Finance and Governance Committee

 

MINUTES OF MEETING

Monday, 12 March 2018

Present

Council Members

Councillor Sam Elmir (Chair)

Councillor Lou Konjarski

Councillor Colleen Symington

Councillor Warren Tegg

Councillor Christina Wu

 

Council Staff

Acting Chief Operating Officer, Mr David Tuxford

Director Assets and Infrastructure, Mr Laurie O’Connor

Acting Director Community and Culture, Ms Rebekah Schulz

Acting Executive Manager – Office of the General Manager, Ms Samantha Charlton

Acting Chief Financial Officer, Ms Danielle Parker

Executive Manager Premium Facilities and Properties, Mr Luke Coleman

Solicitor, Ms Amanda Berry

Head of Strategic Property, Mr Bernard Morabito

Manager Project Delivery, Ms Michelle Whitehurst

Executive Assistant to Chief Operating Officer, Ms Melissa Dunn

Personal Assistant to Executive Manager – Office of the General Manager, Ms Daniella Youkhana

 

Opening

The Chair, Councillor Elmir, opened the meeting at 6.01pm.

Apologies 

Motion:     Councillor Symington and Councillor Wu

That an apology for Councillor Liu be accepted.

Record of Voting:

For the Motion: Unanimous

 

Additional Attendees

Councillor Grekas

Disclosure of Interest

Councillor Grekas (attending in an observer capacity) declared a Non-Significant Non-Pecuniary Interest in item FIN012-18 Tender for Sans Souci Pool Concrete Remediation and Refurbishment Works for the reason that she is the Vice President of the Sans Souci Sea Devils Swim Club.

 

Minutes of previous meetings

Finance and Governance - 12 February 2018

Recommendation:   Councillor Tegg and Councillor Symington

That the Minutes of the Finance and Governance Committee Meeting held on 12 February 2018, be confirmed.

Record of Voting:

For the Motion: Unanimous

 Committee Reports

FIN007-18         Advice on Costs and Status of Council's Court Proceedings - February 2018

(Report by General Counsel)

Recommendation:   Councillor Tegg and Councillor Symington

That the information be received and noted.

Record of Voting:

For the Motion: Unanimous

 

FIN008-18         Investment Report as at 31 January 2018

(Report by Financial Accounting Officer)

Recommendation:   Councillor Wu and Councillor Tegg

That Council receive and note the Investment Report as at 31 January 2018.

Record of Voting:

For the Motion: Unanimous

 

FIN009-18         Review of Georges River Council Standing Committees

(Report by Head of Executive Services)

Recommendation:   Councillor Konjarski and Councillor Symington

That Council endorse the proposed changes to the Terms of Reference of Council’s Standing Committees as outlined in the report.

Record of Voting:

For the Motion: Unanimous

 

FIN010-18         Stronger Communities Funding Update

(Report by Acting Director Community and Culture)

Recommendation:   Councillor Wu and Councillor Konjarski

(a)     That Council receive and note the Stronger Communities Fund Projects as listed in this report.

(b)     That Council continue to receive regular reports, at a minimum on a quarterly basis, on the progress of the Stronger Communities Fund Projects to ensure that both Council and the public are kept informed on the progress of each project until completed.

Record of Voting:

For the Motion: Unanimous

 

FIN011-18         Review of Georges River Council Policy for Payment of Expenses and Provision of Facilities for the Mayor and Councillors

(Report by Acting Director Community and Culture)

Recommendation:   Councillor Tegg and Councillor Symington

That this agenda item be deferred to the next meeting of Council on Monday 26 March 2018 for Council consideration.

Record of Voting:

For the Motion: Unanimous

 

FIN012-18         Tender for Sans Souci Pool Concrete Remediation and Refurbishment Works

(Report by Manager Project Delivery)

Councillor Grekas declared a Non-Significant Non-Pecuniary Interest for this item and left the meeting and did not participate in discussions.

Recommendation:   Councillor Tegg and Councillor Konjarski

That the Council resolves;

(a)       That Council accepts the Tender from Dapcor Building Services Pty Ltd, in the amount of $973,909.55, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Dapcor Building Services Pty Ltd as the Principal Contractor under the Contract Number T17/039 Sans Souci Pool Concrete Remediation and Refurbishment Works.

(b)       That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(c)       That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

Record of Voting:

For the Motion: Unanimous

 

Councillor Grekas returned to the meeting.

 

FIN013-18         Tender for Construction Parking Bays at Hedley Street Riverwood

(Report by Manager Project Delivery)

Recommendation:   Councillor Konjarski and Councillor Wu

(a)       That Council accepts the Tender from KK Consultants Pty Ltd T/A KK Civil Engineering, in the amount of $198,600.00, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint KK Consultants Pty Ltd T/A KK Civil Engineering as the Principal Contractor under the Contract Number T18/001 Construction of Parking Bays at Hedley Street, Riverwood.

(b)       That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(c)       That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

Record of Voting:

For the Motion: Unanimous

 

FIN014-18         Councillor Ward Discretionary Fund

(Report by Acting Director Community and Culture)

Recommendation:   Councillor Tegg and Councillor Wu

That this agenda item be deferred to the next meeting of Council on Monday 26 March 2018 for Council consideration.

Record of Voting:

For the Motion: Unanimous

 

FIN015-18         Property Matter - Illuminated Street Signs

(Report by Strategic Property Officer)

Recommendation:   Councillor Konjarski and Councillor Symington

(a)     That the contents of the report be received and noted.

(b)     That a formal Expression of Interest process be undertaken in July 2020 for the provision of Illuminated Street and Transport Shelter advertising signage across the Georges River LGA.

(c)     That Council commence an Expression of Interest process for the lease of prime billboard advertising sites in Blakehurst and Penshurst as generally detailed in this report and that a further report be submitted to Council following completion of the Expression of Interest process.

Record of Voting:

For the Motion: Unanimous

 

FIN016-18         Jubilee Oval - Name and Naming Rights

(Report by Executive Manager Premium Facilities and Properties)

Recommendation:   Councillor Tegg and Councillor Symington

(a)  That Council undertake consultation with key stakeholders with a view to adopt the name Jubilee Stadium for the venue currently known as Jubilee Oval, located in Carlton.

(b)  That the General Manager be authorised to canvass the marketplace for expressions of interest from companies and organisations acquiring the naming rights sponsorship of this venue.

(c)   That the General Manager be authorised to negotiate with and secure the naming rights sponsorship of this venue for a period of up to five years.

Record of Voting:

For the Motion: Unanimous

  

Conclusion

The Meeting was closed at 6.10pm.

 

 

 

 

 

Chairperson