Community and Culture Committee

 

MINUTES OF MEETING

Monday, 14 May 2018

 Present

Council Members

Deputy Mayor, Councillor Kathryn Landsberry (Chairperson), Mayor, Councillor Kevin Greene, Councillor Con Hindi, Councillor Nancy Liu

 

Additional Attendees

Councillor Vince Badalati

 

Council Staff

Acting Director Community and Culture – Ms Rebekah Schulz

Manager Communications, Customer Service and Events – Margaret Le

Manager Community and Cultural Development – Scott Andrew

Executive Assistant to Director Community and Culture – Ms Franzi Mintus

 

Opening

The Chair, Councillor Landsberry, opened the meeting at 7.25pm.

 

Apologies 

Recommendation: Councillor Hindi and Councillor Liu

That an apology on behalf of Councillor Wu be accepted.

 

Record of Voting:

For the Motion: Unanimous

 

Disclosure of Interest

There were no disclosures of interest declared.

 

Minutes of previous meetings

Community and Culture - 09 April 2018

Recommendation: Councillor Liu and Councillor Hindi

That the Minutes of the Community and Culture Committee meeting held on 09 April 2018 be confirmed.

 

Record of Voting:

For the Motion: Unanimous

 

Committee Reports

 

Consideration of Business in Closed Session

Recommendation:  Councillor Liu and Councillor Hindi

 

At this stage of the meeting the Chair advised that the meeting would move into closed session to allow consideration of information in accordance with Section 10A of the Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the closed session will be withheld.

 

This action was taken to allow discussion of information in regard to item COM012-18 Major Events Advisory Committee - Community Representatives in accordance with Section 10A(2)(a) of the Local Government Act 1993 which if disclosed, would reveal personal information regarding candidates for appointment to the Major Events Advisory Committee.

 

In accordance with Section 10D. It is considered that if the information were discussed in an open session, it would on balance, be contrary to the public interests as the information, if disclosed would reveal personal information about a individual(s).

 

The Chair asked the Acting Director Community and Culture if any representations had been received from the public that the item should not be discussed in closed session.

 

The Acting Director Community and Culture replied that no representations had been received to the item in closed session.

 

The Chair asked if there were any members of the public who would like to speak on the

reasons Council proposes to consider the items in closed session, there were none.

 

Record of Voting: 

For the Motion: Unanimous

 

Open Council

Recommendation: Councillor Greene and Councillor Hindi

That the meeting revert to Open Council.

 

Record of Voting:

For the Motion:  Unanimous

 

COM012-18       Major Events Advisory Committee - Community Representatives

(Report by Coordinator Events and Sponsorships)

 

Recommendation: Councillor Landsberry and Councillor Hindi

(a)  That Council considers the Expressions of Interest received from those persons wishing to be considered as community representatives on the Major Events Advisory Committee.

(b)  That the Major Events Advisory Committee Terms of Reference (MEAC TORs) be amended to remove voting rights for community representatives on the Major Events Advisory Committee.

(c)  That the MEAC TORs be amended to appoint one community representative per Ward, increasing the total number of members to 10 as follows:

(i)            Blakehurst

(ii)          Hurstville

(iii)         Kogarah Bay 

(iv)         Mortdale

(v)          Peakhurst

(d)  That consistent with Council’s approach to the appointment of community representatives to the Local Planning Panel, former Councillors and staff shall be excluded from any appointment to the Major Events Advisory Committee.

(e)  That Council staff review all applications to recommend community representatives per ward.

(f)   That Council Officers open submissions for Peakhurst Ward for a period of 3 weeks. In the event that a suitable submission for a community representative is unavailable for Peakhurst Ward, the fifth representative will be chosen from the current list of applications.

(g)  That Council endorses the meeting dates for 2018.

 

Record of Voting:

For the Motion: Unanimous

 

 

COM013-18       Grants, Donations and Sponsorship Policy

(Report by Manager Community & Cultural Development)

Recommendation: Councillor Hindi and Councillor Greene

(a)  That Council endorse the attached draft Grants, Donations and Sponsorship Policy to be placed on public exhibition for a period of not less than 28 days.

(b)  That submissions received during the public exhibition period be reported back to Council together with any recommended changes to the draft Grants, Donations and Sponsorship Policy.

 

Record of Voting:

For the Motion: Unanimous

 

 

COM014-18       Sponsorship and Donation Requests

(Report by Administration Officer – Communications & Customer Service)

Recommendation: Councillor Hindi and Councillor Greene

(a) That Council retrospectively approves the in-kind sponsorship request of $1,205 to Club Rivers and Georges River Life Care for its ‘Sleep Out’ event held on Thursday 19 April in the lower level of the council car park in Littleton Street, Riverwood.

(b) That Council approves the in-kind sponsorship request of $106 to the Lugarno FC for its U8 Gala Day event to be held on Sunday 3 June at Gannons Park, Peakhurst.

(c)  That Council approves the donation request to purchase a group booking (table of 10) totalling $3,500 for The Biaggio Signorelli Asbestos Foundation 10th Anniversary Autumn Gala Dinner to be held on Wednesday 30 May at Doltone House, Eveleigh.

(d) That Council retrospectively approves the donation of $200 to the Recreation, Sports and Aquatics Club (RSAC) for its major fundraiser the 31st RSAC Charity Sports Lunch event which was held on 4 May at Bankstown Sports Bowls, Bankstown.

(e) That Council include the approved donation/sponsorship on its Donations and Sponsorship register on the Council website.

 

Record of Voting:

For the Motion: Unanimous

 

 

COM015-18       Re-establishment of Alcohol Free Zones

(Report by Coordinator Community Development)

Recommendation: Councillor Greene and Councillor Hindi

(a)  That Council endorse the re-establishment of the existing Oatley Shopping Centre, Penshurst Shopping Centre, Kogarah CBD, Hurstville CBD and Riverwood Town Centre Alcohol Free Zones until 28 August 2022 in accordance with sections 644, 644A and 644B of the Local Government Act 1993, for the purpose of public exhibition;

(b)  That Council adopt the public consultation process that needs to occur to re-establish the existing Alcohol Free Zones in accordance with Section 644A of the Act for a period of no less than 14 days;

(c)   That any submissions received during the public exhibition period be reported back to Council together with any recommended changes to Council’s Alcohol Free Zones for adoption.      

 

Record of Voting:

For the Motion: Unanimous

 

 

COM016-18       Major Events Advisory Committee Meeting Minutes - 16 April 2018

(Report by Manager Communications, Customer Service and Events)

Recommendation: Councillor Landsberry and Councillor Greene

That Council adopts the recommendations contained within the Minutes of the Major Events Advisory Committee meeting held on Monday 16 April 2018 except for Recommendation MAJ005-18(a).

 

Record of Voting:

For the Motion: Unanimous

 

 

COM017-18       Community Development and Services Advisory Committee Meeting Minutes - 17 April 2018

(Report by Administration Officer)

Recommendation: Councillor Hindi and Councillor Liu

That Council adopt the recommendations contained with the minutes of the Community Development and Services Advisory Committee meeting held on Tuesday 17 April 2018.

 

Record of Voting:

For the Motion: Unanimous

 

 

 

COM018-18       Community Grants Program 2017-18 Round 2

(Report by Manager Community & Cultural Development)

Recommendation: Councillor Hindi and Councillor Liu

That the funding allocations for the Georges River Council Community Grants Program 2017-18 Round 2, as listed within Attachment 1, be adopted.

 

Record of Voting:

For the Motion: Unanimous

 

 

Conclusion

The Meeting was closed at 8.06pm.

 

 

Chairperson