Major Events Advisory Committee

 

MINUTES OF MEETING

Monday, 05 February 2018

 Present

Committee Members

Councillor Christina Wu (Chairperson)

Councillor Vince Badalati

Councillor Nick Katris

Councillor Nancy Liu (arrived at 5:10pm)

Councillor Colleen Symington

Community Representative David Dawson

Community Representative Annie Tang

Community Representative Dominic Sin

Council Staff

General Manager, Ms Gail Connolly

Manager Communications, Customer Service and Events, Margaret Le

Manager Community and Cultural Development, Scott Andrew

Coordinator Events and Sponsorship, Samantha Glanville

Events Officer, Vicky Wong (Minutes)

 

Observers

Councillor Con Hindi (left at 5:47pm)

 

Opening

The Chairperson, Councillor Christina Wu, opened the meeting at 5:02pm.

Acknowledgement of Country

The Chairperson acknowledged the traditional custodians of the land, the Biddegal people.

Apologies 

There were apologies tendered for Director Community and Culture David Tuxford.

Disclosure of Interest

There were no disclosures of interest made.

Minutes of previous meetings

Major Events Advisory Committee - 16 January 2018

RECOMMENDATION: Councillor Vince Badalati and Councillor Nick Katris

That the Minutes of the Major Events Advisory Committee held on 16 January 2018 , as previously made available to each Committee member, be adopted with the addition that Vision Times Media is removed as a Media Partner due to the number of Media Partners already obtained for Council’s Major Events.

 

Council Reports

MAJ003-18        Lunar New Year Festival 2018 - Event Planning Updates

(Report by Manager Communications, Customer Service and Events)

RECOMMENDATION: Councillor Vince Badalati and Councillor Nick Katris

a)    That the Georges River Council Major Events Advisory Committee (MEAC) receives and

notes this report which provides event planning updates for Lunar New Year Festival 2018

b)    That the MEAC receives and notes the budget update for this festival of $66,000 over-expenditure due to the various enhancements to the festival

c)    That Council increases the 2019 Lunar New Year festival expenditure budget as part of the 2018/19 budget planning process

d)    That Council Officers investigate a backup MC within Council staff to support the main MC throughout the day

e)    That Council Officers circulate revised seating plan options incorporating the MEAC’s feedback

f)     That a group photo with all MEAC members is arranged on the day of the festival

g)    That Council Officers invite representatives from a range of community and sporting groups to ride on the Lunar New Year Festival Float

h)    That additional community representatives are extended invitations to the Lunar New Year Official Proceedings: Chinese Australian Services Society Limited, CanRevive Inc and Australian Chinese Community Association of NSW

i)      That an event debrief meeting occurs for the 2018 Lunar New Year Festival for the MEAC to commence planning and advising on the 2019 Lunar New Year Festival.

 

  

Conclusion

The Meeting was closed at 5:55pm.

 

 

 

 

 

 

 

Chairperson