Community Development and Services Advisory

Notice of Meeting

Tuesday, 17 April 2018

 

 

BUSINESS

Acknowledgement of Country

Apologies

Disclosures of Interest

Minutes of previous meetings

Agenda Items

General Business

 


Ordinary Meeting

Summary of Items

Tuesday, 17 April 2018

 

Previous Minutes

MINUTES: Community Development and Services Advisory  - 20 February 2018

 

Community and Culture

CDS007-18       Grants Programs

(Report by Coordinator Community Development).................................................. 2

CDS008-18       Access and Inclusion Reference Group

(Report by Coordinator Community Development).................................................. 4

CDS009-18       Multicultural Reference Group

(Report by Coordinator Community Development).................................................. 9

CDS010-18       Youth Advisory Committee

(Report by Coordinator Community Development)................................................ 15

CDS011-18       Community Development Initiatives

(Report by Coordinator Community Development)................................................ 17   

 


Georges River Council – Ordinary Meeting -  Tuesday, 17 April 2018                                                                                Page 2

Community and Culture

Item:                   CDS007-18        Grants Programs 

Author:              Coordinator Community Development

Directorate:      Community and Culture

Matter Type:     Community and Culture

 

 

 

Recommendation

That the Committee receives and notes the report presented in relation to Council’s current grant programs.

 

Executive Summary

1.      Council coordinates a range of grant programs wherein community organisations can apply for funding to run projects that benefit the local community. This report summarises recent and upcoming activities in relation to the following grant programs: Community Grants Program, Venue Hire Grants Program and ClubGRANTS Program.

 

Georges River Council 2018 ClubGRANTS Local Round

2.      ClubGRANTS is an initiative of the NSW Government and Clubs NSW to provide funding for community development projects and services that have a direct impact on local communities. Georges River Council is the convenor of the local committee for the ClubGRANTS scheme.

3.      The first Committee meeting for the 2018 Round was held on Friday 16 February 2018. At this meeting the local priorities were agreed upon, and the timetable for the 2018 Round was confirmed by the 11 participating clubs.

4.      The 2018 Round opened on Monday 5 March and will close on Sunday 29 April 2018, with community organisations being advised of the outcome in July.

5.      In 2017, the Georges River Council Local Committee provided a total of $850,410 to 83 projects. As of Wednesday 4 April there were 48 applications with funding requests totalling $517,503 for the 2018 Round.

 

Community Grants Program

6.      Georges River Council allocates $400,000 annually to the Community Grants Program. The funds are distributed to community groups and organisations in two rounds, with each round having a combined funding pool of $200,000.

7.      Applications for Round 2 of the 2017-18 Community Grants Program opened on Monday 5 March and will close on Sunday 15 April 2018. Two grant categories are available – one category supporting the procurement of assets and equipment, and another category supporting larger community development initiatives focusing on connected communities.

8.      Council held two information sessions on 14 and 16 April 2018 in which over 40 attendees were able to ask questions relating to the Program, as well as get tips on how to submit a more comprehensive application. The Program has been advertised widely through Council’s publications and social media, as well as through local media.

9.      The Grants Advisory Panel will meet in late April/early May to review submissions for determination by Council at the May Council meeting. Successful applicants will be notified from Tuesday 29 May 2018, with the presentation ceremony being held on Wednesday 13 June 2018. 

 

Venue Hire Grants Program

10.    The Venue Hire Grants Program for the 2017-18 financial year is currently open, with ad hoc submissions still being received. A total of 55 applications have been assessed under the Venue Hire Grants Program for 2017-18, with the Council allocating $173,052.40 rental subsidy to community organisations.

11.    The main Venue Hire Grants Program round for bookings in the 2018-19 financial year opened on Monday 26 March 2018, and will close on Sunday 22 April 2018. Ad hoc submissions will continue to be accepted for consideration after the main round closes.

12.    Two information sessions were held for potential applicants on Wednesday 4 and Friday 6 April 2018. Applications are able to be submitted through a new online form. Applicants will be notified of the outcome of their applications by Monday 18 May 2018.

13.    Council will assess ad hoc applications via a monthly panel from 1 July 2018 for organisations that were not able to submit their application in the main round, pending availability of funds.

14.    The Council Owned and or Managed Facilities Policy – Venue Hire Grants Program is currently under review, alongside a number of policies relating to Council’s grants, donations and sponsorships. The revised policy will incorporate community feedback received since the inception of the program. The draft Grants, Donations and Sponsorship Policy will be presented at the May Council meeting to be placed on public exhibition in June.

15.    With the aim of making it easier to do business with Council and to simplify processes, applicants are able to submit applications for Community Grants and Venue Hire Grants through a new streamlined online form. The procurement of an electronic grants management software system has been included in the 2018-19 financial year draft budget in order to further improve the customer experience for people applying for grants through Council.

 

Financial Implications

16.    Within budget allocation.

 

Community Engagement

17.     Community engagement was conducted including a survey of organisations that applied for a grant with Council and the incorporation of feedback gained through previous grants workshops and information sessions. Grant information sessions were held for interested applications seeking further information on how to apply for funding through Council’s grants programs.

 

 

 

  


Georges River Council – Ordinary Meeting -  Tuesday, 17 April 2018                                                                                Page 4

Item:                   CDS008-18        Access and Inclusion Reference Group 

Author:              Coordinator Community Development

Directorate:      Community and Culture

Matter Type:     Community and Culture

 

 

 

Recommendation

That the Committee receives and notes the report relating to activities undertaken by Council’s Access and Inclusion Reference Group.

 

Executive Summary

1.      The Access and Inclusion Reference Group was created in order to assist Council with the implementation of its Disability Inclusion Action Plan (DIAP). Minutes from the Access and Inclusion Reference Group will be tabled through this Committee for consideration of Council. Items raised through this forum will be tabled at this committee for the consideration of Council.

 

Background

2.      The Access and Inclusion Reference Group meets every two months to discuss the implementation of Council’s DIAP. The community representatives in the Reference Group all have experience in the access and inclusion area, either through lived experience or in a professional capacity.

3.      The Access and Inclusion Reference Group is scheduled to meet on Tuesday 10 April 2018, after the publication of this report. The minutes of that meeting will be discussed at the Committee’s meeting on 17 April 2018.

4.      The agenda for the 10 April 2018 meeting includes discussion on the creation of a resource to advocate against people parking in footpaths, the organisation of a forum on autism and the prioritisation of footpaths to be repaired within the Local Government Area.

5.      The meeting minutes of the previous meeting of the Access and Inclusion Reference Group, held on 13 February 2018, are attached for the committee’s consideration.

 

Financial Implications

6.      Within budget allocation.

 

Community Engagement

7.        Community engagement was conducted including wide consultation on the priorities and commitments outlined in Council’s DIAP, and will continue through ongoing consultation with the Access and Inclusion Reference Group and their associated networks.

 

 

 

ATTACHMENTS

Attachment 1

Access and Inclusion Reference Group - Meeting Minutes - 13 February 2018

 


Georges River Council - Ordinary Meeting - Tuesday, 17 April 2018

CDS008-18             Access and Inclusion Reference Group

[Appendix 1]          Access and Inclusion Reference Group - Meeting Minutes - 13 February 2018

 

 

Page 5

 


 


 


 


Georges River Council – Ordinary Meeting -  Tuesday, 17 April 2018                                                                                Page 9

Item:                   CDS009-18        Multicultural Reference Group 

Author:              Coordinator Community Development

Directorate:      Community and Culture

Matter Type:     Community and Culture

 

 

 

Recommendation

That the Committee receives and notes the report presented in relation to the activities of Council’s Multicultural Reference Group.

 

Executive Summary

1.      The Multicultural Reference Group (MRG) is comprised of 14 individuals representing a range of local multicultural communities and community organisations. The MRG’s role is to provide Council with advice on the needs and priorities of local multicultural communities, and to support the implementation of Council’s multicultural programs and services. Items raised through the reference group will be tabled at this committee for the consideration of Council.

Background

2.      The MRG meets on a quarterly basis, with the last meeting held on Tuesday 6 February 2018. A number of items of importance to multicultural communities were discussed at this meeting including information on the upcoming grants programs, the Local Government Multicultural Conference, Council’s Historical Markers Program and Neighbour Day.

 

Harmony Day Celebration

3.      Harmony Day was celebrated on Wednesday 21 March 2018 at Council’s Marana Auditorium, in partnership with MTC Australia. Over 400 people attended the celebration, which included performances from a range of multicultural communities representing the history of migration to the area, henna hand painting, and multicultural food tastings.

4.      The event was officially opened by Mayor Cr Kevin Greene. Mr Hakan Harman, Multicultural NSW’s CEO, was also in attendance and congratulated Council on hosting the event.

5.      Other dignitaries in attendance included Mr Heru Subolo, Consul General of the Indonesian Consulate General in Sydney. Mr Subolo enjoyed the performance by the local Indonesian Angklung Musical Group. 

6.      Mr George Vardas, Chair of Council’s Multicultural Reference Group, presented certificates of appreciation to the nine performing groups, alongside the Mayor and Manager Community and Cultural Development. 

 

Financial Implications

7.      Within budget allocation.

 

Community Engagement

8.   Community engagement was conducted including post-event surveys of participants and audience members, and ongoing engagement with the Multicultural Reference Group and their associated community networks.

 

File Reference

D18/62784

 

 

 

ATTACHMENTS

Attachment 1

Meeting Minutes - Multicultural Reference Group -  6 February 2018

 


Georges River Council - Ordinary Meeting - Tuesday, 17 April 2018

CDS009-18             Multicultural Reference Group

[Appendix 1]          Meeting Minutes - Multicultural Reference Group -  6 February 2018

 

 

Page 11

 


 


 


 


Georges River Council – Ordinary Meeting -  Tuesday, 17 April 2018                                                                                Page 15

Item:                   CDS010-18        Youth Advisory Committee 

Author:              Coordinator Community Development

Directorate:      Community and Culture

Matter Type:     Community and Culture

 

 

 

Recommendation

That the Committee receives and notes the report presented in relation to the activities of Council’s Youth Advisory Committee

 

Executive Summary

1.      The Youth Advisory Committee (YAC) is comprised of 10 young people aged between 12 and 24 years old who inform Council on youth issues, and support the development and implementation of activities for young people. Items raised through this forum will be tabled at this committee for the consideration of Council.

 

Background

2.      The YAC meets on a monthly basis to discuss a range of issues affecting young people in the local government area and potential solutions to these issues. The YAC membership comprises young people from a range of backgrounds, with members attending local high schools, tertiary education institutions and engaged in the workforce.

 

St George High Schools Forum

3.      The St George High Schools Forum was held on Thursday 15 March 2018 in the Dragon Room at the Hurstville Civic Centre. The forum was attended by 21 Principals, Deputy Principals, Welfare Teachers and School Counsellors from high schools and 30 representatives of youth service providers across the region. The event showcased services available in the St George region and a presentation on online bullying by a Youth Liaison Officer from the NSW Police.

4.      Council undertook pre- and post-event surveys with attendees. The surveys indicated that attendees increased their confidence in referring a young person to the most appropriate youth service by 18%, and an increase of 10% in confidence in providing accurate information to young people facing issues in the digital realm. Through these surveys school staff also indicated an average value rating of their attendance at 4.7, where 0 equals to no value and 5 equals extremely valuable.  

 

NSW Youth Week – Rivers Rock

5.      Rivers Rock is the signature Council-run event for 2018 Youth Week – a free concert showcasing some of Australia’s best pop punk and rock bands as well as local performers. The concert will take place in the Marana Auditorium on Friday 13 April 2018 from 5.30pm to 10.00pm, with over 500 tickets already being issued for the event as at Thursday 5 April.

6.      A live concert with wide popular appeal provides a soft-entry point of engagement for Council and associated community-run youth resource agencies to engage with their target demographic. Headspace Hurstville, St George Youth Services, 3 Bridges Community Youth Zone and Project Youth will each have their respective peer educator programs represented at the event to engage with young people on matters including mental health, sexual health, drug and alcohol misuse and racism.

7.      Council is working in close consultation with the Local Area Command Police to ensure that the event is run with participant and community safety at its forefront.

 

Financial Implications

8.      Within budget allocation.

 

Community Engagement

9.        Community engagement was conducted through the Youth Advisory Committee, and through feedback received from youth service providers within the local government area.

 

 

File Reference

D18/65245

 

 

 

  


Georges River Council – Ordinary Meeting -  Tuesday, 17 April 2018                                                                                Page 17

Item:                   CDS011-18        Community Development Initiatives 

Author:              Coordinator Community Development

Directorate:      Community and Culture

Matter Type:     Community and Culture

 

 

 

Recommendation

(a)     That the Committee receives and notes the enclosed additional Community Development initiatives contained within this report.

(b)     That the Committee provides feedback to Council officers on any Community Development projects for further consideration.

 

Executive Summary

1.      Council’s Community Development Team works in partnership with a broad range of community and government organisations to deliver a variety of community and cultural development initiatives.

 

GRaB Arts and Culture Forum

2.      Council has partnered with Bayside Council to create a network of artists and people interested in the arts and culture called GRaB (Georges River and Bayside).

3.      GRaB Arts and Culture Forum will hold two annual professional development and networking events. The first event will be on Saturday 28 April as part of the Bayside Arts Festival 2018, and the second event will be held in September during the Georges River Council Discovery Festival of Community Arts.

4.      The April GRaB Arts and Culture Forum will be held at the Novae Gallery in Botany and will provide a special insight in to Aboriginal art from local Aboriginal artists, featuring guest speakers from the Australia Council of Arts, live performances and networking opportunities. This presents a unique targeted professional development and networking opportunity for local artists living and working within the Georges River and Bayside Local Government Areas.

 

Neighbour Day

5.      Neighbour Day, held on 25 March 2018, is Australia’s annual celebration that encourages people to connect with people within their immediate community, and discover resources to get to know their neighbours, in order to make neighbourhoods friendly and safe communities year round.

6.      Council distributed over 100 Neighbour Day resource kits to assist residents in organising their own Neighbour Day event or activity in their community. The resource kits were made available through Council’s libraries, childcare and service centres as well as through community housing provider SGCH. The kits contained useful information about Council resources, as well as suggestions for getting to know your neighbours, including dropping a friendly message in a neighbour’s letterbox, or organising a ‘bring-a-plate’ gathering in a front yard.

7.      Council also hosted a Neighbour Day BBQ in partnership with SGCH at Woodville Park, Hurstville. Over 50 people joined the Mayor Councillor Kevin Greene for the free BBQ, children’s activities and performances from the SGCH Riverwood Choir.

 

Financial Implications

8.      Within budget allocation.

 

Community Engagement

9.        Community engagement was conducted including through post-event surveys of participants, and ongoing engagement with the members of the GRaB and Council’s reference groups. 

 

 

File Reference

D18/65363