Assets and Infrastructure Committee

 

MINUTES OF MEETING

Monday, 14 May 2018

 Present

Council Members

Councillor Sandy Grekas (Chairperson), Councillor Stephen Agius, Councillor Nick Katris, Councillor Lou Konjarski, Councillor Leesha Payor and Councillor Colleen Symington

Council Staff

Director Assets and Infrastructure - Mr Laurie O’Connor, Director Environment and Planning - Meryl Bishop, Manager Project Delivery - Michelle Whitehurst, Manager Infrastructure - Glen Moody, Coordinator Property and Assets - Stephen Owen and Executive Assistant to Director Assets and Infrastructure - Julie Attard

 

Opening

The Chair, Councillor Grekas, opened the meeting at 7.23pm.

Apologies 

Recommendation:  Councillor Katris and Konjarski

 

That apologies for Councillor Elmir, Councillor Tegg and Councillor Kastanias be accepted.

 

Record of Voting:

 

For the Motion:  Unanimous

 

Disclosure of Interest

Councillor Grekas declared a Significant Non-Pecuniary Interest in item ASS008-18  Georges River Traffic Advisory Committee Meeting - 1 May 2018 (TAC078-18 Letitia Street, Oatley – Proposed Raised Pedestrian Crossing and Signage) for the reason that she is President of the Oatley Public School Parents & Citizens Association.

 

Councillor Grekas declared a Non-Significant Non-Pecuniary Interest in item ASS018-18 Tender for Construction of Renown Reserve Sports Amenities Buildings – Stronger Communities Fund for the reason her sons play for Renown United Rugby League Club and her husband was former Club Treasurer for Renown.

 

 

Minutes of previous meetings

Assets and Infrastructure - 09 April 2018

Recommendation:  Councillor  Agius and Councillor Symington

That the Minutes of the Assets and Infrastructure meeting held on 9 April 2018 be confirmed.

 

Record of Voting: 

For the Motion:  Unanimous

 

 Committee Reports

ASS008-18        Georges River Traffic Advisory Committee Meeting - 1 May 2018

(Report by Traffic Engineer)

Note:  Councillor Grekas declared a Significant Non-Pecuniary Interest in the following item.

The Meeting voted to designate Councillor Konjarski as acting Chairperson for the following item.

Councillor Grekas left the Chamber at 7.25pm and did not participate in discussions or voting.

Recommendation:  Councillor Katris and Councillor Symington

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 1 May 2018 be adopted by Council.

 

Record of Voting:

 

For the Motion: Unanimous

 

Councillor Grekas returned to the meeting at 7.26pm and resumed the Chair.

 

 

ASS009-18        Approval to Seek Grant Funding (the Greater Sydney Sports Facility Fund)

(Report by Director Assets and Infrastructure)

Recommendation: Councillor Katris and Councillor Agius

That Council delegate authority to the General Manager to apply for funding via the Greater Sydney Sports Facility fund (and any other available NSW grant funding programs) for suitable projects within the 5 year capital works program.

 

Record of Voting: 

 

For the Motion:  Unanimous

 

 

Procedural Motion

 

Recommendation: Councillor Agius and Councillor Katris

That ASS010-18 be considered as the last item of the meeting.

 

Record of Voting: 

 

For the Motion:  Unanimous

 

 

ASS010-18        Tender for Development of Georges River Foreshore Access and Improvement Plan - Office of Environment and Heritage - 2016-2017 Coastal and Estuary Grant Program

(Report by Manager Project Delivery)

 

This matter was considered later in the meeting.

 

ASS011-18        Tender for Construction of Harold Fraser Oval Community Pavilion - Stronger Communities Fund and S94A Funds

(Report by Manager Project Delivery)

Recommendation:  Councillor Katris and Councillor Agius

 

(a)  That, under Section 178 (1) (b) of the Local Government (General) Regulation 2005, Council decline to accept any of the tenders for T17/036 Tender for Construction of Harold Fraser Oval Community Pavilion as outlined in the report.

 

(b)  That, under Section 178 (3) (b) of the Local Government (General) Regulation 2005, Council invite, in accordance with clause 167, 168 or 169, fresh tenders based on the same or different details.

 

(c)  That Council inform the unsuccessful Tenderers of the resolution.

 

Record of Voting: 

 

For the Motion:  Unanimous

 

 

ASS012-18        Tender for Georges River Council Preferred Suppliers – Civil Construction Works - Operational Budget

(Report by Manager Project Delivery)

Recommendation:  Councillor Symington and Councillor Konjarski

 

(a)  That Council accepts the Tenders from Ally Property Services Pty Ltd (Ally Civil), KK Consultants Pty Ltd T/A KK Civil Engineering, Dxcore Pty Ltd, Stateline Asphalt Pty Ltd, The Trustee for the Awada Civil Family Trust (Awada Civil) and Ezy Pave Pty Ltd, after having regard to all the circumstances, as the tenderers appear to be the most advantageous and appoint Ally Property Services Pty Ltd (Ally Civil), KK Consultants Pty Ltd T/A KK Civil Engineering, Dxcore Pty Ltd, Stateline Asphalt Pty Ltd, The Trustee for the Awada Civil Family Trust (Awada Civil) and Ezy Pave Pty Ltd as the Principal Contractors under the Contract Number T18/014 Georges River Council Preferred Suppliers – Civil Construction Works.

 

(b)  That Council appoints the Contractors outlined above for a period of three (3) years commencing 1 July 2018 with an option to extend the Contract for a further two (2) periods of twelve (12) months each subject to a Council resolution.

 

(c)  That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

 

(d)  That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

 

Record of Voting: 

 

For the Motion:  Unanimous

 

 

ASS013-18        Tender for Cromdale Street, Mortdale - Drainage Culvert Upgrade - Collateralized Debt Obligation (CDO) Recovered Funds

(Report by Manager Project Delivery)

Recommendation:  Councillor Konjarski and Councillor Symington

 

(a)  That Council accepts the Tender from Antoun Civil Engineering (Aust) Pty Ltd, in the amount of $1,635,580.10, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Antoun Civil Engineering (Aust) Pty Ltd as the Principal Contractor under the Contract Number T17/048 Cromdale Street, Mortdale – Drainage Culvert Upgrade.

 

(b)  That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

 

(c)  That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

 

Record of Voting:

 

For the Motion:  Unanimous

 

 

ASS014-18        Tender for Georges River Council – Stormwater Drainage Pipe Relining Works - Collateralized Debt Obligation (CDO) Recovered Funds

(Report by Manager Project Delivery)

Recommendation:  Councillor Katris and Councillor Payor

 

(a)  That Council accepts the Tender from Insituform Pacific Pty Ltd, in the amount of $198,001.02, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Insituform Pacific Pty Ltd as the Principal Contractor under the Contract Number T18/017 Tender for Georges River Council – Stormwater Drainage Pipe Relining Works.

 

(b)  That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

 

(c)  That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

 

Record of Voting:

 

For the Motion:  Unanimous

 

 

ASS015-18        Tender for Construction of New Amenities Building at Oatley Memorial Gardens - Stronger Communities Fund

(Report by Manager Project Delivery)

Recommendation:  Councillor Konjarski and Councillor Symington

 

(a)  That Council accepts the Tender from Jag Building and Bricklaying Pty Ltd, in the amount of $228,410.00, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Jag Building and Bricklaying Pty Ltd as the Principal Contractor under the Contract Number T17/027 Construction of New Amenities Building at Oatley Memorial Gardens.

(b)  That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(c)  That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

 

Record of Voting:

 

For the Motion:  Unanimous

 

 

ASS016-18        Tender for Forest Road Hurstville - Upgrade Stage 2 - Undergrounding Overhead Power Lines - General Revenue

(Report by Manager Project Delivery)

Recommendation:  Councillor  Katris and Councillor Agius

 

(a)  That Council accepts the Tender from Twin Connect Pty Ltd, in the amount of $570,020, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Twin Connect Pty Ltd as the Principal Contractor under the Contract Number T18/010 Forest Road Hurstville - Upgrade Stage 2 – Undergrounding Overhead Power Lines.

 

(b)  That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

 

(c)  That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

Record of Voting: 

 

For the Motion:  Unanimous

 

 

ASS017-18        Tender for Forest Road Hurstville - Footpath Upgrade - Stage 2 - General Revenue

(Report by Manager Project Delivery)

Recommendation:  Councillor Symington and Councillor Katris

 

(a)  That Council accepts the Tender from KK Consultants Pty Ltd trading as KK Civil Engineering, in the amount of $898,975.00, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint KK Consultants Pty Ltd trading as KK Civil Engineering as the Principal Contractor under the Contract Number T18/016 Tender for Forest Road Hurstville - Footpath Upgrade – Stage 2.

 

(b)  That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

 

(c)  That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

 

Record of Voting:

 

For the Motion:  Unanimous

 

 

ASS018-18        Tender for Construction of Renown Reserve Sports Amenities Buildings - Stronger Communities Fund

(Report by Manager Project Delivery)

Note:          Councillor Grekas declared a Non-Significant Non-Pecuniary Interest in the following item and remained in the meeting during discussion and voting on this item.

 

Recommendation:  Councillor Konjarski and Councillor Symington

 

(a)   That Council accepts the Tender from Sullivans Constructions Pty Ltd, in the amount of $2,061,427 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Sullivans Constructions Pty Ltd as the Principal Contractor under the Contract Number T17/026 Tender for Construction of Renown Reserve Sports Amenities Buildings.

 

(b)   That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

 

(c)    That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

 

(d)   That Council approves the allocation of $731,427 from the Asset Management Reserve Investment to fund this project.

 

Record of Voting: 

 

For the Motion:  Unanimous

 

 

ASS019-18        Tender for Building Upgrade and Modification Works at Beverly Hills Park Sports Amenities Building - NSW Government Community Building Partnership Grant, Federal Government Community Development Program and Infrastructure Plus

(Report by Manager Project Delivery)

Recommendation:  Councillor Konjarski and Councillor Symington

 

(a)  That Council accepts the Tender from Sullivans Constructions Pty Ltd, in the amount of $871,278 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Sullivans Constructions Pty Ltd as the Principal Contractor under the Contract Number T18/018 Tender for Building Upgrade and Modification Works at Beverly Hills Park Sports Amenities Building.

 

(b)  That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

 

(c)  That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

 

(d)  That Council approves the allocation of $50,000 from the Asset Management Reserve Investment to fund this project.

 

Record of Voting: 

 

For the Motion:  Unanimous

 

 

ASS020-18        Tender for Fire Services - T18/003 Operational Budget

(Report by Coordinator Property & Assets)

Recommendation:  Councillor Symington and Councillor Agius

 

(a)  That in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), the Tender from Fire Control Solutions Pty Ltd, in the amount of $232,732 for 3 years with a 3% annual increase, subject to confirmation of satisfactory financial capability and ability to fulfil obligations under the proposed contract, and having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Fire Control Solutions Pty Ltd as the Principal Contractor under the Contract Number T18/003 subject to satisfactory outcome of the financial assessment.

 

(b)  Engage a secondary approved panel member Newsound Pty Ltd on a schedule of rates to support in the delivery of reactive and rectification services when and as required.

 

(c)  Inform the unsuccessful Tenderers; Springfield Group, Alliance Pty Ltd, Chubb Pty Ltd, Synergy Fire Security Pty Ltd and ARA Corporate Pty Ltd of the resolution to decline to accept those tenders.

 

(d)  Advise existing providers of intent to terminate existing services; Wormald Pty Ltd, Austratronics Pty Ltd, Andrews Fire, Chubb Pty Ltd.

 

Record of Voting: 

 

For the Motion:  Unanimous

 

 

ASS021-18        Tender for Mechanical HVAC - T18/002 Operational Budget

(Report by Coordinator Property & Assets)

Recommendation:  Councillor Katris and Councillor Symington

 

a)    That in accordance with Section 178 of the Local Government (General) Regulation 2005 (NSW), the Tender from Airmaster Australia Pty Ltd, in the amount of $105,842.41 for 3 years with a 2.5% annual increase, subject to confirmation of satisfactory financial capability and ability to fulfil obligations under the proposed contract, and having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Airmaster Australia Pty Ltd as the Principal Contractor under the Contract Number T18/002 subject to satisfactory outcome of the financial assessment.

 

b)    Engage two secondary approved panel members CBD Mechanical Pty Ltd and Coral Air Pty Ltd on a schedule of rates to support in the delivery of reactive and rectification services when and as required with no guaranteed volume.

 

c)    Inform the unsuccessful Tenderers; Precise Air, RCR Infrastructure, Engine Services, Power Plus, Inter Chillers, NBR Mechanical of the resolution to decline to accept those tenders.

 

d)    Advise existing providers of intent to terminate existing services; Coral Air Pty Ltd, Ash Refrigeration.

 

Record of Voting: 

 

For the Motion:  Unanimous

 

Consideration of Business in Closed Session

 

Recommendation:  Councillor Katris and Councillor Agius

 

At this stage of the meeting the Chair advised that the meeting would move into closed session to allow consideration of information in accordance with Section 10A of the Local Government Act 1993. Accordingly, members of the press and public are excluded from the closed session and access to the correspondence and reports relating to the items considered during the course of the closed session will be withheld.

 

This action was taken to allow discussion of information in regard to ASS010-18 -18 Tender for Development of Georges River Foreshore Access and Improvement Plan - Office of Environment and Heritage - 2016-2017 Coastal and Estuary Grant Program that in accordance with Section 10A(2)(d)(i) of The Local Government Act 1993 which if disclosed could prejudice the commercial position of the person who supplied it.

In accordance with Section 10D it is considered that if the matter were discussed in an open session, it would on balance, be contrary to the public interest as it information that would, if disclosed, could prejudice the commercial position of the person who supplied it.

The Chair asked if the Director, Assets and Infrastructure if any representations had been received from the public that the item should not be discussed in closed session.

The Director, Assets and Infrastructure replied no representations had been received to the item in closed session.

 

The Chair asked if there were any members of the public who would like to speak on the

reasons Council proposes to consider the items in closed session and there were none.

 

Record of Voting:

For the Motion:  Unanimous

 

Open Session

 

Recommendation:  Councillor Katris and Councillor Agius

 

That the meeting returned to open session.

 

Record of Voting:

For the Motion:  Unanimous

 

ASS010-18        Tender for Development of Georges River Foreshore Access and                                       Improvement Plan - Office of Environment and Heritage - 2016-2017                                   Coastal and Estuary Grant Program

                             (Report by Manager Project Delivery)

 

Recommendation:  Councillor Katris and Councillor Konjarski

 

(a)   That Council accepts the Tender from EMM Consulting Pty Ltd, in the amount of $208,925.00, after having regard to all the circumstances, as the tender that appears          to be the most advantageous and appoint EMM Consulting Pty Ltd as the Principal    Contractor under the Contract Number T18/005 Georges River Council Foreshore         Access and Improvement Plan.

(b)   That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

 

(c)    That Council Officers inform the unsuccessful Tenderers of the resolution to decline    to accept those tenders.

 

(d)   That the report investigate the possibility of identifying incentives and mechanisms to private land owners in order to allow public access along the foreshore on their       properties.

 

Record of Voting:

 

For the Motion:  Unanimous

 

 

Conclusion

The Meeting was closed at 7.42pm

 

Chairperson