Assets and Infrastructure Committee

Monday, 09 July 2018

Present

Committee Members

Councillor Colleen Symington (Acting Chair), The Mayor, Councillor Kevin Greene, Councillor Stephen Agius, Councillor Sam Elmir, Councillor Rita Kastanias (ASS030-18 to ASS031-18), Councillor Nick Katris, Councillor Lou Konjarski, Councillor Leesha Payor and Councillor Warren Tegg.

Council Staff

Director Assets and Infrastructure - Mr Laurie O’Connor, Director Business and Corporate Services - David Tuxford, Manager Project Delivery – Michelle Whitehurst, Manager Infrastructure – Glen Moody, Coordinator Property and Assets – Stephen Owen, Project Delivery Administrator – Layal Harb, Executive Assistant to Director Assets and Infrastructure – Julie Attard.

Opening

The Acting Chair, Councillor Symington, opened the meeting at 7.00pm.

Acknowledgement of Country

Councillor Symington acknowledged the traditional custodians of the land, the Biddegal people of the Eora Nation.

Apologies

Recommendation: Councillor Kastanias and Councillor Katris

That an apology from Councillor Grekas be accepted.

Record of Voting:

For the Motion: Unanimous

Councillor Elmir entered the meeting at this stage.

Disclosure of Interest

There were no disclosures of interest made.

Public Participation

There were no registered speakers.

Minutes of Previous Meetings

ASSETS AND INFRASTRUCTURE - 12 JUNE 2018

Recommendation: Councillor Kastanias and Councillor Katris

That the Minutes of the Assets and Infrastructure held on 12 June 2018, be confirmed.

Record of Voting:

For the Motion: Unanimous

Committee Reports

ASS030-18 Georges River Traffic Advisory Committee Meeting - 3 July 2018

(Report by Coordinator Traffic & Transport)

Recommendation: Councillor Konjarski and Councillor Kastanias

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 3 July 2018 be adopted by Council.

Record of Voting:

For the Motion: Unanimous

ASS031-18 Public Amenities Building at Empress Reserve, South Hurstville

(Report by Manager Project Delivery)

Recommendation: Councillor Katris and Councillor Agius

(a) That Council considers funding of $100,000 for the construction of a public amenities building at Empress Reserve, South Hurstville to be funded from the Collateralised Debt Obligation (CDO) Reserve.

(b) That the resident of No.10 George Street, South Hurstville be advised of
Council’s decision.

Record of Voting:

For the Motion: Unanimous

Note: Councillor Kastanias left the room at 7.17pm and did not return to the meeting.

ASS032-18 Tender for Design and Construction of Myles Dunphy Reserve Boardwalk - Federal Government Department of lndustry, Innovation and Science Grant and Collaterised Debt Obligation (CDO) Recovered Funds

(Report by Manager Project Delivery)

Recommendation: Councillor Konjarski and Councillor Tegg

(a) That in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), Council accepts the Tender from Fleetwood Urban Pty Ltd, in the amount of $426,373.00 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous, and appoint Fleetwood Urban Pty Ltd as the Principal Contractor under the Contract Number T17/043 - Design and Construction of Myles Dunphy Reserve Boardwalk.

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

Record of Voting:

For the Motion: Unanimous

ASS033-18 Tender for Construction of New Sports Amenities at Claydon Reserve - Stronger Communities Fund

(Report by Manager Project Delivery)

Recommendation: Councillor Agius and Councillor Katris

(a) That in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), Council accepts the Tender from Jag Building & Bricklaying Pty Ltd, in the amount of $930,610.00 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Jag Building & Bricklaying Pty Ltd as the Principal Contractor under the Contract Number T18/026 Tender for Construction of New Sports Amenities at Claydon Reserve.

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

Record of Voting:

For the Motion: Unanimous

ASS034-18 Tender for Lift Services - T18/009 Operational Budget

(Report by Coordinator Property & Assets)

Recommendation: Councillor Katris and Councillor Agius

(a) That in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), Council accepts the Tender from Kone Australia Pty Ltd, for the amount of $118,100 per annum including a 2.5% annual increase for 5 years, with two (2) x 2 year extension options, subject to confirmation of satisfactory financial capability, ongoing performance reviews and ability to fulfil obligations under the proposed contract and with having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Kone Australia Pty Ltd as the Principal Contractor under the Contract Number T18/009 subject to satisfactory outcome of the financial assessment.

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c) That Council Officers inform the unsuccessful Tenderers; Electra Lift, Liftronic Pty Ltd, United Lift Services Pty Ltd, of the resolution to decline to accept those tenders.

(d) That Council Officers advise existing providers of intent to terminate existing services; Liftronic Pty Ltd and Brilliant Lifts Pty Ltd.

Record of Voting:

For the Motion: Unanimous

ASS035-18 Tender for Water Treatment - T18/031 Operational Budget

(Report by Coordinator Property & Assets)

Recommendation: Councillor Agius and Councillor Katris

(a) That in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW) Council accepts the tender from HydroChem Pty Ltd, with having regard to all the circumstances, as the tender that appears to be the most advantageous, for the amount of $29,367 per annum, for 3 years, with two (2) x 1 year extension options and appoint HydroChem Pty Ltd as the Principal Contractor under the Contract Number T18/031 subject to confirmation of satisfactory financial capability, ongoing performance reviews and ability to fulfil obligations under the proposed contract.

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c) That Council Officers inform the unsuccessful Tenderer; Hydraflow Pty Ltd of the resolution to decline to accept their tender.

Record of Voting:

For the Motion: Unanimous

ASS036-18 Tender for Hydraulic Services - T18/007 Operational Budget

(Report by Coordinator Property & Assets)

Recommendation: Councillor Katris and Councillor Agius

(a) That in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW) Council accepts the tender from JJ Coleman Plumbing Pty Ltd with having regard to all the circumstances, as the tender that appears to be the most advantageous, for the amount of $149,094.12 per annum, for 3 years, with two (2) x 1 year extension options and appoint JJ Coleman Plumbing Pty Ltd as the principal Contractor under Contract Number T18/007, subject to confirmation of satisfactory financial capability, ongoing performance reviews and ability to fulfil obligations under the proposed contract.

(b) That Council Officers engage two secondary approved panel members Watertight Group Pty Ltd and No. 1 Plumbing Pty Ltd on a schedule of rates to support in the delivery of reactive and rectification services when and as required with no guaranteed volume.

(d) That Council Officers inform the unsuccessful Tenderer; Taren Point Plumbing Pty Ltd of the resolution to decline to accept their tender.

(e) That Council Officers advise existing providers of intent to terminate existing services; Alco Pumps Pty Ltd, PJC Plumbing Pty Ltd and Answer Plumbing Pty Ltd.

Record of Voting:

For the Motion: Unanimous

Conclusion

The Meeting was closed at 7.20pm.

Acting Chairperson