Major Events Advisory Committee

Notice of Meeting

Monday, 05 February 2018

Friday, 02 February 2018

 

 

A meeting of the Major Events Advisory Committee will be held at 5.00pm on Monday, 5 February 2018 in the River Room, Georges River Civic Centre, corner Dora and MacMahon Streets for the consideration of the business available on Council’s website at http://www.georgesriver.nsw.gov.au/Council/Council-Meetings.

 

 

 

 

 

David Tuxford

Director Community and Culture

 

 

BUSINESS

·      Acknowledgement of Country

·      Apologies

·      Disclosures of Interest

·      Public Addresses to the Meeting

·      Minutes of Previous Meetings

·      Reports to the Committee

 


Ordinary Meeting

Summary of Items

Monday, 05 February 2018

 

Previous Minutes

MINUTES: Major Events Advisory Committee - 16 January 2018 (17/2899)

Council Reports

MAJ003-18        Lunar New Year Festival 2018 - Event Planning Updates

(Report by Manager Communications, Customer Service and Events)............... 2   

 


Georges River Council – Major Events Advisory Committee -  Monday, 5 February 2018                                             Page 2

Council Reports

Item:                   MAJ003-18        Lunar New Year Festival 2018 - Event Planning Updates 

Author:              Manager Communications, Customer Service and Events and Events Officer

Directorate:      Community and Culture

Matter Type:     Council Reports

Recommendation

(a) That the Georges River Council Major Events Advisory Committee (MEAC) receives and

notes this report which provides event planning updates for Lunar New Year Festival 2018

(b) That the MEAC receives and notes the budget update for this festival.

Executive Summary

1.   This report provides the MEAC with event planning updates for the major Council event: Lunar New Year Festival 2018.

 

Background

2.   A verbal update will be provided to the MEAC on the following elements of the Lunar New

Year Festival 2018:

 

a.   Festival official program

b.   Street parade of festival floats

c.   Guest RSVPs

d.   Any queries from the MEAC members

 

3.   Lunar New Year Festival event budget for 2017/18 is as follows:

Income

$66,000

Expenditure

$120,000

Net cost

$54,000$54,00       $54,000

 

4.   Details of the Lunar New Year Festival updated event costs for 2017/18 is as follows:

 

Updated income

·    Stalls

·    Sponsors

·    Rides

 

$16,000

$78,000

$10,000

TOTAL UPDATED INCOME

$104,000

Updated expenses

·    Staff and administration

·    Production and operations

·    Entertainment and activities

·    Traffic management

·    Marketing

·    Contingency


$16,000

$72,000

$90,000

$16,000

$20,000

$10,000

TOTAL UPDATED EXPENSES

$224,000

TOTAL UPDATED NET COST

$120,000

 

 

5.   The enhancements to the 2018 Lunar New Year Festival have resulted in an increased net

cost to the event by $66,000. Enhancements have included:

 

1)   the extension of the festival site area by 250m resulting in an increase from 56

market stalls in 2017 to 90 market stalls in 2018,

2)   increased quality of entertainment including professional performers,

3)   the addition of a second kids amusement rides area and

4)   the introduction of custom-made, vibrant Lunar New Year festival floats for the street parade.

 

6.   To partially fund the cost of this enhanced event, a flat rate of $5 per wristband will be

charged for all amusement rides. Event attendees will have access to unlimited number of

rides for the reasonable cost of $5 per person (all ages).

 

7.   Additional funds are required to the value of $66,000 for the festival. Council officers are

investigating alternative funding sources from other operational budgets.

Financial Implications

1. Additional funds required to the value of $66,000.

Community Engagement

Community engagement will be conducted via the following channels:

(a)  Event notification letters will be hand delivered to directly affected businesses at least

two weeks prior to the event date, as part of Council’s usual event management

process

(b)  Press releases

(c)  Advertisements across both Chinese Media and The Leader newspaper (pre-event and

post-event)

(d)  Social media postings on Georges River Council’s Facebook page and Twitter

(e)  Council’s website

(f)  Council’s promotional flags in Hurstville and Kogarah CBDs

 

File Reference

D18/18269