Assets and Infrastructure Committee

Notice of Meeting

Tuesday, 12 June 2018

 

 

 

A meeting of the Assets and Infrastructure Committee will be held at 7.00pm on Tuesday 12 June 2018 in the Dragon Room, Level 1, Georges River Civic Centre, corner Dora and MacMahon Streets, Hurstville, for the consideration of the business available on Council’s website at  http://www.georgesriver.nsw.gov.au/Council/Council-Meetings

 

 

 

 

 

 

BUSINESS

1.      Apologies

2.      Disclosures of Interest

3.      Minutes of previous meetings

4.      Committee Reports

 


Assets and Infrastructure Standing Committee Meeting

Summary of Items

Tuesday, 12 June 2018

 

Previous Minutes

MINUTES: Assets and Infrastructure - 14 May 2018

Committee Reports

ASS022-18        Tender for Refurbishment of Olds Park Amenities Building - Infrastructure Plus Funds

(Report by Manager Project Delivery)......................................................................... 2

ASS023-18        Tender for Construction of Stormwater Drainage Infrastructure - Collateralized Debt Obligation (CDO) Recovered Funds

(Report by Manager Project Delivery)......................................................................... 6

ASS024-18        Tender for Construction of Peakhurst Amenities Building - Stronger Communities Fund

(Report by Manager Project Delivery)....................................................................... 10

ASS025-18        Pedestrian Crossings Review within Georges River Council

(Report by Coordinator Traffic & Transport)............................................................ 15

ASS026-18        Tender for Refurbishment of Amenities and Construction of Adult Change Facility at Carss Park - Stronger Communities Fund and Disability Inclusion Action Plan Implementation Funding

(Report by Manager Project Delivery)....................................................................... 20

ASS027-18        Tender for Construction of New Amenities at Riverwood Park - Stronger Communities Fund

(Report by Manager Project Delivery)....................................................................... 24

ASS028-18        Georges River Traffic Advisory Commitee Meeting - 5 June 2018

(Report by Coordinator Traffic & Transport)............................................................ 28

ASS029-18        Tender for provision of an Overland Flow Risk Management Study and Plan for Hurstville, Mortdale and Peakhurst Wards (formerly Hurtsville LGA) - NSW OEH Grant funded project under the Floodplain Management Program

(Report by Design Engineer)..................................................................................... 35   

 


Georges River Council – Assets and Infrastructure Standing Committee Meeting -  Tuesday, 12 June 2018           Page 2

Committee Reports

Item:                   ASS022-18        Tender for Refurbishment of Olds Park Amenities Building - Infrastructure Plus Funds 

Author:              Manager Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

 

(a)     That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T17/029 Tender for Refurbishment of Olds Park Amenities Building as outlined in the report.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

 

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Tender for Refurbishment of Olds Park Amenities Building; and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.

2.      This report explains the background for Council to determine if it wishes to enter into a contract with the entity recommended as the Principal Contractor.  The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

 

3.      As part of the 2017-2018 budget, $480,000 was allocated from the Infrastructure Plus Buildings Program to undertake refurbishment works at the Olds Park Amenities Building.

4.      The purpose of the refurbishment is to upgrade the existing change room facilities, as well as adding storage to the building for all stakeholders and sporting associations.  Storage and facilities are also being added to the existing foot print for the Council grounds staff who are now housed at the site.  A plan of the site is outlined as follows:

 

5.      Council Officers prepared a Request for Tender for Refurbishment of Olds Park Amenities Building.

 

6.      The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing. 

 

7.      Tender documentation included:

a.      RFT T17/029 - Tender for Refurbishment of Olds Park Amenities Building.

b.      General Conditions of Contract Incorporating AS 4000-1997 (as amended).

c.       Technical Specifications and Drawings.

 

8.      The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender. The essential criteria and mandatory criteria was determined as follows:

 

Essential Criteria

·      Best value for money

Ø  Lump Sum price and trades break-up prices;

Ø  Schedule of hourly rates.

 

·      Financial standing and position of the Tenderer.

 

·      Demonstrated capacity and technical ability to carry out the works under the Contract:

Ø       Specific experience and expertise in design and construct contracts;

Ø  Company profile; current commitments for main and sub-contractors;

Ø  Proven capacity to meet deadline; and

Ø  Plant and equipment available to complete the works.

 

·      Demonstrated managerial and technical capability, qualifications, experience:

Ø  Quality experience and  quality references of the Tenderer;

Ø  Nominated site personnel CVs and previous work history; and

Ø  Nominated sub-contractors CVs and previous work history with the Tenderer.

 

·     Capacity to achieve the program:

Ø  Program shows critical paths and detailed tasks required to achieve deliverables for the project; and

Ø  Sequencing of the works.

 

·     The proposed methodology:

Ø  Gantt chart provided.

Ø  Storage of materials and disposal of waste (including potential asbestos).

Ø  Appropriate systems and procedures to apply with all applicable WHS and environmental obligations.

 

·     Demonstrated capacity to fulfil the WHS and environmental requirements including insurances.

         

Mandatory Criteria

·     Insurances:

Ø  Public Liability min. $20M

Ø  Workers Compensation

Ø  Comprehensive Vehicle(s) Insurance.

 

·     Compliance with quality assurance standards and systems of quality assurance.

 

·     Degree of compliance with Work Health & Safety requirements.

 

·     Conformity and compliance of the Tenderer’s submission with the RFT.

 

9.    T17/029 Tender for Refurbishment of Olds Park Amenities Building was advertised in the Sydney Morning Herald and Tenderlink on 10, 11 and 14 April 2018.

 

10.  The tender closed at 10am Tuesday 15 May 2018 in the presence of the Tender Opening Committee. Five submissions were received via Tenderlink from the following companies:

a.    CivilBuilt Pty Ltd

b.    Cooper Commercial Constructions Pty Ltd

c.    Jag Building & Bricklaying Pty Ltd

d.    Matrix Group Co Pty Ltd

e.    Sullivans Construction

 

No late submissions were received.

11.  The Tender Evaluation Committee individually assessed the submission, and met on 24 May 2018 to review the submissions and seek any clarifications.  Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

 

12.  The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money. 

 

13.  The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential attachment to this report.

 

 

 

 

Financial Implications

 

14.  Within budget allocation - $480,000 has been allocated as part of the 2017-2018 Infrastructure Plus Buildings Budget.  Unspent funds from the 2017-2018 Budget will be carried over into the 2018-2019 Budget.

 

Community Engagement

 

15.  Community engagement will be conducted via a letterbox drop to affected residents upon appointment of a Contractor.  All affected park user groups will be notified prior to construction.

 

File Reference

T17/029

 

 

 

ATTACHMENTS

Attachment 1

Tender Recommendation for Construction Works WITH scoring and weighting of non-price criteria (Confidential)

Attachment 2

Confidential Attachment A - T17/029 - Tender for Refurbishment of Olds Park Amenities Building - Tender Assessment Summary (Confidential)

 


Georges River Council – Assets and Infrastructure Standing Committee Meeting -  Tuesday, 12 June 2018           Page 6

Item:                   ASS023-18        Tender for Construction of Stormwater Drainage Infrastructure - Collateralized Debt Obligation (CDO) Recovered Funds 

Author:              Manager Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

 

(a)     That under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T18/019 Tender for Construction of Stormwater Drainage Infrastructure as outlined in the report.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

 

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Tender for Construction of Stormwater Drainage Infrastructure and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor.  The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

 

3.      As part of the 2017-2018 Budget, funds were allocated to stormwater drainage projects as part of the Collateralized Debt Obligation (CDO) recovered funds. A number of key drainage projects were nominated to be undertaken as part of this programme.

 

4.      Stormwater Drainage Infrastructure projects include:

a)      Construction of a 375mm stormwater drainage line between 122-132 Hillcrest Avenue, Hurstville Grove.

b)      Construction of a Swale & a Surcharge Grate at the corner of Jinna Avenue and Pamela Avenue, Peakhurst Heights.

c)      Construction of a 750 mm stormwater drainage pipe line at Merriman Reserve “The Green”, Kyle Bay.

d)      Construction of a 375 mm stormwater drainage line at the corner of Erang Street and Gooroa Street, Carss Park.

e)      Construction of 525 mm and 750 mm stormwater drainage lines along Kyle Parade between Loch Maree Crescent and Terry Street.

 

5.      Council Officers prepared a Request for Tender for Construction for Stormwater Drainage Infrastructure.

 

6.      The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing. 

 

7.      Tender documentation included:

a.      RFT T18/019 - Tender for Construction of Stormwater Drainage Infrastructure

b.      General Conditions of Contract Incorporating AS 4000-1997 (as amended)

c.       Returnable Schedule

d.      Technical Specifications

 

8.      The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

 

Essential Criteria

·        Best value for money

a)      Price and trades break-up in accordance with the provided Schedule of Prices;

b)      Schedule of hourly rates.

·        Demonstrated capacity and technical ability to carry out the works under the Contract:

a)      Specific experience and expertise in similar works;

b)      Company profile; current commitments for main and sub-contractors;

c)      Proven capacity to meet deadline; and

d)      Plant and equipment available to complete the works.

·        Demonstrated managerial and technical capability, qualifications, experience:

a)      Current Licenses

b)      Nominated site personnel CVs and previous work history; and

c)      Nominated sub-contractors CVs and previous work history with the Tenderer.

·        Capacity to achieve the program:

a)      Program shows critical paths and detailed tasks required to achieve deliverables for the project; and

b)      Sequencing of the works.

·        The proposed methodology:

a)      Traffic and pedestrian management plan.

b)      Storage of materials.

c)      Demonstrated capacity to fulfil the WHS and Environmental including insurances.

 

Mandatory Criteria:

·        Insurances:

a)      Public Liability min. $20M

b)      Workers Compensation

c)      Comprehensive Vehicle(s) Insurance.

·        Compliance with quality assurance standards and systems of quality assurance.

·        Degree of compliance with Work Health & Safety requirements.

·        Conformity and compliance of the Tenderer’s submission with the RFT.

 

9.      T18/019 Tender for Construction of Stormwater Drainage Infrastructure was advertised in the Sydney Morning Herald and Tenderlink on 10, 11 and 14 April 2018.

 

10.    The tender closed at 10am Tuesday 8 May 2018 in the presence of the Tender Opening Committee. Nine submissions were received via Tenderlink from the following companies:

 

a.      All Civil Solutions Group Pty Ltd

b.      Ally Property Services Pty Ltd

c.       Athassel Civil Pty Ltd

d.      Citywide Civil Engineering (NSW) Pty Ltd

e.      Josa Holdings Group Pty Ltd

f.       KK Consultants Pty Ltd trading as KK Civil Engineering

g.      MMA Civil

h.      State Civil Pty Ltd

i.        Tobco

 

No late submissions were received.

11.    The Tender Evaluation Committee individually assessed the submission, and met on 21 May 2018 to review the submissions and seek any clarifications.  Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

 

12.    The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money. 

 

13.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential attachment to this report.

 

Financial Implications

 

14.    Within budget allocation – funds were allocated from the Collateralized Debt Obligation (CDO) recovered funds as part of the 2017-2018 Budget.  Unspent funds from the 2017-2018 Budget will be carried over into the 2018-2019 Budget.

 

Community Engagement

 

15.    Community engagement will be conducted including letterbox drops to affected residents once works are awarded.

 

File Reference

T18/019

 

 

 

ATTACHMENTS

Attachment 1

Conf Attachment - T18/019 - Confidential Recommendation (Confidential)

Attachment 2

Confidential Attachment A - T18/019 - Tender for Construction of Stormwater Drainage Infrastructure - Tender Assessment Summary (Confidential)

Attachment 3

Confidential Attachment B - T18/019 - Tender for Construction of Stormwater Drainage Infrastructure - Detailed Tender Assessment (Confidential)

 


Georges River Council – Assets and Infrastructure Standing Committee Meeting -  Tuesday, 12 June 2018           Page 9

Item:                   ASS024-18        Tender for Construction of Peakhurst Amenities Building - Stronger Communities Fund 

Author:              Manager Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

 

(a)     That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T17/031 Tender for Construction of Peakhurst Park Amenities Building as outlined in the report.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

 

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Tender for Construction of Peakhurst Park Amenities Building and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint the Principal Contractor to carry out the proposed contract works.

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor.  The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

 

3.      Georges River Council has allocated more than $9 million in funding to a number of community-orientated projects and initiatives, in an effort to improve local infrastructure and community services throughout the local government area as part of the Stronger Communities Fund.  $800,000 was allocated for the amenities buildings at Peakhurst Park.

4.      Following the allocation of the funds in 2016, extensive consultation has been undertaken with all sporting codes and clubs to develop a number of standard sports amenities buildings for the local government area.  The new building will incorporate all sporting guidelines and design principles to ensure compliance with relevant sporting bodies and ensure that the buildings meet the growing needs of each Association and Club.

 

5.      The new sports amenities buildings at Peakhurst Park will include:

·        Public amenities comprising:

o   One urinal

One male toilet

One ambulant male toilet

One ambulant female toilet

Two female toilets

One unisex accessible toilet with baby change table

 

·        Two (2) Home and Away gender neutral changerooms (comprising in each changeroom):

Two shower cubicles

Two toilets

Bench seating

Marine grade carpet in change areas

 

·        Referees changeroom with toilet and shower

·        Medical room with toilet

·        Canteen

·        Storage

 

The configuration of the Peakhurst Park Amenities Building has incorporated all design elements consistent with Football NSW Guidelines and has factored in the conversion of Field 5 into a synthetic ground.

 

6.      A plan indicating the location of the new building and floorplan is outlined below:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

7.      Council Officers prepared a Request for Tender for Construction of Peakhurst Park Amenities Building.

 

8.      The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing. 

 

9.      Tender documentation included:

a.      RFT T17/031 - Tender for Construction of Peakhurst Park Amenities Building

b.      General Conditions of Contract Incorporating AS 4000-1997 (as amended)

c.       Technical Specifications and Drawings

 

10.    The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

 

Essential Criteria

·          Best value for money

Ø  Lump Sum price and trades break-up prices;

Ø  Schedule of hourly rates.

 

·        Demonstrated capacity and technical ability to carry out the works under the Contract:

Ø Specific experience and expertise in design and construct contracts;

Ø Company profile; current commitments for main and sub-contractors;

Ø Proven capacity to meet deadline; and

Ø Plant and equipment available to complete the works.

 

·          Demonstrated managerial and technical capability, qualifications, experience:

Ø  Quality experience and  quality references of the Tenderer;

Ø  Nominated site personnel CVs and previous work history; and

Ø  Nominated sub-contractors CVs and previous work history with the Tenderer.

 

·          Capacity to achieve the program:

Ø  Program shows critical paths and detailed tasks required to achieve deliverables for the project; and

Ø  Sequencing of the works.

 

·          The proposed methodology:

Ø  Traffic and  pedestrian  management plan; and

Ø  Storage of materials.

 

·        Demonstrated capacity to fulfil the WHS and environmental requirements including insurances.

·        Financial standing and position of the Tenderer.

         

Mandatory Criteria

·        Insurances:

Ø  Public Liability min. $20M

Ø  Workers Compensation

Ø  Comprehensive Vehicle(s) Insurance.

 

·        Compliance with quality assurance standards and systems of quality assurance.

 

·        Degree of compliance with Work Health & Safety requirements.

 

·        Conformity and compliance of the Tenderer’s submission with the RFT. 

 

11.    T17/031 Tender for Construction of Peakhurst Park Amenities Building was advertised in the Sydney Morning Herald and Tenderlink on 10, 11 and 14 April 2018.

 

12.    The tender closed at 10am Thursday 17 May 2018 in the presence of the Tender Opening Committee.  Six (6) submissions were received via Tenderlink from the following companies:

a.      Camporeale Holdings Pty Ltd

b.      Cooper Consulting and Constructions Services Pty Ltd

c.       Holder Construction Pty Ltd

d.      Matrix Group Co Pty Ltd

e.      Platinum Construction Australia Pty Ltd

f.       Sullivans Constructions Pty Ltd

 

No late submissions were received.

 

13.    The Tender Evaluation Committee individually assessed the submission, and met on 23 May 2018 to review the submissions and seek any clarifications. Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

 

14.    The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money. 

 

15.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential attachment to this report.

 

Financial Implications

 

16.    $800,000 has been allocated from the Stronger Communities Fund and additional non-budgeted funds of $300,000 are sought from the Asset Management Reserve Investment that has a forecast balance of $8,551,211.11 at 30 June 2018.  Unspent funds from the 2017-2018 Budget will be carried over into the 2018-2019 Budget.

 

Community Engagement

 

17.    Community engagement will be conducted via a letterbox drop to affected residents and sporting clubs.

 

File Reference

 

T17/031

 

 

 

ATTACHMENTS

Attachment 1

Confidential Attachment - T17/031 – Tender for Construction of Peakhurst Park Amenities Building (Confidential)

Attachment 2

Confidential Attachment A - T17/031 - Tender for Construction of Peakhurst Park Amenities Building  - Tender Assessment Summary (Confidential)

 


Georges River Council – Assets and Infrastructure Standing Committee Meeting -  Tuesday, 12 June 2018           Page 14

Item:                   ASS025-18        Pedestrian Crossings Review within Georges River Council  

Author:              Coordinator Traffic & Transport

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the report be received and noted.

 

 

Executive Summary

 

1.      Outcome of the investigation into pedestrian crossings in the Georges River Council LGA.

 

Background

 

2.      At the Assets and Infrastructure Committee meeting of 13 November 2017, the Committee approved a recommendation to remove the pedestrian crossing in Tooronga Terrace, Beverly Hills.

 

3.      Legal advice was sought from Local Government NSW and Council’s insurers, Statewide Mutual/Jardine Lloyd Thompson relating to the potential liability of Georges River Council as an organisation, as well as the potential personal liability of Councillors should a claim arise against Council, in relation to the Tooronga Terrace pedestrian crossing in circumstances where Council has declined to remove the crossing in the face of expert advice that the crossing is not safe.

 

4.      The insurer’s advice has confirmed that Council’s insurer would be likely to decline indemnity in the event of a damages claim made in circumstances where Council was aware of the likely risk of harm at the crossing and had refused to remove the crossing.

 

5.      The legal advice has confirmed that it is incumbent upon Council, including individual Councillors, to act in accordance with available expert advice regarding the applicable regulations and safety concerns in this matter. This meant making a decision to remove the crossing in Tooronga Terrace. Failure to do so may, in the event of an accident at the crossing, could lead to Council as an organisation and Councillors individually, being personally liable to pay damages and legal costs in the event of a claim by an individual alleging loss or damage as a result of the defective crossing.

 

6.      At the meeting of 27 November 2017, Council resolved the following in part (ASS01-17) in regard to the pedestrian crossings in the Georges River Council area:

 

“….d) That Council carries out an assessment of all four lane pedestrian crossings in the LGA to determine compliance or otherwise with current Australian Road Rules and RMS Traffic Guidelines.”

 

7.      As a result of the Council’s recommendation, the traffic section has conducted an assessment of all crossings in the LGA and an attachment is provided to this report detailing their locations and compliance with current standards.

 

8.      In summary, there are 124 marked pedestrian crossings in the LGA and there are 11 locations that, if they had been constructed in 2018, would be non-compliant with current RMS Guidelines.  These locations are being investigated with designs underway to ensure that they can become compliant with current standards and will be presented at future Local Traffic Committee meetings for adoption.  The non-compliant locations are detailed in the following table:

 

SUBURB

LOCATION

SCHOOL ZONE

RAISED

ACTION TAKEN

CARLTON

Colvin Avenue

No

No

Design underway for concrete island

HURSTVILLE

Dora Street at MacMahon Street

No

Yes

Design underway for concrete island

Park Road

Yes

Yes

Being investigated for best solution

The Avenue

Yes

Yes

Being investigated for best solution

KOGARAH

Derby Street at Railway Parade

No

No

Design underway for concrete island

MORTDALE

Cook Street at Morts Road

No

Yes

Design underway for concrete island

NARWEE

Bryant Street at Broad Arrow Road

No

Yes

Design underway for concrete island

PEAKHURST HEIGHTS

Monterra Avenue at Pindari Road

Yes

No

Being investigated for best solution

Pindari Road at Isaac Street

Yes

No

Being investigated for best solution

RIVERWOOD

Morotai Avenue at Belmore Road

No

Yes

Design underway for concrete island

Erskine Street at Thurlow Street

Yes

Yes

Design underway for kerb adjustment

 

Financial Implications

 

9.      No budget impact for this report. Once a detailed design has been completed for each location, a schedule of works will be undertaken with the funds to be allocated from the Capital Works Program. It is estimated that each of the locations will cost between $6,000 and $50,000 depending on the final design required to comply with current RMS requirements. There will also be a loss of on-street parking as a result of the changes required in each location but the extent of the parking loss is unknown until the designs are completed.

 

File Reference

D18/100273

 

 

 

ATTACHMENTS

Attachment 1

Pedestrian Crossing Review

 


Georges River Council - Assets and Infrastructure Standing Committee Meeting - Tuesday, 12 June 2018

ASS025-18             Pedestrian Crossings Review within Georges River Council

[Appendix 1]          Pedestrian Crossing Review

 

 

Page 16

 


 


 


Georges River Council – Assets and Infrastructure Standing Committee Meeting -  Tuesday, 12 June 2018           Page 19

Item:                   ASS026-18        Tender for Refurbishment of Amenities and Construction of Adult Change Facility at Carss Park - Stronger Communities Fund and Disability Inclusion Action Plan Implementation Funding 

Author:              Manager Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

 

(a)     That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T17/034 Tender for Refurbishment of Amenities and Construction of Adult Change Facility at Carss Park as outlined in the report.

 

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

 

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

 

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Tender for Refurbishment of Amenities and Construction of Adult Change Facility at Carss Park and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.

 

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

 

3.      Georges River Council has allocated more than $9 million in funding to a number of community-orientated projects and initiatives, in an effort to improve local infrastructure and community services throughout the local government area as part of the Stronger Communities Fund. $350,000 was allocated for the refurbishment of the Carss Park Amenities building located near the children’s playground at Carss Park.

 

4.      The refurbished amenities building will include:

·        Reconfiguration of amenities with access via the playground side of the building.

·        One urinal.

·        Six male toilets.

·        Eight female toilets.

·        Installation of baby change tables in male and female amenities.

·        Bench seating in both male and female toilets.

 

The refurbishment of the building also includes the rendering of the outside of the building.

 

5.      In accordance with the Georges River Council Disability Inclusion Action Plan 2017-2021, it was noted that Council would “ensure people with disability are able to find accessible public toilets in the community”. Carss Park was identified as a location for the first Georges River Council Adult Change Facility due to the ease of access for the site and inclusive open space and recreation features. In the 2017-2018 Budget, Council allocated $400,000 for Disability Inclusion Action Plan implementation.

 

6.      The adult change facility will be located at the existing accessible toilet behind the Café.  Refurbishment works will be undertaken including the loss of the neighbouring three female toilets (with ample toilets provided in the newly refurbished upper amenities block Refurbishment of the existing public toilets behind the Café to include (loss of three female toilets).  Works will include;

·        Demolishing existing accessible toilet.

·        Building new adult change facility that includes:

o   Shower

o   Adult change table

o   Adult hoist

·        Installation of a ceramic painted tiled mural

 

7.      The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing. 

 

8.      Tender documentation included:

a.      RFT T17/034 – Tender for Refurbishment of Amenities and Construction of Adult Change Facility at Carss Park.

b.      Scope of Works.

c.       General Conditions of Contract Incorporating AS 4000-1997 (as amended).

d.      Technical Specifications and Drawings.

 

9.      The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

 

Essential Criteria

·        Best value for money

Ø Lump Sum price and trades break-up prices;

Ø Schedule of hourly rates.

 

·        Demonstrated capacity and technical ability to carry out the works under the Contract:

Ø Specific experience and expertise in design and construct contracts;

Ø Company profile; current commitments for main and sub-contractors;

Ø Proven capacity to meet deadline; and

Ø Plant and equipment available to complete the works.

 

·        Demonstrated managerial and technical capability, qualifications, experience:

Ø Quality experience and  quality references of the Tenderer;

Ø Nominated site personnel CVs and previous work history; and

Ø Nominated sub-contractors CVs and previous work history with the Tenderer.

 

·        Capacity to achieve the program:

Ø Program shows critical paths and detailed tasks required to achieve deliverables for the project; and

Ø Sequencing of the works.

 

·        The proposed methodology:

Ø Gantt chart provided.

Ø Storage of materials and disposal of waste (including potential asbestos).

Ø Appropriate systems and procedures to apply with all applicable WHS and environmental obligations.

 

·        Demonstrated capacity to fulfil the WHS and environmental requirements including insurances.

 

·        Financial standing and position of the Tenderer.

         

Mandatory Criteria

·        Insurances:

Ø Public Liability min. $20M.

Ø Workers Compensation.

Ø Comprehensive Vehicle(s) Insurance.

 

·        Compliance with quality assurance standards and systems of quality assurance.

 

·        Degree of compliance with Work Health & Safety requirements.

 

·        Conformity and compliance of the Tenderer’s submission with the RFT. 

 

10.    T17/034 – Tender for Refurbishment of Amenities and Construction of Adult Change Facility at Carss Park was advertised in the Sydney Morning Herald and Tenderlink on 24, 25 and 28 April 2018.

 

11.    The tender closed at 10am Tuesday 22 May 2018 in the presence of the Tender Opening Committee.  Three (3) submissions were received via Tenderlink from the following companies:

a.      Camporeale Holdings Pty Ltd

b.      Spik Services Pty Ltd

c.       Sullivans Construction (Aust) Pty Ltd

 

No late submissions were received.

12.    The Tender Evaluation Committee individually assessed the submission, and met on 24 May 2018 to review the submissions and seek any clarifications. Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

 

13.    The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money. 

 

14.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential attachment to this report.

 

Financial Implications

 

15.    Within budget allocation - $350,000 allocated from the Stronger Communities Fund plus the allocation of $100,000 from the Disability Inclusion Action Plan Implementation Fund.

 

Community Engagement

 

16.    Community engagement will be conducted including notification signage and temporary amenities during construction period.

 

File Reference

T17/034

 

 

ATTACHMENTS

Attachment 1

Confidential Attachment - T17/034 - Tender Recommendation for Construction Works WITH scoring and weighting of non-price criteria (Confidential)

Attachment 2

Confidential Attachment A - T17/034 – Tender for Refurbishment of Amenities and Construction of Adult Change Facility at Carss Park - Tender Assessment Summary (Confidential)

 


Georges River Council – Assets and Infrastructure Standing Committee Meeting -  Tuesday, 12 June 2018           Page 23

Item:                   ASS027-18        Tender for Construction of New Amenities at Riverwood Park - Stronger Communities Fund 

Author:              Manager Project Delivery

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

 

(a)     That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended for T18/027 Tender for Construction of New Amenities Building at Riverwood Park as outlined in the report.

 

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

 

(c)     That Council inform the unsuccessful Tenderers of the resolution.

 

 

Executive Summary

 

1.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the Tender for Construction of New Amenities Building at Riverwood Park and to seek resolution from Council on entering into a Contract with a successful Tenderer to appoint as the Principal Contractor to carry out the proposed contract works.

 

2.      This report explains the background for Council to decide if it wishes to enter into a contract with the entity recommended as the Principal Contractor. The report details the tender process supporting the recommendation for Council’s consideration, with the confidential matters being contained within the confidential attachments.

 

Background

 

3.      Georges River Council has allocated more than $9 million in funding to a number of community-orientated projects and initiatives, in an effort to improve local infrastructure and community services throughout the local government area as part of the Stronger Communities Fund.  $800,000 was allocated for a new amenities building at Riverwood Park that would be divided into 2 stages. 

4.      Stage 1 of the construction of the new amenities at Riverwood Park includes the following:

a.      One urinal

b.      One male toilet

c.       One ambulant male toilet

d.      One ambulant female toilet

e.      Two female toilets

f.       One unisex accessible toilet with baby change table

g.      One 4.6m x 5.5m community store room

 

A map of the location of the new building is outlined below:

 

 

5.      Stage 2 of the works will include the demolition of the existing amenities and construction of a sports amenities building.  Stage 2 will be a separate tender following the completion of Stage 1 of the works.

 

6.      Council Officers prepared a Request for Tender for Construction of New Amenities Building at Riverwood Park.

 

7.      The Director Assets and Infrastructure appointed a Tender Evaluation Committee for the Tender prior to advertising, and all tender documentation was reviewed by the Manager Project Delivery prior to issuing. 

 

8.      Tender documentation included:

a.      RFT T18/027– Tender for Construction of New Amenities Building at Riverwood Park.

b.      General Conditions of Contract Incorporating AS 4000-1997 (as amended).

c.       Technical Specifications and Drawings.

 

9.      The Tender Evaluation Committee determined the Tender Evaluation Criteria prior to advertising of the tender.  The essential criteria and mandatory criteria was determined as follows:

 

Essential Criteria

·        Best value for money

Ø  Lump Sum price and trades break-up prices.

Ø  Schedule of hourly rates.

Ø  Financial standing and position of the Tenderer.

 

·        Demonstrated capacity and technical ability to carry out the works under the Contract:

Ø  Specific experience and expertise in design and construct contracts;

Ø  Company profile; current commitments for main and sub-contractors;

Ø  Proven capacity to meet deadline; and

Ø  Plant and equipment available to complete the works.

 

·        Demonstrated managerial and technical capability, qualifications, experience:

Ø  Quality experience and  quality references of the Tenderer;

Ø  Nominated site personnel CVs and previous work history; and

Ø  Nominated sub-contractors CVs and previous work history with the Tenderer.

 

·        Capacity to achieve the program:

Ø  Program shows critical paths and detailed tasks required to achieve deliverables for the project; and

Ø  Sequencing of the works.

 

·        The proposed methodology:

Ø  Gantt chart provided

Ø  Storage of materials and disposal of waste (including potential asbestos)

Ø  Appropriate systems and procedures to apply with all applicable WHS and environmental obligations.

 

·        Demonstrated capacity to fulfil the WHS and environmental requirements including insurances.

         

Mandatory Criteria

·        Insurances:

Ø  Public Liability min. $20M.

Ø  Workers Compensation.

Ø  Comprehensive Vehicle(s) Insurance.

 

·        Compliance with quality assurance standards and systems of quality assurance.

 

·        Degree of compliance with Work Health & Safety requirements.

 

·        Conformity and compliance of the Tenderer’s submission with the RFT.

 

10.    T18/027 Tender for Construction of New Amenities Building at Riverwood Park was advertised in the Sydney Morning Herald and Tenderlink on 24, 25 and 28 April 2018.

 

11.    The tender closed at 10am Tuesday 22 May 2018 in the presence of the Tender Opening Committee.  Four (4) submissions were received via Tenderlink from the following companies:

a.      Camporeale Holdings Pty Ltd

b.      Cooper Consulting and Constructions Services Pty Ltd

c.       Holder Construction Pty Ltd

d.      Jag Building and Bricklaying Pty Ltd

e.      Makka Constructions Pty Ltd

 

No late submissions were received.

12.    The Tender Evaluation Committee individually assessed the submission, and met on 24 May 2018 to review the submissions and seek any clarifications.  Details of the Tender Evaluation Committee and these meetings are provided in the confidential attachment.

 

13.   The Tender Evaluation Committee completed the tender assessments and the evaluation process and identified a tender that represents best value for money. 

 

14.    The Tender Evaluation Committee recommends that under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accepts the tender identified as the preferred Contractor as outlined in the confidential attachment to this report.

 

Financial Implications

 

15.    Within budget allocation - $800,000 allocated from the Stronger Communities Fund.

 

Community Engagement

 

16.    Community engagement will be conducted including notification signage and temporary amenities during construction period.

 

File Reference

T18/027

 

 

 

ATTACHMENTS

Attachment 1

Confidential Attachment - T18/027 - Tender for Construction of New Amenities at Riverwood Park (Confidential)

Attachment 2

Confidential Attachment A - T18/027 - Tender for Construction of New Amenities Building at Riverwood Park - Tender Assessment Summary (Confidential)

 


Georges River Council – Assets and Infrastructure Standing Committee Meeting -  Tuesday, 12 June 2018           Page 27

Item:                   ASS028-18        Georges River Traffic Advisory Commitee Meeting - 5 June 2018 

Author:              Traffic Engineer

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 5 June 2018 be adopted by Council.

 

 

Executive Summary

 

1.      The Minutes of the Georges River Traffic Advisory Committee Meeting held on 5 June 2018 are submitted to the Assets and Infrastructure Committee for consideration and to Council for adoption.

 

Background

 

2.      The Traffic Advisory Committee Meeting of 5 June 2018 was held at Hurstville Civic Centre commencing at 10.00am.

 

Financial Implications

 

3.      Budget allocation

 

a.   RMS Traffic Facilities Grant       $384,080

b.   LATM Projects                               $40,000

 

4.      Balance to date

 

a.   RMS Traffic Facilities Grant       $100,000

b.   LATM Projects                               $3,692

 

5.      Estimated cost of works recommended by the Traffic Advisory Committee Meeting of 1 May is $23,150.  Dissection: $13,150 to be allocated from the RMS Traffic Facilities Grant and $10,000 to be allocated from the 2018/19 Capital Works Budget for the Colvin Street kerb extension at the pedestrian crossing.

 

File Reference

D18/116341

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Traffic Committee 05 June 2018

 


Georges River Council - Assets and Infrastructure Standing Committee Meeting - Tuesday, 12 June 2018

ASS028-18             Georges River Traffic Advisory Commitee Meeting - 5 June 2018

[Appendix 1]          Minutes - Traffic Committee 05 June 2018

 

 

Page 28

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Georges River Council – Assets and Infrastructure Standing Committee Meeting -  Tuesday, 12 June 2018           Page 34

Item:                   ASS029-18        Tender for provision of an Overland Flow Risk Management Study and Plan for Hurstville, Mortdale and Peakhurst Wards (formerly Hurtsville LGA) - NSW OEH Grant funded project under the Floodplain Management Program  

Author:              Design Engineer

Directorate:      Assets and Infrastructure

Matter Type:     Committee Reports

 

 

 

Recommendation:

 

(a) That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender that is recommended as the most advantageous tender for Contract Number T17/049, ‘Provision of an Overland Flow Risk Management Study and Plan for Hurstville, Mortdale and Peakhurst Wards (formerly Hurstville LGA)’ subject to satisfactory outcome of the financial assessment.

 

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractor on behalf of Council.

 

(c)  That Council inform the unsuccessful Tenderers of the resolution.

 

 

 

Executive Summary

 

1.      The preparation and implementation of Floodplain Risk Management Studies and Plans are required to be undertaken by Councils to meet their obligations with respect to the NSW Flood Prone Land Policy.

 

The main objective of the Flood Prone Land Policy is to reduce the impact of flooding and flood liability on owners and occupiers of flood-prone property and reduce public and private losses. The policy recognises the benefits of use, occupation and development of flood-prone land.

 

2.      The purpose of this report is to advise Council of the results of the tender process completed in accordance with Part 3, Division 1, Section 55 and Section 377 of the Local Government Act 1993, for the appointment of the preferred tenderer and to seek a resolution from Council to enter into a contract with this consultant to prepare an Overland Flow Risk Management Study and Plan.

 

3.      This report explains the background for Council to decide if it wishes to enter into a contract with the preferred Tenderer. The report also details the tender process (criteria, weightings, and evaluation) supporting the recommendation for Council’s consideration, with the confidential matters being within the Confidential Attachments.

 

Background

 

4.      At the Council Meeting of the 6 June 2016, Georges River Council formally endorsed the draft Overland Flow Flood Study of the former Hurstville Local Government Area.

 

5.      The preparation of a Risk Management Study and Plan are identified as the next steps in the Floodplain Risk Management process in the NSW Floodplain development manual (NSW Government 2005).

 

6.      The Risk Management Study will provide a better understanding of the:

·   variation in flood behaviour, flood function, flood hazard and flood risk in the study area

·   impacts and costs for a range of flood events or risks on the existing and future community

·   impacts of changes in development and climate on flood risk

·   emergency response situation and limitations

·   effectiveness of current management measures

·   identification of management options including structural and non-structural measures  

 

The study allows for informed decision making for investing in the floodplain; managing flood risk through prevention, preparedness, response and recovery activities; pricing insurance, and informing and educating the community on flood risk and response to floods.

 

7.      The floodplain risk management plan will document and convey the decisions on the management of flood risk into the future. Drawing on the investigations undertaken as part of the floodplain risk management study, the plan will outline a range of measures to manage existing, future and residual flood risk effectively and efficiently. This will include a prioritised implementation strategy, what measures are proposed and how they will be implemented.

 

8.      The budget to prepare the Risk Management Study and Plan is $160,000. This includes joint funding at a ratio of 2:1 by the NSW Government Office of Environment and Heritage through a grant of $106,667 under their Floodplain Management Program. Council will contribute $53,333.       

 

9.      Council advertised a Request for Tenders on Tuesday April 3rd 2018 with a view to appoint a suitably qualified flood consultancy under the proposed Contract Number T17/049.

 

10.    This report provides the information on the tendering process undertaken, the evaluation criteria, the tender evaluation process and the outcome.

 

Tender Process

 

The tasks undertaken as part of the tendering process are as follows:

 

11.    Tender Documents prepared and reviewed in-house, a Tender Evaluation Plan (TEP) was prepared, and a Tender Evaluation Committee (TEC) was appointed prior to calling/advertising of the Tender.

 

12.    Tender T17/049 – Provision of an Overland Flow Risk Management Study and Plan was advertised on Tuesday April 3rd 2018 on the Council’s public website, Tenderlink and Sydney Morning Herald via open tendering method in accordance with clause 167 of the Local Government (General) Regulation 2005.

 

13.    The tender, advertised for a period of 28 days, closed on 2nd May 2018 at 10am.

Council’s Tender Opening Committee opened the Tender Boxes. There were no clarifications sought during the tender period.

 

14.    The tender is based is on Contract Sum and a Schedule of Rates.

 

15.    The Returnable Schedules established as part of the tender are as follows:

 

Tender Schedule  1  -  Pricing   

Tender Schedule  2  -  Conflict of Interest  

Tender Schedule  3  -  Tenderer's structure, financial capabilities and other details

Tender Schedule  4  -  Tenderer's experience and current workload   

Tender Schedule  5  -  Tenderer's key personnel        

Tender Schedule  6  -  Insurance       

Tender Schedule 7 - Demonstrated understanding of the key issues in delivering the   Tendered Activities

Tender Schedule   8 - Project Plans

Tender Schedule   9 - Miscellaneous Contract Particulars 

Tender Schedule 10 - Program 

Tender Schedule 14 - Quality Management Information     

Tender Schedule 15 - WHS Management Information        

Tender Schedule 16 - Environmental Management Information

Tender Schedule 18 - Financial Assessment Information

 

Note:  The following standard Tender schedules were identified as not being required to be submitted in the RFT and therefore were not assessed.

 

Tender Schedule 11 - Provisional Allowances

Tender Schedule 12 - Nominated Alternative Tenders

Tender Schedule 13 - Optional Additional Work

Tender Schedule 17 - Aboriginal Participation Information

Tender Schedule 19 - Weighted Non-Price Criteria Information – Not used

 

16.    The TEC signed the Conflicts of Interest Declarations having been made aware of the identities of the Tenderers. The TEC then proceeded to assess and evaluate the three tenders received from the following entities;

 

·        BG & E Pty Limited

·        SMEC Australia Pty Limited

·        WMA Water Pty Ltd

 

17.    The TEC completed the tender assessments and the evaluation process in accordance with the requirements set out in the TEP and identified a tender that best represents value for money, therefore the most advantageous tender. The TEC also recommends the Consultants be appointed under the proposed Contract Number T17/049.

 

18.    As the Office of Environment and Heritage (OEH) is partially funding the Risk Management Study and Plan it is necessary to get their agreement to engage a consultant. Upon determination of Council’s preferred tenderer, the three tender submissions were forwarded to our project officer from OEH. Written confirmation has been received that OEH endorse the preferred tenderer the TEC has nominated.

 

19.    The TEC recommends that, under Section 178 (1) (a) of the Local Government   (General) Regulation 2005, Council accepts the tender identified as the most advantageous tender as outlined in the confidential attachments to this report.

 

 

 

Financial Capacity

 

20.    The TEC will undertake a financial assessment of the recommended Tenderer to confirm its assessment of the financial capacity and the ability of the Tenderer to fulfil the obligations under the proposed Contract Number T17/049.

 

21.    Tenderers have submitted their responses as strictly “Commercial in Confidence” and requested that commercially sensitive aspects of their respective offers be discussed by Council officers, Councillors and others in closed sessions only and is not to be made public.

 

Financial Implications

 

22.    Within budget allocation.

 

Community Engagement

 

23. Extensive Community engagement will be conducted as part of the Risk Management Study and Plan.

 

File Reference

 

D18/116573

 

 

Conclusion

 

24.    The procurement process has complied with the relevant legislative requirements for tendering and with Council’s Procurement Policy.

 

25.    In accordance with the Local Government Act 1993, Section 10A subsection’s (c) and (d), it is advised that all attachments herewith be considered in closed committee because they may confer a commercial advantage on a person with whom the Council is proposing to conduct business and reveal commercial in-confidence information.

 

1.     

ATTACHMENTS

Attachment 1

Confidential Tender Evaluation Report (Confidential)