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Council Meeting

Notice of Meeting

Monday, 23 April 2018

 

An Ordinary Meeting of Council will be held at 7.00pm on Monday, 23 April 2018 in the Dragon Room on Level 1, Georges River Civic Centre, corner Dora and MacMahon Streets, for the consideration of the business available on Council’s website at

http://www.georgesriver.nsw.gov.au/Council/Council-Meetings

 

BUSINESS

National Anthem

Prayer

Acknowledgement of Country

Apologies

Disclosures of Interest

Public addresses to the Meeting

Minutes of previous meetings

Mayoral Minute

Matters of Privilege

Condolences

Other

Mayoral Minute

Committee Reports

Environment and Planning

Finance and Governance

Assets and Infrastructure

Community and Culture

Precis of Correspondence

Notices of Rescission

Notices of Motion

Questions with Notice

Confidential items

 

Ordinary Meeting

Summary of Items

Monday, 23 April 2018

 

Previous Minutes

MINUTES: Council Meeting - 26 March 2018

Mayoral Minute

MM005-18         Ms Cathy Nesbit's contribution to the Georges River community

(Report by The Mayor, Councillor Greene)................................................................... 2

Committee Reports

CCL013-18       Report of the Environment and Planning Committee - Meeting held on 9 April 2018

(Report by Acting Head of Executive Services)........................................................... 3

CCL014-18       Report of the Assets and Infrastructure Committee - Meeting held on 9 April 2018

(Report by Acting Head of Executive Services)........................................................... 8

CCL015-18       Report of the Community and Culture Committee - Meeting held 9 April 2018

(Report by Acting Head of Executive Services)........................................................ 15

CCL016-18       Report of the Finance and Governance Committee - Meeting held 9 April 2018

(Report by Acting Head of Executive Services)........................................................ 19

CCL017-18       Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

(Report by Senior Corporate Planner)........................................................................ 27

CCL018-18       Quarterly Report - Outstanding Council Resolutions as at April 2018

(Report by Acting Executive Manager, Office of the General Manager)............... 342

CCL019-18       2017 - 2018 Operational Plan December Review 2017

(Report by Senior Corporate Planner)..................................................................... 343

 

Environment and Planning

Nil

Finance and Governance

Nil

Assets and Infrastructure

Nil

Community and Culture

Nil

Precis of Correspondence

Nil

Notices of Rescission

NR002-18          Notice of Rescission: CCL012-18 Councillor Ward Discretionary Fund

(Report by Councillor Badalati)................................................................................. 392

Notices of Motion

NM016-18          Improved Streetscaping and Public Domain Works to Public School Entrances in the Georges River Local Government Area

(Report by Councillor Tegg)....................................................................................... 393

NM017-18          Amendment to the Georges River Voluntary Planning Agreements Policy 2016

(Report by Councillor Katris)..................................................................................... 394

NM018-18          Redevelopment and Temporary Relocation of Penshurst Public School

(Report by Councillor Tegg)....................................................................................... 395

NM019-18          Preparation of a Site Suitability and Feasibility Study for a new Regional Aquatic Facility

(Report by Councillor Elmir)....................................................................................... 396

NM020-18          Future Options for the Former Kogarah Civic Centre, Belgrave Street, Kogarah

(Report by Councillor Agius)...................................................................................... 398

NM021-18          Tree Maintenance Bonds

(Report by Councillor Symington)............................................................................. 399

NM022-18          Annual Maintenance Program - Sporting Fields in Georges River Local Government Area

(Report by Councillor Kastanias).............................................................................. 401

NM023-18          Creative Cultural Strategy for Georges River Local Government Area

(Report by Councillor Elmir)....................................................................................... 402

NM024-18          Preparation of a Georges River Council Tree Policy

(Report by Councillor Badalati)................................................................................. 404

NM025-18          2018-2019 Budget Process - Consideration of Waratah Private Hospital Parking Fees and Voluntary Pensioner Rebate

(Report by Councillor Badalati)................................................................................. 405

NM026-18          De-amalgamation of Georges River Council

(Report by Councillor Badalati)................................................................................. 406

NM027-18          West Connex Roadworks - Alleged Damage to Dwellings Beverly Hills

(Report by Councillor Badalati)................................................................................. 407

NM028-18          Request for Tree Removal, Ocean Street Kogarah

(Report by Councillor Hindi)....................................................................................... 408

NM029-18          Installation of Lighting/Floodlighting at Major Sporting Fields

(Report by Councillor Hindi)....................................................................................... 409

NM030-18          Construction of Rebound Walls at Major Sporting Fields

(Report by Councillor Konjarski)............................................................................... 410

Questions with Notice

Nil  

Confidential (Closed Session)

CON001-18       Property Matter - Mulga Road, Oatley

(Report by Head of Strategic Property)  

 


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 5

Mayoral Minute

Item:          MM005-18          Ms Cathy Nesbit's contribution to the Georges River community

Mayor:               The Mayor, Councillor Greene 

 

 

Background

Ms Cathy Nisbet, Kogarah Community Services’ Community Development Worker, has resigned from her position effective 19 April 2018.

 

Ms Nisbet has been a valued member of both the Georges River Council and former Kogarah City Council Community Development and Services Advisory Committees. Ms Nisbet’s proactive contributions in this role have positively influenced Council’s activities and benefited the local community.

 

Ms Nisbet has also served as a Committee member for Council’s inaugural White Ribbon Day Walk. In this role, Ms Nisbet assisted Council in holding a very successful event, where over 1,000 people walked together against domestic violence in November 2017.

 

Council thanks Ms Nisbet for her tireless efforts in providing meaningful community development work across a broad range of programs and events supporting residents of the Georges river local government area, both as a professional Community Development worker and as a volunteer, and wishes her well for her future endeavours.

 

 

MOTION:

That Ms Nisbet is thanked for her valuable contribution to the Georges River community.

 

 

   


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 6

Committee Reports

Item:                   CCL013-18        Report of the Environment and Planning Committee - Meeting held on 9 April 2018 

Author:              Acting Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation

That the Committee recommendations for items ENV008-18 to ENV010 (inclusive), detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Environment and Planning Committee.

 

ENV008-18       Summary of Development Applications Lodged and Determined - January - March 2018

(Report by Manager Development and Building)

Recommendation:   Councillor Hindi and Councillor Kastanias

That the report, Summary of Development Applications Lodged and Determined January – March 2018, be received and noted.

Record of Voting:

For the Motion:  Unanimous

 

 

ENV009-18       Review of Councils Clean-Up Service

(Report by Manager Environmental Health & Regulatory Services)

Note:          Councillor Hindi declared a Non-Significant Non-Pecuniary Interest in the following item.

Recommendation:   Councillor Hindi and Councillor Agius

(a) That current residential Clean-Up Services be maintained until the existing Clean-Up Collection contract expires in 2023 as it is cost prohibitive to harmonise the current arrangements.

(b) That Council not proceed with a commercial Clean-Up Service as the service is cost prohibitive.

Record of Voting:

For the Motion:  Unanimous

 

 

ENV010-18       Adoption of Amendment No.2 to Generic Plan of Management - General Community Use Areas

(Report by Strategic Planner/Urban Designer)

Recommendation:   Councillor Hindi and Councillor Kastanias

That the draft Amendment No.2 to the Generic Plan of Management – General Community Use Areas (applicable to the former Hurstville local government area) to include 4 and 6 Dora Street, Hurstville and 25 Cook Street, Mortdale be adopted, in accordance with Clause 40 of the Local Government Act 1993.

Record of Voting:

For the Motion:  Unanimous

 

File Reference: D18/6002

 

 

ATTACHMENTS

Attachment 1

Minutes - Environment and Planning Committee 09 April 2018

 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL013-18              Report of the Environment and Planning Committee - Meeting held on 9 April 2018

[Appendix 1]           Minutes - Environment and Planning Committee 09 April 2018

 

 

Page 8

 


 


 


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 11

Item:                   CCL014-18        Report of the Assets and Infrastructure Committee - Meeting held on 9 April 2018 

Author:              Acting Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation

That the Committee recommendations for items ASS004-18 to ASS007-18 (inclusive), detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Assets and Infrastructure Committee.

 

ASS004-18        Tender for Kogarah School of Arts Heritage Roof Rectification

(Report by Manager Project Delivery)

 

Recommendation:  Councillor Katris and Councillor Agius

(a) That Council accepts the Tender from Murphys Remedial Builders Pty Ltd, in the amount of $486,036.03 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Murphys Remedial Builders Pty Ltd as the Principal Contractor under the Contract Number T17/033 Kogarah School of Arts Heritage Roof Rectification.

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(c)  That Council officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

(d) That Council approves the allocation of $200,000 from the Georges River Council s94A Plan (2017) and $300,000 from the Asset Management Reserve Investment to fund this project.

 

Record of Voting: 

For the Motion:  Unanimous

 

 

ASS005-18        Tender for Kogarah Library Roof Rectification

(Report by Manager Project Delivery)

 

Recommendation:  Councillor Agius and Councillor Katris

(a) That Council accepts the Tender from Murphys Remedial Builders Pty Ltd, in the amount of $298,948.72 (excluding GST), after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Murphys Remedial Builders Pty Ltd as the Principal Contractor under the Contract Number T17/037 Kogarah Library Roof Rectification.

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(c)  That Council officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

 

Record of Voting:

For the Motion:  Unanimous

 

Suspension of Standing Orders

 

That Standing Orders be suspended to consider ASS006-18 as the last item of the meeting.

 

Recommendation:  Councillor Tegg and Councillor Kastanias

 

Resolved to bring forward consideration of item ASS007-18 Georges River Traffic Advisory Committee Meeting – 3 April 2018

 

Record of Voting: 

For the Motion:  Unanimous

 

 

ASS007-18        Georges River Traffic Advisory Committee Meeting - 3 April 2018

(Report by Traffic Engineer)

Recommendation:  Councillor Kastanias and Councillor Symington

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 3 April 2018 be adopted by Council.

 

Record of Voting:

For the Motion:  Unanimous

 

 

Consideration of Business in Closed Session

Recommendation:  Councillor Katris and Councillor Agius

At this stage of the meeting the Chair advised that the meeting would move into a Committee of the Whole to allow consideration of a matter in Closed Session in accordance with Section 10a of The Local Government Act 1993.

This action was taken to allow discussion of information in regard to ASS006-18 Tender for Sans Souci Pool Plant Room and Amenities Construction that in accordance with Section 2(c) of The Local Government Act 1993 would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business.

 

Record of Voting: 

For the Motion:  Unanimous

 

Open Council

 

Recommendation: Councillor Katris and Councillor Symington

 

That the meeting revert to Open Council.

 

Record of Voting:

For the Motion:   Unanimous

 

 

ASS006-18        Tender for Sans Souci Pool Plant Room and Amenities Construction

(Report by Manager Project Delivery)

 

Recommendation:  Councillor Agius and Councillor Katris

(a) That Council accepts the Tender from Sullivans Constructions Pty Ltd in the amount of $1,163,156.84, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Sullivans Constructions Pty Ltd as the Principal Contractor under the Contract Number T17/050 Sans Souci Pool Plant Room and Amenities.

(b) That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(c)  That Council officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

(d) That Council approve the allocation of $970,000 from the Georges River Council s94A Plan (2017) funds plus $500,000 from the Aquatic Facilities Reserve Investment for the additional plant and equipment including gas heating.

 

Record of Voting: 

For the Motion:  Unanimous

 

 

File Reference

D18/44442

 

 

ATTACHMENTS

Attachment 1

Minutes - Assets and Infrastructure Committee 09 April 2018

 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL014-18              Report of the Assets and Infrastructure Committee - Meeting held on 9 April 2018

[Appendix 1]           Minutes - Assets and Infrastructure Committee 09 April 2018

 

 

Page 14

 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 18

Item:                   CCL015-18        Report of the Community and Culture Committee - Meeting held 9 April 2018 

Author:              Acting Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation

That the Committee recommendations for items COM009-18 to COM011-18 (inclusive), detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Community and Culture Committee.

 

 

COM009-18       Donation Request - 14 Stars Children's Foundation

(Report by Manager Community & Cultural Development)

Recommendation: Councillor Hindi and Councillor Liu

That Council notes the in-kind sponsorship support provided to 14 Stars Children Foundation to the total value of $2,700 for its charity event held on 24 March 2018 at Hurstville Entertainment Centre.

 

Record of Voting:

For the Motion: Unanimous

 

COM010-18       Donation Request - Kogarah Concert Band 130th Anniversary Concert

(Report by Administration Officer – Communications & Customer Service)

Recommendation: Councillor Hindi and Councillor Liu

That Council approves the donation request of $500 to the Kogarah Concert Band for its 130th Anniversary Celebration, being held Sunday 17 June 2018 at Mortdale RSL Club.

 

Record of Voting:

For the Motion: Unanimous

 

COM011-18       Annual Fundraising Invitation - Lugarno Lions Sports Breakfast

(Report by Acting Director Community and Culture)

Recommendation: Councillor Liu and Councillor Hindi

(a)     That Council approve a donation in the form of purchasing a table of 9 valued at $900 at the Lugarno Lions Sports Breakfast to be held on Friday 4 May 2018.

(b)     That Council include the approved donation on its Donations and Sponsorship register on the Council website.

 

Record of Voting:

For the Motion: Unanimous

 

File Reference

D18/43685

 

 

 

 

ATTACHMENTS

Attachment 1

Report of the Community and Culture Standing Committee - Meeting held 9 April 2018 - Council Meeting 23 April 2018

 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL015-18              Report of the Community and Culture Committee - Meeting held 9 April 2018

[Appendix 1]           Report of the Community and Culture Standing Committee - Meeting held 9 April 2018 - Council Meeting 23 April 2018

 

 

Page 20

 


 


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 22

Item:                   CCL016-18        Report of the Finance and Governance Committee - Meeting held 9 April 2018 

Author:              Acting Head of Executive Services

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

 

 

Recommendation

That the Committee recommendations for items FIN017-18 to FIN024-18 (inclusive) and CON002-18, detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Finance and Governance Committee.

 

FIN017-18         Advice on Costs and Status of Council's Court Proceedings - March 2018

(Report by General Counsel)

Recommendation: Councillor Symington and Councillor Konjarski

That the report, Advice on Costs and Status of Council’s Court Proceedings – March 2018, be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN018-18         Councillor Attendance and Professional Development

(Report by Acting Head of Executive Services)

Recommendation: Councillor Tegg and Councillor Konjarski

That Councillors requiring additional professional development hours be made aware of the workshop scheduled for 10 May 2018 “Ethics at Work”.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN019-18         Audit, Risk and Improvement Committee Minutes from 30 October 2017

(Report by Internal Auditor)

Recommendation: Councillor Wu and Councillor Tegg

That the Minutes of the Audit, Risk and Improvement Committee for 30 October 2017, provided as an attachment to this report, be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN020-18         Georges River Council Quarterly Property Portfolio Report

(Report by Strategic Property Specialist)

Recommendation: Councillor Wu and Councillor Konjarski

That the quarterly Property Portfolio Report be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN021-18         Investment Report as at 28 February 2018

(Report by Financial  Accounting Officer)

Recommendation: Councillor Konjarski and Councillor Symington

That the Investment Report as at 28 February 2018, be received and noted.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN022-18         The Second International Workshop on Eco-shoreline Designs for Sustainable Coastal Development

(Report by Manager Project Delivery)

Recommendation: Councillor Tegg and Councillor Wu

That Mr Thomas Heath (Environmental and Open Space Projects Officer) be congratulated by Council and be authorised to attend and present to The Second International Workshop on Eco-shoreline Designs for Sustainable Coastal Development in Hong Kong in May 2018.

 

Record of Voting:

For the Motion: Unanimous

 

 

FIN024-18         Quarterly Budget Review for Quarter Ending 31 December 2017

(Report by Acting Chief Financial Officer)

Recommendation: Councillor Konjarski and Councillor Tegg

(a) That the report Quarterly Budget Review for the Quarter Ending December, be received and noted.

(b) That the proposed budget variations as detailed in the report, be approved.

 

Record of Voting:

For the Motion: Councillors Konjarski, Tegg, Symington and Elmir

Against the Motion: Councillor Wu

 

Consideration of Business in Closed Session

Recommendation

At this stage of the meeting the Chair advised that the meeting would move into a Committee of the whole to allow consideration of a matter in Closed Session in accordance with section 10a of the Local Government Act.

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the following matters be considered in closed Council at which the press and public are excluded.

 

CON002-18       Confirmation of Organisational Structure

(Report by Executive Manager People and Culture)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (a) it is considered the matter deals with personnel matters concerning particular individuals (other than Councillors).

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it deals with personnel matters concerning particular individuals (other than Councillors).

 

Open Council

 

Recommendation: Councillor Tegg and Councillor Symington

 

That the meeting revert to Open Council.

 

Record of Voting:

For the Motion: Unanimous

 

Consideration of Confidential Recommendations

CON002-18       Confirmation of Organisational Structure

(Report by Executive Manager People and Culture)

Recommendation: Councillor Tegg and Councillor Symington

That this item be deferred to a Councillor workshop for further discussion.

 

Record of Voting:

For the Motion: Unanimous

 

File Reference

D18/29311

 

 

 

ATTACHMENTS

Attachment 1

Minutes - Finance and Governance Committee 09 April 2018

 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL016-18              Report of the Finance and Governance Committee - Meeting held 9 April 2018

[Appendix 1]           Minutes - Finance and Governance Committee 09 April 2018

 

 

Page 25

 


 


 


 

 


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 29

Item:                   CCL017-18        Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy 

Author:              Senior Corporate Planner

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

 

Recommendation

(a) That Council endorse for the purposes of public exhibition, the attached Draft Integrated Planning and Reporting documents, being the Draft Community Strategic Plan 2018-2028, Draft Delivery Program 2018-2021, Draft Operational Plan including the 2018/19 Draft Budget, Fees and Charges and Draft Resourcing Strategy.

(b) That the Draft Integrated Planning and Reporting documents be placed on public exhibition for a period of at least 28 days allowing the community to comment on the content of these documents.

(c)  That the General Manager be delegated authority to make formatting and minor editorial adjustments to the Draft Integrated Planning and Reporting documents during the public exhibition period.

(d) That submissions received as part of the public exhibition of the Draft Integrated Planning and Reporting documents, including the 2018/19 Draft Budget and Fees and Charges be reported to the June 2018 Council meeting for consideration as part of the adoption of these documents.

 

(e) That the General Manager be delegated authority to explore options that will strengthen Council’s financial sustainability from the impact of the cessation of the former Hurstville Council’s Special Rate Variation from 2021/22.

 

 

Executive Summary

1.   Following an extensive community engagement program, a Draft Community Strategic Plan (CSP) has been developed. The CSP contains the goals and strategies to help deliver the community’s priorities for the next 10 years.

2.   A Draft three-year Delivery Program, Draft 2018 – 2019 Operational Plan and Draft Resourcing Strategy have been prepared to support the achievement of the CSP.

3.   The Draft documents are recommended for public exhibition, following which community submissions will be considered as part of their adoption in June 2018.

 

Background

4.   Local councils in NSW undertake their planning and reporting activities in accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005.

5.   The legislation requires councils to work within an Integrated Planning and Reporting (IP&R) framework. The framework draws various plans together and includes a requirement to adopt, after 28 days of public exhibition, the following documents:

·    A Community Strategic Plan (CSP) that outlines the community’s aspirations for the next 10+ years;

·    A four-year Delivery Program (three-year in the case of newly merged councils);

·    An annual Operational Plan; and

·    A Resourcing Strategy detailing the workforce, funding and assets required to implement the Delivery Program.

 

It is proposed that the community be formally notified of the public exhibition process by an advertisement to be placed in The Leader and through Council’s website. Social media will also be used to informally notify the community.  Copies of the IP&R documents will be made available on Council’s website and at its Service Centres and Libraries.

 

Community Engagement

6.   In 2017 Council adopted a Community Strategic Plan Engagement Policy to ensure its first

CSP reflected the community’s aspirations and priorities for the Georges River area.

 

7.   The following engagement activities were carried out and more than 3000 responses were received:

 

·    Ten pop-up stalls across five Wards between 19 and 26 August 2017 – 761 comments received from 355 people;

·    A pop-up stall at the Lugarno Spring Festival on 17 September 2017 – 1,400 responses from approximately 280 residents;

·    Two community visioning workshops at Kogarah (7 September 2017) and Mortdale (12 September 2017) – 70 participants;

·    A telephone survey of 603 across the whole Council area (19% - 21% of the sample in each of the Wards) in August 2017;

·    A postcard survey with 470 responses;

·    An online Youth Survey with 158 responses;

·    Consultation and two advisory committee workshops with CALD (Culturally and Linguistically  Diverse) and ATSI (Aboriginal and Torres Strait Islander) representatives

·    Government agency representatives workshop on 13 February 2018 – 12 representatives with comments provided on Draft goals and strategies developed from community engagement; and

·    Two staff workshops and one staff drop-in session were held to start to Draft content for the CSP that reflected the aspirations expressed by the community during the various engagement activities.

 

8.   In addition, the business community was engaged regarding their priorities through two surveys. In September 2017 Placescore, on behalf of Council, collected town centre care factor assessments of five Wards via online and face-to face surveys. A business survey to help inform the proposed Economic Development Strategy was carried out in late 2017. The Economic Development Strategy will also be guided by workshops held on 10 and 11 April 2018, attended by over 50 business representatives, as well as a youth workshop held on 5 April 2018.

 

Councillor Engagement

 

9.   Councillors were provided with an overview of engagement activity results at a briefing on 20 November 2017. On 23 November 2017 a visioning workshop was held with Councillors to identify short and long-term priorities for Council and the community. The community engagement outcomes and Councillor input informed draft goals and strategies for the CSP and these were discussed with Councillors on 5 March 2018.


Draft Community Strategic Plan

 

10. The attached Draft CSP has been drafted on the basis of the outcomes of the community engagement activities. The document details the community’s priorities and aspirations for the next 10 years. As Council is custodian of the CSP; the Plan is developed for the community and, as such includes goals that others, particularly the NSW Government, will play a major role in realising.

 

11. Key components of the CSP include:

 

·    A vision statement for the community;

·    An overview of the engagement process, including the social justice principles on which the CSP is based;

·    How our ambitions are influenced by NSW government forecasts and plans for Greater Sydney;

·    Goals for the next 10 years and the strategies to achieve them;

These have been arranged under six themes, referenced in the document as pillars that are important to the community:

o A protected environment and green open spaces;

o Quality, well planned development;

o Active and accessible places and spaces;

o A diverse and productive economy;

o A harmonious and proud community with the right social services and infrastructure; and

o Leadership and transparency.

 

·    Performance measures to track progress in achieving the goals detailed in each pillar;

·    Reference to other government organisations that influence the goals in the CSP, what the community can do to assist and links to where other information and more detailed plans can be accessed; and

·    How the community can provide feedback on the Draft CSP.

 

12. The Draft CSP contains the high-level, long-term community aspirations and priorities and is the overarching plan that is implemented through the three-year Delivery Program and one-year Operational Plan.

 

Draft Delivery Program and Draft Operational Plan

 

13. A Council must prepare a new Delivery Program after each ordinary election of Councillors to cover the principal activities of the Council for the four year period (three years for newly-merged Councils) commencing on 1 July following the election. Council’s Draft Delivery Program utilises the pillars of the CSP as principal activities for the purpose of defining proposed actions over the next three years.

 

14. Councils must also adopt an annual Operational Plan before the beginning of each financial year, outlining the activities to be undertaken that year as part of the Delivery Program.

 

15. The Draft Delivery Program and Draft Operational Plan have been incorporated in a single document for ease of use, however a separate attachment details Council’s proposed 2018 – 2019 fees and charges. Key components of these documents include:

 

·    Three year actions to achieve the goals and strategies detailed in the Draft CSP;

·    The 2018 – 2019 actions that will be undertaken as part of the three-year Delivery Program;

·    Performance targets for the Delivery Program and Operational Plan;

·    Financial estimates for the three years of the Delivery Program;

·    The proposed 2018/19 Draft Budget, with projects and programs; and

·    A Draft Revenue Policy (includes proposed rates and fees and charges).

 

Budget Resolutions to be considered

 

16. In addition to the attached documents, a number of Budget-related resolutions of Council since October 2017, as outlined below, will require a further report to Council detailing approaches to funding source and estimates.

 

Resolutions required to be considered as part of the Q3 Quarterly 2017/18 Budget Review report for funding:

 

·    Georges River Transport Strategy

·    Carss Park Sport and Recreation Precinct Masterplan

 

Resolutions that required funding to be considered during the 2018/19 Budget preparation process (Councillor workshops only) – no separate report required

 

·    Blakehurst Area Traffic Study

·    Georges River Foreshore Strategy

·    Councillor Discretionary Ward Fund

·    Exercise equipment in parks

 

Resolutions for which a report is required to be provided to Council on funding options during the Draft 2018/19 Budget exhibition period:

 

·    Asbestos Education program

·    Energy Conservation and Sustainability Policy

·    Skate Park options

·    Organisation Structure (City Futures Unit)

·    Councillor Open Days

·    CCTV at Lugarno

·    Pole Depot toilets/amenities

·    Defibrillators in Parks

 

Resolutions that directly allocated funding in the 2018/19 Budget:

 

·    Georges River Comprehensive LEP

·    Affordable Housing Policy

·    Peakhurst Park Synthetic Field

·    Mortdale Town Centre Upgrade

·    Bike racks in Oatley

 

Draft Resourcing Strategy

 

17. The Draft Resourcing Strategy contains detailed plans for the funds, assets and people needed to implement the Delivery Program, and therefore contribute to achieving the goals in the CSP. It consists of three main components:

 

·    A Long Term Financial Plan for the next 10 years;

·    A Workforce Management Strategy that addresses the human resourcing requirements of the Delivery Program; and

·    An Asset Management Strategy and Plan.

 

The attached Draft Resourcing Strategy will be publicly exhibited with the other IP&R documents.

 

Community Feedback

 

18. Following Council’s consideration and endorsement of the Draft IP&R documents they will be formatted for public review and exhibited for at least 28 days, this will occur during May 2018.  Appropriate media releases and on-line notifications will alert the community to the opportunity to comment on Council’s draft plans for the area, including guiding the community to the new Your Say web site.

 

19. Community feedback received through the public exhibition process will be reported to Council in June to enable its consideration as part of adoption of the final IP&R documents.

 

Financial Implications

 

20. Financial implications are as outlined in the attached IP&R documents. As outlined in the long term financial plan, as a result of the expiry of the former Hurstville Council Special Rate Variation, there is a reduction in rating income of approximately $2.2 million from 2021/22 and a consequent impact on Council’s financial sustainability.  Options to minimise the impact of this loss of income will be explored in 2018/19 and updated in Council’s long term financial plan.

 

Community Engagement

21. Community engagement was conducted through the extensive program of activities outlined in this report. Further comments will be invited during May as part of the public exhibition of the IP&R documents.

 

 

File Reference

D18/58050

 

 

 

ATTACHMENTS

Attachment 1

Draft Community Strategic Plan 2028

Attachment 2

Draft Delivery Program 2018/19 to 2020/21 and Draft Operational Plan 2018/19

Attachment 3

Draft Fees and Charges

Attachment 4

Draft Resourcing Strategy

 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 1]           Draft Community Strategic Plan 2028

 

 

Page 35

 


 


 


 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 1]           Draft Community Strategic Plan 2028

 

 

Page 44

 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 1]           Draft Community Strategic Plan 2028

 

 

Page 45

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 2]           Draft Delivery Program 2018/19 to 2020/21 and Draft Operational Plan 2018/19

 

 

Page 61

 


 


 


 


 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 2]           Draft Delivery Program 2018/19 to 2020/21 and Draft Operational Plan 2018/19

 

 

Page 71

 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 2]           Draft Delivery Program 2018/19 to 2020/21 and Draft Operational Plan 2018/19

 

 

Page 72

 


 


 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 2]           Draft Delivery Program 2018/19 to 2020/21 and Draft Operational Plan 2018/19

 

 

Page 75

 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 2]           Draft Delivery Program 2018/19 to 2020/21 and Draft Operational Plan 2018/19

 

 

Page 76

 


 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 2]           Draft Delivery Program 2018/19 to 2020/21 and Draft Operational Plan 2018/19

 

 

Page 78

 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 2]           Draft Delivery Program 2018/19 to 2020/21 and Draft Operational Plan 2018/19

 

 

Page 79

 


 


 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 2]           Draft Delivery Program 2018/19 to 2020/21 and Draft Operational Plan 2018/19

 

 

Page 82

 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 2]           Draft Delivery Program 2018/19 to 2020/21 and Draft Operational Plan 2018/19

 

 

Page 83

 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 2]           Draft Delivery Program 2018/19 to 2020/21 and Draft Operational Plan 2018/19

 

 

Page 89

 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 2]           Draft Delivery Program 2018/19 to 2020/21 and Draft Operational Plan 2018/19

 

 

Page 90

 


 


 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 2]           Draft Delivery Program 2018/19 to 2020/21 and Draft Operational Plan 2018/19

 

 

Page 98

 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 2]           Draft Delivery Program 2018/19 to 2020/21 and Draft Operational Plan 2018/19

 

 

Page 99

 


 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 2]           Draft Delivery Program 2018/19 to 2020/21 and Draft Operational Plan 2018/19

 

 

Page 106

 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 2]           Draft Delivery Program 2018/19 to 2020/21 and Draft Operational Plan 2018/19

 

 

Page 107

 


 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 3]           Draft Fees and Charges

 

 

Page 114

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 4]           Draft Resourcing Strategy

 

 

Page 187

 


 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 4]           Draft Resourcing Strategy

 

 

Page 189

 


 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 4]           Draft Resourcing Strategy

 

 

Page 191

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 4]           Draft Resourcing Strategy

 

 

Page 270

 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 4]           Draft Resourcing Strategy

 

 

Page 276

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 4]           Draft Resourcing Strategy

 

 

Page 325

 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 4]           Draft Resourcing Strategy

 

 

Page 329

 


 


 


 


 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL017-18              Draft Community Strategic Plan, Draft Delivery Program, Draft Operational Plan and Draft Resourcing Strategy

[Appendix 4]           Draft Resourcing Strategy

 

 

Page 339

 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 343

Item:                   CCL018-18        Quarterly Report - Outstanding Council Resolutions as at April 2018 

Author:              Acting Executive Manager, Office of the General Manager

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

 

Recommendation

That the quarterly report - Outstanding Council Resolutions as at April 2018, be received and noted.

 

Executive Summary

1.      Council resolved on 26 February 2018 that a quarterly report be provided, commencing in April 2018, detailing progress made on any outstanding resolutions from previous Council meetings.

 

Background

2.      As this is the first quarterly report to be presented to Council the attached summary contains all resolutions of the current Council.

3.      Information has been included on items that require further action, completed items have been marked accordingly and will be removed from future reports. 

 

Financial Implications

4.      No budget impact for this report.

 

** Note: attachment to this report will be provided under separate cover.

 

 

File Reference

D18/61564

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 344

Item:                   CCL019-18        2017 - 2018 Operational Plan December Review 2017 

Author:              Senior Corporate Planner

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

 

Recommendation

(a) That the report 2017 - 2018 Operational Plan December Review 2017, be received and noted.

(b) That a copy of the 2017- 2018 Operational Plan December 2017 Review, as contained in attachment 1, be published on Council’s website.

 

Executive Summary

1.      The half-yearly review of Council’s performance against the 2017-2018 Operational Plan is submitted for the information of Council and the community.

 

Background

2.      Sections 404 and 405 of the Local Government Act 1993 require Councils to adopt a four-year Delivery Program and one-year Operational Plan. Progress against the Delivery Program is required to be reported to Council at least every six months.

 

3.      As a newly merged Council, Georges River Council does not currently have a Delivery Program in place, therefore half-yearly reports are provided against the Operational Plan. Council’s Delivery Program is currently being developed and a draft will be submitted to Council and publicly exhibited before being adopted by 30 June 2018.

 

4.      The Council’s 2017-2018 Operational Plan was approved on 29 June 2017 and is Council’s second Operational Plan since the May 2016 proclamation. The Plan sets out the strategic and financial objectives for the year. It also details the goals and various performance measures for Council’s seven themes:

 

·    Stronger Councils

·    Corporate Measures

·    Strategic Direction

·    Assets and Infrastructure

·    Environment and Planning

·    Community and Culture

·    Office of the Chief Operating Officer

 

Performance Review Summary

 

5.      Attachment 1 provides details of the organisation’s performance as at 31 December 2017 against the planned actions and performance targets for 2017-2018.

 

6.      Council is undertaking 320 strategic projects in 2017-2018. As at 31 December 2017 47.5%, representing 152 of the projects, were completed.

 

7.      Some of the significant achievements in the first half of 2017/18 include:

 

Stronger Councils

·   Survey results show that 89% of residents are either somewhat satisfied, satisfied or very satisfied with Council's performance;

·   Increased online payment options have been introduced;

·   90% of Capital Projects have been delivered on time and within budget;

·   Housing development application assessment times have improved, however these are but still below the target; and

·   Council is on-track to achieve the 10-year financial savings' target.

Corporate Measures

·      64% of the 3,251 customer requests received in the December quarter were completed within the agreed timeframe, an improvement on last quarter and closer to the 80% targeted completion rate;

·      82% of the 15,770 items of correspondence received in the December quarter were responded to within 14 days, exceeding the 80% target; and

·      There has been a 59% (annualised) year-to date reduction in lost time injuries.

Strategic Direction

·      In the December quarter over 91% of Council Resolutions were considered in meetings open to the public - more than half the items in closed sessions related to tenders

·      Survey results show that 68% of respondents were somewhat satisfied, satisfied or very satisfied that Council's decisions are being made in the best interests of the community;

·      All legal cases were determined in accordance with Council's strategic and corporate objectives;

·      90% of transformation projects have been completed since proclamation of Georges River Council in May 2016;

·      100% of NSW Government deliverables have been completed;

·      The Enterprise Risk Management project was completed with endorsement by Council's Audit, Risk and Improvement Committee;

·      Master planning of the Hurstville Civic Precinct is well advanced;

·      Development of Hurstville Centre Plaza on track;

·      The extensive community engagement program to inform the first Georges River Community Strategic Plan has been completed;

·      The Councils 'Have Your say' panel has been successfully established; and

·      A staff learning and development program that supports strategic direction and service delivery has been developed.

Assets and Infrastructure

 

·    3,650 trees given away;

·    84% (1,001) of graffiti tags removed within 48 hours;

·    Target rates has been achieved for all commercial centres identified for daily cleaning;

·    Hurstville CBD ‘Big Wash’ completed;

·    Jubilee Park Adventure Playground is 75% complete and is now open to the public;

·    The 2017 – 2018 Roads Program is on track with 40% complete;

·    The Parks and Recreation areas Beautification Program is on track with 50% complete.

 

 

Environment and Planning

 

·    Inspections have been conducted of 37% of food shops;

·    75% of environmental compliance matters have been responded to within 48 hours;

·    There has been an improvement in the proportion of waste diverted from landfill with now just under 52% being diverted;

·    There have been improvements to Development Application assessment, now being completed in just over 101 days, the target is 90 days;

·    17 Heritage Grants have been awarded;

·    The Hurstville Town Centre Urban Redesign Strategy has been publically exhibited;

·    The tender for the Georges River Area Car Parking Strategy was awarded; and

·    The new Economic Development Strategy has progressed ahead of further stakeholder input during 2018.

 

Community and Culture

·      1,675 people took up library membership during the December quarter, total membership is now 73,352;

·      During the December quarter there was a 14% increase in number of times on-line library services were accessed;

·      A new Library Management System was implemented across all Council libraries in November;

·      A 95% utilisation rate has been achieved across Council Childcare Centres;

·      There has been a significant reduction in average customer call waiting times;

·      Just under 79% of customers have expressed satisfaction with their service request experience;

·      The Inaugural Georges River Art Prize was delivered in November and December;

·      Council adopted a Museum and Gallery Collection Management and Conservation Policy in October; and

·      The work plan for the implementation of the Disability Inclusion Action Plan has been completed.

Office of the Chief Operating Officer

·      Investment portfolio benchmark returns were exceeded during the quarter;

·      The year-to-date financial operating result remains in the surplus;

·      On-going improvements have been made to Council’s web-site, including those that respond to community feedback;

·      A Procurement Policy has been developed for submission to Council’s Audit, Risk and Improvement Committee; and

·      Staff engagement has been undertaken to facilitate implementation and reporting of risk management actions. 

Financial Implications

 

8.  No budget impact for this report.

 

Community Engagement

9.   Community engagement was conducted prior to adoption of the 2017/18 Operational Plan.

 

 

File Reference

D18/39221

 

 

 

ATTACHMENTS

Attachment 1

D18 39221  Q2 2017-2018 Council Review

 


Georges River Council - Ordinary Meeting - Monday, 23 April 2018

CCL019-18              2017 - 2018 Operational Plan December Review 2017

[Appendix 1]           D18 39221  Q2 2017-2018 Council Review

 

 

Page 348

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 392

Notices of Rescission

Item:          NR002-18 Notice of Rescission: CCL012-18 Councillor Ward Discretionary Fund

Councillor:       Councillor Badalati, Councillor Hindi and Councillor Kastanias 

 

MOTION:

That the decision in respect of item No. CCL012-18 Councillor Ward Discretionary Fund from the Ordinary Meeting of Council held on 26 March 2018 be rescinded.

The resolution now proposed to be rescinded reads as follows:

(a)       That the Councillor Ward Discretionary Fund be considered for implementation as part of 2018-2019 financial year budget.

(b)       That Council adopts Option 1 in paragraph 11 of this report and considered as part of the 2018/19 budget process.

(c)       That the General Manager prepare a Councillor Ward Discretionary Fund administrative guideline, to support the implementation of the Fund, having regard to similar successful Funds currently operating in New South Wales and Victorian councils.

(d)       That the administrative guidelines be referred to the Independent Commission Against Corruption (ICAC) for feedback.

(e)       That the Councillor Ward Discretionary Fund guideline be sent to the Office of Local Government (OLG) for feedback.

(f)        That, subject to adoption by Council, the Councillor Ward Discretionary Fund be conducted as a trial for a period of 12 months, from 1 July 2018.

 

 

 

If the rescission motion is carried, it is intended to move the following:

 

MOTION:

That a sum of $150,000 be allocated to a separate Community Fund account to be utilised for requests by Councillors.

(a)       That requests by Councillors to utilise these funds be approved by full Council.

(b)       That a report be provided to Council outlining in detail how the Community Fund will operate.  

(c)       That part (a) and (b) of this motion be subject to part (c) of the motion being adopted by Council.

 

 

File Reference

FIN014-18 & 17/396

 

 

 

   


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 393

Notices of Motion

Item:          NM016-18          Improved Streetscaping and Public Domain Works to Public School Entrances in the Georges River Local Government Area

Councillor:       Councillor Tegg 

 

MOTION:

 

(a) That Council initiate an annual program (up to the value of $200,000 per year) to improve the streetscape and public domain surrounding the entrances to all public schools within the Local Government Area.

 

(b) That Council determines which school entrances will be upgraded in each ward during the annual budget process.

 

(c)  That funding for the program be sourced from ward based funding allocations or the annual capital works budget allocation.

 

 

 

File Reference

D18/53323

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 394

Item:          NM017-18          Amendment to the Georges River Voluntary Planning Agreements Policy 2016

Councillor:       Councillor Katris 

 

MOTION:

That the General Manager review the Voluntary Planning Agreements Policy 2016 and prepare a report to Council that investigates the option for development applications which seek additional floor area (of up to 10% over the maximum gross floor area permitted under clause 4.4 of the Hurstville and Kogarah LEPs 2012) to be required to enter into a voluntary planning agreement with Council.

 

 

 

File Reference

D18/54271

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 395

Item:          NM018-18          Redevelopment and Temporary Relocation of Penshurst Public School

Councillor:       Councillor Tegg 

 

MOTION:

(a)   That Council write to the NSW Minister for Education, the Hon Rob Stokes MP, the Secretary of the NSW Department of Education and the State Member for Oatley, Mr Mark Coure, advising that Council supports the re-development of the Penshurst Public School and the temporary relocation of students from that school to Peakhurst West Public School, and requests the following matters be considered for the duration of the relocation and the construction of the new educational establishment:

 

(i)      A strong community consultation and communications strategy including advising residents in proximity to both sites of expected time frames for relocation and redevelopment of the Penshurst Public School;

 

(ii)     The safety of students and parents in regard to proposed temporary and permanent pick-up and drop-off arrangements, the extent of school safety zones, the location and extent of proposed construction zones, the temporary local traffic arrangements that are required to be introduced to manage bus, resident and school traffic movements, and the requirements of the Local Traffic Committee for both sites;

 

(iii)    The proposed school starting and finishing times for each separate school during the relocation and the impact on local residents;

 

(iv)    On-site parking and service delivery parking availability for staff of both schools; and

 

(v)     The establishment of a Peakhurst West resident liaison committee and a Penshurst resident liaison committee to provide a source of regular and ongoing contact for feedback and engagement with the Department during the relocation and construction phases of the project.

 

(b)   That the letter invite the Minister, Secretary and Mr Coure to engage with Council and residents to investigate all possible solutions to ensure that drop-off and pick-up arrangements for the new school deliver a safe and effective solution with minimal disruption for local residents.

 

 

 

 

 

File Reference

D18/68170

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 396

Item:          NM019-18          Preparation of a Site Suitability and Feasibility Study for a new Regional Aquatic Facility

Councillor:       Councillor Elmir 

 

MOTION:

(a) That Council commence the preparation of a site suitability and feasibility study in the 2018/19 financial year for the construction of a new Georges River regional aquatic facility in the Carss Park recreation and sporting precinct.

 

(b) That the site suitability and feasibility study address, amongst other things:

 

(i)      The identification of whether a suitable site exists (having regard to the likely footprint/size of the facility, location and environmental constraints) to accommodate a regional aquatic facility in the Carss Park recreation and sporting precinct;

 

(ii)     Opportunities to improve public access to aquatic facilities in the City, including year-round recreational usage and the hosting of elite-level competitions;

 

(iii)    Complementary activities that could be co-located within the facility such as indoor courts, gymnasium, child care and library services, dining and rehabilitation/health care services, elite coaching/sports education, community meeting rooms and car parking;

 

(iv)    The preparation of funding options for the facility, including opportunities to stage the construction and funding of the facility over time;

 

(v)     The outcomes of the draft Open Space, Recreation and Community Facility Strategy and other strategic studies that are currently being prepared (such as the Foreshore Strategy and Carss Park Sport and Recreation Precinct Masterplan); and

 

(vi)    Other potential sites in the LGA that could accommodate a regional aquatic facility should the Carss Park precinct not be found to be suitable.

 

(c)  That the General Manager prepare a report detailing:

 

(i)    The detailed program and milestones for preparation of the site suitability and feasibility study;

 

(ii)   The projected timeframe for completion;

 

(iii)  The proposed schedule for community consultation and engagement; and

 

(iii)  Estimated costs for delivery of the program and preparation of the study.

 

(d) That funding for the preparation of the study be considered as part of the 2018/2019 budget process.

 

 

File Reference

D18/68508

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 398

Item:          NM020-18          Future Options for the Former Kogarah Civic Centre, Belgrave Street, Kogarah

Councillor:       Councillor Agius 

 

MOTION:

(a) That the General Manager undertake an investigation into the future ‘best use’ of the former Kogarah Civic Centre including options to lease, redevelop, joint venture and other retention or disposal opportunities and alternatives for the building.

 

(b) That the results of this investigation be included in a Councillor briefing session in mid-2018 to consider the various options available to Council, and identify the constraints and opportunities of each option and the associated financial impacts.

 

(c)  That following the briefing session, a report be submitted to Council recommending a preferred option for the site.

 

 

 

File Reference

D18/68734

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 399

Item:          NM021-18          Tree Maintenance Bonds

Councillor:       Councillor Symington 

 

MOTION:

 

(a) That the General Manager provides a report on the progress of the Canopy Enhancement Program, with a focus on the initiatives for upgrading the current tree maintenance bond process, for the purpose of providing further and more appropriate protection to trees that have been identified for maintenance in Development Approvals, during and after the construction of a building, for trees on public property.

 

With regard to trees on private property, initiatives and actions are to be identified for the purposes of imposing security bonds if possible, and imposing conditions of consent that improve compliance with tree preservation conditions.

 

The report should deal with the following issues:

 

(i)   The method of calculating a security bond (per tree) is to be based on a recognised method of tree valuation such as the Thyer Tree Valuation method;

 

(ii)  The possible requirement for the provision of an arborist report, before construction begins, which identifies the state of health of all trees identified to be maintained along with a photographic record;

 

(iii) The possible imposition of conditions of consent that require an arborist to supervise certain works, and critical stage inspections during construction by Council’s tree management officers;

 

(iv) The possible preparation of conditions of approval that emphasise that the applicant is totally responsible for maintaining the trees in good health during construction and, should the trees be affected, then the bond will be released so that the Council can either implement measures that assist the effected trees to regain their health or to be replaced with appropriate mature age trees in place of those needing removal because they have died;

 

(v)  The feasibility of preparing a schedule that defines and identifies significant and heritage trees within the Georges River Council Local Government area for the purpose of protecting such trees during construction on private land;

 

(vi) In the case of Council owned trees, investigate the possibility of imposing conditions of consent that stipulate that security bonds will not be released until an arborist report has been submitted to Council certifying compliance with the tree preservation conditions; and the relevant Council officer has confirmed in writing that Council is satisfied that the tree preservation conditions have been complied with. Further, investigate whether or not a condition can be imposed to require the submission of the arborist report before any occupation certificate (interim or otherwise) can be issued by the certifier; and

 

(vii)         In the case of privately owned trees, investigate the possibility of imposing conditions of consent that stipulate that any occupation certificate (interim or final) cannot be released by the certifying body until an arborist report has been submitted to Council certifying that the tree preservation conditions have been complied with; and until Council’s tree officer has confirmed that Council is satisfied that the tree preservation conditions have been complied with.

 

(b) That Council consider increasing the Street Tree Preservation and Protection Bond in the Draft Fees and Charges 2018-19 by an amount significant enough to ensure that the Bond acts as a suitable deterrent to the wilful damage and/or removal of trees.  

 

 

 

 

 

File Reference

D18/69573

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 401

Item:          NM022-18          Annual Maintenance Program - Sporting Fields in Georges River Local Government Area

Councillor:       Councillor Kastanias 

 

MOTION:

 

(a) That the General Manager prepare a report to Council detailing the annual program of maintenance for Council’s sporting fields, golf courses and premium ovals:

 

(b) That the report address, amongst other things:

 

(i)         The annual cost of maintenance including staff costs, equipment, materials, plant, etc;

 

(ii)        The approach to the annual soil analysis and re-turfing program;

 

(iii)       The sporting fields that are designated for the installation of irrigation systems over the next 5 years and the identified funding source (if any);

 

(iv)       The annual contributions made by local sporting associations towards the cost of field hire;

 

(v)        The annual contributions made by local sporting associations towards the cost of field maintenance;

 

(vi)       Opportunities to engage external contractors to provide field maintenance and repair in lieu of Council staff;

 

(vii)      The increase in costs incurred by Council to the maintenance program over the last five years; and

 

(viii)     Opportunities that could be made available to staff to provide training in horticulture and the employment of external experts to assist staff in the maintenance of sporting fields, golf courses and parks.

 

 

 

 

File Reference

D18/70474

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 402

Item:          NM023-18          Creative Cultural Strategy for Georges River Local Government Area

Councillor:       Councillor Elmir 

 

MOTION:

 

(a) That the General Manager commence the preparation of a new Creative Cultural Strategy in order to establish the cultural priorities of the City and advance the liveability and quality of life of the Georges River community.

 

(b) That the General Manager prepare a report detailing the proposed program for the preparation of the Creative Cultural Strategy including the timeframe, background research, community consultation program and costs for preparation of the Strategy.

 

(c)  That the Creative Cultural Strategy address, amongst other things:

 

(i)      The role that a creative community plays in the liveability of Georges River as a targeted “30-minute city” within the Greater Sydney Commission’s vision for culturally rich and connected communities that celebrate the arts and support creativity and innovation;

 

(ii)     The identification of cultural facilities within the local government area and the role they play in developing a creative community;

 

(iii)    The vital role that the arts plays in the economic, social and cultural development of the area;

 

(iv)    The importance of public art as a means of activating community spaces to create a safer, more liveable city;

 

(v)     Potential areas for the development of innovative and creative approaches to planning and infrastructural projects;

 

(vi)    Opportunities for the activation of CBDs, town centres and suburban areas through public art and cultural programming whilst retaining the distinctive and unique attributes of precincts;

 

(vii)   Sector development and sustainability of a cultural arts community and its positive impact on local business, economic development, tourism and brand recognition of Council;

 

(viii)  Improving access and participatory rates of engagement in the area’s creative and cultural life; and

 

(ix)    The recognition and fostering of Georges River’s cultural diversity.

 

(d) That funding for the preparation of the Creative Cultural Strategy be considered as part of the 2018/2019 budget process.

 

 

File Reference

D18/73161  


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 403

Item:          NM024-18          Preparation of a Georges River Council Tree Policy

Councillor:       Councillor Badalati 

 

MOTION:

 

That Council prepare a Tree Management Policy for the purpose of providing an holistic, integrated and consistent approach to the management of trees and bushland on both public and private lands across the Georges River local government area.

 

 

 

 

 

File Reference

D18/75988

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 404

Item:          NM025-18          2018-2019 Budget Process - Consideration of Waratah Private Hospital Parking Fees and Voluntary Pensioner Rebate

Councillor:       Councillor Badalati 

 

MOTION:

 

(a) That the General Manager prepare a report to Council on the following 2018-19 draft budget options:

 

(i)         The provision of 3 hours free parking in the public car parking spaces at the Waratah Private Hospital; and

(ii)        An increase in the voluntary pensioner rebate from $75 to $150 per property.

 

(b) The report shall address the following matters:

 

(i)         The annual loss of income to Council that would occur as a result of an increase in pensioner rebates;

(ii)        The annual loss of income to Council that would occur as a result of increasing the provision of free public parking at Waratah Private Hospital to 3 hours;

(iii)       The annual amount of compensation payable to the owner of Waratah Private Hospital to offset the loss of income from its commercial car parking spaces; and

(iv)       The cost of infrastructure required to be installed to separate the public car parking spaces at Waratah Private Hospital from the commercial car parking spaces within the building.

 

(c)  That the report be considered by Council as part of the 2018/2019 budget process.

 

 

 

 

 

File Reference

D18/76004

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 405

Item:          NM026-18          De-amalgamation of Georges River Council

Councillor:       Councillor Badalati 

 

MOTION:

 

That the General Manager prepare a report on the options for de-amalgamation of Georges River Council, including:

 

(a) The options for undertaking a survey (or poll) to ascertain the community’s appetite to return to the former councils of Hurstville and Kogarah, including estimated costs of same;

 

(b) The implications for the $20 million merger funding provided by the NSW Government; and

 

(c)  The current NSW government policy in relation to de-amalgamation of merged councils.

 

 

 

 

File Reference

D18/76010

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 406

Item:          NM027-18          West Connex Roadworks - Alleged Damage to Dwellings Beverly Hills

Councillor:       Councillor Badalati 

 

MOTION:

 

(a) That Council write to the NSW Minister for Roads, Maritime and Freight the Hon Melinda Pavey MP requesting the NSW government investigate alleged damage to residents’ homes in Beverly Hills located in close proximity to the M5 construction works associated with the West Connex road project.

 

(b) That Council write to the State Member for Kogarah, Mr Chris Minns MP requesting his support for Beverly Hills residents’ concerns and that he assist Council in approaching the Minister to lobby for an investigation into the alleged damage.

 

 

 

 

File Reference

D18/76014

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 407

Item:          NM028-18          Request for Tree Removal, Ocean Street Kogarah

Councillor:       Councillor Hindi 

 

MOTION:

 

That Council remove the Tallowwood street tree (Eucalyptus microcorys) in front of 86 Ocean Street Kogarah, and replace it with a more suitable species as Council has recently become aware that there is extensive tree root invasion into nearby pipework.

 

 

 

File Reference

D18/76019

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 408

Item:          NM029-18          Installation of Lighting/Floodlighting at Major Sporting Fields

Councillor:       Councillor Hindi 

 

MOTION:

 

(a)       That Council investigate the installation of lighting and/or floodlighting on all major sporting fields within the Georges River Local Government Area.

 

(b)       That the results of the investigation, along with an indicative installation budget, be reported to Council in May 2018 and if endorsed, the installation program commence on major sporting facilities in the Mortdale Ward.

 

 

 

 

 

File Reference

D18/77785

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 409

Item:          NM030-18          Construction of Rebound Walls at Major Sporting Fields

Councillor:       Councillor Konjarski 

 

MOTION:

 

(a) That Council investigate the construction of rebound walls at all major sporting fields within the Georges River Local Government Area.

 

(b) That the General Manager report to Council in May 2018 on the results of the investigation and address the following:

(i)    indicative locations;

(ii)   number and size of walls to be provided at each field; and

(iii)  the allocation of a modest construction budget for the next 5 years including a range of potential funding sources.

 

 

 

 

File Reference

D18/78330

 


Georges River Council – Ordinary Meeting -  Monday, 23 April 2018                                                                                  Page 410

Confidential items (Closed Council Meeting)

Council's Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should or should not be considered in closed session.

 

Recommendation

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the following matters be considered in closed Council Meeting at which the press and public are excluded.

 

CON001-18       Property Matter - Mulga Road, Oatley

(Report by Head of Strategic Property)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (c) it is considered the matter information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

That in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to these matters be withheld from the press and public.