Community and Culture Committee

 

MINUTES OF MEETING

Tuesday, 12 June 2018

 Present

Council Members

Deputy Mayor, Councillor Kathryn Landsberry (Chairperson), The Mayor, Councillor Kevin Greene (ex-officio member), Councillor Con Hindi, Councillor Nancy Liu and Councillor Christina Wu.

 

Also present

Councillor Vince Badalati.

 

Council Staff

Acting Director Community and Culture - Ms Rebekah Schulz, Manager Community and Cultural Development – Mr Scott Andrew, Acting Manager Communications, Customer Service and Events – Ms Samantha Glanville, Acting Coordinator, Communications – Mr Scott Hodder and Executive Assistant to Director Community and Culture – Ms Franzi Mintus.

 

Opening

The Chair, Councillor Landsberry, opened the meeting at 7.06pm.

 

Apologies 

There were no apologies.

 

Disclosure of Interest

There were no disclosures of interest declared.

 

Public Participation

There were no registered speakers.

 

Minutes of previous meetings

Community and Culture - 14 May 2018

Recommendation: Councillor Liu and Councillor Hindi

That the Minutes of the Community and Culture Standing Committee meeting held on 14 May 2018 be confirmed.

 

Record of Voting: 

For the Motion: Unanimous

 

Committee Reports

 

COM019-18       Georges River Council Draft Place Naming Policy

(Report by Manager Community & Cultural Development)

 

Recommendation: Councillor Hindi and Councillor Wu

(a) That Council endorses the attached draft Place Naming Policy to be placed on public exhibition for a period of no less than 28 days.

(b) That a further report be submitted to Council detailing any public submissions made during the exhibition period, prior to adoption.

 

Record of Voting: 

For the Motion: Unanimous

 

COM020-18       Sponsorship and Donation Requests

(Report by PA to Manager Communications, Customer Service and Events)

 

Recommendation: Councillor Hindi and Councillor Liu

(a)     That Council retrospectively approves the in-kind sponsorship request of $300 for the Nicole Fitzsimons Foundation for the hire fee of the Marana Auditorium data projector for the Nicole Fitzsimons Foundation Senior Classical Ballet Scholarship at the St George Dance Eisteddfod event that was held on Friday 18 May 2018 at Marana Auditorium, Hurstville.

(b)     That Council approve the sponsorship request of $31,897 ($18,200 financial support, and $13,697 of in-kind support) for the 39th Lugarno Lions Spring Festival to be held on Sunday 16 September 2018 at Gannons Park, Peakhurst.

(c)     That Council approve the sponsorship request of $10,150 ($8,300 of in-kind support for the hire and installation and $1,850 financial support for cost of banners from Bannerconda supplier) for the promotion The St George and Sutherland Medical Research Foundation (SSMRF) fundraising event the “Beachside Dash” to held on Sunday 9 September 2018 in the Sans Souci and Brighton Le Sands area.

(d)     That Council retrospectively approve a donation request of $1,500 for the Angels with Grace Fundraiser dinner which was held on Friday 25 May 2018 at Conca Doro, Riverwood.

 

Record of Voting: 

For the Motion: Unanimous

 

COM021-18       Review of Terms of Reference of Community Development and Services Advisory Committee

(Report by Coordinator Community Development)

 

Recommendation: Councillor Hindi and Councillor Liu

(a)     That the updated Community Development and Services Advisory Committee Terms of Reference are adopted.

(b)     That an Expression of Interest be advertised in July 2018 for nominations for community representatives on the Committee to commence in September 2018.

(c)     That the following outgoing members be thanked for their participation:

·                NGO Sector - Ms Rosemary Bishop, CEO 3 Bridges Community.

·                Education Sector - Ms Allison Sharpe, Outreach Coordinator TAFE NSW, St George College.

·                Health Sector - Ms Amanda Justice, Community Partnerships Manager, South Eastern Sydney Local Health District.

 

Record of Voting:

For the Motion:  Unanimous

 

Consideration of Business in Closed Session

Recommendation:  Councillor Hindi and Councillor Wu

At this stage of the meeting the Chair advised that the meeting would move into closed session to allow consideration of information in accordance with Section 10A of the Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the closed session will be withheld.

 

This action was taken to allow discussion of item COM022-18 Tender for the Manufacture and Installation of Georges River Council Branded Signage - New Council Implementation Fund that in accordance with Section 10A(2)(d)(i) of The Local Government Act 1993 which if disclosed could prejudice the commercial position of the person who supplied it.

In accordance with Section 10D it is considered that if the matter were discussed in an open session, it would on balance, be contrary to the public interest as it information that would, if disclosed, could prejudice the commercial position of the person who supplied it.

 

The Chair asked if there were any members of the public who would like to speak on the

reasons Council proposes to consider the items in closed session. There were none.

 

The Chair asked the Acting Director Community and Culture if any representations had been received from the public that the item should not be discussed in closed session.

 

The Acting Director Community and Culture advised that no representations had been received.

 

Record of Voting: 

For the Motion: Unanimous

Open Session

Recommendation: Councillor Hindi and Councillor Wu

That the meeting return to session.

 

Record of Voting:

For the Motion:  Unanimous

COM022-18       Tender for the Manufacture and Installation of Georges River Council Branded Signage - New Council Implementation Fund

(Report by Communications Officer)

 

Recommendation: Councillor Hindi and Councillor Wu

(a)     That in accordance section 178 (1) (b) of the Local Government (General) Regulation 2005, Council accept the tender from Cunneen Signs in the amount of $248,570.00, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Cunneen Signs as the Principal Contractor under Contract Number T18/024 - Manufacture and Installation of Georges River Council Branded Signage.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

Record of Voting:

For the Motion:  Unanimous

  

Conclusion

The Meeting was closed at 7.32pm.

 

 

Chairperson