Assets and Infrastructure Committee

Notice of Meeting

Monday, 09 July 2018

 

 

A meeting of the Assets and Infrastructure Committee will be held at 7.00pm on Monday, 9 July 2018 in the Dragon Room, Level 1, Georges River Civic Centre, corner Dora and MacMahon Streets, Hurstville, for the consideration of the business available on Council’s website at  http://www.georgesriver.nsw.gov.au/Council/Council-Meetings

 

 

BUSINESS

1.      Apologies

2.      Disclosures of Interest

3.      Minutes of previous meetings

4.      Committee Reports

 


Assets and Infrastructure Committee Meeting

Summary of Items

Monday, 09 July 2018

 

Previous Minutes

MINUTES: Assets and Infrastructure - 12 June 2018

 

Committee Reports

ASS030-18        Georges River Traffic Advisory Committee Meeting - 3 July 2018

(Report by Coordinator Traffic & Transport)............................................................... 2

ASS031-18        Public Amenities Building at Empress Reserve, South Hurstville

(Report by Manager Project Delivery)....................................................................... 10

ASS032-18        Tender for Design and Construction of Myles Dunphy Reserve Boardwalk - Federal Government Department of lndustry,  Innovation and Science Grant and Collaterized Debt Obligation (CDO) Recovered Funds

(Report by Manager Project Delivery)....................................................................... 13

ASS033-18        Tender for Construction of New Sports Amenities at Claydon Reserve - Stronger Communities Fund

(Report by Manager Project Delivery)....................................................................... 17

ASS034-18        Tender for Lift Services - T18/009 Operational Budget

(Report by Coordinator Property & Assets).............................................................. 22

ASS035-18        Tender for Water Treatment - T18/031 Operational Budget

(Report by Coordinator Property & Assets).............................................................. 25

ASS036-18        Tender for Hydraulic Services - T18/007 Operational Budget

(Report by Coordinator Property & Assets).............................................................. 28   

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 9 July 2018                                 Page 2

4.      Committee Reports

Item:                   ASS030-18        Georges River Traffic Advisory Committee Meeting - 3 July 2018 

Author:              Coordinator Traffic & Transport

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 3 July 2018 be adopted by Council.

 

 

Executive Summary

 

1.      The Minutes of the Georges River Traffic Advisory Committee Meeting held on 3 July 2018 are submitted to the Assets and Infrastructure Committee for consideration and to Council for adoption.

 

Background

 

2.      The Traffic Advisory Committee Meeting of 3 July 2018 was held at Hurstville Civic Centre commencing at 10.00am.

 

Financial Implications

 

3.      Budget allocation

 

a.   RMS Traffic Facilities Grant       $384,080

b.   LATM Projects                               $40,000

 

4.      Balance to date

 

a.   RMS Traffic Facilities Grant       $384,080

b.   LATM Projects                               $40,000

 

5.      Estimated cost of works recommended by the Traffic Advisory Committee Meeting of 3 July is $34,000.  Dissection: $15,000 to be allocated from the RMS Traffic Facilities Grant and $19,000 to be allocated from the 2018/19 Bus Stop Upgrade Program.

 

File Reference

D18/133909

 

 

ATTACHMENTS

Attachment 1

Minutes - Traffic Committee 03 July 2018

 


Georges River Council - Assets and Infrastructure Committee Meeting - Monday, 9 July 2018

ASS030-18             Georges River Traffic Advisory Committee Meeting - 3 July 2018

[Appendix 1]          Minutes - Traffic Committee 03 July 2018

 

 

Page 3

 

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Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 9 July 2018                                 Page 9

Item:                   ASS031-18        Public Amenities Building at Empress Reserve, South Hurstville
 

Author:              Manager Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

That Council considers funding of $100,000 for the construction of a public amenities building at Empress Reserve, South Hurstville from the potential funding sources identified in this report.

 

 

Executive Summary

1.      This report is presented to Council to provide options for the construction of a small public amenities building in Empress Reserve, South Hurstville.

 

Background

2.      Council at its meeting on 25 June 2018 resolved:

“(a) That the General Manager prepare a report to the next regular Council meeting to investigate options for the construction of a small public amenities building in Empress Reserve, South Hurstville including any potential funding sources in the 2018/19 budget.

 

(b) That correspondence be forwarded to the State Member for Kogarah, Mr Chris Minns MP and the Federal Member for Banks, Mr David Coleman MP, requesting their support and a funding contribution towards the construction of new public amenities in Empress Reserve, South Hurstville.”

3.      In accordance with the above resolution, Council Officers have prepared a preliminary cost estimate on the proposed public amenities in Empress Reserve.

4.      The proposed public amenities building will include one accessible unisex toilet containing a baby change table.  A preliminary design and artist impression is provided for your information:

 

 

 

 

 

 

 

 

5.      The proposed location of the building is illustrated below. This location has been selected due to the location of the existing services on site.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

6.      It is estimated that due to services currently being available on site, the cost of the construction of the amenities building will be approximately $100,000.

7.      If funding is allocated, the new amenities could be completed prior to the end of 2018 as under Part 3, Division 12, Clause 65 of the State Environmental Planning Policy (Infrastructure) 2007, Council does not require a Development Application for the construction of amenities buildings in parks and reserves.

 

Financial Implications

8.      There are currently no funds allocated to this capital project in the adopted 2018/2019 Budget. 

9.      Potential sources of funding include:

a.   2018-2019 Budget savings from Quarter 1 (if available)

b.   Ward Councillors Discretionary Fund

c.   Collateralised Debt Obligation (CDO) Reserve.

 

Risk Implications

10.    No risks identified.

 

Community Engagement

11.    Community notification will be conducted including a letterbox drop to all residents in the vicinity of the Reserve advising them that an amenities building will be constructed.

 

File Reference

17/694

 

 

 

  


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 9 July 2018                                 Page 12

Item:                   ASS032-18        Tender for Design and Construction of Myles Dunphy Reserve Boardwalk - Federal Government Department of lndustry,  Innovation and Science Grant and Collaterized Debt Obligation (CDO) Recovered Funds 

Author:              Manager Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

 

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T17/043 Tender for Design and Construction of Myles Dunphy Reserve Boardwalk as outlined in the report.

 

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

 

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

 

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Tender for Design and Construction of Myles Dunphy Reserve Boardwalk and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor.  The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

 

3.        In 2017, Georges River Council was successful in obtaining a $200,000 grant from the Federal Government Department of Industry, Innovation and Science under its “Improving Your Local Parks and Environment” Program.  The grant was awarded for the construction of a formal boardwalk at Myles Dunphy Reserve that would enhance access and minimise erosion and vegetation damage caused by foot traffic.  As part of the 2017-2018 Budget, Council allocated $200,000 to match the grant funding.

4.        The boardwalk is proposed to bridge across the creek within Myles Dunphy Reserve forming a new connection between Waratah Street on the east and the existing dirt trail to the west which is located approximately 40 metres south of an existing set of stairs coming down from Woronora Parade.  The boardwalk will complete the existing walking trail within Myles Dunphy Reserve thus forming a loop that will allow walkers to circumnavigate the reserve.  The new boardwalk material is preferred to be constructed using a plastic / composite / Fibre Reinforced Plastic (FRP) product or similar in order that is robust enough to withstand wetland conditions.

5.      Subsequently, Council Officers prepared tender documentation for the Design and Construction of Myles Dunphy Reserve Boardwalk.

 

6.      The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing. 

 

7.      Tender documentation included:

a.      RFT T17/043 - Design and Construction of Myles Dunphy Reserve Boardwalk

b.      General Conditions of Contract Incorporating AS 4000-1997 (as amended)

c.       Technical Specifications, Cope of Works, Survey and Tender Schedules

 

8.      The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

 

Essential Criteria

·      Best value for money

Ø  Lump Sum price and trades break-up prices;

Ø  Schedule of hourly rates.

·      Demonstrated capacity and technical ability to carry out the works under the Contract:

Ø  Specific experience and expertise in design and construct contracts;

Ø  Company profile; current commitments for main and sub-contractors;

Ø  Proven capacity to meet deadline; and

Ø  Plant and equipment available to complete the works.

·      Demonstrated managerial and technical capability, qualifications, experience:

Ø  Quality experience and  quality references of the Tenderer;

Ø  Nominated site personnel CVs and previous work history; and

Ø  Nominated sub-contractors CVs and previous work history with the Tenderer.

·      Capacity to achieve the program:

Ø  Program shows critical paths and detailed tasks required to achieve Deliverables for the project; and

Ø  Sequencing of the works.

·      The proposed methodology:

Ø  Traffic and  pedestrian  management plan; and

Ø  Storage of materials.

·      Demonstrated capacity to fulfil the WHS and environmental requirements including insurances.

         

Mandatory Criteria

·      Insurances:

Ø  Public Liability min. $20M

Ø  Workers Compensation

Ø  Comprehensive Vehicle(s) Insurance.

·      Compliance with quality assurance standards and systems of quality assurance.

·      Degree of compliance with Work Health & Safety requirements.

·      Conformity and compliance of the Tenderer’s submission with the RFT.

 

9.      T17/043 Design and Construction of Myles Dunphy Reserve Boardwalk was advertised in the Sydney Morning Herald and Tenderlink on 1 May, 2 May and 5 May 2018.

 

10.    The tender closed at 10am Wednesday 30 May 2018 in the presence of the Tender Opening Committee.  One (1) submission was received via Tenderlink from the following company:

a.      Fleetwood Urban Pty Ltd

 

No late submissions were received.

11.    The Tender Evaluation Committee individually assessed the submission, and met on 6 June 2018 to review the submissions and seek any clarifications.  Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

 

12.    The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money. 

 

13.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential attachment to this report.

 

Financial Implications

14.    Within budget allocation – this project is funded by a number of sources:

a.      $200,000 grant from the Federal Government Department of Industry, Innovation and Science under its “Improving Your Local Parks and Environment” Program

b.      $200,000 Council Funds (2017-2018 Budget); and

c.       $50,000 from savings from the Collateralized Debt Obligation (CDO) Recovered Funds

 

Risk Implications

15.    No risks identified.

 

Community Engagement

16.    Community engagement will be conducted including consultation with Myles Dunphy Reserve Bushcare Group, Oatley Flora and Fauna and local residents once a concept design has been prepared.  The concept design will also be distributed using the ‘Have your say’ portal.

 

File Reference

T17/043

 

ATTACHMENTS

Attachment 1

Confidential Attachment A - Tender Recommendation for Construction Works (Confidential)

Attachment 2

Confidential Attachment B - T17/043 Tender for Design and Construction of Myles Dunphy Reserve Boardwalk - Tender Assessment Summary (Confidential)


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 9 July 2018                                 Page 15

Item:                   ASS033-18        Tender for Construction of New Sports Amenities at Claydon Reserve - Stronger Communities Fund 

Author:              Manager Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

 

(a)     That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T18/026 Tender for Construction of New Sports Amenities at Claydon Reserve as outlined in the report.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

 

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Tender for Construction of New Sports Amenities at Claydon Reserve and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint the Principal Contractor to carry out the proposed contract works.

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor.  The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

 

3.      Georges River Council has allocated more than $9 million in funding to a number of community-orientated projects and initiatives, in an effort to improve local infrastructure and community services throughout the local government area as part of the Stronger Communities Fund.  $600,000 was allocated for the sports amenities building at Claydon Reserve.

4.      Following the allocation of the funds in 2016, extensive consultation has been undertaken with all sporting codes and clubs to develop a number of standard sports amenities buildings for the local government area.  The new building will incorporate all sporting guidelines and design principles to ensure compliance with relevant sporting bodies and ensure that the buildings meet the growing needs of each Association and Club.

 

5.      The new sports amenities buildings at Claydon Reserve will include:

·        Public amenities comprising:

o One (1) urinal

o One (1) ambulant male toilet

o One (1) ambulant female toilet

o One (1) female toilet

o One (1) unisex accessible toilet with baby change table

·        Home and Away gender neutral change rooms (comprising in each changeroom):

o Two (2) shower cubicles

o One (1) ambulant toilet

o Bench seating

o Marine grade carpet in change areas

·        Referees changeroom

·        Canteen

·        Storage

·        Clubroom (to be funded by Club)

·        Undercover BBQ area (to be funded by Club)

 

6.      The configuration of the Claydon Reserve Sports Amenities Building has incorporated all design elements consistent with Football NSW Guidelines.

 

7.      A plan indicating the location of the new building and floorplan is outlined below:

 

Claydon Site Plan

 

 

8.      Council Officers prepared a Request for Tender for Construction of New Sports Amenities at Claydon Reserve.

 

9.      The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing. 

 

10.    Tender documentation included:

a.      RFT T18/026– Tender for Construction of New Sports Amenities at Claydon Reserve.

b.      General Conditions of Contract Incorporating AS 4000-1997 (as amended).

c.       Technical Specifications and Drawings.

 

11.    The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

 

Essential Criteria

 

·        Best value for money

Ø  Lump Sum price and trades break-up prices.

Ø  Schedule of hourly rates.

Ø  Financial standing and position of the Tenderer.

 

·        Demonstrated capacity and technical ability to carry out the works under the Contract:

Ø  Specific experience and expertise in design and construct contracts;

Ø  Company profile; current commitments for main and sub-contractors;

Ø  Proven capacity to meet deadline; and

Ø  Plant and equipment available to complete the works.

 

·        Demonstrated managerial and technical capability, qualifications, experience:

Ø  Quality experience and  quality references of the Tenderer;

Ø  Nominated site personnel CVs and previous work history; and

Ø  Nominated sub-contractors CVs and previous work history with the Tenderer.

 

·        Capacity to achieve the program:

Ø  Program shows critical paths and detailed tasks required to achieve deliverables for the project; and

Ø  Sequencing of the works.

 

·        The proposed methodology:

Ø  Gantt chart provided

Ø  Storage of materials and disposal of waste (including potential asbestos)

Ø  Appropriate systems and procedures to apply with all applicable WHS and environmental obligations.

 

·        Demonstrated capacity to fulfil the WHS and environmental requirements including insurances.

         

Mandatory Criteria

 

·        Insurances:

Ø  Public Liability min. $20M.

Ø  Workers Compensation.

Ø  Comprehensive Vehicle(s) Insurance.

 

·        Compliance with quality assurance standards and systems of quality assurance.

·        Degree of compliance with Work Health & Safety requirements.

·        Conformity and compliance of the Tenderer’s submission with the RFT.

 

12.    T18/026 Tender for Construction of New Sports Amenities at Claydon Reserve was advertised in the Sydney Morning Herald and Tenderlink on 15, 16 and 19 May 2018.

 

13.    The tender closed at 10am Friday 15 June 2018 in the presence of the Tender Opening Committee. Seven (7) submissions were received via Tenderlink from the following companies:

a.      2020 Projects Pty Ltd

b.      Cooper Consulting and Constructions Services Pty Ltd

c.       Jag Building and Bricklaying Pty Ltd

d.      Lanskey Constructions Pty Ltd

e.      Matrix Group Co Pty Ltd

f.       Spik Services Pty Ltd

g.      Sudiro Constructions Pty Ltd

 

No late submissions were received.

14.    The Tender Evaluation Committee individually assessed the submission, and met on 27 June 2018 to review the submissions and seek any clarifications.  Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

 

15.   The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money. 

 

16.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential attachment to this report.

 

Financial Implications

 

17.    This project is funded from a number of grants and funding streams:

·      Stronger Communities Fund = $600,000

·      Football Club Contributions = $80,000

 

Additional non-budgeted funds of $275,000 are sought from the Asset Management Reserve Investment that has a forecast balance of $8,551,211.11 at 30 June 2018.  Unspent funds from the 2017-2018 Budget will be carried over into the 2018-2019 Budget.

 

Risk Implications

 

18.    No risks identified.

 

Community Engagement

 

19.    Community engagement will be conducted via a letterbox drop to affected residents upon appointment of a Contractor.

 

 

File Reference

T18/026

 

 

 

ATTACHMENTS

Attachment 1

Confidential Attachment A - T18 026 - Tender for Construction of New Amenities at Claydon Reserve Correct Version (Confidential)

Attachment 2

Confidential Attachment B - T18/026 - Tender for Construction of New Amenities at Claydon Reserve - Tender Assessment Summary (Confidential)

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 9 July 2018                                 Page 20

Item:                   ASS034-18        Tender for Lift Services - T18/009 Operational Budget 

Author:              Coordinator Property & Assets

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

 

(a) That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T18/009 Tender for Lift Services

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c)  That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

 

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the appointment a Lift Service contractor and to seek a resolution from Council on entering into a contract with a successful Tenderer to appoint as the Principal Contractor to carry out works across the Georges River Council LGA 

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor.  The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

 

3.      In December 2017, Council identified the need to amalgamate and streamline the many Lift service providers that currently perform works within the Local Government area to gain cost efficiencies, align reporting and ensure compliance to Australian standards.

4.      Council proposes to appoint a panel of one (1) Lift Service provider via a comprehensive style contract to deliver the routine maintenance, inspection and testing requirements including reactive repairs and certifications.

5.      Council advertised a Request for Tenders on May 29th, 30th May and 2nd June 2018 with a view to appoint a suitably qualified Lift services provider to carry out the works under the proposed Contract Number T18/009. The tender closed on 20th June 2018 at 10:00am

6.      This report provides the information on the tendering process undertaken, the evaluation criteria, the tender evaluation process and the outcome.

7.      Council Officers prepared a Request for Tender for the Lift Services.

8.      The Director Assets and Infrastructure approved a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Coordinator Property & Assets prior to issuing. 

9.      Tender documentation included:

a.      RFT T18/009 – Lift Service Conditions of tender.

b.      Scope of Services

c.       Building List

d.      Pricing template

 

10.    The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender. The essential criteria and mandatory criteria was determined as follows:

 

Essential Criteria

·        Pricing

Ø  Contract sum

Ø  Hourly rates

·        Demonstrated experience of successfully providing services of a similar nature, size and complexity. Noted current similar clients.

·        Overall quality of presentation.

·        Demonstrated competence in recording, compiling, maintaining and reporting statutory asset compliance documentation.      

 

Mandatory Criteria

·        Insurances:

Ø  Public Liability min. $20M.

Ø  Workers Compensation.

Ø  Comprehensive Vehicle(s) Insurance.

·        Compliance with quality assurance standards and systems of quality assurance.

·        Degree of compliance with Work Health & Safety requirements.

·        Conformity and compliance of the Tenderer’s submission with the RFT.

·        Accreditation to BNG Conserve.

 

 

11.    The tender closed at 10am Wednesday 20th June 2018 in the presence of the Tender Opening Committee. Four (4) submissions were received via Tenderlink from the following companies:

 

a.      Electra Lift Company

b.      Kone Australia Pty Ltd

c.       Liftronic Pty Ltd

d.      United Lift Service Pty Ltd

 

No late submissions were received.

 

12.    The Tender Evaluation Committee individually assessed the submissions, and met on the 21st June 2018 to review the submissions and seek any clarifications. Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

 

13.    The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money. 

 

14.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential attachment to this report.

 

Financial Implications

 

15.    Within budget allocation – Georges River draft 2018/19 Operational Budget - Building Maintenance

 

Community Engagement

16. Non Applicable

 

File Reference

T18/009

 

 

 

ATTACHMENTS

Attachment 1

Tender for Lift Services - T18/009 (Confidential)

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 9 July 2018                                 Page 23

Item:                   ASS035-18        Tender for Water Treatment - T18/031 Operational Budget 

Author:              Coordinator Property & Assets

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

 

(a)     That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T18/031 Tender for Water Treatment Services

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

 

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the appointment of a Water Treatment service contractor and to seek a resolution from Council on entering into a contract with a successful Tenderer/s to appoint as the Principal Contractor to carry out works across the Georges River Council LGA 

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor.  The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

 

3.      In December 2017, Council identified the need to directly engage a water treatment provider to gain cost efficiencies, align reporting and ensure compliance to increasing Australian standards.

4.      Council proposes to appoint a panel of one (1) Water Treatment Service provider via a comprehensive style contract to deliver the routine maintenance, inspection and testing requirements including reactive repairs and certifications.

5.      Council advertised a Request for Tenders on May 29th, 30th May and 2nd June 2018 with a view to appoint a suitably qualified Water Treatment services provider to carry out the works under the proposed Contract Number T18/031. The tender closed on 20th June 2018 at 10:00am

 

6.      This report provides the information on the tendering process undertaken, the evaluation criteria, the tender evaluation process and the outcome.

 

7.      Council Officers prepared a Request for Tender for the Water Treatment Services.

 

8.      The Director Assets and Infrastructure approved a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Coordinator Property & Assets prior to issuing. 

 

9.      Tender documentation included:

a.      RFT T18/031 – Water Treatment Conditions of tender.

b.      Scope of Services.

c.       Building List.

d.      Pricing template.

e.      Maintenance Procedures.

 

10.    The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender. The essential criteria and mandatory criteria was determined as follows:

 

Essential Criteria

·        Pricing

Ø  Contract sum

Ø  Hourly rates

·        Demonstrated experience of successfully providing services of a similar nature, size and complexity. Noted current similar clients.

·        Overall quality of presentation.

·        Demonstrated competence in recording, compiling, maintaining and reporting statutory asset compliance documentation.      

 

Mandatory Criteria

·        Insurances:

Ø  Public Liability min. $20M.

Ø  Workers Compensation.

Ø  Comprehensive Vehicle(s) Insurance.

·        Compliance with quality assurance standards and systems of quality assurance.

·        Degree of compliance with Work Health & Safety requirements.

·        Conformity and compliance of the Tenderer’s submission with the RFT.

·        Accreditation to BNG Conserve.

 

 

11.    The tender closed at 10am Wednesday 20th June 2018 in the presence of the Tender Opening Committee. Two (2) submissions were received via Tenderlink from the following companies:

 

a.      HydroChem Pty Ltd

b.      Hyrdaflow Pty Ltd

 

No late submissions were received.

 

12.    The Tender Evaluation Committee individually assessed the submission, and met on the 21st June 2018 to review the submissions and seek any clarifications. Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

 

13.    The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money. 

 

14.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential attachment to this report.

 

Financial Implications

 

15.    Within budget allocation – Georges River draft 2018/19 Operational Budget - Building Maintenance

 

Community Engagement

16.    Non Applicable

 

File Reference

T18/031

 

 

 

ATTACHMENTS

Attachment 1

Confidential  Report - T18_031 Water Treatment Amended Recommendation (Confidential)

 


Georges River Council – Assets and Infrastructure Committee Meeting -  Monday, 9 July 2018                                 Page 26

Item:                   ASS036-18        Tender for Hydraulic Services - T18/007 Operational Budget 

Author:              Coordinator Property & Assets

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

 

(a)     That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T18/007 Tender for Hydraulic Services

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

 

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the appointment of a panel of Hydraulic Service contractors and to seek a resolution from Council on entering into a contract with a successful Tenderer/s to appoint as the Principal Contractor and additional panel contractor to carry out a proportion of the reactive works across the Georges River Council LGA 

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the Principal and secondary panel contractors. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

 

3.      In March 2018, Council identified the need to amalgamate several hydraulic service providers in order to provide cost efficiencies, align reporting and ensure compliance with updated Australian standards.

4.      Council proposes to appoint a panel of three (3) Hydraulic/Plumbing Service providers. The Primary appointment to deliver the preventative maintenance routine and reactive repairs. The secondary providers available to perform reactive repairs as and when required with no guaranteed volume.

 

5.      Council advertised a Request for Tenders on May 29th, 30th May and 2nd June 2018 with a view to appoint a suitably qualified Hydraulic Service provider to carry out the works under the proposed Contract Number T18/007. The tender closed on 19th June 2018 at 10:00am

 

6.      This report provides the information on the tendering process undertaken, the evaluation criteria, the tender evaluation process and the outcome.

 

7.      Council Officers prepared a Request for Tender for the Hydraulic Services.

 

8.      The Director Assets and Infrastructure approved a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Coordinator Property & Assets prior to issuing. 

 

9.      Tender documentation included:

a.      RFT T18/007 – Hydraulic Services Conditions of tender.

b.      Scope of Services.

c.       Building List.

d.      Pricing template.

e.      Maintenance Procedures.

 

10.    The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender. The essential criteria and mandatory criteria was determined as follows:

 

Essential Criteria

·        Pricing

Ø  Contract sum

Ø  Hourly rates

·        Demonstrated experience of successfully providing services of a similar nature, size and complexity. Noted current similar clients.

·        Overall quality of presentation.

·        Demonstrated competence in recording, compiling, maintaining and reporting statutory asset compliance documentation        .

 

Mandatory Criteria

·        Insurances:

Ø  Public Liability min. $20M

Ø  Workers Compensation.

Ø  Comprehensive Vehicle(s) Insurance.

·      Compliance with quality assurance standards and systems of quality assurance.

·      Degree of compliance with Work Health & Safety requirements.

·      Conformity and compliance of the Tenderer’s submission with the RFT.

·      Accreditation to BNG Conserve.

 

 

11.    The tender closed at 10am Tuesday 19th June 2018 in the presence of the Tender Opening Committee. Five (5) submissions were received via Tenderlink from the following companies:

 

a.      JS&B Plumbing Pty Ltd

b.      JJ Coleman Plumbing Pty Ltd

c.       No.1 Plumbing Services Pty Ltd

d.      Taren Point Plumbing Pty Ltd

e.      Watertight Group Pty Ltd

 

No late submissions were received.

 

 

12.    The Tender Evaluation Committee individually assessed the submission, and met on the 22nd June 2018 to review the submissions and seek any clarifications. Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

 

13.    The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money. 

 

14.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the panel identified as the preferred Contractor panel as outlined in the confidential attachment to this report.

 

Financial Implications

 

15.    Within budget allocation – Georges River draft 2018/19 Operational Budget - Building Maintenance

 

Community Engagement

16.    Non Applicable

 

File Reference

T18/007

 

 

 

ATTACHMENTS

Attachment 1

Confidential  Report - T18_007 Hydraulic Services (Confidential)