Major Events Advisory Committee
MINUTES OF MEETING
Wednesday, 13 December 2017
Councillor Christina Wu (Chair)
Councillor Vince Badalati
Councillor Nick Katris
Councillor Colleen Symington
Mr David Dawson
Mr Dominic Sin (left meeting at 6.15pm)
Ms Margaret Le, Manager Communications, Customer Service and Events
Ms Melinda McNaughton, Acting Coordinator Events
Ms Samantha Glanville, Coordinator Events
Mr Andrew Williams, Coordinator Entertainment Centre
Ms Vicky Wong, Events Officer (Minute Taker)
The Major Events Advisory Committee Chairperson, Councillor Christina Wu, opened the meeting at 5:00pm.
The Chairperson acknowledged the traditional custodians of the land, the Biddegal people.
Apologies were passed on from Councillor Nancy Liu, Annie Tang and David Tuxford – Director Community & Culture
There were no disclosures of interest made.
Major Events Advisory Committee - 21 November 2017
That the Minutes of the Major Events Advisory Committee held on 21 November 2017 be adopted.
(Report by Manager Communications, Customer Service and Events)
a) That the Georges River Council Major Events Advisory Committee (MEAC) receives and notes this report which provides event planning updates for Council’s Lunar New Year Festival 2018 on Forest Road, Hurstville,
b) That the MEAC reviews the applications received by Council for performers and stall holders for Lunar New Year Festival 2018 and makes recommendations,
c) That to ensure the overall safety for attendees, Council staff, volunteers, contractors and suppliers, all recommended stall holders are sent an information pack outlining compliance requirements for food safety and Work, Health Safety as well as the penalties to stall holders should Council officers deem any non-compliance issues at the event,
d) That Council officers hold meetings with recommended food stall holders as required, to ensure understanding of compliance requirements prior to the event date,
e) That recommended stall holders are charged the three-tiered fee structure for their street stall site, as per Council’s adopted fees and charges 2017/18 which is:
a. $300 – full fee
b. $225 - includes 25% discount for Local Businesses within LGA
c. $180 – includes 40% discount for Non-Profit and Community Groups within LGA
and any extra Event Management Provisions requested by the stall holders on their applications are to be charged in accordance with Council’s adopted fees and charges.
f) That the MEAC endorses the professional entertainers proposed for the night time entertainment program, with the order of the entertainment to be determined by Council officers.
The Meeting was closed at 6:35pm.