ORDINARY Council Meeting

Notice of Meeting

Monday, 26 March 2018

 

An Ordinary Meeting of Council will be held at 7.00pm on Monday 26 March 2018 in the Dragon Room on Level 1, Georges River Civic Centre, corner Dora and MacMahon Streets, for the consideration of the business available on Council's website at http://www.georgesriver.nsw.gov.au/Council/Council-Meetings.

 

 

BUSINESS

National Anthem

Prayer

Acknowledgement of Country

Apologies

Disclosures of Interest

Public addresses to the Meeting

Minutes of previous meetings

Mayoral Minute

Matters of Privilege

Condolences

Other

Committee Reports

Environment and Planning

Finance and Governance

Assets and Infrastructure

Community and Culture

Precis of Correspondence

Notices of Recission

Notices of Motion

Questions with Notice

Confidential items


Ordinary COUNCIL Meeting

Summary of Items

Monday, 26 March 2018

Previous Minutes

Minutes of Council Meeting held on Monday, 26 February 2018

Mayoral Minute

Nil

Committee Reports

CCL006-18       Report of the Environment and Planning Standing Committee - Meeting held on 12 March 2018

(Report by Executive Assistant - General Manager)................................................ 4

CCL007-18       Report of the Assets and Infrastructure Standing Committee - Meeting held on 12 March 2018

(Report by Executive Assistant - General Manager).............................................. 12

CCL008-18       Report of the Community and Culture Standing Committee - Meeting held 12 March 2018

(Report by Executive Assistant - General Manager).............................................. 17

CCL009-18       Report of the Finance and Governance Standing Committee - Meeting held 12 March 2018

(Report by Executive Assistant - General Manager).............................................. 20

Environment and Planning

CCL010-18       Amendment No. 8 to DCP No. 2 - Hurstville City Centre for 108, 112 and 124 Forest Road and 1 and 3 Wright, Hurstville (the 'Bing Lee' site)

(Report by Coordinator Strategic Planning)............................................................ 27

Finance and Governance

CCL011-18       Review of Georges River Council Policy for Payment of Expenses and Provision of Facilities for the Mayor and Councillors

(Report by Acting Director Community and Culture)............................................. 36

CCL012-18       Councillor Ward Discretionary Fund

(Report by Acting Director Community and Culture)............................................. 57

Assets and Infrastructure

Nil

Community and Culture

Nil


 

 

Precis of Correspondence

Nil

Notices of Rescission

NR001-18          Notice of Rescission: CCL002-18: FIN005-18 Property Matter: Proposed Road Closure and Sale Of Land Part Buchanan Street, Carlton from Ordinary Meeting of Council held on 26 February 2018

(Report by Councillor Hindi)...................................................................................... 60

Notices of Motion

NM004-18          Construction of Public Amenities Building in Pole Depot Park, Penshurst

(Report by Councillor Liu).......................................................................................... 61

NM005-18          Establishment of a Road Safety Officer Position

(Report by Councillor Grekas)................................................................................... 62

NM006-18          Establishment of Annual Community Open Days in Georges River Wards

(Report by Councillor Grekas)................................................................................... 63

NM007-18          Sans Souci Bathers Pavilion - Water Street, Sans Souci

(Report by Councillor Hindi)...................................................................................... 64

NM008-18          Preparation of a Georges River Place Naming Policy (Proposals to Rename Shunde Gardens/ South Street Reserve, Gloucester Road Reserve and Edgbaston Road Reserve, and Name a Laneway between Hardwicke and Littleton Streets Riverwood)

(Report by Councillor Katris)...................................................................................... 65

NM009-18          Installation of Bicycle Racks in Town Centres

(Report by Councillor Elmir)....................................................................................... 66

NM010-18          Dockless Bike Share Schemes in Georges River Local Government Area

(Report by Councillor Hindi)...................................................................................... 67

NM011-18          Installation of Defibrillators at Council's Major Sporting Fields and Parks

(Report by Councillor Hindi)...................................................................................... 68

NM012-18          Installation of Exercise Equipment at Council Sporting Fields and Parks

(Report by Councillor Hindi)...................................................................................... 69

NM013-18          Introduction of Fast Track Development Application Assessment System at Georges River Council

(Report by Councillor Hindi)...................................................................................... 70


 

 

NM014-18          Property Matter - Grant of Lease for Air Bridge at South Street, Kogarah

(Report by Councillor Katris)...................................................................................... 71

NM015-18          Installation of CCTV at Forest Road/Grandview Crescent, Lugarno

(Report by Councillor Kastanias).............................................................................. 72

Questions with Notice

Nil   

 


Georges River Council – Ordinary Meeting -  Monday, 26 March 2018                                                                              Page 4

Committee Reports

Item:                   CCL006-18        Report of the Environment and Planning Standing Committee - Meeting held on 12 March 2018 

Author:              Executive Assistant - General Manager

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

Recommendation

(a)     That the Committee recommendations for items ENV004-18 to ENV007-18 (inclusive) and MU01-18, detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Environment and Planning Standing Committee.

 

ENV004-18       Planning Proposal PP2015/0006 - 37 - 41 Treacy Street, Hurstville - Treacy Street Car Park

(Report by Senior Development Assessment Officer)

Recommendation:   Councillor Hindi and Councillor Badalati

(a) That Council not proceed with Planning Proposal PP2015/0006 for 37-41 Treacy Street Hurstville (Treacy Street Car Park) until the completion of key strategies and studies to enable a holistic approach to the growth and development of the Hurstville CBD.

(b) That the General Manager advises the Department of Planning and Environment of the decision not to proceed with the Planning Proposal as the site will be incorporated into a future planning proposal prepared for the Hurstville City Centre.

Record of Voting:
For the Motion: Unanimous

 

ENV005-18       Adoption of Notification and Advertising Development Control Plans

(Report by Strategic Planner)

Councillor Hindi declared a Non-Significant Non-Pecuniary Interest in the following item.

Recommendation:   Councillor Hindi and Councillor Badalati

(a)       That Council make the following amendments to the DCPs:

a.   Hurstville DCP No. 2: Amend Table 1 for New dwelling houses (single storey) and single storey alterations and additions to dwellings to require full compliance with the DCP.

b.   Hurstville DCP No. 1: Amend Table 1 for New dwelling houses (single storey) and single storey alterations and additions to dwellings to require full compliance with the DCP.

c.   Kogarah DCP: Amend Table 1 for New dwelling houses (single storey and two storey) and single storey alterations and additions to dwellings to require full compliance with the DCP.

d.   Place a note at the end of Table 1 in the three DCPs stating: For New dwelling houses (single storey) and single storey alterations and additions to dwellings any non-compliances with the relevant DCP will re-categorise the DA to a category B DA.

e.   Amend Table 1 in Hurstville DCP Nos. 1 and No. 2 and amend Table 1 in the Kogarah DCP to delete the reference to two (2) storey dwellings.

f.    All two storey houses and alterations and additions resulting in a 2 storey house will be required to be notified.

g.   That applications for places of public worship received between 15 November and 2 January are to be notified as soon as possible and the exhibition period is to be extended for a further 21 days after 15 January.

(b)       That Council resolve, pursuant to Section 74C of the Environmental Planning and Assessment Act 1979, and in accordance with Clause 21 of the Environmental Planning and Assessment Regulation 2000, to approve the amendment to Hurstville Development Control Plan No.1 – Part 2.2, Hurstville Development Control Plan No.2 – Part 2.4 and Kogarah Development Control Plan 2013 – Part A2 relating to notification and advertising provisions as described in this report and as amended by (a) above.

(c)       That Council give public notice of the decision to approve the amendment to Hurstville Development Control Plan No.1, Hurstville Development Control Plan No.2 and Kogarah Development Control Plan 2013, in the local paper within 28 days in accordance with Clause 21 of the Environmental Planning and Assessment Regulation 2000.

(d)       That Council endorse the General Manager to make minor modifications to any numerical, typographical, interpretation and formatting errors, if required, in the finalisation of the draft plan.

(e)       That those persons who made a submission on the draft amendments to Hurstville Development Control Plan No.1, Hurstville Development Control Plan No.2 and Kogarah Development Control Plan 2013 be advised of Council’s decision.

Record of Voting:
For the Motion: Unanimous

 

ENV006-18       Amendment No. 8 to DCP No. 2 - Hurstville City Centre for 108, 112 and 124 Forest Road and 1 and 3 Wright, Hurstville (the 'Bing Lee' site)

(Report by Coordinator Strategic Planning)

Recommendation:   Councillor Hindi and Councillor Katris

That this agenda item be deferred to the next meeting of Council on Monday, 26 March 2018 for Council consideration.

 

Record of Voting:
For the Motion: Unanimous

 

ENV007-18       Sharing Facilities and Infrastructure with NSW Department of Education

(Report by Manager Strategic Planning)

Recommendation:   Councillor Kastanias and Councillor Hindi

That Council delegate to the General Manager authority to enter into a Memorandum of Understanding with the Department of Education on sharing facilities such as fields, halls, courts, and the like for a period of 12 months from date of execution.

 

Record of Voting:

For the Motion:                     Councillor Katris (Chairperson), Councillor Agius, Councillor Badalati, Councillor Hindi and Councillor Kastanias

 

Against the Motion:   Councillor Payor

 

Procedural Motion – Matter of Urgency

Local Planning Panel Membership

Motion:      Councillor Hindi and Councillor Agius

That in accordance with Clause 3.7(3)(a)(b) of the Georges River Council Code of Meeting Practice, Standing Orders be suspended to permit the Matter of Urgency in relation to the Local Planning Panel Membership to be considered.

The Chair, Councillor Katris ruled in accordance with Clause 3.7(3)(a)(b) of Council’s Code of Meeting Practice that the matter was of great urgency. 

Record of Voting:
For the Motion: Unanimous

Confidential item (Closed Session)

The Chair asked if there were any members of the public who would like to speak on the

reasons Council proposes to consider the items in closed session and there were none.

Recommendation Councillor Hindi and Councillor Kastanias

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the following Local Planning Panel Membership be considered in closed session at which the press and public are excluded.

Under Section 10a(2), this item is being considered in Closed Session due to the sensitivity of discussing personal information regarding candidates for appointment to the Local Planning Panel.

Local Planning Panel Membership

Open Committee Meeting 7.08pm

Recommendation

That the meeting revert to Open Council.

Record of Voting:

For the Motion: Unanimous

Consideration of Recommendations from Closed Session

MU01-18 - Local Planning Panel Membership

Recommendation:     Councillor Hindi and Councillor Kastanias

 

That arising from the recent resignation of Local Planning Panel members, and to ensure that Council is able to maintain a fully functioning Panel, replacement members be urgently appointed as follows:

 

Determination Panel Members

John Brockhoff

Review Panel Members

Helen Mulcahy

 

File Reference

D18/44386

ATTACHMENTS

Attachment 1

Minutes Environment and Planning Committee Meeting - 12 March 2018


Georges River Council – Ordinary Meeting -  Monday, 26 March 2018                                                                              Page 7


 


 


 


 

Item:                   CCL007-18        Report of the Assets and Infrastructure Standing Committee - Meeting held on 12 March 2018 

Author:              Executive Assistant - General Manager

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

Recommendation

(a)     That the Committee recommendations for items ASS002-18 to ASS003-18 (inclusive), detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Assets and Infrastructure Standing Committee.

 

ASS002-18        Georges River Traffic Advisory Committee Meeting - 6 March 2018

(Report by Traffic Engineer)

Councillor Agius declared a Non-Significant Non-Pecuniary Interest in the following item and remained in the meeting.

Councillor Grekas declared a Significant Non Pecuniary Interest in the following item.

The meeting voted to designate Councillor Symington as acting Chairperson for the following item.

Councillor Grekas left the Chamber at 7.14pm and did not participate in discussions or voting.

Recommendation:   Councillor Katris and Councillor Tegg

That the recommendations contained within the minutes of the Georges River Traffic Advisory Committee Meeting held on 6 March 2018 be adopted by Council.

Record of Voting:

For the Motion:

Councillor Colleen Symington (Chairperson), Councillor Stephen Agius, Councillor Sam Elmir, Councillor Nick Katris, Councillor Lou Konjarski, Councillor Leesha Payor, Councillor Warren Tegg

 

Against the Motion: Nil

 

Councillor Grekas returned to the meeting at 7.15pm and resumed the Chair.

 

ASS003-18        Myles Dunphy Reserve - Phytophthora Dieback Environmental Management Plan

(Report by Manager Infrastructure)

Recommendation:   Councillor Symington and Councillor Katris

(a) That Council adopt the Phytophthora Dieback Environmental Management Plan for Myles Dunphy Reserve.

(b) That Council give consideration to the allocation of funds, as part of the 2018/19 budget process, to enable the implementation of priority management actions which will mitigate the impacts and spread of Phytophthora Dieback within Myles Dunphy Reserve.

Record of Voting:

For the Motion: Unanimous

 

File Reference

D18/44442

 

 

ATTACHMENTS

Attachment 1

Minutes of Assets and Infrastructure Meeting - 12 March 2018

 


Georges River Council - Ordinary Meeting - Monday, 26 March 2018

CCL007-18             Report of the Assets and Infrastructure Standing Committee - Meeting held on 12 March 2018

[Appendix 1]          Minutes of Assets and Infrastructure Meeting - 12 March 2018

 

 

Page 14

 


 


 


Georges River Council – Ordinary Meeting -  Monday, 26 March 2018                                                                              Page 17

Item:                   CCL008-18        Report of the Community and Culture Standing Committee - Meeting held 12 March 2018 

Author:              Executive Assistant - General Manager

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

Recommendation

(a)     That the Committee recommendations for items COM007-18 to COM008-18 (inclusive), detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Community and Culture Standing Committee.

 

COM007-18       Community Development and Services Advisory Committee Meeting Minutes - 20 February 2018

(Report by Manager Community & Cultural Development)

Recommendation:   Councillor Hindi and Councillor Wu

That Council adopt the recommendations contained within the minutes of the Community Development and Services Advisory Committee meeting held on Tuesday 20 February 2018.

Record of Voting:
For the Motion: Unanimous

 

COM008-18       Georges River Council Events Strategy 2018-2020

(Report by Manager Communications, Customer Service and Events)

Recommendation:   Councillor Hindi and Councillor Wu

(a) That Council adopt the attached Georges River Council Events Strategy 2018-2020 as amended and as detailed in this report.

 

(b) That Council’s Sponsorship and Donations Policy be amended to ensure consistency with the adopted Georges River Events Strategy 2018-2020 as detailed within this report.

 

Record of Voting:
For the Motion: Unanimous

  

File Reference

D18/43685

 

 ATTACHMENTS

Attachment 1

Minutes of Community and Culture Meeting - 12 March 2018

 


Georges River Council - Ordinary Meeting - Monday, 26 March 2018

CCL008-18             Report of the Community and Culture Standing Committee - Meeting held 12 March 2018

[Appendix 1]          Minutes of Community and Culture Meeting - 12 March 2018

 

 

Page 18

 


 


Georges River Council – Ordinary Meeting -  Monday, 26 March 2018                                                                              Page 20

Item:                   CCL009-18        Report of the Finance and Governance Standing Committee - Meeting held 12 March 2018 

Author:              Executive Assistant - General Manager

Directorate:      Office of the General Manager

Matter Type:     Committee Reports

 

Recommendation

(a)     That the Committee recommendations for items FIN007-18 to FIN016-18 (inclusive), detailed below, be adopted by Council in accordance with the delegations set out in the Terms of Reference for the Finance and Governance Standing Committee.

 

FIN007-18         Advice on Costs and Status of Council's Court Proceedings - February 2018

(Report by General Counsel)

Recommendation:   Councillor Tegg and Councillor Symington

That the information be received and noted.

Record of Voting:

For the Motion: Unanimous

 

FIN008-18         Investment Report as at 31 January 2018

(Report by Financial Accounting Officer)

Recommendation:   Councillor Wu and Councillor Tegg

That Council receive and note the Investment Report as at 31 January 2018.

Record of Voting:

For the Motion: Unanimous

 

FIN009-18         Review of Georges River Council Standing Committees

(Report by Head of Executive Services)

Recommendation:   Councillor Konjarski and Councillor Symington

That Council endorse the proposed changes to the Terms of Reference of Council’s Standing Committees as outlined in the report.

Record of Voting:

For the Motion: Unanimous

 

FIN010-18         Stronger Communities Funding Update

(Report by Acting Director Community and Culture)

Recommendation:   Councillor Wu and Councillor Konjarski

(a)     That Council receive and note the Stronger Communities Fund Projects as listed in this report.

(b)     That Council continue to receive regular reports, at a minimum on a quarterly basis, on the progress of the Stronger Communities Fund Projects to ensure that both Council and the public are kept informed on the progress of each project until completed.

Record of Voting:

For the Motion: Unanimous

 

FIN011-18         Review of Georges River Council Policy for Payment of Expenses and Provision of Facilities for the Mayor and Councillors

(Report by Acting Director Community and Culture)

Recommendation:   Councillor Tegg and Councillor Symington

That this agenda item be deferred to the next meeting of Council on Monday 26 March 2018 for Council consideration.

Record of Voting:

For the Motion: Unanimous

 

FIN012-18         Tender for Sans Souci Pool Concrete Remediation and Refurbishment Works

(Report by Manager Project Delivery)

Councillor Grekas declared a Non-Significant Non-Pecuniary Interest for this item and left the meeting and did not participate in discussions.

Recommendation:   Councillor Tegg and Councillor Konjarski

That the Council resolves;

(a)     That Council accepts the Tender from Dapcor Building Services Pty Ltd, in the amount of $973,909.55, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint Dapcor Building Services Pty Ltd as the Principal Contractor under the Contract Number T17/039 Sans Souci Pool Concrete Remediation and Refurbishment Works.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(c)     That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

Record of Voting:

For the Motion: Unanimous

 

Councillor Grekas returned to the meeting.

 

FIN013-18         Tender for Construction Parking Bays at Hedley Street Riverwood

(Report by Manager Project Delivery)

Recommendation:   Councillor Konjarski and Councillor Wu

(a)     That Council accepts the Tender from KK Consultants Pty Ltd T/A KK Civil Engineering, in the amount of $198,600.00, after having regard to all the circumstances, as the tender that appears to be the most advantageous and appoint KK Consultants Pty Ltd T/A KK Civil Engineering as the Principal Contractor under the Contract Number T18/001 Construction of Parking Bays at Hedley Street, Riverwood.

(b)     That the General Manager be authorised to sign the Contracts with the preferred Contractors on behalf of Council.

(c)     That Council Officers inform the unsuccessful Tenderers of the resolution to decline to accept those tenders.

Record of Voting:

For the Motion: Unanimous

 


 

 

FIN014-18         Councillor Ward Discretionary Fund

(Report by Acting Director Community and Culture)

Recommendation:   Councillor Tegg and Councillor Wu

That this agenda item be deferred to the next meeting of Council on Monday 26 March 2018 for Council consideration.

Record of Voting:

For the Motion: Unanimous

 

FIN015-18         Property Matter - Illuminated Street Signs

(Report by Strategic Property Officer)

Recommendation:   Councillor Konjarski and Councillor Symington

(a)     That the contents of the report be received and noted.

(b)     That a formal Expression of Interest process be undertaken in July 2020 for the provision of Illuminated Street and Transport Shelter advertising signage across the Georges River LGA.

(c)     That Council commence an Expression of Interest process for the lease of prime billboard advertising sites in Blakehurst and Penshurst as generally detailed in this report and that a further report be submitted to Council following completion of the Expression of Interest process.

Record of Voting:

For the Motion: Unanimous

 

FIN016-18         Jubilee Oval - Name and Naming Rights

(Report by Executive Manager Premium Facilities and Properties)

Recommendation:   Councillor Tegg and Councillor Symington

(a)  That Council undertake consultation with key stakeholders with a view to adopt the name Jubilee Stadium for the venue currently known as Jubilee Oval, located in Carlton.

(b)  That the General Manager be authorised to canvass the marketplace for expressions of interest from companies and organisations acquiring the naming rights sponsorship of this venue.

(c)   That the General Manager be authorised to negotiate with and secure the naming rights sponsorship of this venue for a period of up to five years.

Record of Voting:

For the Motion: Unanimous

 

File Reference

D18/29311

 

ATTACHMENTS

Attachment 1

Minutes - Finance and Governance Committee 12 March 2018

 


Georges River Council - Ordinary Meeting - Monday, 26 March 2018

CCL009-18             Report of the Finance and Governance Standing Committee - Meeting held 12 March 2018

[Appendix 1]          Minutes - Finance and Governance Committee 12 March 2018

 

 

Page 23

 


 


 


 

 


Georges River Council – Ordinary Meeting -  Monday, 26 March 2018                                                                              Page 27

Environment and Planning

Item:                   CCL010-18        Amendment No. 8 to DCP No. 2 - Hurstville City Centre for 108, 112 and 124 Forest Road and 1 and 3 Wright, Hurstville (the 'Bing Lee' site) 

Author:              Coordinator Strategic Planning

Directorate:      Environment and Planning

Matter Type:     Environment and Planning

 

Recommendation

(a)     That Council endorse the proposed amendments to DCP No. 2 – Hurstville City Centre for 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville (the “Bing Lee” site) for public exhibition.

(b)     That Council publicly exhibit the amendments to DCP No. 2 – Hurstville City Centre for the Bing Lee site in accordance with the Environmental Planning and Assessment Act 1979 and Environmental Planning and Assessment Regulation 2000.

(c)     That Council endorse that the General Manager may make minor modifications to any numerical, typographical, interpretation and formatting errors, if required, in preparation for the public exhibition of the amendments to DCP No. 2.

(d)     That Council advise the NSW Department of Planning and Environment of its decision.

(e)     That a further report be submitted to Council following the public exhibition period.

 

 

Executive Summary

 

1.      This report was deferred at the Environment and Planning Committee Meeting on 12 March 2018 for Council consideration on 26 March 2018.

 

2.      On 4 December 2014, the former Hurstville City Council received a Planning Proposal (PP2014/0004) for Nos. 108, 112 and 124 Forest Road, Hurstville to amend the zone, height and floor space ratio of the subject properties. The Planning Proposal has subsequently been amended a number of times and Nos. 1 and 3 Wright Street, Hurstville have been included within the subject site.

 

3.      At its meeting on 13 December 2016 (CCL127-16), Council endorsed that the Planning Proposal be forwarded to the Department of Planning and Environment for a Gateway Determination to amend the Hurstville LEP 2012 to rezone part of the site from B2 Local Centre and R3 Medium Density Residential to B4 Mixed Use, amend the height from 9m, 12m and 23m to 34.5m and 46.5m and amend the Floor Space Ratio for part of the site from 1:1 and 1.5:1 to 4:1. At this meeting Council also supported the preparation of an amendment to Hurstville Section 94 Development Contributions Plan 2012 and Development Control Plan No. 2 – Hurstville City Centre to include part of the site within the boundaries of the Hurstville City Centre and include site specific provisions.

 

4.      This report outlines the amendments to DCP No. 2 - Hurstville City Centre for 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville (the “Bing Lee” site, see Figure 1) and recommends that Council endorse it for public exhibition. Following the public exhibition, the DCP amendments will be reported to the Independent Hearing and Assessment Panel (the “IHAP”) and Council.

 

Background of the Planning Proposal (PP2014/0004)

5.      In December 2014, the applicant, Tony Polvere, submitted a Planning Proposal for Nos. 108, 112 and 124 Forest Road, Hurstville to:

·    Rezone part of the site from B2 Local Centre to B4 Mixed Use;

·    Increase the height from 9m and 23m to 42m and 60m; and

·    Increase the Floor Space Ratio (FSR) from 1.5:1 and 4:1 to 6.6:1.

 

6.      Since the lodgement of the Planning Proposal in December 2014, a total of five (5) revised Planning Proposals have been received and reported to Council with variations to the requested height, FSR, quantum of retail/commercial and number of residential apartments.

 

7.      The applicant’s latest revised Planning Proposal (Revision No. 6) was lodged on 11 March 2016 and included Nos. 1 and 3 Wright Street, Hurstville. Revision No. 6 of the Planning Proposal requested to amend the Hurstville LEP 2012 (HLEP 2012) to:

a.   Rezone parts of the site from B2 Local Centre and R3 Medium Density Residential to B4 Mixed Use (part of the site is already zoned B4 Mixed Use);

b.   Increase the maximum height of the buildings for the site to a range between 34.5m and 46.5m (currently 9m, 12m and 23m); and

c.   Increase the maximum the floor space ratio control for the site to 4:1 (currently 1:1, 1.5:1 and 4:1).

 

 

Figure 1:  Land Zoning Map Extract (Source: HLEP 2012)

 

8.      At its meeting on 13 December 2016 (CCL127-16), Council considered the Planning Proposal and resolved:

 

(a) That Council endorse the forwarding of the Planning Proposal to the NSW Department of Planning and Environment to request a Gateway Approval for an amendment to the Hurstville Local Environmental Plan 2012 in relation to Nos. 108, 112 and 124 Forest Road and Nos 1 and 3 Wright Street, Hurstville to:

 

§ Amend the Land Zoning Map (LZM ) to rezone Nos 108 and 112 Forest Road Hurstville from B2 - Local Centre Zone to B4 – Mixed Use Zone;

 

§ Amend the Land Zoning Map (LZM) to rezone Nos 1 - 3 Wright Street, Hurstville from R3 - Medium Density Residential Zone to B4 - Mixed Use Zone;

 

§ Amend the Height of Buildings map (HOB) to increase the height of buildings for Nos. 108 and 112 Forest Road and 1 and 3 Wright Street, Hurstville to 34.5m;

 

§ Amend the Height of Buildings map (HOB) to increase the height of buildings for No. 124 Forest Road, Hurstville to 46.5m;

 

§ Amend the Floor Space Ratio map (FSR) to increase the maximum floor space ratio for Nos. 108 and 112 Forest Road and Nos. 1 and 3 Wright Street, Hurstville to 4:1;

 

§ Amend the Lot Size Map (Sheet LSZ_008) to remove Nos. 1 and 3 Wright Street, Hurstville from its application, consistent with the B4 - Mixed Use zone; and

 

§ Amend Clause 4.4A of HLEP 2012 to include a provision relating to the subject site stating that development consent must not be granted for development unless the non –residential floor space is at least 0.5:1.

 

(b) That Council also note the IHAP resolution to support the following:

(i)         The preparation of an amendment to the Hurstville Section 94 Development Contributions Plan 2012 to include 108 Forest Road, 112 Forest Road and 1 and 3 Wright Street in the boundaries of the Hurstville City Centre to reflect the proposed B4 Mixed Use zoning of the land; and

(ii)        The preparation of an amendment to the Hurstville Development Control Plan No. 2 - Hurstville City Centre (Amendment No. 6) to include the subject site within the boundary of the Hurstville City Centre and site specific provisions including (but not limited to), setbacks to the adjoining residential development, street activation provisions and vehicular access points, building massing and form as well as provisions to upgrades to public domain, provide deep soil landscaped areas and through site connections and linkages.

 

9.      In accordance with Council’s resolution, the Planning Proposal was forwarded to the Department of Planning and Environment on 16 December 2016 and Council received a Gateway Determination to exhibit the Planning Proposal on 24 February 2017.

 

10.    The Planning Proposal was exhibited from 17 May to 16 June 2017 and a total of 13 submissions were received. The submissions included two petitions signed by 60 and 30 signatories respectively and mainly raised issues in relation to amenity (including privacy, overshadowing and view loss), traffic and parking, and noise. The Planning Proposal is anticipated to be reported to the IHAP and Council in early-mid 2018 following the public exhibition of the draft DCP amendment.

 

11.    The Gateway Determination required Council to finalise the amending LEP by 3 March 2018. Given the delays in ensuring DCP controls that provide for quality urban design outcomes are in place when the LEP is amended, in December 2017, Council requested the Department of Planning and Environment for a nine (9) month extension to the Gateway Determination for the Planning Proposal. Council has not yet received a response to the request. 

 

Draft Hurstville City Centre Urban Design Strategy

12.    In December 2016, Council engaged SJB Architects to prepare a draft Hurstville City Centre Urban Design Strategy (the “draft HCCUDS”) to review and update the existing urban design principles for the Hurstville City Centre, review the existing development standards (including maximum building height and maximum FSR) and prepare block by block urban design controls.

 

13.    Council publicly exhibited the draft HCCUDS from 27 September to 10 November 2017 and the draft HCCUDS will be reported to Council for its endorsement and finalisation.

 

14.    The Planning Proposal for the Bing Lee site has been considered in the preparation of the draft HCCUDS which is recommended to be amended in line with the exhibited Planning Proposal with respect to building heights.

 

Amendment No. 8 to DCP No. 2 – Hurstville City Centre

15.    In accordance with Council’s resolution of 13 December 2016 (CCL127-16), Amendment No. 8 to DCP No.2 – Hurstville City Centre has been prepared for the Bing Lee site (attached in Appendix A). This amendment comprises a new section; Section 8 – Controls for Specific Sites and Localities that includes site specific controls for the Bing Lee site in accordance with the Planning Proposal.

 

16.    As a result of extending the Hurstville City Centre to include the Bing Lee site, a number of consequential changes have been made to various sections of DCP No. 2; as outlined below:

Section

Proposed Amendments

1 Introduction

Minor changes to wording and formatting

2 Application Process

Minor changes to wording and formatting

3 Strategic Context

Formatting changes only

4 City Centre Precincts

 

Map updates in various precincts and formatting

5 Controls for Residential, Commercial and Mixed Use Development

Map updates and formatting

 

6 Site Planning Considerations

Minor changes to wording and formatting

7 Controls for Other Development Types

Minor changes to wording and formatting

 

8 Controls for Specific Sites and Localities

·    Section 8.1 - 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville (the “Bing Lee” site)

New section inserted that will include all future site specific DCPs

Appendix 1

 

Update to the amendments table, maps and formatting

Appendix 2

Minor changes to wording and formatting

 

 

17.    The key elements addressed in Section 8.1 of the DCP for the Bing Lee site include:

·    Design Excellence - Promote design excellence through the creation of a sustainable and liveable environment for people through use of expert panels and active engagement between Council and applicants; that aligns with the vision for the Hurstville City Centre.

 

·    Land Dedication – Include details of the land to be dedicated to Council for road widening to address the traffic impacts of the future development of the site.

 

·    Built Form and Setbacks – Provide a vibrant mixed use development that takes advantage of the site’s location.

 

·    Façade Treatment and Street Corners – Articulate the building facades and emphasise street corners.

 

·    Open Space and Landscaping - Ensure that development contributes to the amenity and quality of streets and the public domain.

 

·    Pedestrian Experience – Promote a built form that provides a comfortable pedestrian environment.

 

·    Transition / Interface - Provide adequate transition compliant with the Apartment Design Guide between the new development and the adjoining residential development on Wright and Hudson Streets.

 

·    Active Street Frontages – Ground floor frontages along Hudson Street, Forest Road and Wright Street to be active and pedestrian oriented (see Notes below).

 

·    On-Site Parking – Parking for the future development is to be accommodated underground.

 

Notes:

1.   The Planning Proposal will be amended to extend the Active Street Frontage along Nos. 1 and 3 Wright Street, Hurstville; consistent with the provision of commercial uses on the ground floor.

2.   The DCP amendments will ensure that the development on the subject site meet the requirements of the State Environmental Planning Policy No.65 Design Quality of Residential Apartment Development (SEPP 65) and the Apartment Design Guide.

 

18.    The Environment and Planning Committee at its meeting on 11 December 2017 considered a report presenting draft Amendment No. 8 to DCP No.2 – Hurstville City Centre prepared for the Bing Lee site. The Committee recommended that Council defer the matter to the Council meeting scheduled on 18 December 2017.

 

19.    Accordingly, at its meeting on 18 December 2017, Council considered the draft DCP amendment and resolved to defer the matter for consideration at a future Councillor workshop.

 

Councillor Workshop

20.    In accordance with the recommendation of Council at its meeting on 18 December 2017, a Councillor workshop outlining the Planning Proposal, Voluntary Planning Agreement (discussed below) and draft DCP amendment for the Bing Lee site was held on 5 February 2018.

 

21.    Councillors raised concerns regarding the appropriateness of the transition to adjoining sites and the separation between buildings. In regards to building separation, the Apartment Design Guide (ADG) contains a design consideration for building separation that specifies that at the boundary between a change in zone from apartment buildings to a lower density area, the building setback from the boundary should be increased by 3 metres.

 

22.    It is noted that the frontage along Wright Street adjoins a R3 Medium Density Residential zone with a maximum permissible height of 12 metres and FSR of 1:1 under the HLEP 2012. In accordance with the ADG design consideration control, the side boundary setback should be increased by an additional 3 metres.

 

23.    However, it is considered that an additional 3 metre setback between a proposed development on the subject site and the adjoining residential building along Wright Street is not required and would be unreasonable for the following reasons:

·    In accordance with the minimum building separation requirements in the ADG, the draft DCP amendment requires the 4 storey podium of the proposed building to be setback a minimum of 6 metres from the side boundary with an additional 6 metres setback above the podium. 

 

·    The building separation control in the ADG requiring an additional 3 metre setback at the boundary between a change in zone from apartment buildings to a lower density area is only a design consideration and not a mandatory requirement. As stated above, the building separation controls in the draft DCP amendment require a proposed development on the Bing Lee site to meet the minimum requirements of the ADG. In addition, any development application for the site would need to comply with the other requirements in the ADG, including solar access, privacy and natural ventilation, to minimise the impact on adjoining developments and ensure good amenity for the future occupants of the proposed development. Furthermore, the draft DCP reinforces compliance with the ADG, including the urban design principles to ensure an appropriate transition between the new development and the adjoining residential development.

 

·    An additional 3 metre setback would significantly impact on the Planning Proposal which has already been publicly exhibited. Council officers have conducted an assessment of the impact of the increased setback on a proposed development and estimated that it would result in a loss of approximately 17 apartments, comprising 10 x 1 bedroom and 7 x 2 bedroom apartments. The increased setback would also result in a loss of approximately 166sqm of retail floor space, impacting on the active street frontage required along Wright Street and the streetscape presentation. Given the potential significant loss in apartments and retail floor space, and adverse impact on the active street frontage, the additional 3 metre setback is considered unreasonable.

 

24.    It should be noted that the frontage along Hudson Street adjoins a B4 Mixed Use zone which is the same zone as the subject site. Accordingly, the ADG consideration for increasing the building separation between zones by an additional 3 metres is not applicable in this instance. In fact, the ADG does not require any building separation as the wall of the adjoining development is a blank wall. However, the draft DCP amendment requires the 4 storey podium of the proposed building to be setback a minimum of 6 metres from the side boundary with an additional 6 metres setback above the podium.

 

25.    It was requested at the Councillor workshop that a section be provided in the draft DCP to illustrate the Forest Road frontage. Accordingly, the draft DCP has been amended in accordance with this request.

 

26.    Concerns were also raised at the Councillor workshop that parking may be located above ground and the developer may seek additional height and FSR as a result. It is to be noted that the draft DCP requires parking for the future development to be accommodated underground. Above ground parking would also be inconsistent with the active street frontage and minimum non-residential FSR requirements.

 

Draft Voluntary Planning Agreement

27.    In relation to the Planning Proposal, Council was provided with an Offer to enter into a Voluntary Planning Agreement (VPA) to:

1.   Dedicate land to Council for the purpose of widening Forest Road to facilitate traffic movement (within 3 months of the issue of the first construction certificate for the first DA or within 5 years of the gazettal of the LEP amendment); and

 

2.   Provide a monetary contribution to Council of $3,775,750 for the purpose of public facilities including public infrastructure, amenities and services within the Hurstville City Centre (within 28 days of gazettal of the LEP amendment).

 

The VPA was reported to Council at its meeting on 13 December 2016 (CCL128-16 and CON029-16). Council accepted the terms of the Offer and drafted a VPA in accordance with the VPA Offer and signed Heads of Agreement.

 

28.    The contributions and dedications are in addition to the Section 94 contributions levied on the future development. An amendment to the Hurstville Section 94 Development Contributions Plan 2012 to include 108 Forest Road, 112 Forest Road and 1 and 3 Wright Street within the boundaries of the Hurstville City Centre to reflect the proposed B4 Mixed Use zoning of the land was prepared. This amendment was adopted by Council on 1 May and became effective on 19 July 2017.

 

29.    The draft VPA was placed on public exhibition from 15 November to 15 December 2017 and no submissions were received during the exhibition period.

 

30.    Given no submissions were received objecting to the VPA, the VPA will be executed. Once entered into, the VPA will be registered on the title of the land to which it relates.

 

Next Steps

31.    The next steps in finalising Amendment No. 8 to DCP No. 2 are tabulated below:

 

Council endorses Amendment No. 8 to DCP No. 2 for public exhibition (this report)

26 March 2018

Exhibit Amendment No. 8 to DCP No. 2 (extended exhibition due to holiday period)

April / May 2018

IHAP Report on submissions received on the Planning Proposal

Post May 2018

Council Report on submissions received on the Planning Proposal and Amendment No. 8 to DCP No. 2 seeking endorsement for their adoption

Post May 2018

Planning Proposal sent to the Department for finalisation

Post Council consideration

DCP No. 2 – Hurstville City Centre (Amendment No. 8) comes into effect

When the Planning Proposal gets gazetted and a notice is published in the newspaper.

 

 

Financial Implications

32.    No budget impact for this report.

 

Community Engagement

33.    Community engagement will be conducted with regard to Amendment No. 8 to DCP No. 2 – Hurstville City Centre for the Bing Lee site in April-May 2018 as detailed in this report subject to Council endorsement for public exhibition.

 

File Reference

17/2532

 

ATTACHMENTS

Attachment 1

Draft DCP No. 2 - Amendment No. 8 - Table of Contents - published in separate document

Attachment 2

Draft DCP No. 2 - Amendment No. 8 - Section 1 Introduction - published in separate document

Attachment 3

Draft DCP No. 2 - Amendment No. 8 - Section 2 Application Process - published in separate document

Attachment 4

Draft DCP No. 2 - Amendment No. 8 - Section 3 Strategic Context - published in separate document

Attachment 5

Draft DCP No. 2 - Amendment No. 8 - Section 4 City Centre Precincts - published in separate document

Attachment 6

Draft DCP No. 2 - Amendment No. 8 - Section 5 Controls for Residential, Commercial and Mixed Use - published in separate document

Attachment 7

Draft DCP No. 2 - Amendment No. 8 - Section 6 Site Planning Considerations - published in separate document

Attachment 8

Draft DCP No. 2 - Amendment No. 8 - Section 7 Controls for Other Development Types - published in separate document

Attachment 9

Draft DCP No. 2 - Amendment No. 8 - Section 8.1 Bing Lee Site - published in separate document

Attachment 10

Draft DCP No. 2 - Amendment No. 8 - Appendix 1 - published in separate document

Attachment 11

Draft DCP No. 2 - Amendment No. 8 - Appendix 2 Council Codes and Policies - published in separate document

  


Georges River Council – Ordinary Meeting -  Monday, 26 March 2018                                                                              Page 36

Finance and Governance

Item:                   CCL011-18        Review of Georges River Council Policy for Payment of Expenses and Provision of Facilities for the Mayor and Councillors 

Author:              Acting Director Community and Culture

Directorate:      Community and Culture

Matter Type:     Finance and Governance

 

Recommendation

(a)     That Council endorse the public exhibition of the proposed “Mayor and Councillors Expenses and Facilities Policy”, as attached for a period of at least 28 days as required by the Local Government Act 1993, Section 253(1).

 

(b)     That the draft Policy be sent to the Office of Local Government for feedback prior to the close of the public exhibition period.

 

(c)     That the draft Policy be referred to the Independent Commission Against Corruption (ICAC) for feedback prior to the close of the public exhibition period.

 

(d)     That after the public exhibition period, a further report be provided to Council detailing any submissions received, and seeking the adoption of the final “Mayor and Councillors Expenses and Facilities Policy”.

 

Executive Summary

1.      This item was deferred from the Finance and Governance Committee meeting held on 12 March 2018 for consideration at Council on 26 March 2018.

2.      As required by the Local Government Act 1993, Section 252, Council is required to adopt the “Mayor and Councillors Expenses and Facilities Policy” within the first 12 months of each term of council. As part of this process, Council is required to place the draft policy on public exhibition for a period of 28 days. Following adoption, Council is required to submit the policy to the Office of Local Government (OLG), including a copy of the public notice and public submissions received.

3.      This Policy was last adopted by Council on 7 August 2017. Following the election of Councillors on 9 September 2017, the “Mayor and Councillors Expenses and Facilities Policy” has been reviewed at a workshop by Councillors.

 

Background

4.      The Mayor and Councillors will incur some reasonable expenses and require reasonable use of some facilities, in order to be effective in the conduct of their civic roles.

5.      Council is required under Section 252 of the Local Government Act 1993, to follow a process in adopting a policy for the payment of any expenses and provision of any facilities for the Mayor and Councillors.

6.      A Council must not pay any expenses for, or provide any facilities to the Mayor, the Deputy Mayor or a Councillor, unless in accordance with a policy under Section 252 of the Act.

7.      The attached draft policy is proposed to provide for the specified, reasonable expenses and facilities required by our elected Mayor and Councillors, in order to effectively exercise their functions on behalf of the community.

8.      The draft policy, if adopted for exhibition, is required to go on public exhibition for a minimum of 28 days, to allow any person to express a view about the policy. 

9.      The draft policy was referred to Council’s Audit, Risk and Improvement Committee at its meeting held on 13 February 2017.  The Committee noted the draft policy and offered to provide retrospective oversight of its administration, by considering future auditor’s reports on historical expenses. The Committee also requested that the audit of these expenses should be included in Council’s Audit Program.

 

Proposed Amendments to the Policy

10.    As discussed with Councillors, the following changes are proposed in order to ensure greater transparency and openness in the administration of the Policy.

 

Eligible Facilities and Expenses

(Section Table 1 - Maximum Value of Facilities and Expenses)

 

This draft policy includes a revision of maximum values of reimbursement for reasonable expenses associated with a) conferences and seminars, b) professional development, c) carer expenses, and d) Christmas or festive cards.

 

a)   Conferences and Seminars

Currently the policy provides that Council is able to reimburse $45,000 total for all Councillors per year. This report proposes that the annual limit be modified to $3,000 per Councillor per year. The proposed increase supports Section 232 of the Act, namely that a Councillor must make all reasonable efforts to acquire and maintain the skills necessary to perform the role of a Councillor.

 

b)   Professional Development

Currently the policy provides that Council is able to reimburse $1,000 per Councillor per year for professional development opportunities. This report proposes that the annual limit be increased to $1,500 per Councillor per year.

 

c)   Carer Expenses

Currently the policy provides that Council is able to reimburse $3,000 per Councillor per year towards carer expenses. This report proposes that the annual limit be decreased to $2,000 per Councillor per year based on current expenditure rates.

 

d)   Christmas or Festive Cards

Currently the policy offers that Council is able to provide 200 cards per Councillor and 300 additional cards for the Mayor, per year. This report proposes that the annual limit be modified to 500 digital cards per Councillor per year or 200 hard copy cards per Councillor per year.

 

11.    Options for Device Packages

(Section 10 - Communications, Phones, Electronics and Computer equipment)

 

In the current policy, Councillors purchase their own computer devices and accessories, including insurance and maintenance options, and are reimbursed $2,500 per Councillor per term.

 

This draft policy proposes two options to Councillors for the provision of computer devices and accessories.

a)    Councillors may purchase their device and accessories (including maintenance and insurance) for Council business and seek reimbursement up to a maximum, cumulative value of $4,000 per Council term or,

b)    Councillors may opt for Council to supply them with devices and accessories up to the value of $4,000 per term. This would include Council provided options for device insurance and maintenance.

 

12.    Communications and Consumable Package

(Section 10 - Communications, Phones, Electronics and Computer equipment)

 

It was also proposed that the provisions in the current Policy 10.1.2. (Telephones, Mobile Phones and Call / Data Plan Charges) and 10.1.3. (Computer consumables and stationery), would be merged to create 10.1.4. (Communication and consumable package).

 

Currently Councillors are able to be reimbursed up to $200 per month for Mobile and data plans (with an additional $200 per month for the Mayor) and $250 for other consumables per Councillor per month. The change proposed stipulates a reimbursement of up to $500 per month (with an additional $200 per month for the Mayor) for the newly created communication and consumable package. This package would include postage, data allowances, website management, electronic and hard copy newsletters, ink cartridges, printing paper and business cards.

 

Financial Implications

11. Within budget allocation.

 

File Reference

D18/38561

 

 

 

ATTACHMENTS

Attachment 1

Amended Mayor and Councillors Expenses and Facilities Policy

 


Georges River Council - Ordinary Meeting - Monday, 26 March 2018

CCL011-18             Review of Georges River Council Policy for Payment of Expenses and Provision of Facilities for the Mayor and Councillors

[Appendix 1]          Amended Mayor and Councillors Expenses and Facilities Policy

 

 

Page 39

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 26 March 2018

CCL011-18             Review of Georges River Council Policy for Payment of Expenses and Provision of Facilities for the Mayor and Councillors

[Appendix 1]          Amended Mayor and Councillors Expenses and Facilities Policy

 

 

Page 56

 


Georges River Council – Ordinary Meeting -  Monday, 26 March 2018                                                                              Page 57

Item:                   CCL012-18        Councillor Ward Discretionary Fund 

Author:              Acting Director Community and Culture

Directorate:      Community and Culture

Matter Type:     Finance and Governance

 

Recommendation

(a)     That the Councillor Ward Discretionary Fund be considered for implementation as part of 2018-2019 financial year budget.

(b)     That Council reviews the proposed funding options for the Councillor Ward Discretionary Fund and nominates a preferred option for further consideration and development as part of the 2018-19 budget process.

(c)     That the General Manager prepare a Councillor Ward Discretionary Fund administrative guideline, to support the implementation of the Fund, having regard to similar successful Funds currently operating in New South Wales and Victorian councils.

(d)     That the administrative guidelines be referred to the Independent Commission Against Corruption (ICAC) for feedback.

(e)     That the Councillor Ward Discretionary Fund guideline be sent to the Office of Local Government (OLG) for feedback.

(f)      That, subjected to adoption by Council, the Councillor Ward Discretionary Fund be conducted as a trial for a period of 12 months, from 1 July 2018.

 

Executive Summary

1.   This item was deferred from the Finance and Governance Committee meeting held on 12 March 2018 for consideration at Council on 26 March 2018.

 

2.   This report proposes the development of a Councillor Ward Discretionary Fund for consideration as part of 2018-2019 financial year budget, as previously discussed at the Councillor workshop in February 2018.

 

Background

3.   The Councillor Ward Discretionary Fund will enable Councillors to assign funds to community groups and minor capital works at their discretion, subject to Council resolution.

 

4.   This funding allocation must benefit Georges River Council residents. It is proposed that the Fund could be allocated to capital projects and social initiatives and will be a more timely and flexible approach to requests for funding from the community.  It will supplement Council’s existing community grants program and sponsorship and donations program.

 

5.   All requested donations or capital investments through the Fund will be submitted to a Council Meeting for adoption prior to the allocation of funds.

 

6.   The Fund would be audited quarterly and a register of all approved Fund allocations would be available on Council's website.

 

7.   Council officers now seek Council’s direction on the preferred funding model for the proposed Councillor Ward Discretionary Fund and propose three models below for Councillors’ consideration.

 

8.   Following a decision of Council on the preferred funding model for the Councillor Ward Discretionary Fund, the budget allocation for this Fund would be considered as part of the 2018-2019 financial year Budget process.

 

9.   In the event that in-principle approval is provided by Council to progress the development of the Fund as part of the new financial year Budget in June 2018, an administrative guideline for the Councillor Ward Discretionary Fund will be developed and provided to the Independent Commission Against Corruption (ICAC) and to the Office of Local Government (OLG) for feedback prior to the Fund coming into effect from 1 July 2018. 

 

10. Council officers propose three funding options for the establishment of the Councillor Ward Discretionary Fund.

 

11. Option one proposes capital funds be pooled by Ward with $170,000 being allocated per Ward, and non-capital funds being individually allocated with $10,000 per Councillor.

 

12. Option two proposes both capital and non-capital funds being individually allocated with $57,000 of capital funds and $10,000 non-capital funds per Councillor, respectively.

 

13. Option three proposes a separate fund per Councillor and Mayor for both capital and non-capital initiatives.

 

Option

Per Ward

Per Councillor

Per Mayor

Total

1

Capital

$170,000

-

-

$850,000

Non-capital

-

$10,000

-

$150,000

2

Capital

-

$57,000

-

$855,000

Non-capital

-

$10,000

-

$150,000

3

Capital

-

$50,000

$75,000

$775,000

Non-capital

-

$15,000

$25,000

$235,000

 

 


 

Financial Implications

11. The financial implications of the Councillor Ward Discretionary Fund are as follows:

Option

Total Funding

1

$1,000,000

2

$1,005,000

3

$1,010,000

14. It is proposed to implement the fund as a one year trial.  Therefore, the allocated funding would not form part of Council’s base budget and would only do so in the future if the trial proved successful and was adopted by Council for inclusion in future budgets.

 

15. The preferred funding option, as indicated by Council, would be considered in the 2018-2019 financial year Budget development.

 

16. The Fund will supplement Council’s existing community grants program and sponsorship and donations program.

 

File Reference

17/396

 

 

 

   


Georges River Council – Ordinary Meeting -  Monday, 26 March 2018                                                                              Page 60

Notices of Rescission

Item: NR001-18       Notice of Rescission: CCL002-18: FIN005-18 Property Matter: Proposed Road Closure and Sale Of Land Part Buchanan Street, Carlton from Ordinary Meeting of Council held on 26 February 2018

Councillor:       Councillor Hindi, Councillor Kastanias and Councillor Wu 

 

Motion:

 

That the decision in respect of Item No. CCL002-18: FIN005-18 - Property Matter: Proposed Road Closure and Sale Of Land Part Buchanan Street, Carlton from Ordinary Meeting of Council held on 26 February 2018 be rescinded.

 

The resolution now proposed to be rescinded reads as follows:

(a)    That the General Manager be authorised to lodge a road closure application with the Department of Industry (Lands & Forestry) for part of Buchanan St, Carlton (Buchanan Street Lot) adjoining Lot 3 in DP734336.

(b)    That upon closure of the road and creation of a new lot that the subject lot be classified as Operational Land in accordance with Section 31 of the Local Government Act, 1993.

(c)     That the Buchanan St Lot, Lot 3 in DP734336 and Lot 12 in DP627414 be sold to the owner of 280-290 Railway Pde, Carlton as generally detailed in this report and that the above lots be consolidated within this property upon sale.

(d)    That the General Manager be authorised to execute the Contract for Sale, Transfer Document and all other associated documentation to effect the closure of the road, the creation of a new freehold lot, and the sale of Lot 3 in DP734336, Lot 12 in DP627414 and the Buchanan Street Lot.

 

 

If the rescission motion is carried, it is intended to move the following:

 

(a)    That the Buchanan St Lot, Lot 3 in DP734336 and Lot 12 in DP627414 be sold to the owner of 280-290 Railway Pde, Carlton for an amount to be separately determined by the Council and that the above lots be consolidated within this property upon sale.

(b)    That following agreement on a sale price and execution of the contract the General Manager be authorised to lodge a road closure application with the Department of Industry (Lands & Forestry) for part of Buchanan St, Carlton (Buchanan Street Lot) adjoining Lot 3 in DP734336.

(c)     That upon closure of the road and creation of a new lot that the subject lot be classified as Operational Land in accordance with Section 31 of the Local Government Act, 1993.

(d)    That the General Manager be authorised to execute the Contract for Sale, Transfer Document and all other associated documentation to effect the closure of the road, the creation of a new freehold lot, and the sale of Lot 3 in DP734336, Lot 12 in DP627414 and the Buchanan Street Lot.

 

File Reference

D18/37717

 

 

Notices of Motion

Item: NM004-18       Construction of Public Amenities Building in Pole Depot Park, Penshurst

Councillor:       Councillor Liu 

 

MOTION:

That the General Manager investigate, as part of the 2018/19 budget process, the construction of a new public amenities building in Pole Depot Park, Penshurst, adjacent to the 3Bridges Community Centre.

 

 

 

 

File Reference

D18/51185 and D18/21880

 

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 26 March 2018                                                                              Page 62

Item: NM005-18       Establishment of a Road Safety Officer Position

Councillor:       Councillor Grekas 

 

MOTION:

 

That arising from Council’s adoption of Notice of Motion 18 (NM018-17) Georges River School Zone Safety Program on 27 November 2017:

(a) Council approve the creation of a temporary Road Safety Officer position within the Assets and Infrastructure Directorate on a full-time (one year) contract basis commencing 1 July 2018;

 

(b) Council accept the offer to enter into a 50:50 funding agreement with the NSW Roads and Maritime Services (RMS) to fund the position; and

 

(c)  The Road Safety Officer position be requested to prioritise School Safety as outlined in NM018-17 School Zone Safety Program.

 

 

 

 

 

File Reference

D18/38815

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 26 March 2018                                                                              Page 63

Item: NM006-18         Establishment of Annual Community Open Days in Georges River Wards

Councillor:       Councillor Grekas 

 

MOTION:

(a) That the General Manager provide a report to Council on the establishment of an annual Community Open Day program for each Ward, to provide the community with an opportunity to meet their Ward Councillors, be informed of works and projects that will be undertaken in their area over the next 12 months and provide feedback on Council services.

 

(b) The report should identify potential locations, staff requirements, timings and cost estimates with a view to inclusion in the 2018/19 budget process and 2018/19 corporate events calendar.

 

 

 

File Reference

D18/50441

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 26 March 2018                                                                              Page 64

Item:NM007-18           Sans Souci Bathers Pavilion - Water Street, Sans Souci

Councillor:       Councillor Hindi 

 

MOTION:

(a)    That, having regard to the report from Cardno Engineering dated February 2018 regarding the structural inadequacy of the San Souci Bathers Pavilion (the Cardno Report), Council not proceed with its December 2017 resolution to publicly tender for restoration and a 21 year lease of the building, pending the actions detailed below;

 

(b)    That the General Manager make the Cardno Report available to Crown Lands forthwith;

 

(c)    That the General Manager urgently obtain a heritage assessment from a qualified heritage architect in relation to the condition and significance of the building. The report is to advise as to whether it is viable to restore the building; or if the building is to be demolished to make recommendations about how the significance of the building can be otherwise retained;

 

(d)    That, taking into account the findings of the Cardno Report and the heritage report, the General Manager urgently liaise with NSW Department of Industry, Lands and Forestry (Crown Lands) in relation to:

i.    amending the Plan of Management,

ii.   obtaining owners consent for a development application to demolish and/or redevelop the site, and

iii.  the requirements for the Crown consent to a new lease;

 

(e)    That Council delegate to the General Manager the authority to take any necessary steps (including demolition of the building) to ensure that public safety can be maintained at the site.  The General Manager shall take into consideration the findings of the heritage architect’s assessment prior to taking any action; and

 

(f)     That a report be prepared for Council’s consideration as to the options for the future leasing of the site, having regard to the findings of the Cardno Report, the heritage report and the outcome of discussions with Crown Land.

 

 

 

 

File Reference

D18/38820

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 26 March 2018                                                                              Page 65

Item:NM008-18          Preparation of a Georges River Place Naming Policy (Proposals to Rename Shunde Gardens/ South Street Reserve, Gloucester Road Reserve and Edgbaston Road Reserve, and Name a Laneway between Hardwicke and Littleton Streets Riverwood)

Councillor:       Councillor Katris 

 

MOTION:

(a) That prior to Council considering any requests to re-name parks and other public places, the General Manager prepare a Place Naming Policy to provide consistent standards for the naming of parks, streets and public places and other facilities within the Georges River Council local government area; and

 

(b) That a report on the draft Policy be presented to Council in mid-2018.

 

 

 

File Reference

D18/38826

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 26 March 2018                                                                              Page 66

Item: NM009-18         Installation of Bicycle Racks in Town Centres

Councillor:       Councillor Elmir 

 

MOTION:

 

(a) That Council officers investigate suitable locations for the installation of designated bicycle parking facilities (bike racks) within Oatley to service the shopping precinct, library and children’s playground in Oatley Memorial Gardens;

 

(b) That funding for the bicycle parking facilities be sourced from the existing 2017/18 Traffic Facilities budget; and

 

(c)  That Council officers ensure active transport modes are addressed during the preparation of the upcoming Georges River Transport Strategy and the provision for bicycle parking facilities is investigated for all existing town centres and shopping precincts.

 

 

 

File Reference

D18/38827

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 26 March 2018                                                                              Page 67

Item: NM010-18         Dockless Bike Share Schemes in Georges River Local Government Area

Councillor:       Councillor Hindi 

 

MOTION:

That the General Manager prepare a report to Council on the operation of dockless bike share schemes in the Georges River local government area including:

(a)       options available for the impounding of abandoned bicycles;

(b)       the current approach being taken by Sydney metropolitan councils towards managing the adverse impacts of dockless bicycle schemes; and

(c)        a summary of the various legal and planning advices that have been obtained by councils on this matter.

 

 

 

 

File Reference

D18/47019

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 26 March 2018                                                                              Page 68

Item: NM011-18         Installation of Defibrillators at Council's Major Sporting Fields and Parks

Councillor:       Councillor Hindi 

 

MOTION:

That as Council commences the construction of new sports amenities buildings as part of the Stronger Communities Funding, the General Manager develop the following report for consideration by Council:

 

(a) An audit of defibrillators at sporting grounds and passive recreation areas in the LGA that includes:

i. Location

ii.  Accessibility of unit

iii. Condition of unit.

 

(b) A list of potential locations of new defibrillators at sporting grounds and passive recreation areas in the LGA that includes:

i. Location

ii.  Cost of new unit.

 

 

 

 

 

File Reference

D18/50460

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 26 March 2018                                                                              Page 69

Item: NM012-18         Installation of Exercise Equipment at Council Sporting Fields and Parks

Councillor:       Councillor Hindi 

 

MOTION:

 

(a) That Council officers investigate suitable locations for the installation of outdoor exercise equipment in Council sporting fields and parks, including the preparation of cost estimates; and

 

(b) That this information be provided to the consultant preparing the Open Space and Recreation Strategy so that outdoor exercise equipment is identified and included within

 

 

 

 

 

File Reference

D18/50465

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 26 March 2018                                                                              Page 70

Item: NM013-18         Introduction of Fast Track Development Application Assessment System at Georges River Council

Councillor:       Councillor Hindi 

 

MOTION:

 

(a) That the General Manager prepare a report to Council investigating the establishment of a fast track system for the determination of Development Applications; and

 

(b) That the report investigate development categories deemed to be fast track; processes, resources and structural arrangements which would be required to deliver this service; review of models implemented in other councils; and whether an appropriate fee for an ‘urgent or priority service’ could be introduced.

 

 

 

 

 

File Reference

D18/50470

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 26 March 2018                                                                              Page 71

Item: NM014-18         Property Matter - Grant of Lease for Air Bridge at South Street, Kogarah

Councillor:       Councillor Katris 

 

MOTION:

a)    That arising from the refusal of the pedestrian air bridge component of Development Application 2017/0340 at 131 Princes Highway and 1a South Street, Kogarah by the Sydney South Planning Panel on 13 March 2018, Council not proceed with its resolution to grant a lease to AME Properties Pty Ltd (a subsidiary of Ramsay Health Care Australia) for a pedestrian air bridge over South Street, Kogarah, as resolved on 18 December 2017 (CCL238-17), as the granting of the lease was subject to development consent being obtained for the proposed development.

 

b)    That AME Properties Pty Ltd be advised that any new development/modification applications or requests for the granting of a lease over South Street, Kogarah will be subject to fresh commercial negotiations.

 

 

 

File Reference

D18/53247

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 26 March 2018                                                                              Page 72

Item: NM015-18         Installation of CCTV at Forest Road/Grandview Crescent, Lugarno

Councillor:       Councillor Kastanias 

 

MOTION:

That as part of the 2018/19 budget process, Council officers investigate the installation of Closed Circuit Television Cameras (CCTV) on the roundabout at the intersection of Forest Road and Grandview Crescent, Lugarno including the preparation of cost estimates, opportunities to secure grant funding and any NSW Police requirements pertaining to the surveillance of the community.

 

 

 

File Reference

D18/53152

 

 

 

   


Georges River Council – Ordinary Meeting -  Monday, 26 March 2018                                                                              Page 73