FIN057-18         Use of Public Land - Local Approvals Policy

(Report by Property Approvals Officer)

Recommendation: Councillor Wu and Councillor Symington

(a)     That the draft Use of Public Land – Local Approvals Policy be exhibited for a period of no less than 28 days.

(b)     That submissions received during the public exhibition period be reported to Council, together with recommended amendments for Council’s endorsement.

Record of Voting:

For the Motion: Unanimous

 

FIN058-18         Voting Delegates - 2018 Local Government NSW LGNSW Annual Conference - Entertainment Centre Albury - 21 - 23 October 2018

(Report by Acting Executive Manager, Office of the General Manager)

Recommendation: Councillor Tegg and Councillor Symington

 

That this matter be referred to the next full meeting of Council on Monday 23 July 2018.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN059-18         Investment Report as at 31 May 2018

(Report by Financial  Accounting Officer)

Recommendation: Councillor Konjarski and Councillor Liu.

That the Investment Report as at 31 May 2018 be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

File Reference

D18/151598

 

 

 

ATTACHMENTS

Attachment 1

Minutes of the Finance & Governance Committee - 9 7 2018

 


Georges River Council - Finance and Governance Committee Meeting - Monday, 23 July 2018

CCL038-18             Report of the Finance and Governance Committee - Meeting held on 9 July 2018

[Appendix 1]          Minutes of the Finance & Governance Committee - 9 7 2018

 

 

Page 24

 

Finance and Governance Committee

 

MINUTES OF MEETING

Monday, 09 July 2018

 Present

Council Members

Councillor Sam Elmir (Chairperson), Councillor Lou Konjarski, Councillor Nancy Liu, Councillor Colleen Symington, Councillor Warren Tegg and Councillor Christina Wu

 

Council Staff

Acting Director Business and Corporate Services - Mr David Tuxford, General Counsel - Ms Jenny Ware, Director Transformation and Change – Ms Marissa Racomelara, Director Assets and Infrastructure – Mr Laurie O’Connor, Executive Manager Premium Facilities – Mr Luke Coleman, Executive Assistant to Director Business and Corporate Services – Ms Melissa Dunn, Administration Officer – Ms Caitlin Lewis, Head of Strategic Property - Mr Bernard Morabito and Executive Services Officer – Mr Neil Treadwell,

 

Opening

The Chair, Councillor Elmir, opened the meeting at 6.00pm.

 

Acknowledgement of Country

Councillor Elmir acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

 

Apologies 

Recommendation: Councillor Tegg and Councillor Symington.

 

That an apology for Councillor Grekas be accepted.

 

Record of Voting:

For the Motion: Unanimous

 

Disclosure of Interest

There were no disclosures of interest made.

 

Public Participation

There were no registered speakers.

 

Minutes of Previous Meetings

Finance and Governance - 12 June 2018

Recommendation: Councillor  Konjarski and Councillor Wu

That the Minutes of the Finance and Governance held on 12 June 2018, be confirmed.

 

Record of Voting:

For the Motion: Unanimous

 

Committee Reports

FIN056-18         Advice on Costs and Status of Council's Court Proceedings - June 2018

(Report by General Counsel)

Recommendation: Councillor Tegg and Councillor Liu

That the report, Advice on Costs and Status of Council’s Court Proceedings – June 2018, be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

FIN057-18         Use of Public Land - Local Approvals Policy

(Report by Property Approvals Officer)

Recommendation: Councillor Wu and Councillor Symington

(a)     That the draft Use of Public Land – Local Approvals Policy be exhibited for a period of no less than 28 days.

(b)     That submissions received during the public exhibition period be reported to Council, together with recommended amendments for Council’s endorsement.

 

Record of Voting:

For the Motion: Unanimous

 

FIN058-18         Voting Delegates - 2018 Local Government NSW LGNSW Annual Conference - Entertainment Centre Albury - 21 - 23 October 2018

(Report by Acting Executive Manager, Office of the General Manager)

Recommendation: Councillor Tegg and Councillor Symington

 

That this matter be referred to the next full meeting of Council on Monday 23 July 2018.

 

Record of Voting:

For the Motion: Unanimous

 

 

 

 

 

 

 

 

 

FIN059-18         Investment Report as at 31 May 2018

(Report by Financial  Accounting Officer)

Recommendation: Councillor Konjarski and Councillor Liu.

That the Investment Report as at 31 May 2018 be received and noted.

 

Record of Voting:

For the Motion: Unanimous

  

Conclusion

The Meeting was closed at 6.03pm.

 

 

Chairperson

 

 


Georges River Council – Ordinary Meeting -  Monday, 23 July 2018                                                                                  Page 27

Item:                   CCL039-18        Record of the Community and Culture Committee - Meeting held on 9 July 2018 

Author:              Executive Services Officer

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the Committee recommendations for items COM023-18 to COM026-18 (inclusive), detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Community and Culture Committee.

 

 

COM023-18       Sponsorship and Donation Requests

(Report by PA to Manager Communications, Customer Service and Events)

Recommendation: Councillor Hindi and Councillor Wu

(a)     That Council approve the sponsorship request of $10,479 ($7,021 financial support and $3,458 of in-kind support) for the Oatley Village Festival to be held on Saturday 20 October 2018, at Oatley Memorial Gardens.

(b)     That Council approve the sponsorship request of $3,808 ($3,214 financial support and $594 of in-kind support) for the Greek Orthodox Parish Annual Fete, to be held on Sunday 30 September 2018, at Kogarah Town Square.

(c)     That Council approve the additional financial support of $4,035 for the Lugarno Spring Fair for the cost of water barricades due to extenuating circumstances, funded through the anticipated savings within the Events Strategy budget.

 

Record of Voting: 

For the Motion: Unanimous

 

 

COM024-18       Re-establishment of Alcohol Free Zones

(Report by Coordinator Community Development)

Recommendation: Councillor Wu and Councillor Hindi

That this matter be dealt in conjunction with COM026-18. For the Recommendation of the Community and Culture Standing Committee refer to COM026-18.

 

Record of Voting: 

For the Motion: Unanimous

 

 

COM025-18       Community Development and Services Advisory Committee Meeting Minutes - 19 June 2018

(Report by Manager Community & Cultural Development)

Recommendation: Councillor Hindi and Councillor Wu

That Council adopt the recommendations contained within the minutes of the Community Development and Services Advisory Committee meeting held on Tuesday 19 June 2018.

 

Record of Voting: 

For the Motion: Unanimous

 

 

COM026-18       Re-establishment of Alcohol Free Zones - Amended

(Report by Coordinator Community Development)

Recommendation: Councillor Hindi and Councillor Wu

(a)     That Council endorse the re-establishment of the existing Alcohol Free Zones (AFZs) at Oatley Shopping Centre, Penshurst Shopping Centre, Kogarah CBD, Hurstville CBD and Riverwood Town Centre until 28 August 2022 with no changes, in accordance with sections 644, 644A and 644B of the Local Government Act 1993;

(b)     That Council undertake further public consultation to establish an AFZ in Mortdale Shopping Centre and to extend the current Hurstville CBD, Oatley Shopping Centre and Penshurst Shopping Centre AFZs as recommended by the St George Police Area Command, and in accordance with Section 644A of the Act, for a period of no less than 14 days.

 

Record of Voting: 

For the Motion: Unanimous

 

 

 

File Reference

D18/151644

 

 

 

ATTACHMENTS

Attachment 1

Minutes of the Community and Culture Committee - 9 7 2018

 


Georges River Council - Community and Culture Committee Meeting - Monday, 23 July 2018

CCL039-18             Record of the Community and Culture Committee - Meeting held on 9 July 2018

[Appendix 1]          Minutes of the Community and Culture Committee - 9 7 2018

 

 

Page 29

 

Community and Culture Committee

 

MINUTES OF MEETING

Monday, 09 July 2018

 Present

Council Members

Deputy Mayor, Councillor Kathryn Landsberry (Chairperson), Councillor Con Hindi, Councillor Nancy Liu and Councillor Christina Wu.

 

Council Staff

General Manager – Ms Gail Connolly, Acting Director Community and Culture – Ms Rebekah Schulz, Manager Communications, Customer Service and Events – Ms Margaret Le, Acting Manager Community and Cultural Development – Mr Andrew Williams, Coordinator Events and Sponsorship – Ms Bridget Keating, Executive Assistant to Director Community and Culture – Ms Franzi Mintus and Executive Services Officer – Mr Neil Treadwell.

 

Opening

The Chair, Councillor Landsberry, opened the meeting at 7.01pm.

 

Acknowledgement of Country

Councillor Landsberry  acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

 

Apologies 

There were no apologies.

 

Disclosure of Interest

There were no disclosures of interest made.

 

Public Participation

There were no registered speakers.

 

 

 

 

 

 

 



Minutes of Previous Meetings

Community and Culture - 12 June 2018

Recommendation: Councillor Hindi and Councillor Wu

That the Minutes of the Community and Culture Standing Committee meeting held on 12 June 2018, be confirmed.

 

Record of Voting: 

For the Motion: Unanimous

 Committee Reports

Councillor Liu entered the meeting at this point.

COM023-18       Sponsorship and Donation Requests

(Report by PA to Manager Communications, Customer Service and Events)

Recommendation: Councillor Hindi and Councillor Wu

(a)     That Council approve the sponsorship request of $10,479 ($7,021 financial support and $3,458 of in-kind support) for the Oatley Village Festival to be held on Saturday 20 October 2018, at Oatley Memorial Gardens.

(b)     That Council approve the sponsorship request of $3,808 ($3,214 financial support and $594 of in-kind support) for the Greek Orthodox Parish Annual Fete, to be held on Sunday 30 September 2018, at Kogarah Town Square.

(c)     That Council approve the additional financial support of $4,035 for the Lugarno Spring Fair for the cost of water barricades due to extenuating circumstances, funded through the anticipated savings within the Events Strategy budget.

 

Record of Voting: 

For the Motion: Unanimous

 

COM024-18       Re-establishment of Alcohol Free Zones

(Report by Coordinator Community Development)

Recommendation: Councillor Wu and Councillor Hindi

That this matter be dealt with in conjunction with COM026-18. For the Recommendation of the Community and Culture Standing Committee refer to COM026-18.

 

Record of Voting: 

For the Motion: Unanimous

 

 

 

 




 

 

COM025-18       Community Development and Services Advisory Committee Meeting Minutes - 19 June 2018

(Report by Manager Community & Cultural Development)

 

Recommendation: Councillor Hindi and Councillor Wu

That Council adopt the recommendations contained within the minutes of the Community Development and Services Advisory Committee meeting held on Tuesday 19 June 2018.

 

Record of Voting: 

For the Motion: Unanimous

 

Note: This matter was considered in conjunction with COM024-18; Re-establishment of Alcohol Free Zones

 

COM026-18       Re-establishment of Alcohol Free Zones - Amended

(Report by Coordinator Community Development)

Recommendation: Councillor Hindi and Councillor Wu

(a)     That Council endorse the re-establishment of the existing Alcohol Free Zones (AFZs) at Oatley Shopping Centre, Penshurst Shopping Centre, Kogarah CBD, Hurstville CBD and Riverwood Town Centre until 28 August 2022 with no changes, in accordance with sections 644, 644A and 644B of the Local Government Act 1993;

(b)     That Council undertake further public consultation to establish an AFZ in Mortdale Shopping Centre and to extend the current Hurstville CBD, Oatley Shopping Centre and Penshurst Shopping Centre AFZs as recommended by the St George Police Area Command, and in accordance with Section 644A of the Act, for a period of no less than 14 days.

 

Record of Voting: 

For the Motion: Unanimous

  

Conclusion

The Meeting was closed at 7.18pm.

 

 

 

Chairperson

 

 

 


Georges River Council – Ordinary Meeting -  Monday, 23 July 2018                                                                                  Page 32

Finance and Governance

Item:                   CCL040-18        Voting Delegates - 2018 Local Government NSW LGNSW Annual Conference - Entertainment Centre Albury - 21 - 23 October 2018 

Author:              Acting Executive Manager, Office of the General Manager

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

 

Recommendation:

 

(a)     That Council nominate nine (9) Councillors to attend the 2018 Local Government NSW Annual Conference as voting delegates and other Councillors as observers.

 

(b)     That Council note that the General Manager will nominate staff to attend the Conference.

 

 

Executive Summary

 

1.      This report is presented to Council for its consideration of Councillor voting delegates and attendance at the 2018 Local Government NSW (LGNSW) Annual Conference, to be held at the Entertainment Centre, Albury from Sunday, 21 October to Tuesday, 23 October 2018.

 

Background

 

2.      The 2018 Local Government NSW Annual Conference will be held in Albury from Sunday, 21 October to Tuesday, 23 October 2018. Separate from conference registration, members must register the names of their delegates for voting on motions during formal business sessions.

 

3.      To be eligible to vote at the Conference, members must be financial on both the calculation date (1 March 2018) and the date that the roll of voters closes (12 midnight, 26 August 2018 AEST). The formula for calculating members’ voting entitlements is prescribed at Rule 23 of the LGNSW rules.

 

4.      The entitlements in relation to voting are outlined in Attachment 1 from LGNSW. In 2017 Council’s members voting entitlement was 9 members and the following Councillors were appointed: Councillor Kastanias, Councillor Hindi, Councillor Wu, Councillor Elmir, Councillor Symington, Councillor Katris, Councillor Badalati, Councillor Tegg and Councillor Landsberry. The Mayor Councillor Greene and Councillor Agius were appointed as alternate delegates. In 2018 Council’s members voting entitlement is also 9 members.

 

5.      The deadline to provide LGNSW with the names of nominated voting delegates is 5.00pm (AEST) on Tuesday, 2 October 2018.  Nominations of voting delegates received after the closing date/time cannot be accepted.

 

Financial Implications

 

6.      Georges River Council’s LGNSW membership fee for 2018-2019 is $66,408.37.

 

7.      Currently there are funds of $27,800 in the 2018/2019 budget for Councillor attendance at Conferences.

 

8.      Early-bird registration cost for the Conference is $840 per person if paid by 17 September 2018. Standard registration cost for the Conference is $940 per person. This year the Conference Dinner attendance is optional at an extra cost of $110 per person.

 

Risk Implications

 

9.      Enterprise risk/s identified and management process applied.

 

10.    Operational risk/s identified and management process applied.

 

11.    No risks identified.

 

Community Engagement

 

12.    Community engagement is not required.

 

File Reference

17/396

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 July 2018                                                                                  Page 34

Item:                   CCL041-18        Councillors' Ward Discretionary Fund 

Author:              Acting Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

 

Recommendation:

That the request for funding from Councillor Symington (CWF001/18-19) from the Councillors’ Ward Discretionary Fund in the amount of $1500 be approved in accordance with the provisions of the Councillor Ward Discretionary Fund Policy.

 

 

Executive Summary

1.      As part of the 2018/19 budget, adopted by Council in June 2018, the Councillor Ward Discretionary Fund includes an allocation of capital funds of $170,000 per ward and non- capital funds of $10,000 being individually allocated per Councillor. Applications for community groups and individuals are capped at $1,500 per financial year.

2.      Directors have assessed and approved the request for funding attached to this report.

 

Financial Implications

3.      Within budget allocation.

 

File Reference

D18/153282

 

 

 

ATTACHMENTS

Attachment 1

Cr Symington Application - Ward Discretionary Fund

 


Georges River Council – Ordinary Meeting -  Monday, 23 July 2018                                                                                  Page 35

 



 

 

Notices of Motion

Item:          NM058-18          Proposed Ban on Single-Use Plastics at Council Venues and Functions

Councillor:       Councillor Hindi 

 

MOTION:

 

(a)       That Council note that every legislature in Australia, apart from NSW, has either banned single-use bags or has laws in place to ban thin, single-use plastic bags due to ocean pollution and threats to ocean wildlife.    More than 10 million bags permanently enter the NSW environment as litter each year. Single-use plastic bags do not break down. They break up into tiny pieces and more than 1 million seabirds and 100,000 mammals die every year as a result of plastic ingestion or entanglement.

 

(b)       That, as a leading Council in NSW, Council note the initial successful efforts of the plastic-free July education campaign developed by Georges River Council staff.

 

(c)        That the General Manager builds upon this success to implement an immediate ban on single-use plastics, including plastic drink bottles and drinking straws, from internal Council events and utilise recycling stations during the transition period.

 

(d)       That the General Manager prepare a report that investigates Council’s legal and contractual obligations in relation to the proposed introduction of a ban on single-use plastics at Council-owned and operated venues and facilities, including background research, timeframe and costs for the implementation of a single-use plastics ban.

 

(e)       That the report address, amongst other things:

 

i.     Relevant models or examples of venues and facilities where a ban on plastics is in place.

ii.    The range and type of plastic bans that could be implemented.               

iii.   The implications for the delivery of services within Council-run facilities such as child care centres and library services.

iv.   The implications for lessees/hirers of Council venues, including any legal and/or contractual implications for Council or external vendors/third party providers at Council premium facilities.

v.    The implications for storage of bulk bought items.

vi.   The feasibility of developing a Sustainable Event Management Guideline in line with the Georges River Council Events Strategy.

vii.  The potential development of an education program led by Council’s Environmental Sustainability and Waste team in key community languages.

viii. The financial implications of the single-use plastics ban and education program.

 

 

Financial Implications

Should Council support this proposal, the financial implications of the proposed ban, including potential funding implications, will be provided in a future report.

 

File Reference

D18/142141  


Georges River Council – Ordinary Meeting -  Monday, 23 July 2018                                                                                  Page 38

Item:          NM059-18          Construction of New Childcare Centre, Mulga Road Oatley

Councillor:       Councillor Tegg 

 

MOTION:

 

That the General Manager prepare a report on the next steps in the development of the newly acquired property at 66 Mulga Road, Oatley for a childcare centre and that the report be submitted to the Community and Culture Committee for consideration, in conjunction with a community engagement and communication plan for the new childcare service.

 

 

 

 

Financial Implications

The financial implications of the provision of these facilities, including identified funding sources, will be updated as part of the future report.

 

 

File Reference

D18/146933

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 July 2018                                                                                  Page 39

Item:          NM060-18          Provision of Synthetic Surface for Olds Park No. 2 Field at Olds Park, Mortdale

Councillor:       Councillor Tegg 

 

MOTION:

 

That the General Manager prepare a report to Council to investigate a range of options for the provision of a synthetic surface for Olds Park No. 2 which could be considered in a future capital works program.

 

 

 

Financial Implications

Should Council support this proposal, the financial implications of the provision of these facilities, including potential funding sources, will be provided in a future report.

 

 

File Reference

D18/146918

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 July 2018                                                                                  Page 40

Item:          NM061-18          Establishment of a Fox Control/Eradication Program in the Georges River Local Government Area

Councillor:       Councillor Konjarski 

 

MOTION:

 

That the General Manager prepare a report to Council on the establishment of a coordinated program with NSW Local Land Services (Greater Sydney Region) to control foxes on private and public lands within the local government area.

 

 

 

Financial Implications

Should Council support this proposal, the financial implications of the provision of any program, including potential funding sources, will be provided in a future report.

 

File Reference

D18/148250

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 July 2018                                                                                  Page 41

Item:          NM062-18          Establishment of a Trial Program - Smoke Free Zones in Georges River Local Government Area

Councillor:       Councillor Konjarski 

 

MOTION:

 

That the General Manager prepare a report to Council on conducting a trial program to introduce ‘Smoke Free Zones’ in key public open space areas and plazas in the Hurstville and Kogarah CBDs, such as Kogarah Town Square, Hurstville Memorial Square and Central Plaza.

 

 

 

Financial Implications

Should Council support this proposal, the financial implications of the trial program, including potential funding sources, will be provided in a future report.

 

File Reference

D18/154391

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 July 2018                                                                                  Page 42

Item:          NM063-18          Support of the Australian Macedonian Cultural Association - Development of a Local History Documentary

Councillor:       Councillor Landsberry 

 

MOTION:

 

(a) That the General Manager prepare a report to Council’s Community and Culture Committee in August to consider the allocation of $8,000 as a donation from the 2018/2019 Donations and Sponsorship budget to the Australian Macedonian Cultural Association for the production of a local history documentary film, ‘The Unworn Wedding Dress’.

 

(b) That this report outlines the cultural and historical significance to the local community of the proposed documentary film to be produced by the Australian Macedonian Cultural Association and any benefits to residents and Council from its production.

 

Do not delete this line

 

Financial Implications

Should Council support this proposal, the financial implications of the trial program, including potential funding sources, will be provided in a future report.

 

File Reference

D18/149344

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 July 2018                                                                                  Page 43

Item:          NM064-18          Upgrade and/or Replacement of the Existing Amenity Building – Olds Park

Councillor:       Councillor Hindi 

 

MOTION:

 

(a)     That the General Manager prepare a report to Council to investigate the upgrade and/or replacement of the existing amenities building next to the soccer fields in the north west section of Olds Park, adjacent to the Olds Park Sports Club car park, following consultation with the relevant sporting and user groups.

 

(b)     That correspondence be forwarded to the State Member for Oatley, Mr Mark Coure MP, requesting his support for a funding contribution towards the proposed amenities building.

 

 

 

Financial Implications

Should Council support this proposal, the financial implications of the construction of these facilities, including potential funding sources, will be provided in a future report.

 

 

File Reference

D18/128204

 

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 July 2018                                                                                  Page 44

Item:          NM065-18          Food Waste Diversion Trial for Georges River Local Government Area

Councillor:       Councillor Katris 

 

MOTION:

 

That the General Manager prepare a report to Council on conducting a limited trial at residential premises/residential apartment buildings for food waste diversion including:

 

a)      details of the trial methodology and the proposed locations in the LGA;

b)      duration of the proposed trial;

c)      potential funding sources;

d)      measures for auditing the outcomes of the trial; and

e)      the community education and consultation campaign that will be conducted with affected           residents.

 

 

 

Financial Implications

Should Council support this proposal, the financial implications of the trial, including potential funding sources, will be provided in a future report.

 

File Reference

D18/152178

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 July 2018                                                                                  Page 45

Item:          NM066-18          Heavy Vehicle Parking in Georges River Local Government Area

Councillor:       Councillor Symington 

 

MOTION:

 

(a)     That Council write to the Minister for Roads, Maritime and Freight, the Hon. Melinda Pavey MP and the Parliamentary Secretary for Transport and Infrastructure, Member for Oatley, Mark Coure MP, requesting the urgent review of fines for heavy vehicles or long vehicles which park in built up areas beyond the one hour limit permitted by Road Rules 2014, with a view to introducing a tiered penalty system.

 

(b)     That Council’s request to the Minister strongly emphasise that the current fine amount is a totally inadequate deterrent, which severely limits the effectiveness of Council to protect local residents from the impact of heavy vehicles illegally parking in residential areas.

 

(c)     That Council also write to the Minister for the Environment, Local Government and Heritage, the Hon. Gabrielle Upton MP and the Parliamentary Secretary for Transport and Infrastructure, Member for Oatley, Mark Coure MP requesting that the Protection of the Environment Operations (Noise Control) Regulation 2017 be amended to include vehicles over 4.5 tonnes and that idle for a certain length of time.

 

(d)     That Council write to the Member for Kogarah, Chris Minns MP, Member for Lakemba, Mr Jihad Dib MP and the Member for Rockdale, Steve Kamper MP requesting their support in relation to both Ministerial representations.

 

(e)     That the General Manager distribute copies of all correspondence received from the Ministers and State Members to all Councillors once received.

 

(f)      That the General Manager prepare a report on the feasibility of Council providing, or facilitating the provision of heavy vehicle parking facilities in Georges River industrial areas.                 

          

 

 

Financial Implications

Should Council support this proposal, the financial implications of the provision of these facilities, including potential funding sources, will be provided in a future report.

 

File Reference

D18/153113

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 July 2018                                                                                  Page 46

Item:          NM067-18          Commuter Car Park at Riverwood Railway Station

Councillor:       Councillor Symington 

 

MOTION:

 

That Council support Ms. Lucy Mannering’s campaign to have the NSW Government construct a commuter car park at Riverwood railway station.

 

 

 

Financial Implications

Should Council resolve to support this proposal, there would be no financial impact.

 

File Reference

D18/154582

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 July 2018                                                                                  Page 47

Item:          NM068-18          Georges River Public Amenities Strategy and Action Plan

Councillor:       Councillor Payor 

 

MOTION:

 

(a)     That Council undertakes a detailed audit of all public amenities for the Georges River Council Local Government Area, for the continuous improvement of its network;

 

(b)     That Council uses this data for the development of a future strategy for the Local Government Area, to ensure that amenities are placed in locations that best meet the community’s needs, are of best practice standards in terms of design for access and mobility, address Crime Prevention through Environmental Design (CPTED), use Ecologically Sustainable Design principles, and incorporate other compatible uses for multi-purpose facilities;

 

(c)     That this data be used to actively pursue sources of external funding including Federal and State Government grants that may become available in the future; and

 

(d)     That Council publishes updated information regarding the location, facilities offered, level of accessibility, and opening hours for all public amenities on Council’s website in three locations: linked to each specific site, on an access and mobility page, and on a page dedicated to facilities in public open spaces.

 

 

 

Financial Implications

1.   Should Council support this proposal there would be no financial impact in carrying out the audit as the work can be carried out in-house by Council staff.

 

2.   The financial implications of the cost of the preparation of the Strategy and Action Plan and implementing any actions identified therein, including potential funding sources, will be provided in a future report.

 

 

File Reference

D18/154690

 

 

 

   


Georges River Council – Ordinary Meeting -  Monday, 23 July 2018                                                                                  Page 48

Questions with Notice

 

Item:                   QWN001-18       Update on Incentives to Encourage Design Excellence in Developments in the Georges River Council Area 

Author:              Councillor Katris

Directorate:      Office of the General Manager

Matter Type:     Questions with Notice

 

COUNCILLOR QUESTION

Could the Director Environment and Planning provide an update on the progress of Council’s resolution of 18 December 2017 regarding the introduction of a range of incentives to encourage design excellence in developments / built form throughout the local government area including through VPAs and in high priority areas.

 

OFFICER RESPONSE

To be provided by Director Environment and Planning during Council Meeting.

 

 

RECOMMENDATION:

That the information be received and noted.

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 July 2018                                                                                  Page 49

Item:                   QWN002-18       Update on Council's Requirements to have a Registered Surveyor Certify and Calculate Proposed Floor Space Ratios for Buildings Over Three Storeys in Height 

Author:              Councillor Katris

Directorate:      Office of the General Manager

Matter Type:     Questions with Notice

 

COUNCILLOR QUESTION

Could the Director Environment and Planning advise on the status of the recent suggested inclusion, in Council’s standard requirements, of the development application form and development application check list for the new supplementary addition that requires buildings over three (3) storeys in height to have their gross floor areas, for the purpose of calculating proposed floor space ratio, being certified and calculated (supplemented with actual drawings) by a registered surveyor.

I would also like to know if it is a requirement for the registered and /or the nominated architects name and registration number to appear on all the architectural drawings (captured by the requirements of SEPP 65) and if this is the case, are we actually requesting this for such Development Applications?

 

OFFICER RESPONSE

To be provided by Director Environment and Planning during Council Meeting.

 

 

RECOMMENDATION:

That the information be received and noted.