Finance and Governance Committee

 

MINUTES OF MEETING

Monday, 09 April 2018

 Present

Council Members

Councillor Sam Elmir (Chair), Councillor Lou Konjarski, Councillor Colleen Symington, Councillor Warren Tegg, Councillor Christina Wu

 

Council Staff

Acting Chief Operating Officer, Mr David Tuxford, General Counsel, Ms Jenny Ware, Director Transformation and Change, Ms Marissa Racomelara, Executive Manager People and Culture, Ms Fiona Campbell, Executive Manager Premium Facilities and Properties, Mr Luke Coleman

Manager Project Delivery, Ms Michelle Whitehurst, Acting Chief Financial Officer, Ms Danielle Parker, Acting Executive Manager, Office of the General Manager, Ms Samantha Charlton

Strategic Property Specialist, Mr Joe Milinkovic, Executive Assistant to Acting Chief Operating Officer, Ms Melissa Dunn

 

Opening

The Chair, Councillor Elmir, opened the meeting at 6.02pm.

Apologies 

Motion: Councillor Konjarski and Councillor Tegg

 

That an apology for Councillor Liu be accepted.

 

Record of Voting:

Unanimous

 

Additional Attendees

Councillor Sandy Grekas

 

Disclosure of Interest

There were no disclosures of interest made.

Minutes of previous meetings

Finance and Governance - 12 March 2018

RECOMMENDATION: Councillor Symington and Councillor Tegg

That the Minutes of the Finance and Governance held on 12 March 2018, as previously made available to each Councillor, be adopted.

Record of Voting:

For the Motion: Unanimous

 

Committee Reports

FIN017-18         Advice on Costs and Status of Council's Court Proceedings - March 2018

(Report by General Counsel)

Recommendation: Councillor Symington and Councillor Konjarski

That the report, Advice on Costs and Status of Council’s Court Proceedings – March 2018, be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN018-18         Councillor Attendance and Professional Development

(Report by Acting Head of Executive Services)

Recommendation: Councillor Tegg and Councillor Konjarski

That Councillors requiring additional professional development hours be made aware of the workshop scheduled for 10 May 2018 “Ethics at Work”.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN019-18         Audit, Risk and Improvement Committee Minutes from 30 October 2017

(Report by Internal Auditor)

Recommendation: Councillor Wu and Councillor Tegg

That the Minutes of the Audit, Risk and Improvement Committee for 30 October 2017, provided as an attachment to this report, be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN020-18         Georges River Council Quarterly Property Portfolio Report

(Report by Strategic Property Specialist)

Recommendation: Councillor Wu and Councillor Konjarski

That the quarterly Property Portfolio Report be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN021-18         Investment Report as at 28 February 2018

(Report by Financial  Accounting Officer)

Recommendation: Councillor Konjarski and Councillor Symington

That the Investment Report as at 28 February 2018, be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN022-18         The Second International Workshop on Eco-shoreline Designs for Sustainable Coastal Development

(Report by Manager Project Delivery)

Recommendation: Councillor Tegg and Councillor Wu

That Mr Thomas Heath (Environmental and Open Space Projects Officer) be congratulated by Council and be authorised to attend and present to The Second International Workshop on Eco-shoreline Designs for Sustainable Coastal Development in Hong Kong in May 2018.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN024-18         Quarterly Budget Review for Quarter Ending 31 December 2017

(Report by Acting Chief Financial Officer)

Recommendation: Councillor Konjarski and Councillor Tegg

(a) That the report Quarterly Budget Review for the Quarter Ending December, be received and noted.

(b) That the proposed budget variations as detailed in the report, be approved.

 

Record of Voting:

For the Motion: Councillors Konjarski, Tegg, Symington and Elmir

Against the Motion: Councillor Wu

 

Consideration of Business in Closed Session

Recommendation

At this stage of the meeting the Chair advised that the meeting would move into a Committee of the whole to allow consideration of a matter in Closed Session in accordance with section 10a of the Local Government Act.

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the following matters be considered in closed Council at which the press and public are excluded.

 

CON002-18       Confirmation of Organisational Structure

(Report by Executive Manager People and Culture)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (a) it is considered the matter deals with personnel matters concerning particular individuals (other than Councillors).

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it deals with personnel matters concerning particular individuals (other than Councillors).

 

Open Council

 

Recommendation: Councillor Tegg and Councillor Symington

 

That the meeting revert to Open Council.

 

Record of Voting:

For the Motion: Unanimous

 

Consideration of Confidential Recommendations

CON002-18       Confirmation of Organisational Structure

(Report by Executive Manager People and Culture)

Recommendation: Councillor Tegg and Councillor Symington

That this item be deferred to a Councillor workshop for further discussion.

 

Record of Voting:

For the Motion: Unanimous

 

Conclusion

The Meeting was closed at 6.32pm.

 

 

Chairperson