Council Meeting

Notice of Meeting

Monday, 28 May 2018

 An Ordinary Meeting of Council will be held at 7.00pm on Monday, 28 May 2018 in the Dragon Room on Level 1, Georges River Civic Centre, corner Dora and MacMahon Streets, Hurstville for the consideration of the business available on Council’s website at

http://www.georgesriver.nsw.gov.au/Council/Council-Meetings

 

 

BUSINESS

National Anthem

Prayer

Acknowledgement of Country

Apologies

Disclosures of Interest

Public addresses to the Meeting

Minutes of previous meetings

Mayoral Minute

Matters of Privilege

Condolences

Other

Mayoral Minute

Committee Reports

Environment and Planning

Finance and Governance

Assets and Infrastructure

Community and Culture

Precis of Correspondence

Notices of Rescission

Notices of Motion

Questions with Notice


 

 

Ordinary Meeting

Summary of Items

Monday, 28 May 2018

 

Previous Minutes

MINUTES: Council Meeting - 23 April 2018

Mayoral Minute

Nil

Committee Reports

CCL020-18       Report of the Environment and Planning Committee - Meeting held on 14 May 2018

(Report by Acting Head of Executive Services)........................................................ 2

CCL023-18       Report of the Assets and Infrastructure Committee - Meeting held on 14 May 2018

(Report by Acting Head of Executive Services)........................................................ 6

CCL024-18       Report of the Community and Culture Committee - Meeting held 14 May 2018

(Report by Acting Head of Executive Services)...................................................... 24

CCL025-18       Report of the Finance and Governance Committee - Meeting held 14 May 2018

(Report by Acting Head of Executive Services)...................................................... 39

Environment and Planning

CCL026-18       Waste Services Tender – T18/015 - LATE REPORT

(Report by Manager Environment Health & Regulatory Services)..................... 58

Finance and Governance

Nil

Assets and Infrastructure

Nil

Community and Culture

Nil

Precis of Correspondence

Nil

Notices of Rescission

Nil

Notices of Motion

NM031-18          Street Tree Management in Georges River Local Government Area

(Report by Councillor Payor)..................................................................................... 60

NM032-18          Women's Restroom Community Project - Share the Dignity Trial

(Report by Councillor Tegg)....................................................................................... 62

NM033-18          Free Learn to Swim Trial for Public School Children in Georges River Local Government Area

(Report by Councillor Tegg)....................................................................................... 63

NM034-18          Installation of Defibrillators in Council's Community Centres, Libraries and Leisure Centres

(Report by Councillor Kastanias).............................................................................. 64

NM035-18          Suspension of New Low Rise Medium Density Housing Code in Georges River Local Government Area

(Report by Councillor Landsberry)............................................................................ 65

NM036-18          Review of Accreditation Process for Private Certifiers in NSW

(Report by Councillor Landsberry)............................................................................ 67

NM037-18          Georges River Local Planning Panel Operational Procedures

(Report by Councillor Landsberry)............................................................................ 68

NM038-18          14 and 16 Victoria Street, Kogarah - Heritage Property Review

(Report by Councillor Katris)...................................................................................... 69

NM039-18          Proposed Sustainability Actions/Waste Diversion Options in Georges River Local Government Area

(Report by Councillor Grekas)................................................................................... 71

NM040-18          Membership of Finance and Governance Committee

(Report by Councillor Grekas)................................................................................... 72

NM041-18          Low Rise Medium Density Housing Code

(Report by Councillor Hindi)...................................................................................... 73

NM042-18          Georges River Local Planning Panel - Operational Procedures

(Report by Councillor Hindi)...................................................................................... 74

NM043-18          Provision of Women's Crisis/Refuge Accommodation in Georges River

(Report by Councillor Hindi)...................................................................................... 75

Questions with Notice

Nil   


Georges River Council – Ordinary Meeting -  Monday, 28 May 2018                                                                                 Page 4

Committee Reports

 

Item:                   CCL020-18        Report of the Environment and Planning Committee - Meeting held on 14 May 2018 

Author:              Acting Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation

That the Committee recommendations for items ENV011-ENV012 (inclusive) detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Environment and Planning Committee.

 

Committee Reports

ENV011-18       Reappointment of District Commissioner for Southern District

(Report by Acting Executive Manager, Office of the General Manager)

Note:  Councillor Hindi and Councillor Badalati both declared Non-Significant Non-Pecuniary Interests in this item. 

Recommendation:   Councillor Hindi and Councillor Kastanias

That the reappointment of The Hon Morris Iemma as the District Commissioner for the Southern District be endorsed.

Record of Voting:

For the Motion:  Unanimous

 

 

ENV012-18       Economic Development Advisory Committee Minutes Monday 30 April 2018

(Report by Economic Development Officer)

Recommendation:   Councillor Kastanias and Councillor Agius

(a)     That the Environment and Planning Committee adopt the recommendations contained within the Minutes of the Economic Development Advisory Committee held on Monday 30 April 2018.

(b)     That the following recommendation made at the meeting of the Economic Development Advisory Committee meeting held 30 April 2018 be endorsed by Council:

 

(i)         That Councillor Hindi be appointed as Chairperson and Councillor Kastanias be appointed as alternate Chairperson of the Economic Development Committee.

Record of Voting:

For the Motion:  Unanimous

 

 

File Reference: D18/6002

 

 

ATTACHMENTS

Attachment 1

Minutes of Enviroment and Planning Committee - 14 May 2018

 


Georges River Council - Ordinary Meeting - Monday, 28 May 2018

CCL020-18             Report of the Environment and Planning Committee - Meeting held on 14 May 2018

[Appendix 1]          Minutes of Enviroment and Planning Committee - 14 May 2018

 

 

Page 6

 


 


Georges River Council – Ordinary Meeting -  Monday, 28 May 2018                                                                                 Page 8

Item:                   CCL023-18        Report of the Assets and Infrastructure Committee - Meeting held on 14 May 2018 

Author:              Acting Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation

That the Committee recommendations for items ASS008-18 to ASS021-18 (inclusive), detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Assets and Infrastructure Committee.

 

Committee Reports

ASS008-18        Georges River Traffic Advisory Committee Meeting - 1 May 2018

(Report by Traffic Engineer)

Note:  Councillor Grekas declared a Significant Non-Pecuniary Interest in the following item.

The Meeting voted to designate Councillor Konjarski as acting Chairperson for the following item.

Councillor Grekas left the Chamber at 7.25pm and did not participate in discussions or voting.

Recommendation:  Councillor Katris and Councillor Symington

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 1 May 2018 be adopted by Council.

 

Record of Voting:

 

For the Motion: Unanimous

 

Councillor Grekas returned to the meeting at 7.26pm and resumed the Chair.

 

 

ASS009-18        Approval to Seek Grant Funding (the Greater Sydney Sports Facility Fund)

(Report by Director Assets and Infrastructure)

Recommendation: Councillor Katris and Councillor Agius

That Council delegate authority to the General Manager to apply for funding via the Greater Sydney Sports Facility fund (and any other available NSW grant funding programs) for suitable projects within the 5 year capital works program.

 

Record of Voting: 

 

For the Motion:  Unanimous

 

 

Procedural Motion

 

Recommendation: Councillor Agius and Councillor Katris

That ASS010-18 be considered as the last item of the meeting.

 

Record of Voting: 

 

For the Motion:  Unanimous

 

 

ASS010-18        Tender for Development of Georges River Foreshore Access and Improvement Plan - Office of Environment and Heritage - 2016-2017 Coastal and Estuary Grant Program

(Report by Manager Project Delivery)

 

This matter was considered later in the meeting.

 

ASS011-18        Tender for Construction of Harold Fraser Oval Community Pavilion - Stronger Communities Fund and S94A Funds

(Report by Manager Project Delivery)

Recommendation:  Councillor Katris and Councillor Agius

 

(a) That, under Section 178 (1) (b) of the Local Government (General) Regulation 2005, Council decline to accept any of the tenders for T17/036 Tender for Construction of Harold Fraser Oval Community Pavilion as outlined in the report.

 

(b) That, under Section 178 (3) (b) of the Local Government (General) Regulation 2005, Council invite, in accordance with clause 167, 168 or 169, fresh tenders based on the same or different details.

 

(c)  That Council inform the unsuccessful Tenderers of the resolution.

 

Record of Voting: 

 

For the Motion:  Unanimous

 

 

ASS012-18        Tender for Georges River Council Preferred Suppliers – Civil Construction Works - Operational Budget

(Report by Manager Project Delivery)

Recommendation:  Councillor Symington and Councillor Konjarski

 

(a) That Council accepts the Tenders from Ally Property Services Pty Ltd (Ally Civil), KK Consultants Pty Ltd T/A KK Civil Engineering, Dxcore Pty Ltd, Stateline Asphalt Pty Ltd, The Trustee for the Awada Civil Family Trust (Awada Civil) and Ezy Pave Pty Ltd, after having regard to all the circumstances, as the tenderers appear to be the most advantageous and appoint Ally Property Services Pty Ltd (Ally Civil), KK Consultants Pty Ltd T/A KK Civil Engineering, Dxcore Pty Ltd, Stateline Asphalt Pty Ltd, The Trustee for the Awada Civil Family Trust (Awada Civil) and Ezy Pave Pty Ltd as the Principal Contractors under the Contract Number T18/014 Georges River Council Preferred Suppliers – Civil Construction Works.

 

(b) That Council appoints the Contractors outlined above for a period of three (3) years commencing 1 July 2018 with an option to extend the Contract for a further two (2) periods of twelve (12) months each subject to a Council resolution.

 

(c)  That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

 

(d) That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

 

Record of Voting: 

 

For the Motion:  Unanimous

 

 

ASS013-18        Tender for Cromdale Street, Mortdale - Drainage Culvert Upgrade - Collateralized Debt Obligation (CDO) Recovered Funds

(Report by Manager Project Delivery)

Recommendation:  Councillor Konjarski and Councillor Symington

 

(a) That Council accepts the Tender from Antoun Civil Engineering (Aust) Pty Ltd, in the amount of $1,635,580.10, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Antoun Civil Engineering (Aust) Pty Ltd as the Principal Contractor under the Contract Number T17/048 Cromdale Street, Mortdale – Drainage Culvert Upgrade.

 

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

 

(c)  That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

 

Record of Voting:

 

For the Motion:  Unanimous

 

 

ASS014-18        Tender for Georges River Council – Stormwater Drainage Pipe Relining Works - Collateralized Debt Obligation (CDO) Recovered Funds

(Report by Manager Project Delivery)

Recommendation:  Councillor Katris and Councillor Payor

 

(a) That Council accepts the Tender from Insituform Pacific Pty Ltd, in the amount of $198,001.02, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Insituform Pacific Pty Ltd as the Principal Contractor under the Contract Number T18/017 Tender for Georges River Council – Stormwater Drainage Pipe Relining Works.

 

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

 

(c)  That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

 

Record of Voting:

 

For the Motion:  Unanimous

 

 

ASS015-18        Tender for Construction of New Amenities Building at Oatley Memorial Gardens - Stronger Communities Fund

(Report by Manager Project Delivery)

Recommendation:  Councillor Konjarski and Councillor Symington

 

(a) That Council accepts the Tender from Jag Building and Bricklaying Pty Ltd, in the amount of $228,410.00, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Jag Building and Bricklaying Pty Ltd as the Principal Contractor under the Contract Number T17/027 Construction of New Amenities Building at Oatley Memorial Gardens.

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(c)  That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

 

Record of Voting:

 

For the Motion:  Unanimous

 

 

ASS016-18        Tender for Forest Road Hurstville - Upgrade Stage 2 - Undergrounding Overhead Power Lines - General Revenue

(Report by Manager Project Delivery)

Recommendation:  Councillor  Katris and Councillor Agius

 

(a) That Council accepts the Tender from Twin Connect Pty Ltd, in the amount of $570,020, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Twin Connect Pty Ltd as the Principal Contractor under the Contract Number T18/010 Forest Road Hurstville - Upgrade Stage 2 – Undergrounding Overhead Power Lines.

 

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

 

(c)  That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

Record of Voting: 

 

For the Motion:  Unanimous

 

 

ASS017-18        Tender for Forest Road Hurstville - Footpath Upgrade - Stage 2 - General Revenue

(Report by Manager Project Delivery)

Recommendation:  Councillor Symington and Councillor Katris

 

(a) That Council accepts the Tender from KK Consultants Pty Ltd trading as KK Civil Engineering, in the amount of $898,975.00, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint KK Consultants Pty Ltd trading as KK Civil Engineering as the Principal Contractor under the Contract Number T18/016 Tender for Forest Road Hurstville - Footpath Upgrade – Stage 2.

 

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

 

(c)  That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

 

Record of Voting:

 

For the Motion:  Unanimous

 

 

ASS018-18        Tender for Construction of Renown Reserve Sports Amenities Buildings - Stronger Communities Fund

(Report by Manager Project Delivery)

Note:          Councillor Grekas declared a Non-Significant Non-Pecuniary Interest in the following item and remained in the meeting during discussion and voting on this item.

 

Recommendation:  Councillor Konjarski and Councillor Symington

 

(a)  That Council accepts the Tender from Sullivans Constructions Pty Ltd, in the amount of $2,061,427 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Sullivans Constructions Pty Ltd as the Principal Contractor under the Contract Number T17/026 Tender for Construction of Renown Reserve Sports Amenities Buildings.

 

(b)  That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

 

(c)   That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

 

(d)  That Council approves the allocation of $731,427 from the Asset Management Reserve Investment to fund this project.

 

Record of Voting: 

 

For the Motion:  Unanimous

 

 

ASS019-18        Tender for Building Upgrade and Modification Works at Beverly Hills Park Sports Amenities Building - NSW Government Community Building Partnership Grant, Federal Government Community Development Program and Infrastructure Plus

(Report by Manager Project Delivery)

Recommendation:  Councillor Konjarski and Councillor Symington

 

(a) That Council accepts the Tender from Sullivans Constructions Pty Ltd, in the amount of $871,278 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Sullivans Constructions Pty Ltd as the Principal Contractor under the Contract Number T18/018 Tender for Building Upgrade and Modification Works at Beverly Hills Park Sports Amenities Building.

 

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

 

(c)  That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

 

(d) That Council approves the allocation of $50,000 from the Asset Management Reserve Investment to fund this project.

 

Record of Voting: 

 

For the Motion:  Unanimous

 

 

ASS020-18        Tender for Fire Services - T18/003 Operational Budget

(Report by Coordinator Property & Assets)

Recommendation:  Councillor Symington and Councillor Agius

 

(a) That in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), the Tender from Fire Control Solutions Pty Ltd, in the amount of $232,732 for 3 years with a 3% annual increase, subject to confirmation of satisfactory financial capability and ability to fulfil obligations under the proposed contract, and having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Fire Control Solutions Pty Ltd as the Principal Contractor under the Contract Number T18/003 subject to satisfactory outcome of the financial assessment.

 

(b) Engage a secondary approved panel member Newsound Pty Ltd on a schedule of rates to support in the delivery of reactive and rectification services when and as required.

 

(c)  Inform the unsuccessful Tenderers; Springfield Group, Alliance Pty Ltd, Chubb Pty Ltd, Synergy Fire Security Pty Ltd and ARA Corporate Pty Ltd of the resolution to decline to accept those tenders.

 

(d) Advise existing providers of intent to terminate existing services; Wormald Pty Ltd, Austratronics Pty Ltd, Andrews Fire, Chubb Pty Ltd.

 

Record of Voting: 

 

For the Motion:  Unanimous

 

 

ASS021-18        Tender for Mechanical HVAC - T18/002 Operational Budget

(Report by Coordinator Property & Assets)

Recommendation:  Councillor Katris and Councillor Symington

 

(a) That in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), the Tender from Airmaster Australia Pty Ltd, in the amount of $105,842.41 for 3 years with a 2.5% annual increase, subject to confirmation of satisfactory financial capability and ability to fulfil obligations under the proposed contract, and having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Airmaster Australia Pty Ltd as the Principal Contractor under the Contract Number T18/002 subject to satisfactory outcome of the financial assessment.

 

(b) Engage two secondary approved panel members CBD Mechanical Pty Ltd and Coral Air Pty Ltd on a schedule of rates to support in the delivery of reactive and rectification services when and as required with no guaranteed volume.

 

(c)  Inform the unsuccessful Tenderers; Precise Air, RCR Infrastructure, Engine Services, Power Plus, Inter Chillers, NBR Mechanical of the resolution to decline to accept those tenders.

 

(d) Advise existing providers of intent to terminate existing services; Coral Air Pty Ltd, Ash Refrigeration.

 

Record of Voting: 

 

For the Motion:  Unanimous

 

Consideration of Business in Closed Session

 

Recommendation:  Councillor Katris and Councillor Agius

 

At this stage of the meeting the Chair advised that the meeting would move into closed session to allow consideration of information in accordance with Section 10A of the Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the closed session will be withheld.

 

This action was taken to allow discussion of information in regard to ASS010-18 -18 Tender for Development of Georges River Foreshore Access and Improvement Plan - Office of Environment and Heritage - 2016-2017 Coastal and Estuary Grant Program that in accordance with Section 10A(2)(d)(i) of The Local Government Act 1993 which if disclosed could prejudice the commercial position of the person who supplied it.

In accordance with Section 10D it is considered that if the matter were discussed in an open session, it would on balance, be contrary to the public interest as it information that would, if disclosed, could prejudice the commercial position of the person who supplied it.

The Chair asked if the Director, Assets and Infrastructure if any representations had been received from the public that the item should not be discussed in closed session.

The Director, Assets and Infrastructure replied no representations had been received to the item in closed session.

 

The Chair asked if there were any members of the public who would like to speak on the

reasons Council proposes to consider the items in closed session and there were none.

 

Record of Voting:

For the Motion:  Unanimous

 

Open Session

 

Recommendation:  Councillor Katris and Councillor Agius

 

That the meeting returned to open session.

 

Record of Voting:

For the Motion:  Unanimous

 

ASS010-18        Tender for Development of Georges River Foreshore Access and                                       Improvement Plan - Office of Environment and Heritage - 2016-2017                                   Coastal and Estuary Grant Program

                             (Report by Manager Project Delivery)

 

Recommendation:  Councillor Katris and Councillor Konjarski

 

(a)  That Council accepts the Tender from EMM Consulting Pty Ltd, in the amount of $208,925.00, after having regard to all the circumstances, as the tender that appears          to be the most advantageous and appoint EMM Consulting Pty Ltd as the Principal Contractor under the Contract Number T18/005 Georges River Council Foreshore Access and Improvement Plan.

(b)  That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

 

(c)   That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

 

(d)  That the report investigate the possibility of identifying incentives and mechanisms to private land owners in order to allow public access along the foreshore on their       properties.

 

Record of Voting:

 

For the Motion:  Unanimous

 

 

File Reference

D18/44442

 

 

ATTACHMENTS

Attachment 1

Minutes of the Assets and Infrastructure Committee - 14 May 2018

 


Georges River Council - Ordinary Meeting - Monday, 28 May 2018

CCL023-18             Report of the Assets and Infrastructure Committee - Meeting held on 14 May 2018

[Appendix 1]          Minutes of the Assets and Infrastructure Committee - 14 May 2018

 

 

Page 16

 


 


 


 


 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 28 May 2018                                                                                 Page 26

Item:                   CCL024-18        Report of the Community and Culture Committee - Meeting held 14 May 2018 

Author:              Acting Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation

That the Committee recommendations for items COM012-18 – COM018-18 (inclusive), detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Community and Culture Committee.

 

Committee Reports

 

Consideration of Business in Closed Session

Recommendation:  Councillor Liu and Councillor Hindi

 

At this stage of the meeting the Chair advised that the meeting would move into closed session to allow consideration of information in accordance with Section 10A of the Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the closed session will be withheld.

 

This action was taken to allow discussion of information in regard to item COM012-18 Major Events Advisory Committee - Community Representatives in accordance with Section 10A(2)(a) of the Local Government Act 1993 which if disclosed, would reveal personal information regarding candidates for appointment to the Major Events Advisory Committee.

 

In accordance with Section 10D. It is considered that if the information were discussed in an open session, it would on balance, be contrary to the public interests as the information, if disclosed would reveal personal information about a individual(s).

 

The Chair asked the Acting Director Community and Culture if any representations had been received from the public that the item should not be discussed in closed session.

 

The Acting Director Community and Culture replied that no representations had been received to the item in closed session.

 

The Chair asked if there were any members of the public who would like to speak on the

reasons Council proposes to consider the items in closed session, there were none.

 

Record of Voting: 

For the Motion: Unanimous

 

 

Open Council

Recommendation: Councillor Greene and Councillor Hindi

That the meeting revert to Open Council.

 

Record of Voting:

For the Motion:  Unanimous

 

COM012-18       Major Events Advisory Committee - Community Representatives

(Report by Coordinator Events and Sponsorships)

 

Recommendation: Councillor Landsberry and Councillor Hindi

(a) That Council considers the Expressions of Interest received from those persons wishing to be considered as community representatives on the Major Events Advisory Committee.

(b) That the Major Events Advisory Committee Terms of Reference (MEAC TORs) be amended to remove voting rights for community representatives on the Major Events Advisory Committee.

(c)  That the MEAC TORs be amended to appoint one community representative per Ward, increasing the total number of members to 10 as follows:

(i)         Blakehurst

(ii)        Hurstville

(iii)       Kogarah Bay 

(iv)       Mortdale

(v)        Peakhurst

(d) That consistent with Council’s approach to the appointment of community representatives to the Local Planning Panel, former Councillors and staff shall be excluded from any appointment to the Major Events Advisory Committee.

(e) That Council staff review all applications to recommend community representatives per ward.

(f)  That Council Officers open submissions for Peakhurst Ward for a period of 3 weeks. In the event that a suitable submission for a community representative is unavailable for Peakhurst Ward, the fifth representative will be chosen from the current list of applications.

(g) That Council endorses the meeting dates for 2018.

 

Record of Voting:

For the Motion: Unanimous

 

 

COM013-18       Grants, Donations and Sponsorship Policy

(Report by Manager Community & Cultural Development)

Recommendation: Councillor Hindi and Councillor Greene

(a)     That Council endorse the attached draft Grants, Donations and Sponsorship Policy to be placed on public exhibition for a period of not less than 28 days.

(b)     That submissions received during the public exhibition period be reported back to Council together with any recommended changes to the draft Grants, Donations and Sponsorship Policy.

 

Record of Voting:

For the Motion: Unanimous

 

 

COM014-18       Sponsorship and Donation Requests

(Report by Administration Officer – Communications & Customer Service)

Recommendation: Councillor Hindi and Councillor Greene

(a) That Council retrospectively approves the in-kind sponsorship request of $1,205 to Club Rivers and Georges River Life Care for its ‘Sleep Out’ event held on Thursday 19 April in the lower level of the council car park in Littleton Street, Riverwood.

(b) That Council approves the in-kind sponsorship request of $106 to the Lugarno FC for its U8 Gala Day event to be held on Sunday 3 June at Gannons Park, Peakhurst.

(c)  That Council approves the donation request to purchase a group booking (table of 10) totalling $3,500 for The Biaggio Signorelli Asbestos Foundation 10th Anniversary Autumn Gala Dinner to be held on Wednesday 30 May at Doltone House, Eveleigh.

(d) That Council retrospectively approves the donation of $200 to the Recreation, Sports and Aquatics Club (RSAC) for its major fundraiser the 31st RSAC Charity Sports Lunch event which was held on 4 May at Bankstown Sports Bowls, Bankstown.

(e) That Council include the approved donation/sponsorship on its Donations and Sponsorship register on the Council website.

 

Record of Voting:

For the Motion: Unanimous       

 

 

COM015-18       Re-establishment of Alcohol Free Zones

(Report by Coordinator Community Development)

Recommendation: Councillor Greene and Councillor Hindi

(a)     That Council endorse the re-establishment of the existing Oatley Shopping Centre, Penshurst Shopping Centre, Kogarah CBD, Hurstville CBD and Riverwood Town Centre Alcohol Free Zones until 28 August 2022 in accordance with sections 644, 644A and 644B of the Local Government Act 1993, for the purpose of public exhibition;

(b)     That Council adopt the public consultation process that needs to occur to re-establish the           existing Alcohol Free Zones in accordance with Section 644A of the Act for a period of no           less than 14 days;

(c)     That any submissions received during the public exhibition period be reported back to           Council together with any recommended changes to Council’s Alcohol Free Zones for           adoption. 

 

Record of Voting:

For the Motion: Unanimous

 

 

 

 

 

COM016-18       Major Events Advisory Committee Meeting Minutes - 16 April 2018

(Report by Manager Communications, Customer Service and Events)

Recommendation: Councillor Landsberry and Councillor Greene

That Council adopts the recommendations contained within the Minutes of the Major Events Advisory Committee meeting held on Monday 16 April 2018 except for Recommendation MAJ005-18(a).

 

Record of Voting:

For the Motion: Unanimous

 

 

COM017-18       Community Development and Services Advisory Committee Meeting Minutes - 17 April 2018

(Report by Administration Officer)

Recommendation: Councillor Hindi and Councillor Liu

That Council adopt the recommendations contained with the minutes of the Community Development and Services Advisory Committee meeting held on Tuesday 17 April 2018.

 

Record of Voting:

For the Motion: Unanimous

 

 

COM018-18       Community Grants Program 2017-18 Round 2

(Report by Manager Community & Cultural Development)

Recommendation: Councillor Hindi and Councillor Liu

That the funding allocations for the Georges River Council Community Grants Program 2017-18 Round 2, as listed within Attachment 1, be adopted.

 

Record of Voting:

For the Motion: Unanimous

 

 

 

File Reference

D18/43685

 

ATTACHMENTS

Attachment 1

Terms of Reference - Major Events Advisory Committee

Attachment 2

Minutes of the Community and Culture Committee - 14 May 2018

 


Georges River Council - Ordinary Meeting - Monday, 28 May 2018

CCL024-18             Report of the Community and Culture Committee - Meeting held 14 May 2018

[Appendix 1]          Terms of Reference - Major Events Advisory Committee

 

 

Page 30

 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 28 May 2018

CCL024-18             Report of the Community and Culture Committee - Meeting held 14 May 2018

[Appendix 2]          Minutes of the Community and Culture Committee - 14 May 2018

 

 

Page 36

 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 28 May 2018                                                                                 Page 41

Item:                   CCL025-18        Report of the Finance and Governance Committee - Meeting held 14 May 2018 

Author:              Acting Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation

That the Committee recommendations for items FIN025-18 – FIN047-18 (inclusive) and FIN001A-18, detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Finance and Governance Committee.

 

FIN025-18         Draft 2018/19 Budget - Consideration of Regional Aquatic Facility

(Report by Manager Community & Cultural Development)

Recommendation: The Mayor, Councillor Greene and Councillor Symington

(a)     That Council endorse the preparation of a Site Suitability and Feasibility Study on the development of a Georges River Regional Aquatic Facility in the Carss Park recreation and sporting precinct following the development and adoption of the Georges River Council Open Space, Recreation and Community Facilities Strategy.

(b)     That Council endorse the allocation of $150,000 from the Aquatic Facilities Reserve in the 2018/19 Budget for the preparation of the Study.

 

Record of Voting:

For the Motion: Unanimous

 

FIN026-18         Draft 2018/19 Budget - Consideration of Creative Cultural Strategy

(Report by Manager Community & Cultural Development)

Recommendation: Councillor Liu and Councillor Symington

(a)     That Council endorse the preparation of a Creative Cultural Strategy for Georges River Council.

(b)     That Council endorse the allocation of $200,000 from the remaining balance of the Collateralised Debt Obligations (CDO) Recovery Reserve for the creation and delivery of the Creative Cultural Strategy in the 2018/19 budget.

 

Record of Voting:

For the Motion: Unanimous

 

FIN027-18         Draft 2018/19 Budget - Consideration of Proposed Public Amenities Building at Pole Depot Park Penshurst

(Report by Manager Project Delivery)

Recommendation: The Mayor, Councillor Greene and Councillor Liu

(a)     That Council notes the estimated cost of the installation of a public amenities building at Pole Depot Park, Penshurst.

(b)     That Council notes the correspondence from the 3 Bridges Community advising Council of availability of access to the toilets in their adjacent facility.

(c)     That Council notes that funding is not proposed to be included in the 2018-2019 draft Budget and that these works will be considered in a future capital works program.

 

Record of Voting:

For the Motion: Unanimous

 

FIN028-18         Draft 2018/19 Budget - Consideration of CCTV

(Report by Manager Community & Cultural Development)

Recommendation: The Mayor, Councillor Greene and Councillor Liu

(a)     That Council notes that the grant application for funding through the NSW Department of Justice (DoJ) Community Safety Fund was unsuccessful for Closed Circuit Television Cameras (CCTV) upgrades and new infrastructure in the Hurstville CBD and Lugarno.

(b)     That Council applies for alternative funding opportunities through further rounds of the NSW Department of Justice Community Safety Fund as recommended by the DoJ.

(c)     That, should alternative grant funding applications be unsuccessful, Council consider the allocation of $144,032 during the quarterly reviews of the 2018/19 budget to fund the provision of CCTV cameras in the Hurstville CBD and Lugarno.

(d)     That, in the event that the proposed Councillors’ Discretionary Ward Fund is endorsed by Council, allocation of capital funding from this Fund be considered during the 2018/19 financial year.

 

Record of Voting:

For the Motion: Unanimous

 

FIN029-18         Draft 2018/19 Budget - Consideration of Waratah Private Hospital Car Parking

(Report by Strategic Property Specialist)

Recommendation: The Mayor, Councillor Greene and Councillor Symington

(a)     That this report is deferred to the Finance and Governance Standing Committee meeting to be held on Tuesday 12 June for further discussion. 

(b)    That current Councillors from the former Hurstville Council provide further information regarding the timeline and activities relating to the agreement between Council and the hospital owner at the time (being Cortez Enterprises), and that staff amend the report, if applicable, to be presented to the June Standing Committee.

(c)    That Council investigate the possibility of providing registered or bona fide volunteer persons with passes which reduces their cost of entry and stay.

 

Record of Voting:

For the Motion: Unanimous

 

FIN030-18         Draft 2018/19 Budget - Consideration of Asbestos Education Program

(Report by Manager Environmental Health & Regulatory Services)

Recommendation: The Mayor, Councillor Greene and Councillor Liu

That Council note the allocation of additional funds in the 2018/19 budget is not required to fund the development and implementation of an Asbestos Education Program as the program will be funded as part of the 2018/19 operational budget of the Environment, Health and Regulatory Services Department.

 

Record of Voting:

For the Motion: Unanimous

 

FIN031-18         Draft 2018/19 Budget - Consideration of Energy Conservation and Sustainability Policy

(Report by Manager Environmental Health & Regulatory Services)

Recommendation: The Mayor, Councillor Greene and Councillor Symington

That Council note the allocation of additional funds in the 2018/19 budget is not required for the development and implementation of the Energy Conservation and Sustainability Policy and a further report will be presented to Council on a works program and funding options for Council’s key facilities.

 

Record of Voting:

For the Motion: Unanimous

 

FIN032-18         Draft 2018/19 Budget - Consideration of Skate Park Options

(Report by Manager Project Delivery)

Recommendation: The Mayor, Councillor Greene and Councillor Liu

(a)     That Council notes the preliminary preferred locations and estimated costs for skate parks within the local government area as outlined in the report.

(b)     That Council endorse the development of a detailed feasibility study for each of the preferred locations for skate parks.

(c)     That Council notes that funding is not included in the 2018-2019 draft Budget and that these works will be considered in a future capital works program, subject to the outcomes of the feasibility studies.

(d)     That Council applies for funding opportunities through relevant State and Federal Government Departments subject to the outcomes of the feasibility studies.

 

Record of Voting:

For the Motion: Unanimous

 

FIN033-18         Draft 2018/19 Budget - Consideration of Community Open Day Program

(Report by Acting Executive Manager, Office of the General Manager)

Recommendation: The Mayor, Councillor Greene and Councillor Symington

That Council endorse the allocation of $20,000 from the existing operational budget of the Office of the General Manager in the 2018/19 Budget to facilitate the Community Open Days Program, as outlined in this report.

 

Record of Voting:

For the Motion: Unanimous

 

FIN034-18         Draft 2018/19 Budget - Consideration of Defibrillators in Parks

(Report by Manager Project Delivery)

Recommendation: Councillor Symington  and The Mayor, Councillor Greene

(a)     That Council notes the cost of the installation of Automatic External Defibrillators (AED) as outlined in the report.

(b)     That Council notes that funding is not included in the 2018-2019 Draft Budget and that these works will be considered in a future capital works program.

(c)     That Council applies for alternative funding opportunities through the NSW Office of Sport and other relevant grant bodies.

(d)     That, in the event that the proposed Councillors’ Discretionary Ward Fund is endorsed by Council, allocation of capital funding from this Fund be considered during the 2018/19 financial year.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN035-18         Draft 2018/19 Budget - Consideration of Costings for Additional Works at Sans Souci Pool

(Report by Manager Project Delivery)

Recommendation: Councillor Symington and Councillor Liu

(a)     That Council notes the additional costs at Sans Souci Pool to upgrade amenities and the toddler pool plant room.

(b)     That Council notes that funding is not included in the 2018-2019 draft Budget and that these works be considered in a future capital works program.

 

Record of Voting:

For the Motion: Unanimous

 

FIN036-18         Draft 2018/19 Budget - Consideration of Councillor Ward Discretionary Fund

(Report by Acting Executive Manager, Office of the General Manager)

Recommendation: The Mayor, Councillor Greene and Councillor Symington

(a)     That Council endorse the draft Councillor Ward Discretionary Fund Policy, as contained in Attachment 1.

(b)     That the draft Councillor Ward Discretionary Fund Policy be referred to the Independent Commission Against Corruption and the Office of Local Government for their consideration.

(c)     That, a further report be provided to Council, subject to the receipt of any feedback from the Independent Commission Against Corruption and the Office of Local Government, which may necessitate amendments to the Policy. 

(d)     That Council endorse the allocation of $1,000,000, consisting of $150,000 of non-capital funds and $850,000 capital funds in the 2018/19 Budget to facilitate the establishment of the Councillor Ward Discretionary Fund.

 

Record of Voting:

For the Motion: Unanimous

 

FIN037-18         Draft 2018/19 Budget - Consideration of Lighting/ Floodlighting at Major Sporting Fields

(Report by Manager Infrastructure)

Recommendation: Councillor Symington and The Mayor, Councillor Greene

 

(a)     That Council notes the funding requests from the various sporting groups to upgrade the lighting at the various sports fields

(b)     That Council notes that funding is not included in the 2018-2019 Draft Budget and that these works will be considered in the future capital works program

 

Record of Voting:

For the Motion: Unanimous

 

FIN038-18         Draft 2018/19 Budget - Consideration of Rebound Walls at Major Sports Fields.

(Report by Manager Infrastructure)

Recommendation: The Mayor, Councillor Greene and Councillor Symington

(a) That Council construct a trial rebound wall in Olds Park.

(b) That, in the event that the proposed Councillors’ Discretionary Ward Fund is endorsed by Council, allocation of capital funding from this Fund be considered during the 2018/19 financial year for rebound walls in each ward, subject to a successful trial.

 

Record of Voting:

For the Motion: Unanimous

 

FIN039-18         Draft 2018/19 Budget - Consideration of Annual Program to Improve the Streetscape, Pedestrian Safety and Public Domain at Public School Entrances

(Report by Manager Infrastructure)

Recommendation: The Mayor, Councillor Greene and Councillor Liu

(a)     That Council notes the cost of the annual program to improve the streetscape, pedestrian safety and public domain at public school entrances as outlined in the report.

(b)     That Council notes that funding is not included in the 2018-2019 draft Budget and that these works will be considered in a future capital works program.

(c)     That, in the event that the proposed Councillors’ Discretionary Ward Fund is endorsed by Council, allocation of capital funding from this Fund be considered during the 2018/19 financial year.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN040-18         Local Government Remuneration Tribunal Determination - Mayor and Councillors fees for 2018-2019

(Report by Acting Executive Manager, Office of the General Manager)

Recommendation: The Mayor, Councillor Greene and Councillor Symington

That Council adopt the following fees for Councillors and the Mayor, effective from 1 July 2018:

(i)         Councillor fee of $25,160 per annum; and

(ii)        Mayoral fee of $66,860 per annum, in addition to the Councillor fee.

 

Record of Voting:

For the Motion: Unanimous

 

FIN041-18         Southern Sydney Regional Organisation of Councils - Proposed Changes to Governance and Structure

(Report by Acting Executive Manager, Office of the General Manager)

Recommendation: The Mayor, Councillor Greene and Councillor Symington

(a)     That Council endorse the Southern Sydney Regional Organisation of Councils (SSROC) proposal to establish a Council of Mayors and the implementation of an appropriate business model as outlined in the attached report - SSROC Council of Mayors and Incorporation (December 2017).

(b)     That SSROC be advised that Council requires the alternate delegate to the Mayor to be appointed by a resolution of Council.

(c)     That the General Manager provides a report reviewing on the ongoing membership of SSROC.

 

Record of Voting:

For the Motion: Unanimous

 

FIN042-18         Mayor and Councillors Expenses and Facilities Policy - Results of Exhibition

(Report by Acting Executive Manager, Office of the General Manager)

Recommendation: Councillor Symington and Councillor Liu

(a)     That the draft Mayor and Councillors Expenses and Facilities Policy, as attached to this report as Attachment 1, be endorsed.

(b)     That the Policy (when endorsed) be referred to the Office of Local Government and NSW Independent Commission Against Corruption for information.

 

Record of Voting:

For the Motion: Unanimous

 

FIN043-18         Advice on Costs and Status of Council's Court Proceedings - April 2018

(Report by General Counsel)

Recommendation: The Mayor, Councillor Greene and Councillor Symington

That the report, Advice on Costs and Status of Council’s Court Proceedings – April 2018, be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

FIN044-18         Sydney Cricket Association Inc. First Grade Ground of the Year Competition

(Report by Director Assets and Infrastructure)

Note: Mayor Kevin Greene declared a non-significant non-pecuniary interest in the following item and remained in the meeting.

Recommendation: Councillor Liu and Councillor Symington

(a)     That Council make an ex-gratia payment to Mr Rainis to the amount of $500 awarded to him by the Sydney Cricket Association Inc.

(b)     That Council sends letters of congratulations to the Hurstville Oval Ground Staff for their achievement in gaining 2nd Place in the Sydney Cricket Association Inc. First Grade Ground of the Year Competition.

 

Record of Voting:

For the Motion: Unanimous

 

FIN045-18         Quarterly Budget Review for Quarter Ending 31 March 2018

(Report by Coordinator Financial Management)

Recommendation: The Mayor, Councillor Greene and Councillor Symington

(a)     That Council receives and notes the Third Quarterly Budget Review Report for the Quarter Ending 31 March 2018.

(b)     That Council approve the recommendations to maintain the current operational budget and proposed capital budget variations as detailed in this report.

 

Record of Voting:

For the Motion: Unanimous

 

FIN046-18         Contract Number T18/006 - Tender for Insurance Services

(Report by Coordinator Procurement and Risk)

Recommendation: Councillor Symington and The Mayor, Councillor Greene

 

(a)     That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender from Jardine Lloyd Thompson Pty Ltd in the amount of $1,063,715.00 being a Year 1 Premium, with having regard to all the circumstances, as the tender that appears to be the most advantageous, and appoint Jardine Lloyd Thompson Pty Ltd as the Principal Contractor under the Contract Number T18/006 for a term of 4 years with an option to extend for 2 further years (1+1) subject to performance reviews.

 

(b)     That the General Manager be authorised to sign the Contracts with the preferred supplier on behalf of Council.

 

(c)     Inform the unsuccessful Tenderers, Civic Risk Mutual Pty Ltd and AON Risk Services Australia Pty Ltd of the resolution to decline to accept those tenders.

 

Record of Voting:

For the Motion: Unanimous

 

FIN047-18         TENDER T17/051 - Human Resource Information System (HRIS) - funded by the New Council Implementation Fund

(Report by Senior Projects Officer)

Note: David Tuxford (Acting Chief Operating Officer) declared a Non-Significant Non-Pecuniary interest in the following item and remained in the meeting.

Recommendation: Councillor Liu and Councillor Symington

 

(a)     That, under Section 178 (1) (a) of the Local Government (General) Regulation 2005, Council accept the tender from Frontier Software Pty Ltd, in the amount of $599,980.00, with having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Frontier Software Pty Ltd as the Principal Contractor under the Contract Number T17/051 subject to satisfactory outcome of the financial assessment.

         

(b)     That the General Manager be authorised to sign the Contracts with the preferred supplier on behalf of Council.

 

(c)     That the unsuccessful Tenderer, TechnologyOne, be informed of the resolution to decline to accept their tender.

                                    

(d)     That Council note that the contract is funded from the New Council Implementation Fund (NCIF) allocation of $500,000.

 

Record of Voting:

For the Motion: Unanimous

 

 

Consideration of Business in Closed Session

 

Recommendation:  The Mayor, Councillor Greene and Councillor Symington

 

At this stage of the meeting the Acting Chair advised that the meeting would move into closed session to allow consideration of information in accordance with Section 10A of the Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the closed session will be withheld.

 

This action was taken to allow consideration of the following item:

 

FIN001A-18       Property Matter - Proposed Sale of Land - Coreen Avenue Peakhurst

(Report by Strategic Property Officer)

This matter will be considered in closed session in accordance with Section 10A (2) (c) of the Local Government Act  as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

In accordance with Section 10D it is considered that if the matter were discussed in an open session, it would on balance, be contrary to the public interest as it information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

The Acting Chair asked the Acting Chief Operating Officer if any representations had been received from the public that the item should not be discussed in closed session.

The Acting Chief Operator replied that no representations had been received to the item in closed session.

The Acting Chair asked if there were any members of the public gallery who would like to speak on the reasons Council proposes to consider the items in closed session.

There were none.

 

Record of Voting:

For the Motion: Unanimous

Open Session

Recommendation: Councillor Liu and Councillor Symington

That the meeting revert to Open Session.

Record of Voting:

For the Motion: Unanimous

Consideration of Confidential Recommendations

FIN001A-18       Property Matter - Proposed Sale of Land - Coreen Avenue Peakhurst

(Report by Strategic Property Officer)

Recommendation: The Mayor, Councillor Greene and Councillor Symington

(a)     That part 34 Coreen Avenue (part Lot 18 in DP31882), be sold to one or both of the owners of 605 and 607 Forest Road Peakhurst.

(b)     That should Council resolve to dispose of the land, Council determine the sale price of part Lot 18 in DP31882.

(c)     That the General Manager be authorised to execute the Contract for Sale, Transfer and all other associated documentation to effect the disposal of part Lot 18 in DP31882.

 

Record of Voting:

For the Motion: Unanimous

 

File Reference

D18/29311

 

 

ATTACHMENTS

Attachment 1

Minutes of the Finance and Governance Committee - 14 May 2018

 


Georges River Council - Ordinary Meeting - Monday, 28 May 2018

CCL025-18             Report of the Finance and Governance Committee - Meeting held 14 May 2018

[Appendix 1]          Minutes of the Finance and Governance Committee - 14 May 2018

 

 

Page 50

 


 


 


 


 


 


 


 


 


 

 


Georges River Council – Ordinary Meeting -  Monday, 28 May 2018                                                                                 Page 60

10.    Environment and Planning

Item:                   CCL026-18        Waste Services Tender – T18/015 - LATE REPORT
 

Author:              Manager Environment Health & Regulatory Services

Directorate:      Environment and Planning

Matter Type:     Environment and Planning

 

 

 

Recommendation

 

This report will be distributed under separate cover.

 

 

 

 

   


Georges River Council – Ordinary Meeting -  Monday, 28 May 2018                                                                                 Page 61

11.    Finance and Governance

12.    Assets and Infrastructure

13.    Community and Culture

14.    Precis of Correspondence

15.    Notices of Rescission


Georges River Council – Ordinary Meeting -  Monday, 28 May 2018                                                                                 Page 62

Notices of Motion

Item:          NM031-18          Street Tree Management in Georges River Local Government Area

Councillor:       Councillor Payor 

 

MOTION:

(a) That, the General Manager provide an urgent report on the block removal of Tallowwood street trees (Eucalyptys microcorys) in Ocean Street, Beverley Park and their replacement with a suitable species in accordance with the adopted Kogarah City Council Street Tree Management Strategy and Masterplan 2009.

 

(b) That a temporary moratorium be placed on all further street tree removals in the Georges River Council local government area until such time as the development of Council’s Canopy Enhancement Program and the Urban Forest Strategy, including a Street Tree Masterplan, are considered and endorsed by Council.

 

(c)  That the temporary moratorium not apply to street trees that pose a significant risk to human safety.

 

(d) That alongside the adopted Kogarah City Council Street Tree Management Strategy and Masterplan 2009 Council adopt the final draft Hurstville Street Tree Management Study 2015 as an interim policy for the management of street trees in the former Hurstville Council area such time as Council’s Canopy Enhancement Program and the Urban Forest Strategy, including the Street Tree Masterplan, are endorsed by Council.

 

(e) That the Kogarah City Council Street Tree Management Strategy and Masterplan 2009 and the final draft Hurstville Street Tree Management Study 2015 be placed on Council’s website to ensure the public is aware of the adopted Policy in regard to the removal and replacement of street trees across the local government area.

 

(f)  That Council’s new Street Tree Masterplan include a database linked to GIS mapping to help guide planting of the most appropriate tree species based on site suitability, aesthetic, functional and biological attributes, performance and the potential to contribute to the local landscape character. This information can also be applied when seeking new tree planting opportunities in appropriate locations to maximise canopy cover and deliver ongoing environmental, economic and social benefits.

 

(g) That Council prepare a Significant Tree Register, to compile and use information to better conserve trees on public and private lands of a significant category, where nominations are successfully supported by the property owner or by Council adoption.

 

(h) The Council commence an appropriate communications strategy to (amongst other things) notify adjoining property owners of trees that have been listed on the Significant Tree Register and also provide information to the adjacent residents on the planting of new trees.

 

(i)   That Council notify the community and stakeholders (except where emergency works are required), of major tree planting projects and any other projects impacting on its street trees, through a permanent ‘street tree’ presence on Council’s website.

 

(j)   That relevant Ward Councillors be consulted prior to the removal of any street trees in their Wards.

 

 

 

 

Financial Implications

Should Council resolve to support this proposal, additional funds of up to $50,000 will be required to be allocated in the 2018/19 budget in order to update the existing databases and the GIS mapping component.

 

 

 

File Reference

D18/96464

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 May 2018                                                                                 Page 64

Item:          NM032-18          Women's Restroom Community Project - Share the Dignity Trial

Councillor:       Councillor Tegg 

 

MOTION:

 

(a) That the Mayor write to the Federal Coalition government to lobby for the removal of the GST from essential sanitary products for women.

 

(b) That the General Manager negotiate the development of a partnership with the registered charity ‘Share the Dignity’ to undertake a 12 month trial installation of a Dignity Vending Machine within Hurstville Library to support women struggling to afford menstrual hygiene products, by providing these products free of charge.

 

(c)  That Council endorse the allocation of $9,000 as a donation from the 2017/2018 Donations and Sponsorship budget, to Share the Dignity for the upfront costs of the installation of the vending machine and the General Manager negotiate with Share the Dignity for the ongoing restocking of the Vending Machine, funded by Share the Dignity to the estimated cost of $52,800 per annum, per machine.

 

(d) That a review of the trial be reported to Council at the end of the 12 month trial period.

 

(e) That, in the event that Council approves an extension of the service beyond the 12 month trial period, Council allocate funds from the Councillors’ Discretionary Ward Fund, if endorsed as part of the 2018/2019 budget.

 

 

Financial Implications

1.    Capital cost of purchase and installation of the vending machine is $9000.  Annual costs including stocking the vending machines with sanitary products ($43,800 per year) and minimal costs associated with the supply of electricity to the machine.

 

2.    Funds remain available in the 2017/18 Donations and Sponsorship budget to cover installation and supply of products should Council resolve to support this proposal.

 

File Reference

D18/51796

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 May 2018                                                                                 Page 65

Item:          NM033-18          Free Learn to Swim Trial for Public School Children in Georges River Local Government Area

Councillor:       Councillor Tegg 

 

MOTION:

 

(a) That Council request BlueFit Swimming to trial a free learn to swim program for approximately 60 primary school students at the Hurstville Aquatic Centre commencing Term 3 (July 2018).

 

(b) That the trial program include students from selected local public primary schools who have the highest number of students who cannot swim.

 

(c)  That Council receive a report after the trial program to discuss its success and the options available to Council to expand and/or subsidise the program to include all public primary schools in the Georges River local government area.

 

 

 

 

Financial Implications

Should Council resolve to support this proposal, and Bluefit Swimming agrees to host a free trial, there will be nil cost to Council during the trial period.  The estimated cost to Bluefit is approximately $100 per student based on an average of ten lessons per student.

 

 

File Reference

D18/103684

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 May 2018                                                                                 Page 66

Item:          NM034-18          Installation of Defibrillators in Council's Community Centres, Libraries and Leisure Centres

Councillor:       Councillor Kastanias 

 

MOTION:

 

(a) That further to Council’s recent decision to investigate locations for the installation of defibrillators at sporting grounds and passive recreation areas in the Local Government Area, the General Manager prepare a report to Council on the potential cost and locations to install new defibrillators at Council’s 18 community centres, libraries and leisure facilities.

 

(b)  That Council write to local State and Federal Members to request a funding contribution to facilitate the installation of these devices in Council’s community centres, libraries and leisure centres.

 

(c)  That Council write to the owners and managers of all local shopping centres and the St George Chamber of Commerce to request that each centre provide for the installation of these devices in a prominent location within the centre.

 

(d) That following the installation of any new defibrillators by Council at sites within the Local Government Area, information regarding their location be made available through Council’s website. This will facilitate access by the community in the event of a medical emergency which may be critical to the patient’s wellbeing during the ambulance response period.  

 

 

 

Financial Implications

Should Council resolve to support this proposal the total cost for the installation of Automatic External Defibrillators (AED) is $8,000 - $10,000 per unit, plus annual maintenance cost of $1,100 per year.

The above costs do not include the following: out of warranty repairs on AEDs and cabinets, replacement of the AED or cabinet if damaged or unrecoverable through wear and tear, vandalism, accident/misuse, or ongoing maintenance.

 

 

File Reference

13/1340

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 May 2018                                                                                 Page 67

Item:          NM035-18          Suspension of New Low Rise Medium Density Housing Code in Georges River Local Government Area

Councillor:       Councillor Landsberry 

 

MOTION:

 

(a) That the General Manager urgently prepare a report to Council in June 2018 on the NSW Coalition Government's new Low Rise Medium Density Housing Code, to be introduced on 6 July 2018, and the impact that this new Code will have on the Georges River Council LGA, including the extent of the likely significant increase in the number of dwellings permitted in low density areas and; the approximate number of sites in the LGA where the new Code will allow the fast-tracked development of manor houses, duplexes and terrace houses in low density areas.

 

(b) That Council notes with serious concern that the new Code will allow Private Certifiers to approve 2 storey residential flat buildings comprising 3-4 dwellings, known as "manor homes", as well as duplexes and terrace housing, under the complying development approval process (SEPP) in R2 Low Density Residential Zones, with minimal neighbour notification and no requirement for objections to be considered.

 

(c)  That to protect our community from future impacts from the Code:

 

i.    Council immediately and concurrently prepare a Planning Proposal to:

 

a.     Prohibit manor houses from the R2 Low Density Residential Zone.

b.     Prohibit terraces/town houses/villa development from the R2 Low Density Residential Zone.

c.     Restrict dual occupancy development to current planning rules.

 

ii.   Submit the Planning Proposal to the Greater Sydney Commission for Gateway approval.

 

iii.  Delegate to the General Manager any administrative arrangements to progress the Planning Proposal, including exhibition, once a Gateway Determination has been received.

 

(d) That Council write to the Minister for Planning, the Hon Anthony Roberts MP to seek an exemption from the Code’s SEPP amendments within the R2 zone and to request that Council’s local planning controls prevail over the SEPP until the Planning Proposal has been gazetted.

 

(e) That Council apply for grant funding of $2.5 million to assist in accelerating the preparation of the Georges River LEP review within a two year period, with such funds being used for studies, resources and other items needed to advance the LEP review within the required two-year period.

 

(f)  That the NSW Coalition Government’s policy changes and its implications for our City be widely communicated to the community.

 

 

 

 

Financial Implications

No budget impact for this report.

 

File Reference

18/1177

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 May 2018                                                                                 Page 69

Item:          NM036-18          Review of Accreditation Process for Private Certifiers in NSW

Councillor:       Councillor Landsberry 

 

MOTION:

 

a)   That Council write to the Minister for Planning the Hon Anthony Roberts MP, calling on the Berijiklian State Government to urgently proceed with its commitment to overhaul the regulation of Private Certifiers in NSW, as promised in the NSW Government Response to the Independent Review of the Building Professionals Act 2005, (Lambert Review) delivered by former Treasury Secretary Michael Lambert in October 2015.

 

b)   That Council note its concern that the Lambert Review identifies systemic problems in building regulation in NSW, including "a lack of clarity about the roles, responsibilities, functions and accountability of private certifiers", and that the NSW Government’s commitment to “enhance certifier accreditation by re-writing the Building Professionals Act 2005 to revise its structure and content” as a priority reform, has not yet been delivered, despite the NSW Government’s commitment to introduce the new legislation into Parliament before the end of 2017.

 

c)   That Georges River Council call on the Berijiklian State government to make the necessary legislative amendments to prevent accredited certifiers from having the authority to approve development under the Government’s new Low Rise Medium Density Housing Code.  As the new Code will allow dual occupancies, manor houses and terraces to be developed under the complying development approval process in areas where medium density development is currently permitted under a council’s LEP, and that there is no requirement for objections to be considered or addressed, only Council certifiers should determine these applications, should the Code proceed or until the NSW Government has addressed the issues raised in paragraphs (a) and (b) above.

 

 

 

 

 

Financial Implications

No budget impact for this report.

 

File Reference

D18/97236

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 May 2018                                                                                 Page 70

Item:          NM037-18          Georges River Local Planning Panel Operational Procedures

Councillor:       Councillor Landsberry 

 

MOTION:

 

(a)     That the General Manager provide, as part of the quarterly report to Council on DA determinations, a listing of all items reported to the Local Planning Panel (LPP) including a summary of the Assessment Officer’s recommendation and the final determination made by the Panel.

 

(b)     That the General Manager provide the Georges River Local Planning Panel with a copy of Council’s resolution of 18 December 2017 regarding the Operational Procedures of the Panel and request the Panel to formally consider and respond to Council on the matters in that resolution including (amongst others):

 

i.     the requested commencement times for meetings of 6pm;

ii.    the request for the Panel to undertake its deliberations in open session;

iii.   functions of the Panel that demonstrate transparency in development decisions and accountability to the community; and

iv.   access to the Panel’s determinations by the applicant and the public on the same day the determination is made.

 

 

 

 

Financial Implications

No budget impact for this report.

 

File Reference

D18/1177

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 May 2018                                                                                 Page 71

Item:          NM038-18          14 and 16 Victoria Street, Kogarah - Heritage Property Review

Councillor:       Councillor Katris 

 

MOTION:

(a) That Council not proceed with its resolution of 18 December 2017 endorsing a detailed review (at the applicant/owners’ costs) with respect to consideration of the heritage listing of 14 and 16 Victoria Street, Kogarah, and should it be identified that the properties do not have heritage value that a Planning Proposal be prepared (at the applicant’s cost) to Kogarah LEP 2012 to remove the heritage listing from the properties.

 

(b) That, having regard to the particular circumstances of the case, the financial hardship of the owner, and on compassionate grounds:

 

(i)   Council endorse a detailed review to be undertaken (at Council’s cost) with respect to consideration of the heritage listing of 14 and 16 Victoria Street, Kogarah;

 

(ii)  should it be identified that the properties do not have heritage value, that a Planning Proposal be prepared (at Council’s cost) to Kogarah LEP 2012 to remove the heritage listing from the properties; and

 

(iii) that the application fees payable for the Planning Proposal be borne by Council.

 

(c)  That Council, pursuant to section 356 of the Local Government Act 1993 (Financial Assistance to Others) include the estimated cost of the heritage review, Planning Proposal and the associated fees in the Operational Plan (Budget) for 2018-19.

 

(d) That Council hold in abeyance, the collection of any property rates for 16 Victoria Street (including any penalty interest that may accrue) until such time as the property is sold, or until 1 February 2020, whichever occurs first.

 

(e) That the General Manager enter into a Deed of Agreement and/or register a suitable interest over the property title that requires the owner to reimburse Council the full costs of the heritage review, Planning Proposal and associated fees, and all outstanding property rates at such time as the property is sold or on 1 February 2020, whichever occurs first.

 

 

Financial Implications

Should Council resolve to support this proposal, additional non-budgeted funds of $25,000 will will need to be allocated from the Strategic Planning Consultancy operating budget 2017/18 for the review of the heritage significance of the two properties, to be reimbursed by the owner in the 2018/19 or 2019/20 financial year.

Additionally, waiving of the application fee for the planning proposal would result in a $30,000 loss of income to Council this year, which would be reimbursed by the owner in the 2018/19 or 2019/20 financial years.

File Reference

D18/98979

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 May 2018                                                                                 Page 73

Item:          NM039-18          Proposed Sustainability Actions/Waste Diversion Options in Georges River Local Government Area

Councillor:       Councillor Grekas 

 

MOTION:

 

That, in an effort to divert rubbish from landfill and to encourage recycling and reuse efforts, the General Manager prepare a report to Council which investigates waste diversion options, including:

(i)         The Bower's Collection and Rehoming Service;

 

(ii)        Recommencing the Retail Your Rubbish program from the former Kogarah City Council for scheduled clean ups and the collection of clothing for reuse; and

 

(iii)       Actions that can assist to increase sustainability awareness throughout the schools in the Georges River Council area.

 

 

 

Financial Implications

 

No budget impact for this report.

 

File Reference

D18/108809

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 May 2018                                                                                 Page 74

Item:          NM040-18          Membership of Finance and Governance Committee

Councillor:       Councillor Grekas 

 

MOTION:

 

That Council endorse the inclusion of Councillor Grekas on the Finance and Governance Committee.

 

 

 

 

Financial Implications

No budget impact for this report.

 

File Reference

D17/396

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 May 2018                                                                                 Page 75

Item:          NM041-18          Low Rise Medium Density Housing Code

Councillor:       Councillor Hindi 

 

MOTION:

 

(a) That Council write to the Minister for Planning, Hon Anthony Roberts MP, to request an immediate moratorium on all applications relating to manor and terrace Housing in the local government area (LGA) until Council has had the opportunity to amend its R2 zoning in former Hurstville LGA to prohibit multi-dwelling/medium density housing and introduce a new R3 (Multi-dwelling housing) zone to align with the former Kogarah City Council zoning.

 

(b) That Council note the Minister was quoted in the newspaper as saying: "With the medium density housing code, that only allows medium density to occur where it's currently permitted by councils and this is where we have an anomaly," Mr Roberts said.  For example, 55 per cent of Ryde's LGA says that medium density is permissible. I think that that is out of step with community expectations.

 

(c)  That Council note with concern that over 95 per cent of the former Hurstville LGA permits medium density housing.  This will ruin suburbs like Oatley and surrounding areas.  At every corner, in every street you will be able to build manor housing and terrace housing. Where is the infrastructure to cope with the boom in housing that will overtake the suburb areas of the former Hurstville Council.  Not just roads, but social infrastructure such as hospitals, schools, police, fire and ambulance.

 

(d) That Council note that a quarter of an acre block in Oatley would be capable of accommodating 4 units in the form of manor housing and be approved by private certifiers. This would certainly change the entire character of Oatley and other surrounding suburbs.

 

(e) That Council note that Sutherland Shire Council has reacted quickly to the introduction of the fast tracking of medium density housing by the NSW Government, which was flagged in 2015. The Council has changed its LEP to limit where medium density housing can be built.  Former Kogarah Council did the same but former Hurstville Council did not, despite previous repeated requests by Councillors to have it changed.

 

 

 

 

Financial Implications

 

No budget impact for this report.

 

File Reference

D18/104455

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 May 2018                                                                                 Page 76

Item:          NM042-18          Georges River Local Planning Panel - Operational Procedures

Councillor:       Councillor Hindi 

 

MOTION:

 

That the General Manager forward correspondence to the Chair of the Local Planning Panel requesting that meetings be rescheduled from 4.00pm to 6.00pm to allow Councillors and residents to attend.

 

 

 

 

Financial Implications

No budget impact for this report.

 

File Reference

D18/107779

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 28 May 2018                                                                                 Page 77

Item:          NM043-18          Provision of Women's Crisis/Refuge Accommodation in Georges River

Councillor:       Councillor Hindi 

 

MOTION:

 

(a) That Council allocate $60,000 in the 2018/19 budget to refurbish one of Council’s residential properties in Hurstville to enable the site to be utilised for a Women’s Crisis Accommodation/Refuge facility.

 

(b) That Council undertake a public Expression of Interest process with suitably qualified service providers for the purpose of entering into a lease for the site and to manage the facility for a term of up to five years.

 

(c)  That Council lease the site for a peppercorn rental and subsidise the annual rental costs of $50,000 from the Donations and Sponsorship budget commencing in the 2018/19 financial year.

 

 

 

Financial Implications

 

1.      Should Council resolve to support this proposal, there would be a capital cost of $60,000 for the initial fitout/refurbishment of the building.

2.     A five year lease with annual rental subsidy of $50,000 funded each year from the Donations and Sponsorship budget would result in a total subsidy of $250,000.

 

File Reference

D18/107792

 

 

   


Georges River Council – Ordinary Meeting -  Monday, 28 May 2018                                                                                 Page 78

17.    Questions with Notice

18.    Confidential items (Closed Council Meeting) 

19.    Open Council

11.    Consideration of Closed Council Recommendations